Document Clerk Resume Sample

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Shanon Romaguera
5278 O'Conner Meadows,  San Francisco, CA
+1 (555) 298 4481

Work Experience

Document Management Clerk
05/2017 - PRESENT
Dallas, TX
  • Prepares documents such as brochures, books, periodicals, catalogs, and pamphlets for copying or photocopying
  • Cuts documents into individual standardized pages, using a paper cutter or razor knife
  • Reproduce document pages as necessary to improve clarity or to adjust the standardized page size according to the limitations of the designated copy machine
  • Stamps standard symbols on pages or inserts instruction cards to notify Duplicating Machine Operator of special handling, prepares cover sheets and document folders for material, and index cards for files, and files folder according to index code and copies priority schedule
  • Complete and mail bills, contracts, policies, invoices, or checks
  • Count, weight, measure, or organize materials
  • Review, evaluate and determine the disposition of incoming mail that cannot be classified prior to opening
  • Maintain records of all cash received. Recognize and correctly distribute highly technical and difficult-to-interpret correspondence for all areas of the Companies
Document Prep Clerk
08/2011 - 01/2017
San Francisco, CA
  • Identifies and refers complex or problem cases and answer related questions
  • Research missing or rare corporate records
  • Work with various customer areas to determine or modify existing or new procedures and practices
  • Review, sort, log and file various documents and refer items requiring further handling
  • Pull documents and attach routings, correlate files and documents
  • Analyze and purge or relocate old records. Record document location and date
  • Maintain department machinery such as fax, photocopier, scanners, and printers
AP Document Imaging Clerk
06/2006 - 05/2011
Chicago, IL
  • Perform routine maintenance as needed
  • Perform troubleshooting and review/discuss problems with appropriate personnel and following directives when necessary to identify and resolve problem situations
  • Strong team orientation with a willingness to exchange ideas and maximize team member’s talents
  • Scan invoices/credit notes into Kerridge ready for processing
  • Check validity/completeness of invoices/credit notes
  • Perform final documented review of completed batch paperwork prior to shipment and final review of all other GMP documentation
  • Documentation responsibilities include the initiation of SOP changes, processing new and revised SOP’s, maintaining Preventive Maintenance and Critical Systems documentation


Indiana Wesleyan University - Kokomo Campus
2000 - 2005
Engineer's Degree in Computer

Professional Skills

  • Excellent oral and written communication skills with the ability to articulate self professionally and effectively
  • This would be a 2-3 week assignment for someone with excellent MS Word skills, processing documentation and creating documents and templates
  • Strong organization, detail and accuracy skills
  • Good communication skills required to effectively internal and external contacts
  • Detail oriented and independent worker with strong organizational skills
  • Strong business math skills
  • Experience with engineering/ architectural/mechanical drawings/document control experience

How to write Document Clerk Resume

Document Clerk role is responsible for typing, basic, database, finance, credit, training, shipping, reporting, manufacturing, design.
To write great resume for document clerk job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Document Clerk Resume

The section contact information is important in your document clerk resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Document Clerk Resume

The section work experience is an essential part of your document clerk resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous document clerk responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular document clerk position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Document Clerk resume experience can include:

  • Able to learn new job-relevant skills when needed
  • Experience operating a personal computer and/or document scanning equipment
  • Assist in training of new staff on Good Documentation Practices
  • Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
  • Perform a preliminary review of suppliers’ submittals prior to entry in the system for engineering review and approval
  • Experience in a fast paced office environment, production shop, manufacturing, or similar

Education on a Document Clerk Resume

Make sure to make education a priority on your document clerk resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your document clerk experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Document Clerk Resume

When listing skills on your document clerk resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical document clerk skills:

  • Good command of English both oral and written and customer service skills
  • Experience with engineering/ architectural/mechanical drawings/document control experience
  • Personal computer, typing and calculator skills
  • Personal computer and typing skills
  • Basic PC skills including MS Office
  • Proven experience as data entry clerk

