Document Control Clerk Resume Sample

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17 votes

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Jamey McDermott
845 Abernathy Brooks,  Phoenix, AZ
+1 (555) 111 7179

Work Experience


Senior Document Control Clerk
06/2017 - PRESENT
San Francisco, CA
  • Knowledge of business machines, office procedures and document control systems required
  • Reviews incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor’s attention. Composes routine correspondence in response to requests for department services; answers inquiries from other departments, area offices, or outside entities
  • Monitors all follow-up actions required by supervisor/manager
  • Extracts data from reference material, either semi-technical or non-technical in scope. Compiles, analyzes, and prepares or helps prepare information for studies or reports, such as organization planning, charts, graphs, and work load forecasts
  • Helps develop and monitor budget or financial information, such as comparing past costs with future costs, auditing invoices, and verifying labor reports
  • Reviews deliverables of assigned staff and monitors quality to ensure that all documents conform to established standards and procedures
  • Assists in cross-training other personnel in professional or discipline-specific skills, techniques, and procedures
Document Control Clerk
04/2010 - 12/2016
Phoenix, AZ
  • Draft and produce grammatically correct, accurate and complete documents, records, forms and other correspondence
  • Participate and facilitate, as required, in Quality partnering meetings with Internal and External Customers
  • Establishes and maintains SharePoint Document/Records Control site. Trains Team Members and reviewers on the use of the SharePoint site, Document/Records Control
  • Working knowledge of internal audit procedures on document control
  • Collection of old version drawings
  • Responsible for Master I & O (Instruction and Operations) manual
  • Assembly and compilation of client turnover package per client requirements
  • Completes work according to standard procedures on assignments from multiple sources (project managers, design team leaders, group managers, designers and engineers)
Document Control Clerk / Mfg Engr Assistant
05/2004 - 11/2009
Phoenix, AZ
  • Previous experience in the pharmaceutical/biotechnology industry
  • Strong computer skills including proficiency with Microsoft Office and Adobe
  • Excellent communication skills with strong grammatical and proofreading abilities
  • Creates files, assembles papers, checks for duplication, maintains sequence, insures all enclosures are with cover documents
  • Keeps files neat and orderly and repairs files as needed
  • On request, researches and locates information required
  • Provide and coordinate administrative support to ensure control of departmental records. Maintain accurate tracking records for routing and approval process of controlled documents
  • Assemble and analyze information, prepare reports organize and maintain electronic files. Maintain Document Control files, keep records, compile reports and process documents in a timely manner

Education


University of Phoenix - Fairfield County Campus
1999 - 2004
Engineer's Degree in Management

Professional Skills


  • Intermediate skills in using MS Windows and Office (e.g., Word, Excel). EXCEL skills are very important
  • Excellent organisational skills; able to manage and prioritise tasks independently and as part of an effective team
  • Apply organizational skills and prioritization
  • Computer skills, mainly good knowledge and experience in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and Microsoft Outlook
  • Excellent interpersonal skills and ability to work well with all levels of management and staff, both internally and externally
  • Strong communication skills, written and verbal are required
  • Demonstrated knowledge of administrative skills and automated applications

How to write Document Control Clerk Resume

Document Control Clerk role is responsible for microsoft, organizational, adobe, training, finance, database, auditing, printing, purchasing, security.
To write great resume for document control clerk job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Document Control Clerk Resume

The section contact information is important in your document control clerk resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Document Control Clerk Resume

The section work experience is an essential part of your document control clerk resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document control clerk responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document control clerk position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Document Control Clerk resume experience can include:

  • Competent Microsoft Office Suite skills, Great communication skills, mutli-tasking, independent thinker
  • Effectively interact with individuals at all levels of the organization and provide good customer service
  • Attention to detail and excellent communications skills are required
  • Multi-task and work in a fast-paced environment. Skill in prioritizing tasks required
  • Prior experience with field document control responsibilities on a large construction project spanning 2+ years
  • Experience: Related experience working with Quality System or technical documentation systems, preferably in an FDA regulated environment

