Gallery Assistant Resume Sample

4.8
24 votes
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Odessa Legros
236 Moen Canyon,  Dallas, TX
+1 (555) 261 4407

Work Experience


Gallery Assistant / Registrar
08/2015 - PRESENT
New York, NY
  • Assist with Gallery receptions, events, hanging of shows, postcard mailings and promoting the Gallery
  • BA/BS from an accredited institution, preferably in art history, history, or museum studies
  • MA in Art History, Art Business or Museum Studies is desired
  • Familiarity with Microsoft Word, Excel and PowerPoint
  • Previous Photography experience beneficial
  • Valid driver’s license
  • Knowledge of Microsoft Office Suite, ArtBase, Adobe Photoshop
  • Ensure proper art handling methods
Front Desk Gallery Assistant
07/2009 - 05/2015
Philadelphia, PA
  • Provide support for Gallery Receptions and/or Private events
  • Perform administrative tasks, including data entry, prepare mailings, website upkeep, and filing
  • Sales experience and expertise
  • Help with communication and outreach to
  • Inventory management with gallery database (Gallery Manager)
  • Maintaining gallery contact database and email list (constant contact and excel)
  • Manage social media accounts (Facebook and Instagram)
  • Front desk operations, speak knowledgeably about current exhibitions and project space
  • Proficiency in Illustrator, Gmail, Excel and Word and trouble shooting on Mac
Gallery Assistant
02/2004 - 06/2009
Los Angeles, CA
  • Process customer purchases and complete daily reports
  • Assist in promotion of gallery events and art sales and assist in maintaining inventory including pricing merchandise, restocking merchandise and arranging displays
  • Provide orientation to exhibitions and assist with preparation of exhibitions and shipping of work and framing
  • Strong interpersonal and verbal communication skills required
  • Accurately handle sums of money, checks, and credit cards and in counting change required
  • Working knowledge of microcomputers, word processing, and electronic mail software required
  • Greet and inform visitors about the exhibitions
  • Document students receiving IDS credit
  • Support the Gallery Director in creating all Gallery materials

Education


Muskingum University
1999 - 2003
Bachelor's Degree in Art

Professional Skills


  • Effective oral and written communication skills, and basic interpersonal skills
  • Fluent in English with strong writing and research skills
  • Excellent communication & team playing skills
  • Exceptional eye for detail and strong organizational skills
  • Excellent computer skills (Word, Photoshop, InDesign)
  • Excellent interpersonal and communication skills to greet visitors and interface with public
  • Basic digital photography skills

How to write Gallery Assistant Resume

Gallery Assistant role is responsible for software, basic, credit, training, database, mac, security, collections, shipping, design.
To write great resume for gallery assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Gallery Assistant Resume

The section contact information is important in your gallery assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Gallery Assistant Resume

The section work experience is an essential part of your gallery assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous gallery assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular gallery assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Gallery Assistant resume experience can include:

  • Basic art-handling skills desirable, especially handling works on paper
  • To locate sale property in the viewing space in order to direct clients effectively
  • Present a visible, engaging and friendly presence and demonstrate a genuine enthusiasm for working with people
  • Experience in a gallery, museum or art environment
  • Build and maintain strong relations with existing and new media for future features, including procuring new connections
  • Experience in a gallery

Education on a Gallery Assistant Resume

Make sure to make education a priority on your gallery assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your gallery assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Gallery Assistant Resume

When listing skills on your gallery assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical gallery assistant skills:

  • Effectively present information in one-on-one and small group situations to visitors
  • Commitment to punctual attendance and excellent time keeping
  • Experience with image editing and color correction
  • + 1-2 years experience working in an art-related field
  • + Experience with MailChimp or other marketing systems
  • Confident demeanour & excellent personal presentation