List of Typical Experience For a Document Clerk Resume


Experience For Document Management Clerk Resume

  • Related general office experience
  • Effective communicator able to communicate with vendor to resolve warranty issues on new equipment
  • Strong mathematical acumen
  • Maintaining documentation to assure the project team is following the document submittal process and timeline
  • Update training tracking tools
  • Bundles individually clipped reports in numerical order by document type, SAP number and week ending date
  • Labels report coversheets according to document type and month to be scanned
  • Provides assistance in Scanning Operations area as needed

Experience For Document Imaging Clerk Resume

  • Build equipment turn over packages and equipment master files using manufacture-s provided documentation or documentation available online
  • Prepare documents for processing in corporate office
  • Update reporting tools, charts, & reports
  • Perform File / Record Reconciliations along, with maintaining inventory
  • Document handling to support audits

Experience For Document Prep Clerk Resume

  • Sort and organize paperwork after entering data to ensure it is not lost
  • Update existing data
  • Utilizes general office equipment and computer systems/software applications necessary to perform responsibilities
  • Assist in efforts to centralize all project related documents in both hard copy and electronic formats
  • Prepare and process project documents such as transmittals, submittals, requests for information, reports and correspondence for distribution and submittal with the correct documentation parameters to meet the project submittal requirements
  • Work with system and processes to facilitate secure storage and timely retrieval of document(s)

Experience For Document Controls Clerk Resume

  • Assist with daily document control functions such as scanning, filing, audits, processing documents, distributing reviewed documents, participating in project closeouts, and so forth
  • Removes all staples and paperclips
  • Straightens folded corners and repairs torn edges
  • Cuts and tapes long receipts to 8½ x 11” paper
  • Pulls perforated or connected documents apart
  • Labels each report clearly with SAP number and report date
  • Records receipt of reports on the monthly mark off sheets

Experience For AP Document Imaging Clerk Resume

  • Clips each report type individually
  • Occasionally lift and/or move up to 40 pounds
  • Creation of equipment asset records in work order database; able maintain equipment spreadsheets
  • Access equipment in the field to tag
  • Able Lift 50lbs (Installation and placement of bench top equipment)

Experience For Incoming Document Clerk Resume

  • Operations Helpdesk Automated Attendant
  • User rights for ISView, ISView Capture, DocuTreev Cover Sheets, Document
  • Open envelopes and verify contents
  • Remove staples, paperclips, etc to prepare documents to be scanned
  • Scan documents into system for data entry clerks

Experience For Temp to Hire Image Document Clerk Resume

  • Perform initial Quality Control of documents received
  • Process document records into 3rd party databases
  • Enter document records into Database
  • Enter records from closed programs into database
  • Create spreadsheets with large numbers of figures without mistakes
  • Retrieve data from the database or electronic files as requested
  • Quality communications: update TV, meetings, quality visualization

Experience For Clerk, Document Control Resume

  • Entrance control: maintain COA’s and enter information into SAP
  • Prepare qualification packages
  • Organize documents received

List of Typical Skills For a Document Clerk Resume


Skills For Document Management Clerk Resume

  • A year of clerical, office, admin or production-based experience
  • 6mo ~ 1 year general experience is desirable
  • Able to operate a copy machine, facsimile machine, telephone/voicemail
  • Computer and database experience
  • Two (2) years of document control experience
  • Demonstrates and encourages company culture and Never Ever Give Up attitude

Skills For Document Imaging Clerk Resume

  • Experience in document management systems or databases
  • Proficient with excel, strong attention to detail
  • Experience in a Purchase Ledger role (in any size of organisation) advantageous
  • Working knowledge of the Microsoft Office Suite including Word, Excel, and Outlook
  • Being comfortable in a fast-paced environment

Skills For Document Prep Clerk Resume

  • Working knowledge of office equipment and computer hardware and peripheral devices
  • Communication - communicates clearly and concisely, verbally and in writing utilizing proper punctuation and correct spelling
  • Responsible for monitoring Document Imaging Electronic emails and moving emailed documents to the imaged loan file
  • Able to seek improvement and create an environment of idea sharing and creative problem solving
  • Fast learning and can-do attitude, and willing to help at all times
  • Assist with scanning, checking, and breakdown of loans as time permits
  • Assist in preparing loan documents for scanning
  • Assist in scanning and indexing loan documents
  • Rotate week to week uploading Imaging emails