Education on a Document Control Clerk Resume

Make sure to make education a priority on your document control clerk resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document control clerk experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Document Control Clerk Resume

When listing skills on your document control clerk resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical document control clerk skills:

  • Good organizational skills with typing and filing
  • Good typing and organization skills
  • Effectively follows SOPs, policies, and FDA Good Manufacturing Practices
  • Good clear and concise oral and written communications skills
  • Good organizational and time management skills
  • Good computer skills with the use of various applications

List of Typical Experience For a Document Control Clerk Resume

1

Experience For Document Control Clerk / Mfg Engr Assistant Resume

  • Strong knowledge in reading and some knowledge of interpreting drawings
  • Experience working with routine document management hardware, such as copiers, scanners and printers
  • Experience working in or with a Documentation Management System
  • Experienced in the operation of office equipment, such as PCs, printers, typewriters, fax machines, telephone equipment, and various other office machines
  • Excellent knowledge of Microsoft Office, in particular, Outlook, Word, Excel and PowerPoint
  • Creating files as needed Scanning records
  • Attending meetings when required
  • Providing administration support to the construction, commercial and design teams
2

Experience For Document Control Clerk Intern Resume

  • Printing relevant documents in preparation of meetings
  • Maintaining the project teams’ holiday chart
  • Filing of PWToxicology documentation
  • Checking mail in and out to team members
  • Swing Shift: 12:00pm – 8:30pm
  • Managing supplies (notebooks, file folders, etc.)
  • Filing of all Clinical related documents
3

Experience For Field Document Control Clerk Resume

  • Scanning medical claims
  • Writing example conducted
  • General printing, photocopying, binding documents and liaising with external printing companies
  • Assists in the receiving, processing, monitoring, and expediting of internal and external distribution of engineering and supplier documentation
  • Basic knowledge of word processing (customized configuration, document formatting, editing, graphics, file manipulation, merging and style
  • Responsible for supporting the Receiving Department by verifying Packing Slip and MTR receipt match
  • The control, scanning, indexing, linking, hardcopy filing and distribution of all Quality and Sustainment related documents
  • If required, attending design reviews, preparing agenda, taking minutes and other relevant documentation, as necessary
4

Experience For Quality Document Control Clerk Resume

  • Work in an environment where frequent standing, pushing and lifting is required
  • Responsible for maintaining paperwork in the proper order when scanning and saving into system
  • Responsible for notifying corresponding departments of inaccuracies, and then documenting them on the non-conformance Excel Spread Sheet for review
  • Responsible for verifying, scanning and importing Certification into Tokopen from other branches
  • Capable of folding and storing CAD drawings according to standard
  • Assist with registration, filing and control of incoming and outgoing documentation
5

Experience For Senior Document Control Clerk Resume

  • Performs contract review, production job planning utilizing existing engineered processes, and communicates with customers to obtain contract clarification
  • Processes: New Release, Engineering Change Orders, Document Routing, Customer Submittals, Manufacturing Router Creation/Maintenance, Transfer, etc
  • Monitors and updates engineering deliverable status using company or client document control systems and procedures
  • Familiarity with the concept of manipulating database programs including creation of database from identification of need to output solutions
  • Familiar knowledge with the concept of manipulating database programs including creation of database from identification of need to output solutions
  • Knowledge of SAP. Basic knowledge with Excel (creation of complex spreadsheets using intricate formulas, macros and defining output to meet specific needs)
  • ------ Guarantee timely preparation, resolution, and delivery of all incoming and outgoing materials
6

Experience For Document Control Clerk Resume

  • Responsible for setting up and maintaining supplies for Document Control department
  • Organise uploading and downloading of documents and clients’ equivalent servers
  • Collect and process samples for Environmental Monitoring (viable, non-viable, and surface samples) of cGMP manufacturing areas
  • Collection of samples for environmental monitoring and water testing in a GMP suite
  • Process incoming and outgoing correspondence in a timely manner
  • Provides routine document and data support to the engineering teams, while coordinating a variety of activates
  • Archives drawing and document copies according to department procedures
  • Data entry and reporting using the ERP/MES Systems & Microsoft Office Products
7