List of Typical Experience For a Gallery Assistant Resume

1

Experience For Gallery Assistant / Registrar Resume

  • Updating and maintaining gallery address book, inventory, press, and image archives
  • Assisting with domestic and international shipping arrangements
  • Assisting with installation and mild art handling
  • Assisting various departments with projects
  • Understanding and passion for art news channels, publications, and publicity. Familiar with major and alternative arts and culture media
  • Assisting with organization of gallery exhibitions and art fairs
  • Delegating jobs to art-handlers and interns
  • Acting as a liaison with storage facility and artists' studios
  • Understanding of art market practices and discretion with clients
2

Experience For Gallery Assistant / Attendant Resume

  • Assisting Archivist in maintaining digital and hard copy art files
  • During the exhibitions, act as a gallery attendent
  • Running errands such as postage, miscellaneous purchases, and pick-ups/deliveries
  • Able to provide creative solutions for marketing and media needs
  • Serve as the “face of the gallery” when greeting visitors and clients at the front desk
  • Manage and maintain cleanliness and appearance of front desk area, meeting rooms, kitchen
  • Artwork intake during juried exhibitions
  • BA in Art History, Marketing, Communications or related field
3

Experience For Front Desk Gallery Assistant Resume

  • Compile and maintain various spreadsheets: mailing lists, price lists, and wall labels
  • Various errands & weekly gallery cleaning (art, surfaces, floors, etc.)
  • Promote current and upcoming exhibits
  • Proactively offer information about forthcoming lots, sales and views to clients in the galleries and at Front of House
  • Sincere interest in Modern and Contemporary Art and a desire to grow within the business
4

Experience For Gallery Assistant / Receptionist Resume

  • Extremely self-motivated and responsible
  • Able to work successfully in a fast-paced, deadline-driven environment
  • Knowledge of contemporary art, art institutions, and art market required
  • Greet gallery visitors at front desk / answer phone and forward inquiries
  • Maintain and organize office and gallery
  • Create and update gallery checklists, inventory lists, and sales documents
5

Experience For Fine Art Photography Gallery Assistant Resume

  • Help design invitations and exhibition layouts
  • Update all media channels when new exhibitions, programming, and news launches; including website, social media channels, printed materials, and assets for partners
  • Address all press and media inquiries, including sending required image files and information, organizing email interviews with artists, following up to procure copies of printed material for gallery library and artists
  • Collaborate with team to manage promotion schedule in coordination with existing exhibition calendar
  • Initiate plan for individual artist promotion
  • Review daily Google Alerts to monitor news and update press packets
  • Assist with press release draft and distribution
  • Initiate and oversee photo shoots for installation images of exhibitions, and photographs of events
  • Work on client lists and mailings
6

Experience For Front Desk / Gallery Assistant Resume

  • Maintain Petty Cash and lunch tabs
  • Maintain order in the back hall
  • Collaborate with registrar to confirm the daily schedule and receive shippers
  • Work directly with gallery owner and directors, as well as provide support to all members of gallery
  • Maintain the website, in conjunction with staff in New York and Santa Fe
  • Check status of works of art on our gallery inventory system
  • Creation of exhibition checklists, signage, email announcements and semi-annual gallery newsletters
7

Experience For Receptionist / Gallery Assistant Resume

  • Assisting the Gallery Director with client presentations. Includes direct contact with the client as well as creating and sending follow-up price lists and visuals
  • Organization and management of gallery mailings and rolodex
  • Photograph, process, archive and disseminate images of artwork
  • Liaison with clients, artists, and art community
  • Gallery reception and general administration
  • Organize aspects of production of monthly exhibitions
8

Experience For Contemporary Art Gallery Assistant Resume

  • Applications to and preparations for art fairs
  • Update and maintain artists’ press and biography files
  • General administrative support of Directors and Owner
  • Keep artist’s files (images, press clippings, bios) updated and organized
  • Follow up and research all relevant auctions; update auction results binder
9