Skills For Document Controls Clerk Resume

  • Responsible for preparation and scanning patient records/reports to support the timely availability of an accurate, efficient document imaging system
  • Works among the Document Imaging Staff to aid in the timely processing of records
  • Able to perform functions that require repetitive motions using hands, wrists and arms
  • Use Microsoft Office software and digital file storage/ management in the Microsoft Windows operating system
  • Listen to and understand information and ideas presented verbally and in writing
  • Familiarity with engineering drawings and revision configuration
  • Responsible for handling the Operations Helpdesk Automated Attendant System
  • Understands all imaging procedures, methods and systems
  • Responsible for maintaining the vault in a clean and organized manner

Skills For AP Document Imaging Clerk Resume

  • Assist with viewing imaged loan documents for quality and completeness and correct binder placement
  • Assist the Document Imaging/Control Manager as needed in other areas
  • Help with various Imaging functions when needed
  • In-depth knowledge of document imaging system
  • In-depth knowledge of standard office filing procedures
  • A Birth certificate, U.S. passport or permanent resident card is required
  • Lift, carry, push, pull or otherwise move objects of at least 30 pounds in weight
  • Bend, stoop, squat and lift regularly throughout a shift

Skills For Incoming Document Clerk Resume

  • Regularly work on repetitive tasks
  • Frequently use hands and fingers to handle, control or feel objects
  • Frequently see details of objects that are less than a few feet away
  • Able to express or exchange information, instructions, ideas, etc. by means of the spoken word
  • Receive detailed information through oral communication and to make the discriminations in sound
  • Enter suppliers’ submittals into the appropriate, local database
  • Produce high quality work under adverse conditions and time pressures extremely important.
  • Read, write, speak and understand English proficiently
  • Can maintain an organized work system with attention to detail

Skills For Temp to Hire Image Document Clerk Resume

  • Knowledge of ISView, Scanner, IBS Insight, and other systems as needed
  • Receive Supplier’s Non-Conformances
  • Temporary contract for limited period
  • Be able to perform at a high energy level
  • Meet multiple audit schedules
  • Intermediate knowledge of Microsoft Office particularly Excel, Word, and Outlook
  • Able to speak, read and comprehend the English language
  • Detail-oriented with high-level of accuracy and accountability

Skills For Clerk, Document Control Resume

  • A quick learner who is able to work in a fast-paced environment and use a variety of software systems
  • Able to interpret policies, procedures, and standard business practices
  • Willingness to travel within region as needed
  • Knowledge of commonly used terminology, concepts and practices and procedures within the mortgage, and or unsecured debt industries
  • Prepare Bar Code Generator Cover Sheets with loan information for each loan, after the loan has been booked and funded and placed on the prep shelf in the vault
  • Prepare loans for scanning by organizing documents according to binders – refer to alphabetic Binder List. Insert correct binder separator sheets between all documents in the loan file
  • Prepare and maintain Bar Code Separator sheets for each binder

Skills For Document Imaging Prep Clerk Resume

  • Maintain a list of loans prepped for reference by account #/note # on the Imaging Daily Production Report. Give this report to the department manager daily or weekly
  • Prep an average of 50 loan files per day
  • Assist with research items as needed
  • Knowledge of various loan products
  • Break down loan files after they have been scanned/indexed and check for completeness
  • File all loan documents after breakdown in the appropriate files
  • Input warehouse inventory information into JLG Solutions software
  • Use new/renewed loan list to make all labels and folders that are filed in the vault
  • Label bulk file boxes with scan date and record destroy date on bulk files

Skills For Document Preperation Clerk Resume

  • Make up banker boxes for bulk files, usually every month. Maintain inventory of available empty boxes
  • Distribute empty loan folders back to branches as needed
  • Go to warehouse to locate documents
  • Organize and maintain vault order
  • Prep, scan and check documents
  • Communicates with Supervisor to keep him/her informed of the status of work, potential issues, and concerns

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