Experience For Document Control Clerk / Mfg Engr Assistant Resume

  • Responsible for scanning documents in Expert Capture System and verifying purchase order, item number/description, material type, and heat numbers are correct
  • Responsible for interfacing with Receiving department for raw material receipts
  • Process engineering documentation to and from engineering
  • Determine which sales orders are to be released for manufacturing and those to be processed in the engineering department
  • Basic understanding of document types; including but not limited to
  • Organize and maintain all documents and specs pertaining to project design including drawings and RFI’s and DCN's
  • Maintain records of incoming document transmittals and prepare outgoing transmittals and packages
8

Experience For Document Control Clerk Intern Resume

  • Organize and maintain all documents and specs pertaining to project including RFI’s, DCN's, submittals and drawings
  • Knowledge of document control principles and processes (version-control, naming conventions, records management, drawing types, etc.)
  • Document editing and checking
  • Prepares routine documents, using standard word processing, spreadsheets, or other office software as needed to support work activities
  • Assists in maintaining a comprehensive filing system and computer database for all documents to be retained in the document control center with supervision
  • Provide routine document and data support to the engineering teams, while coordinating other activities
9

Experience For Field Document Control Clerk Resume

  • The Document Control team maintains revision control and distribution of engineering drawings, bills of material and other supporting documents
  • Learn industry-related software; office procedures, document handling and archiving
  • Business English, including vocabulary, correct grammatical usage, spelling, and punctuation
  • Accommodates needs from all employees for file management and document processing. Produce and update work procedures and standards
  • Works independently in a consistent manner according to established procedures
  • Work independently in a consistent manner according to established procedures
10

Experience For Quality Document Control Clerk Resume

  • Write simple correspondence with proper grammar, syntax, spelling and punctuation
  • ------ Open, code, and grade received continuing education activity documentation
  • ------ Receive and fulfill participant requests for additional continuing education activities
  • Continually safeguard a patients privacy by ensuring only authorized individuals have access to the patients’ medical information
  • Run (lead) multiple projects of varying sizes

List of Typical Skills For a Document Control Clerk Resume

1

Skills For Document Control Clerk / Mfg Engr Assistant Resume

  • Strong organizational skills and attention to detail imperative
  • At least 2 to 4 years' experience in an administrative position with experience in a similar documentation/data driven position
  • Work tactfully, effectively, and courteously with people contacted in course of work
  • Advanced MS Office package skills
  • Speak effectively before groups of customers or employee of organizations
  • Strong background and proven ability to work in a team environment
  • Ensures accuracy of documents with continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
  • Experience working in an engineering and/or manufacturing environment
  • Verifies in house manufacturing and maintenance documentation prior to scanning and filing
2

Skills For Document Control Clerk Intern Resume

  • Responsible for verifying MTR’s from vendors meet the standard specifications, prior to scanning and saving into Tokopen
  • Responsible for supplying MTRs requested from Shipping & Finish Goods for daily shipments
  • Demonstrate an understanding of engineering, construction and process terminology
  • Knowledge of and experience with the use of computer database used in a sales and manufacturing environment
  • Spoken / written English, good spelling and grammar is also required
  • Catalog and issue project training and operate and maintain manuals per system
  • Work in a fast-paced environment – sometimes with rapidly shifting priorities. Ability to perform error-free work
  • Knowledge and experience of document control processes and the ability to coordinate activities for a team
3

Skills For Field Document Control Clerk Resume

  • Detail oriented with demonstrated ability to produce accurate work and meet deadlines
  • Demonstrate the ability to read and follow instructions, procedures, specification sheets, graphs, scales, and check list
  • Demonstrates proficiency in AutoCAD and Revit
  • Experience with Cost point ERP system
  • MS Office (especially Excel) experience
  • Experience in Document Control or Mail Room
4