Experience For Gallery Assistant Resume

  • Front desk maintenance and organization
  • Manage the day-to-day affairs of the gallery
  • Manage the front desk, tactfully field all inquiries for the gallery, have a confident telephone manner, and maintain gallery e-mail account
  • Organize the gallery calendar
  • Act as a liaison to all gallery artists
  • Assist with gallery participation in art fairs
  • Manage the front desk and maintain awareness of the gallery space
10

Experience For Gallery Assistant / Registrar Resume

  • Interface directly with the public, tactfully field all inquiries (both in person and by telephone)
  • Act as first point of contact with artists, curators, collectors, writers and all other visitors
  • As such, maintain a professional, courteous and enthusiastic demeanor
  • Assist in the creation of exhibition and art fair binders
  • Attend and assist with all gallery openings
  • Assist the gallery staff whenever necessary
  • Manage the front desk, Interface directly with the public

List of Typical Skills For a Gallery Assistant Resume

1

Skills For Gallery Assistant / Registrar Resume

  • Experience with publications and publicity
  • Experience with ArtBase or a similar Filemaker database
  • Experience with Adobe Photoshop, Acrobat, InDesign
  • + Experience with gallery database systems
  • Assisting with daily gallery operations, including answering telephones, keeping track of gallery visitors and handling initial client inquiries
2

Skills For Gallery Assistant / Attendant Resume

  • Managing marketing and PR outreach, including advertising and gallery guide/art map postings
  • Managing framing and shipping. Includes working with vendors for exhibitions and art fairs, and communication with clients on post-purchase arrangements
  • Maintaining running inventory of office supplies and ordering accordingly
  • Receiving/sending/distributing all mail and packages
  • Taking & Editing images for gallery website, marketing, publicity and social media as required
  • Resizing and editing images, while also maintaining an organized digital archive
  • Writing and editing exhibition description materials including press releases, art fair applications, web content, and catalogue texts
  • Placing advertising posters around campus and assist during the receptions/meet-the-artist events as needed
  • Organizing and tidying the office
3

Skills For Front Desk Gallery Assistant Resume

  • Ordering and picking up lunch
  • Updating rolodex and mailing list
  • Working with the Gallery Manager to ensure the smooth day-to-day administration of the gallery and maintaining the databases
  • Keeping records and archives of new acquisitions, and writing biographies of artists
  • Updating and maintenance of Gallery website, various online listings, and broadcast e-mailing list
4

Skills For Gallery Assistant / Receptionist Resume

  • Answering all phone calls and taking detailed messages
  • Maintaining a detailed and accurate shipping log
  • Opening and closing gallery
  • Maintaining artists’ biographies, press packets, mailing lists, and the website
  • Maintaining gallery space during exhibition
  • Understanding of art market practices
  • Matching 401(K) Savings Plan
  • Working with the Gallery Manager to scan and send financial data to our London accountant
  • Liaising with shippers, restorers and framers
5

Skills For Fine Art Photography Gallery Assistant Resume

  • Maintaining the website, in conjunction with staff in NY and London-
  • Maintaining a general upkeep of the gallery’s overall appearance –bathroom, kitchen, trash etc
  • Organizing inventory transfers between on-site gallery location and off-site storage facility
  • Aiding in preparations for openings, exhibitions, art fairs, and assorted gallery events
  • Maintaining digital and hard-copy press kits for artists
  • Answering phones and inquiries from the public
  • Updating website as well as maintain various social media platforms (Squarespace, Facebook, Twitter, Instagram etc.)
6

Skills For Front Desk / Gallery Assistant Resume

  • Preparing gallery space for exhibition
  • Hiring and management of interns
  • Supports Director, including booking appointments, scheduling travel arrangements, preparing travel and entertainment reports, general correspondence
  • Flexible working hours, including evening and weekend view / sale coverage
  • Flexible working hours, including evening and weekend
  • Manage photography of works of art, scheduling photography, archiving images, and uploading them onto gallery database and website
  • Maintain the gallery's office spaces, including filing of paperwork and ordering of necessary office supplies
7

