Engineering Administrative Assistant Resume Sample

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Daphne Welch
811 Koelpin Lock,  Detroit, MI
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Work Experience


Administrative Assistant to VP of Engineering
06/2017 - PRESENT
San Francisco, CA
  • Assists in the monitoring and creation of all department operating budgets with accountability for reporting on any variances.
  • Promotes safety awareness among all members of the department, adhering to resort and legislative procedures and regulations. Active participation of the property’s safety committee
  • Ensure that the property’s Emergency Preparedness and Safety Awareness Plan(s) are updated and current at all times
  • Poised under pressure with the ability to switch gears at a moment’s notice
  • Provides administrative support such as word processing, copying, faxing, maintaining files/filing and databases, and research for management
  • Schedule travel arrangements and logistics for functional team members and company vehicle maintenance
  • Receives and responds to requests for information, assistance, and other concerns from internal and external customers, and other stakeholders
Administrative Assistant to VP of Engineering & Construction
04/2013 - 02/2017
Boston, MA
  • Able to communicate effectively to staff
  • Provide support to engineering special projects, engineering business rhythm and performance data collection and reporting, as well as training coordination
  • Support Engineering Director report coordination, presentation coordination and preparation
  • Travel booking and expense reporting for engineering organization
  • Engineering schedule management
  • Order general supplies
  • Engineering Special Projects Support, Engineering Discipline business rhythm and performance data collection and reporting support, and Training Coordination
Engineering Administrative Assistant
04/2007 - 11/2012
San Francisco, CA
  • Coordinate meetings (inclusive of teleconferences and meals) and record minutes (coordination of checklists and follow-up on items as needed)
  • Generate purchase requisitions and Goods Receipts, inclusive of supplies and special request
  • Assemble weekly and monthly reports
  • Follow-up on budget-related and work order issues/tasks
  • Managing work orders and following through until completion
  • Month/Quarterly Reports to include State of Vermont Wastewater Treatment Operations and Wastewater Treatment Sludge Reports
  • Assist in managing contract employee needs
  • Assists with special projects and other related work as assigned

Education


University of California, Santa Barbara
2001 - 2006
Engineer's Degree in Secretarial Science

Professional Skills


  • Excellent communications skills (verbal and written) and comfortable presenting
  • Outstanding communication, organizational and problem-solving skills; initiative, creativity, and flexibility
  • Computer Related skills – typing, file management, graphics editing
  • Effectively prioritize assignments, providing consistent quality results
  • Experience effectively working with staff at all levels of an organization
  • Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases.)
  • Strong organizational ability with written and verbal skill to work with many groups within the plant

How to write Engineering Administrative Assistant Resume

Engineering Administrative Assistant role is responsible for organizational, computer, basic, software, travel, research, reporting, powerpoint, microsoft, mainframe.
To write great resume for engineering administrative assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Engineering Administrative Assistant Resume

The section contact information is important in your engineering administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Engineering Administrative Assistant Resume

The section work experience is an essential part of your engineering administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous engineering administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular engineering administrative assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Engineering Administrative Assistant resume experience can include:

  • Excellent communication skills - written and verbal essential
  • Experience in writing and editing documentation, in use of computers, data base programs, work processing programs, and graphics programs
  • Prioritize a variety of tasks with limited supervision while working in a fast pace environment and be a contributing team member
  • Experience working in a hotel an asset
  • Experience with contractor scheduling and small project management an asset
  • Experience coordinating travel logistics on behalf of 1 or more Directors

Education on an Engineering Administrative Assistant Resume

Make sure to make education a priority on your engineering administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your engineering administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Engineering Administrative Assistant Resume

When listing skills on your engineering administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical engineering administrative assistant skills:

  • Proven customer service skills with internal and external customers
  • Good communication skills, both verbal and written to constructively interact with mill teams, project teams, and
  • Strong customer service skills and techniques to successfully build positive relations and maintain quality service
  • Effectively communicate with all levels of management and individual contributors needed
  • Attention to detail with the ability to manage multiple competing priorities utilizing superior follow-through and ownership, often without daily oversight
  • Experience supporting engineering teams and/or large capital projects

