Coordinator Executive Resume Sample

20 votes
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Sarah Kuvalis
41626 Jacobson View,  Boston,  MA
+1 (555) 146 7520

Work Experience

Coordinator Executive
05/2016 - PRESENT
Philadelphia, PA
  • In an administrative role supporting senior management in a fast-paced environment
  • Tech-savvy and comfortable identifying, implementing and monitoring more efficient systems
  • Optimise utilization results via ‘stacking’ multiple resources on potential projects
  • Identify and track time awaiting code (‘Q-code’ inventory)
  • Supporting the development of annual Directors’ Remuneration Report
  • Monitoring of team’s budget and spending, together with relevant Finance Business Partners
  • Work closely with EBC team to ensure flawless execution of all EBC meetings
Executive & Production Coordinator
10/2013 - 11/2015
Detroit, MI
  • Manage all logistics for EBCs - catering, dinner reservations, special requests, drivers and transportation, etc. Be the 'Concierge' for the EBC
  • Set up rooms to be Customer-ready with name tents, agendas, and customer gifts
  • Help greet our Customers/Account Teams/Execs and make them feel welcome and comfortable
  • Sit at lobby front desk and be point person for entering Customers/Execs/Account Teams
  • Update Meeting Agendas when necessary
  • Being point person for the team’s MI output to the wider People Function and other enabling functions
  • Creates computer graphic presentations upon request
Executive Assistant / GM Coordinator
04/2009 - 07/2013
San Francisco, CA
  • Coordinates all aspects of associate, customer, and industry events in a cost effective and timely manner
  • Handles seminar or Trade Show preparation (facility location, instruction, catering, literature, audio-visual, etc.)
  • Prepare purchase requisitions in line with fiscal budget
  • Manage PO requests
  • Process expense reports for IT management
  • Coordinate and help manage executive calendar via Outlook
  • Track expenses and invoices related to purchases and other matters of financial management
  • Routinely handle confidential material


California Miramar University
2005 - 2009
Bachelor's Degree in Finance

Professional Skills

  • Highly proficient computer skills in Microsoft Office
  • Advanced skills in Microsoft Office especially Excel and powerpoint
  • Experience working in events/golf industry
  • Effectively interact with employees at all levels, both senior management and peers
  • Five (5) years clerical or administrative experience in support of a senior leader
  • Arrange catering for production crew, talent, executives and vendors, by generating accurate daily meal counts, timing of meals, and placement of orders
  • Assist in the talent booking process through the preparation of offer letters, tracking talent responses, and sourcing talent contact information

How to write Coordinator Executive Resume

Coordinator Executive role is responsible for events, travel, database, finance, software, microsoft, analysis, marketing, inventory, media.
To write great resume for coordinator executive job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Coordinator Executive Resume

The section contact information is important in your coordinator executive resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Coordinator Executive Resume

The section work experience is an essential part of your coordinator executive resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous coordinator executive responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular coordinator executive position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Coordinator Executive resume experience can include:

  • Execute local marketing, practice area and alumni activities, on time and on budget, with significant collaboration with local Partner and Executive Assistant (EA) group
  • Experience working independently, as well as, within cross-functional teams in a collaborative, professional environment
  • Database management and analysis experience
  • Three (3) years clerical or administrative experience in support of a senior leader
  • Organize internal meeting for Partners to include conference room scheduling and ordering/setting up meals
  • Aids the marcom staff in managing our lead generation process – source collection database to sales to conversion and tracking

Education on a Coordinator Executive Resume

Make sure to make education a priority on your coordinator executive resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your coordinator executive experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Coordinator Executive Resume

When listing skills on your coordinator executive resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical coordinator executive skills:

  • Prioritize and organize simultaneous projects effectively under tight deadlines and budget parameters with minimal supervision
  • Outstanding organizational, analytical, and verbal/written communication skills with meticulous attention to detail
  • Consistent track record of delivering strong results, including demonstrated ability to execute multiple projects at once
  • Interact and represent Bain professionally and effectively with top executives and their staffs internally and externally
  • Proven ability to drive issues to resolution and creatively solve problems, seeking out alternative solutions when running into roadblocks
  • Experience in administration, marketing, communications or PR role