Skills For Receptionist / Gallery Assistant Resume

  • Web site updating using basic HTML, Word Press, etc
  • Assist in exhibition and art fair planning to ensure the smooth running of gallery
  • Co-ordinate events organized by gallery including opening-receptions
  • + Updating the website with new content as well as maintaining various social media platforms
  • + Preparing and sending email blasts
  • + Managing/updating client database
  • Manage all gallery press, including acting as a press officer for all press inquiries
  • Assist in installing and de-installing art exhibitions
  • Fine art handling and installation
8

Skills For Contemporary Art Gallery Assistant Resume

  • Knowledge of researching for comparables in secondary market
  • Email template development using Mail Chimp or similar system
  • Update gallery guide listings and member affiliations. Manage gallery calendar and mailing lists
  • Plan and manage gallery events on and off site, including openings, dinners, and press / client previews
  • Be involved in the day-to-day running of the gallery
  • Update and maintain client lists and mailing lists in collaboration with gallery directors
  • Day to day operations of gallery including maintenance of supplies and equipment, contacts and calendar
  • Responsible for mass emailings and sending out press packets
  • Proficient in social media and marketing
9

Skills For Gallery Assistant Resume

  • + Liaising with press
  • + Preparing for openings
  • Provide general assistance to gallery owner, aiding with administrative and organizational tasks
  • Update and maintain the gallery’s database and mailing list
  • Assist with exhibition preparation including price lists and labels
  • Assist during installations and de-installations
  • Open the gallery and close the gallery as well as maintain a presence in the gallery during open hours
  • Knowledge of modern and contemporary artists and mediums
10

Skills For Gallery Assistant / Registrar Resume

  • Adobe Photoshop and graphic design
  • Proficient in various social media platforms (Facebook, Instagram, Yelp, etc)
  • Customer service, ability to discuss works of art with potential clients and public
  • Prompt, organized, able to multitask
  • Sense of discretion and professionalism
  • Reflect the image and standards of Christie’s in all situations in accordance with Client Service Standards
  • Fluency in at least one European language
  • A demonstrable familiarity of and interest in the gallery's exhibition program and its artists

List of Typical Responsibilities For a Gallery Assistant Resume

1

Responsibilities For Gallery Assistant / Registrar Resume

  • To assist Client Service staff with translating Christie’s procedures to clients (e.g. creating a new account, registering to bid, how to pay etc)
  • To ensure the salerooms are always at the highest standard of cleanliness; be responsible for keeping the saleroom tidy and clean whilst open to the public
  • + Greeting visitors
  • Assist in the creation of exhibition materials (press packages, checklists etc.)
  • Front desk reception - act as an initial point of contact for clients, visitors/guests, both in person and via phone
  • Respond to general email inquiries
  • Provide administrative support for all staff members
2

Responsibilities For Gallery Assistant / Attendant Resume

  • Maintain the gallery’s website and implement social media strategies
  • Liaise with gallery vendors
  • Assist with the set-up and execution of openings and private events
  • Organize artist biographies and archives; perform research and general office work
  • Answer phones in the gallery
  • Track attendance with a "counter"
  • Prepare text for wall labels and other exhibition materials
3

Responsibilities For Front Desk Gallery Assistant Resume

  • Distribute posters around campus
  • Maintain social media sites
  • Greet and answer any questions from guests
  • Maintain general cleanliness of gallery space
  • Provide assistance for installations and de-installations
  • Excellent written and oral communication skills to maintain communications and workflow across functions in the Gallery and with Special Collections and Library-wide, and to assist with written work produced by the Gallery
4