List of Typical Experience For an Engineering Administrative Assistant Resume

1

Experience For Administrative Assistant, Engineering Resume

  • A self-starter with excellent problem solving skills
  • Exceptional organizational skills; ability to prioritize and perform multiple tasks with extreme attention to detail
  • Excellent interpersonal and team skills and deliver exceptional customer service
  • Effectively work as a team member. Successfully establish and maintain cooperative working relationships
  • Strong knowledge and experience in working with Microsoft Office applications. Robust knowledge of PowerPoint is considered an asset
  • Advanced Microsoft Office and SharePoint skills
  • Experience in a professional environment presenting oral or written reports
  • Experience with key management and control systems an asset
  • Strong attention to detail, dependable and able to follow instructions and be organized
2

Experience For Administrative Assistant to VP of Engineering Resume

  • Experience in office/secretarial work, OR
  • Demonstrate high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint, and Excel
  • Able to be flexible and reorganize priorities on a consistent basis
  • Misdemeanor/Felony Background & Drug Test required prior to start date
  • Receptionist/administrative experience in a fast-paced environment
3

Experience For Engineering / Administrative Assistant Intern Resume

  • Typing (min 45 wpm), filing and administrative responsibilities
  • Provide administrative support to the VP, Senior Director and Directors in EMEA as needed, including travel booking, expense reporting and calendar management
  • Coordinate meeting requests along with meeting room assignments
  • Responsible for keeping inventory of all office supplies and placing orders for replenishment
  • Maintain property operations log, P.O. ledger, balance ledger to General Ledger monthly, assist in maintaining inventories and ordering supplies
  • Coordinate activities of Engineering staff through work assignments in cooperation with other Engineering management staff
  • Assist in maintaining all Engineering documentation and records
  • Assist in monitoring and managing critical department and project information, and schedules
4

Experience For Internet Technologies & Comms Engineering Administrative Assistant Resume

  • Prepare detailed finished drawings from engineering concept sketches, existing redlined drawings, and schematics
  • Continuous Improvement driven (simplifying procedures, streamlining files)
  • Coordinate with corporate IT on requisitioning equipment and space for the engineering teams
  • Engineering Discipline Schedule Management
  • Ordering General Supplies
  • Word processing - Microsoft Word and Excel essential
  • Knowledgeable about organizing large off-site events for 75+ participants
  • Is responsible for general knowledge of Industrial Engineering process, projects, and related software (Productivity System, Simulation, etc.).
  • Create and modify various documents using Microsoft Office (Excel, Word, PowerPoint, Outlook)
5

Experience For Administrative Assistant to VP of Engineering & Construction Resume

  • Data entry and report generation within BST Opportunity Tracker (sales opportunity tracking software)
  • Assist in the preparation of sales proposals by converting in Word
  • Set-up new hire working station
  • Coordination and setup of Engineering Discipline document reviews
  • Assist with managing project Budgets and Forecasts in Excel
  • Prepare required reports for management review and assist managers with administrative actions required, including data entry
6

Experience For Engineering & Maintenance Administrative Assistant Resume

  • Prepare data packages including drawings and Bill of materials together in order to send them through the DRN process
  • Security System (ePass) - Controlling access to our facility - act as Assistant Security Focal
  • See job description on following pages
  • Desire and aptitude for advance training in project and information management areas
  • Coordinate with various vendors and our internal finance team on matters related to billing and account management
  • Manage the internal team mailing lists, accounts, and services
  • Assist with managing user accounts on a variety of services
  • Discipline Director Report Coordination, Presentation Coordination/Preparation
7

Experience For At our Site Engineering Administrative Assistant Resume

  • Is responsible for general knowledge of Six Sigma methodologies, projects and related software (Visio, MiniTab, Filenet, Survey Monkey) to assist with administration of project management.
  • Coordinates department and various steering committee team meetings, develops presentations, tracks and follows up on action items, along with overall file maintenance.
  • Processes payroll (eTime), submits invoices, assist with travel arrangements for Corporate IE/Six Sigma team and publishes quarterly newsletter (Publisher software)
  • Efficiently organize and communicate records/information/files for engineering staff
  • Maintain Outlook calendars in current and accurate status
  • Record minutes for various meetings and archive them accordingly
  • Microsoft Office Proficient: Word, Excel & PowerPoint
  • Microsoft SharePoint (or other document control software) proficiency is desirable
  • Maintain property operations, P.O. log, department checkbook, balance checkbook to General Ledger monthly, assist in maintaining inventories and ordering supplies, prepare packing slips and invoices for DOE approval
8