Skills For Quality Document Control Clerk Resume

  • One year of Quality Assurance experience
  • Experience with Costpoint ERP system
  • A secondary Certificate or equivalent combination of relevant education and experience
  • One or two years of relevant experience
  • ------ Some computer/email/internet experience ideal
  • Skilled user of postage meter, envelope stuffer, scanner
5

Skills For Senior Document Control Clerk Resume

  • Good knowledge of AutoCAD and Revit
  • One (1) year of experience in ISO 9000 and API Q1 quality systems and documentation control
  • Long term in plant assignment with no solid end date
  • Knowledge of the construction industry and experience in infrastructure projects
  • Support development and management of product BOM’s & routings in MRP system (SAP). Perform audits to ensure accuracy prior to release
  • Experience with, and comprehension of, transmittals, submittals and correspondence management
  • Resolves routine questions and problems and refers more complex issues to higher/more experienced levels
  • Experience in Receive/Dock Master/ASN
6

Skills For Document Control Clerk Resume

  • ------ Clerical experience
  • Office Clerical experience
  • Proficient in Microsoft Excel, Word, SharePoint and experience in a document management system
  • Organising and distributing incoming / outgoing project correspondence
  • Receiving and logging incoming drawings
7

Skills For Document Control Clerk / Mfg Engr Assistant Resume

  • Updating drawing clips/ filing prints
  • Filing and scanning project correspondence in accordance with the P+W filing structure and systems
  • Printing documents for manufacturing and purchasing
  • Working knowledge of word processing, spreadsheet and database software
  • Opening and sorting of all mail received
  • Managing and maintaining the document management system
  • Tracking documents for review and ensuring comments are returned in a timely manner
8

Skills For Document Control Clerk Intern Resume

  • Providing training to new users when required
  • Attending design team meetings and taking minutes
  • Printing of relevant project emails for filing
  • Updating Deltek resourcing schedule
  • Maintaining log of engineering document releases and revisions
9

Skills For Field Document Control Clerk Resume

  • Entering parts and bills of material into the Enterprise Resource Planning (ERP) system
  • Processing engineering change notices
  • Scanning and filing of trail master file documentation
  • Using knowledge of relationship of quality assurance to other activities such as production, sales, and purchasing
  • Organising outgoing post
  • Filing and tracking of Pharmaceutical Development Batch Records
  • Looking up accounts and typing what is received into those accounts
  • Filing items in and out of batches/logging items
  • Reviewing incoming mail
10

Skills For Quality Document Control Clerk Resume

  • Working knowledge of disciplines (pipe, electrical and mechanical) and related drawings. Ability to recognize and read a drawing with no labels by type
  • Existing or recent (within last 2 years) DOD secret or above security clearance
  • Batching medical claims into proper claim types
  • Compiling information into spreadsheets
  • Overseeing mailroom supply inventory

List of Typical Responsibilities For a Document Control Clerk Resume

1

Responsibilities For Document Control Clerk / Mfg Engr Assistant Resume

  • Assisting with the overall maintenance and quality management of the document development process
  • Helping assure documents are of quality, accuracy and integrity
  • Putting to use the knowledge of quality assurance/control methods, principles, and procedures into daily practices
  • Responsible for maintaining and updating contact database in MS Outlook
  • Files and retrieves information in alphabetical and/or numerical filing system and Assists in maintaining technical product and vendor catalog files
2

Responsibilities For Document Control Clerk Intern Resume

  • We are looking for someone who is a self-starter, is willing to help others, and has the ability to work in a fast paced environment
  • Audit work packs out in the field (Scanning QR code from TeamBinder)
  • Receive, log, file and distribute all engineering documents based on a pre-determined performance standard ( automatic pull from SharePoint to TeamBinder)
  • Create and maintain Controlled Drawing Sets & Work Packages, as well as hold logs for work packages
  • Facilitate TeamBinder training with staff with TeamBinder SME
  • Provide evening and weekend support as needed
  • Liaison with external consultants and different parties involved taking care of further documentation exchange with them
3