Responsibilities For Gallery Assistant / Receptionist Resume

  • Travel throughout campus to catalogue the University’s collections; climb ladders, and lift up to 50 lbs
  • Assist in the installation and deinstallation of the exhibitions
  • Help with receptions and artists talks
  • To ensure the salerooms are always at the highest standard of cleanliness
  • To support the Client Services Department at the Front Desk, cloakroom and catalogue stock room
  • Knowledge of MS Office and Creative Suites
  • Direct visitors and answer questions about the gallery, artists, and exhibitions
  • Answer and direct all phone calls and take messages
5

Responsibilities For Fine Art Photography Gallery Assistant Resume

  • Monitor the gallery email account and forward inquiries
  • Input and update contact information and address preferences in our database and on our website
  • Help set-up and participate at gallery events (Workshops, Artist Talks, Openings, etc)
  • Confident, team-player, and professional demeanor
  • Email correspondence with Artists, Vendors and Media
  • Proficiency in Microsoft Office, Photoshop, Excel and In-Design
  • Correspond and communicate with artists, dealers, galleries and general public
  • Maintain artist, design, and photo files
6

Responsibilities For Front Desk / Gallery Assistant Resume

  • Conduct research on artists and exhibition-related subjects and ideas
  • Prepare unframed and framed art for shipment; deliver/pick up art as needed
  • Photograph art and manipulate images as needed in Adobe Photoshop
  • Oversee mailings and prepare press releases
  • Maintain multiple social media accounts
7

Responsibilities For Receptionist / Gallery Assistant Resume

  • Assist in exhibition preparation (email announcements, openings receptions, installation, de-installation, repair walls, etc)
  • Greet visitors, answer questions, monitor and keep art safe
  • Exceptional teamwork, working with the Gallery Assistant group and Client Service department to achieve our objective of providing the best possible client experience
  • Respond to general questions regarding the auction process including, but not limited to, auction estimates, condition reports, sale results, Christie's.com, Christie's LIVE, bidding and registration
  • To locate sale property when allocated to a viewing space in order to direct clients effectively
  • To ensure all items on view are safe, secure and accounted for at all times
  • To be aware of security and health and safety guidelines whilst on Christie’s premises
  • Provide in person support to the Client Services Department at the Front Desk, bidder registration, telephone bidding, Christie’s LIVE clerking, and Evening Sales
  • Provide remote support to the Client Services Department with tasks including but not limited to email and auction estimates request
8

Responsibilities For Contemporary Art Gallery Assistant Resume

  • Capture relevant client feedback and share it with Client Service Management
  • Handle general client (internal and external) enquiries about worldwide sales and views, respond to general questions regarding the auction process including, but not limited to, auction estimates, condition reports, sale results, Christie's.com, Christie's LIVE, Christie’s Art Transport, payments bidding and registration,
  • Provide remote support to the Client Services Department with tasks including but not limited to email, auction estimates, logging shipping requests, sending invoices etc
  • Company cell phone and mileage reimbursement
  • Extensive PC literacy, including proficiency in Microsoft Word, Excel, Outlook, and Adobe Creative Suite (including PhotoShop, InDesign, Illustrator, and Macromedia Dreamweaver)
  • Intermediate/strong knowledge of Adobe CS6 (Photoshop, Illustrator, InDesign) and Mac software
  • Proficiency and knowledge of social media platforms
9

Responsibilities For Gallery Assistant Resume

  • Photograph exhibition receptions
  • Manage all calendar updates
  • Manage catalogue inventory and coordinate orders
  • Work with Sales Assistants to create checklists, pricelists, and binders for art fairs
  • Generate the exhibition binder for each show
  • Update artist media packets as necessary
10

Responsibilities For Gallery Assistant / Registrar Resume

  • Assist with mailings for web store purchases or clients as needed
  • Help train new employees on gallery fundamentals
  • Very organized, detail-oriented, punctual and professional demeanor
  • Able to handle multiple tasks in a fast-paced, high-pressure international environment
  • + Fluent in Mac OSX

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