Experience For Administrative Assistant for Engineering Team f Resume

  • Conduct GHD experience/project summary search requests (via internal corporate portal)
  • Schedule meetings for DOE, participate in property walks and distribute property walk notes
  • Coordinate activities of Engineering staff through work assignments in cooperation with other Engineering management staff. Maintain Maximo requirements daily, produce work orders through Maximo, work order mailbox, e-mail, and assign to proper trades
  • Maintain electrical exhibit service files and schedule accordingly
  • Be familiar with Omni fire alarm procedures and other emergencies
9

Experience For Administrative Assistant, Ads Engineering Resume

  • Reasonable request of management as directed
  • Open air work environment, with hot and cold conditions possible
  • Exposure to high and low voltage electricity
  • Accurately and efficiently input information into computer systems, with developed computer proficiencies
  • Management of public bids and tenders accounts (register for client opportunities, download documents, distribute addenda to project teams) and assist with opportunity searching
  • Assist in generating GHD marketing materials (e.g., Project Summaries, PowerPoint presentations, etc.)
  • Assist in completing client prequalification forms
  • Conduct online client/industry research requests
10

Experience For Administrative Assistant Industrial Engineering Resume

  • Manage GHD conference display units for use at events throughout Canada
  • Manage Waterloo’s GHD Gear (promotional material) stock and handle requests for client giveaways
  • Assist with various elements of proposal preparation, including coordination of printing and delivery Assist with completion of online proposal submissions Assist with other tasks as required
  • Experience in an administrative assistant or support position. Experience and knowledge gained from within the engineering/environmental industries considered a strong asset
  • A high level of professionalism and be flexible in adapting to change
  • Maintain Engineering records for events
  • Report to work as scheduled while following the Time and Attendance Policy
  • People – Is respectful and collaborative in relationships realizing people make the biggest contribution to our success

List of Typical Skills For an Engineering Administrative Assistant Resume

1

Skills For Administrative Assistant, Engineering Resume

  • Learn new skills quickly, work under pressure, work overtime as required, solve problems effectively, and handle multiple priorities
  • Administrative experience; or equivalent combination of education and experience required
  • Pass FH standard clerical skills test
  • Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communication
  • Experience as an Administrative Assistant or office experience
  • Min. 2 years of Administrative support experience supporting an engineering or quality dept
  • Experience with Engineering Configuration Management & Control
2

Skills For Administrative Assistant to VP of Engineering Resume

  • Experienced Administrative Assistant in an Engineering Environment
  • Related experience in an technical writing environment
  • Very strong attention to detail with proficiency in proofreading, grammar and written communication
  • Experience with technical writing in an industrial field
  • Two years’ experience working in a support role
  • One to two years relevant experience in an Administrative role
  • Project Estimation Experience is helpful
3

Skills For Engineering / Administrative Assistant Intern Resume

  • Receives and consolidates quotes for capital expenditures and submits for approvals
  • Work independently, prioritize daily work
  • Thrive in a fast paced work environment with multiple priorities
  • Administrative experience
  • Five (5) years of experience in surveying and drafting, with at least 1 year have been working on AutoCAD/Auto CAD Civil 3D 2014/GIS
  • Experience in professional office environment preferably working with engineers and internal and external customers
  • Experience using Microsoft Office, Microsoft Project and Access
4

Skills For Internet Technologies & Comms Engineering Administrative Assistant Resume

  • Walking, stooping, standing, bending and sitting; possibly for more then 1 hour
  • Willing to learn and assist engineers and vendors with drawing look up when document clerk and/or project controls clerk is unavailable
  • Providing a high level of administrative and operational support to Engineering Director and team
  • Providing a high level of administrative and operational support to Engineering Director
  • Completing ECO’s (Engineering Change Orders) associated with production requirements
  • Placing Orders for Tooling and Equipment when needed
5

Skills For Administrative Assistant to VP of Engineering & Construction Resume

  • Organizing and tracking the hotel Preventative Maintenance Program
  • Organizing and tracking in-house work with service contractors
  • Working knowledge of PTC Windchill 10.2 Product Lifecycle Management software
  • Entering data and equipment information to build Maximo management system
  • Ongoing maintenance of the departmental Health & Safety binders
  • Support Engineering team in all development programs, keeping documentation up-to-date and maintaining Engineering Reports Log
  • Repeated bending and stooping required when filing and stocking supplies
  • Customer Centric – Focuses on serving internal and external customers, going the extra mile while honoring commitments and deadlines
  • Office administration, including payroll, mail, record keeping, messaging
6