Responsibilities For Field Document Control Clerk Resume

  • Able to work under pressure while remaining calm and professional at all times
  • Create and maintain Controlled Drawing Sets & Specifications Work Packages
  • TeamBinder SME- facilitate training with staff with
  • Collect and process samples for TOC, conductivity, microbial, and endotoxin testing at the specified ports within the Purified Water system
  • Review Standard Operating Procedures (SOPs), logbooks, and other documentation related to daily operations
4

Responsibilities For Quality Document Control Clerk Resume

  • Image Scanning of Clinical Investigator Files
  • Identifies and maintains scanned files ensuring easy access when required
  • Completes efficiency and backing inventory reports for CDR/Coater Departments
  • Generates and processes external beck dyeing processes
  • Performs clerical tasks related to controlled documentation processes for increased efficiency, cost reduction, and metric reporting
  • Processes paperwork and documents; keeping strict attention to details per department procedures
5

Responsibilities For Senior Document Control Clerk Resume

  • Maintains logs, records, files and electronic databases for engineering documents
  • Files and retrieves information in alphabetical and/or numerical filing system
  • Assists in maintaining technical product and vendor catalog files
  • Able to review documents in folders and make ready for scanning
  • Files and retrieves documentation according to established methodology into and from Documentation Control Areas
  • Assist in software evaluations as requested. Performing basic file maintenance
  • Support the Records Management (RM) Program as per PL553-005 & related RM documentation at Mentor Irving
  • Responsible for pulling MTR’s for both Bolt & Gasket departments for orders to be shipped
6

Responsibilities For Document Control Clerk Resume

  • Responsible for providing MTR’s to customers by their order number to ensure the documentation meets customer requirements
  • Responsible for transferring data from Original MTR to Lamon’s documentation format. Relative to China & India documentation folder
  • Input engineering documents (item masters and bill of materials) into Syteline, the ERP system
  • Maintain positive working relationships with customers and IMC product representatives
  • Profficiency in the use of standard computer equipment and Microsoft Office products including MS Word and Excel
  • Issuance, tracking and retrieval of all company Laboratory Notebooks/Logbooks
  • Maintain two Central File Archive Rooms to include issuing and retrieval of files and archival inventory
  • Preparation and tracking of material to be shipped off-site
7

Responsibilities For Document Control Clerk / Mfg Engr Assistant Resume

  • Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable
  • Conduct training sessions for project personnel and 3rd parties on the use of Kiewit tools and processes
  • Conduct User Acceptance Testing for applications and provide feedback to developers for design and/or configuration changes of current tools
  • Intermediate knowledge of filing and record retention systems
  • Performs data entry and maintains and organizes project and engineering information into an enterprise content management system
8

Responsibilities For Document Control Clerk Intern Resume

  • Maintains proper information configuration management in support of engineering and construction
  • Perform additional assignments in accordance with supervisor’s requests
  • Contribute to a team responsible for document flow and distribution at a job site
  • Collect and log all contract documents and project documentation from bid phase through project completion
  • ------ Regular and predictable attendance required
  • ------ Reports directly to the Literature Fulfillment Coordinator
9

Responsibilities For Field Document Control Clerk Resume

  • ------ Apply limited professional judgment within well-defined boundaries
  • ------ Ensure accuracy of participant information and data entry
  • ------ Analyze trends and report potential issues to immediate supervisor
  • Able to take on specialty tasks as needed
  • Upload construction submittals and documentation to SharePoint
  • Turnover transmittal of field/Construction documents to Client
10

Responsibilities For Quality Document Control Clerk Resume

  • Create transmittals in the Project Database and Upload Construction submittals and documentation to the SharePoint Client Collaboration Correspondence folder
  • Maintain confidentiality of Controlled Documents
  • Receive and maintain all Comprehensive Equipment Manuals (CEM) for Project. Transmit CEMs to client
  • Maintain and transmit red lines from field
  • Communicate with DCM tasks that can be done in District office and other opportunities for process improvement
  • Back-up Point of contact Field Coordinators & DCM

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