Skills For Engineering & Maintenance Administrative Assistant Resume

  • Travel Booking & Expense Reporting for Engineering Organization
  • Assist with scheduling and coordinating office events
  • Assist in monitoring and managing critical department and project information, and schedules
  • Support project meeting planning and execution
  • Enjoys working and collaborating with others
  • Manage multiple busy calendars, prep meeting materials and take meeting notes
  • Identify erroneous or missing data while processing reports
  • Assists Engineering Manager and department engineers with creating Purchase Requisitions in Maximo
7

Skills For At our Site Engineering Administrative Assistant Resume

  • Forwards all pertinent information, including SOR and Incident Reports, to on-site contracting groups
  • Plans, organizes, and manages yearly summer company sponsored golf outing with all proceeds benefiting the United Way
  • Participates actively in ongoing training
  • Assists in the coordination of bi-annual Industrial Engineering/Six sigma/Engineering Conference with over 125 participants.
  • Adaptable to various competing demands while demonstrating the highest level of service and response
  • Dispatch engineering associates as needed for work assignmentsin cooperation with Engineering Management
  • Maintain Engineering Repair & PM logs using Synergy computerized work order system
  • If needed, support the front desk by operating the Skype telephone console to receive incoming messages and to put callers into voice mail
  • Track capital spending on the Capital Tracking spreadsheet
8

Skills For Administrative Assistant for Engineering Team f Resume

  • Special event/meeting planning and execution
  • General typing, reports, and other miscellaneous typing required by supervisors and other department personnel
  • Maintains Engineering Department Purchasing Card for support of department and project incidentals, to include monthly reconciliation
  • Maintains a working knowledge of standard software/technology (including I-Pad, etc.)
  • Assists Managers with planning and scheduling of activities
  • Document Control: Uploading blueprints and photographs to systems and Excel, updating spreadsheets
  • Preferably from a supply chain or manufacturing background
9

Skills For Administrative Assistant, Ads Engineering Resume

  • Perform wide variety of administrative support activities, handling business-sensitive and confidential information
  • Purchase supplies for our engineering teams
  • Innovation – Commits to creative problem solving with people, products, solution design and business processes
  • Accountability – Takes personal responsibility for actions and overcomes obstacles vs. blaming others
  • Work with financial reports, purchase orders, and other costing reports
  • High level of confidentiality relating to sensitive information. Maintain sensitive documents/files for managers
10

Skills For Administrative Assistant Industrial Engineering Resume

  • Provide general administrative and clerical support to the Capital Engineering Manager and Engineers
  • Assign equipment and drawing numbers as requested
  • Coordinate drawing updates with draftsperson
  • Manage hardcopy and electronic filing systems for technical drawings and project files
  • Maintain a purchasing card for support of department and project incidentals. Includes monthly reconciliation
  • Discretion with mature judgment in the handling of sensitive and confidential information
  • Interest in learning how to use and manage new services or software

List of Typical Responsibilities For an Engineering Administrative Assistant Resume

1

Responsibilities For Administrative Assistant, Engineering Resume

  • Effectively communicate with all levels of management and individual contributors
  • Maintains and updates engineering department spreadsheets, including vacation calendars, safety moment calendars, cell phone lists, etc
  • Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc
  • Answers incoming calls, routes to appropriate personnel, records messages and retrieves all voicemails
  • Opens and sorts all office mail. Routes outgoing mail. Acknowledges receipt of packages and special deliveries for office.
  • Coordinates travel arrangements: lodging, flight, transportation, event registration, etc
  • Apply advanced formatting to MS documents; Excel, Access, Word, PowerPoint
  • Maintain Engineering SharePoint sites
  • Conduct Laboratory operating procedure updates
2

Responsibilities For Administrative Assistant to VP of Engineering Resume

  • Assist building manager with work requests and maintenance issues
  • Track spending and plan future expenses
  • Arrange meetings and conferences including external visitors
  • Set up Webex conferencing
  • Support Security in managing classified meetings
  • Maintain management schedules and resolve scheduling conflicts
  • Under limited supervision, provides general administrative and clerical support to Engineering Supervisor and department members
3

Responsibilities For Engineering / Administrative Assistant Intern Resume

  • Responsible for Data Entry using M2M and other ERP systems
  • Expense/invoice management and tracking
  • Performs clerical support on a limited basis as required (ie: mail, word processing, supplies, etc.)
  • Comfortable in a production setting and able to perform GMP, Safety and VBS audits in the field
  • Provides administrative support to the Engineering department with proficiency and efficiency
4

Responsibilities For Internet Technologies & Comms Engineering Administrative Assistant Resume

  • Reviews and analyzes incoming memos, submissions and reports to determine their significiance and plan their distribution
  • Retrieves and files enginering documents, reports, projects and records
  • Manage immediate requests for assistance
  • Proficient in Microsoft office suite ( word, excel, outlook, powerpoint)
  • Able to multi task, in a fast paced environment
  • Ocassionally required to drive company vehicle to pick up parts and other supplies
  • Integrity– Is open, honest and has consistency of character
5

Responsibilities For Administrative Assistant to VP of Engineering & Construction Resume

  • Helps manage and coordinate Executive calendars and others on the team when needed
  • Assist in meeting preparations including but not limited to organizing printed documents, ordering of meals, booking of meeting rooms both internal and external, etc
  • Assist in proofreading business documents
  • Assist in the preparation of regularly scheduled reports (i.e. customer issues, client billable work)
  • Coordinates Travel, when needed, for Executives and others
6

Responsibilities For Engineering & Maintenance Administrative Assistant Resume

  • Provide general support to all visitors
  • Easily grasp complex situations
  • Work independently and as a team member, as well as accept direction
  • Communicate appropriately with all levels of staff and guests
  • Provides administrative support to Leadership team and staff. Assists with and/or manages calendars. Manages daily issues and provides project oversight as requested. Greets visitors and assists them as needed
  • Organizes meetings, orders meals and reserves location for meetings. Prepares meeting materials – revise and proofread for accuracy prior to distribution. Composes drafts for weekly agendas and other documents as requested. Composes and edits letters, memos, and other correspondence
7

Responsibilities For At our Site Engineering Administrative Assistant Resume

  • Prepares expense reports. Tracks vendor payments, monitors check distribution and maintains detailed records. Prepares payment for incoming invoices, subscriptions, supply orders, etc
  • Answer inquires about hotel and Engineering Department in a timely manner
  • Assist the Director of Engineering/Manager & Supervisors in all administrative tasks related to the department
  • Send purchase orders to vendors to support the Maintenance and Capital Spending Group
  • Maintain training records for Maintenance shop
  • Provide clerical and administrative support for the engineering department-up to 12 engineers
  • Creates PowerPoint presentations, spreadsheets as needed for various projects or events
  • Participates in project oversight/management as requested
  • Coordinate with Director and Manager/Supervisors the hotel's Preventitive Maintenance (PM) Program
8

Responsibilities For Administrative Assistant for Engineering Team f Resume

  • Issue work orders for Maintenance and Capital related work
  • Issue out purchase orders for Maintenance and Capital related work
  • Match invoices to purchase orders for payment in a timely manner
  • Maintain an up-to-date SOP list for Maintenance shop
  • File blueprints in print room
  • Place orders for materials to vendors to support Maintenance operations
  • Track the central store usage as it pertains to Capital projects
9

Responsibilities For Administrative Assistant, Ads Engineering Resume

  • Provide monthly and department reporting- Purchase Service accrual, Contract labor cost reconciliations, Quarterly metrics for the site, Asset Integrity Work order reports, actual CS Budget cost analysis for site management
  • Arrange for travel requests and or training requests
  • Maintain Department SharePoint page
  • Perform administrative functions for agreements with various Contract Service Providers-reconciliations, facilitating labor posting to CMMS, issuing purchase orders through SAP for vendor invoicing. Review of invoicing with department personnel for accuracy
  • Represent client in a courteous and professional manner
  • Prepare metrics charts of department performance
  • Prepare travel arrangements and generate/track expense reports
  • Conduct monthly Laboratory propellant inventories
  • Create and process purchase requisitions and reconcile cost data monthly
10

Responsibilities For Administrative Assistant Industrial Engineering Resume

  • Manage arrangements for food/beverage and other resources for meetings as necessary, both onsite and offsite
  • Sort/distribute mail for the various areas
  • Orders office and safety supplies and maintain employee files for the department
  • Creates and distributes department communication
  • Frequently interfaces with departmental management and department personnel
  • Tracks work schedules, vacations, and personal holidays
  • Provide administrative project assistance to engineers throughout the lifecycle of projects

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