List of Typical Skills For a Coordinator Executive Resume


Skills For Executive & Production Coordinator Resume

  • Provide administrative support to executives to include: managing calendars and contacts; preparing expense reports, etc
  • Develop petty cash and per diem estimates for all events; track spending and update budget(s) as needed
  • Produce and update talent one sheet for each event, containing talent contact information, song choice, musicians, backline and instrumentation
  • Ensure all talent rider items are sourced, and dressing rooms stocked per artist’s specification
  • Source furniture and décor for event space, including stage, backstage, and green rooms; order, pack and ship all production supplies necessary for event
  • Handle the demanding nature of the CEO and President positions
  • Position is scoped for 45 hrs/week, with some additional hours during peak periods
  • Receive, screen and/or route all incoming telephone calls, mail, publications and correspondence, proactively handle questions and information requests
  • 1:00 – 6:00pm, Daily

Skills For Sydney Executive Briefing Centre Coordinator Resume

  • Familiar with technology or ability to become familiar with new programs and software
  • Schedule meetings, conference calls, and screenings
  • Arrange holiday gifts for clients
  • Check office/ kitchen supply inventory, re-order as necessary
  • Prepare deal memos for event production crew
  • Arrange travel and accommodations for production staff and talent
  • Create and manage credential lists through the collection of detailed personal information from production crew, talent and vendors

Skills For Executive Assistant / GM Coordinator Resume

  • Generate and update production documents such as the contact list, production schedule and rundown
  • Organize Bounce storage units, and maintain detailed inventory of all items
  • Manage Server and update all project files
  • Update Video & Film Library when new media is received, or distributed
  • Learn new programs and systems
  • Highly motivated self-started with the ability to multi-task
  • Some travel required for conferences or trainings (1-2 times/year)

Skills For Executive Protection Coordinator Resume

  • Five-years’ experience with two or more years’ experience as an EBCCoordinator or in Corporate Event/Meeting Planning or in Hotel Event/Meeting Planning
  • Multilingual (English and Dutch are essential)
  • Maintain Partner’s contact list in Outlook and CRM database. Ensure contacts are resolved and classified appropriately in CRM. Coordinate Partner’s electronic/print mailings and event activity
  • Clear track record of demonstrating an at-cause mentality and proactively driving improvement across marketing services and processes
  • Plan internal functions for the Officer, including speaking engagements and corresponding with Crewmembers
  • Organizes all departmental Purchase Order Reqs, and invoicing including of our supplier co-op programs

Skills For Marketing Coordinator / Executive Assistant Resume

  • Make travel arrangements including hotel, air and car rental for the Officer
  • Oversees our Integrated Marketing Campaign Management
  • Integrates supplier inputs into our RFPD supplier-specific annual marketing plans
  • Assists with corporate communication functions including the quarterly town-hall
  • Acts as a key pivot person for pushing work assignments (such as Press Release requests) to our outside contractors
  • Capacity to be adaptable and flexible in a fast-paced continuously changing environment

Skills For Executive Resourcing Coordinator Resume

  • Basic understanding of lead management tools (Eloqua or other)
  • Act as an interface for clients and all levels of Bain staff with the Partners, as appropriate
  • Coordinate detailed travel arrangements with Bain Travel and outside agencies including air, hotel, ground transportation, visas and meal reservations, as business needs and personal preferences dictate (provide travel itinerary)
  • Provide project analysis and program updates to Crewmembers
  • Plan external functions for the Officer supported by other JetBlue leadership
  • Process expense reports for the Officer
  • Set up in-house and offsite business meetings and performs general administrative needs for meetings

Skills For Coordinator / Executive Assistant Resume

  • Manage the calendar of the Officer
  • Oversee the inventory and order all office furniture and supplies as needed to support the Officer
  • Manage telephone and e-mail for the Officer
  • Project manages the execution of all marcom initiatives
  • Owns & updates the master RFPD campaign calendar (by vendor and product) tied to both internal and third party initiatives

Skills For Executive Briefing Operations Coordinator Resume

  • Maintains, updates and audits the inventory levels of our hard-copy sales collateral
  • Handles all necessary executive administrative support functions for the President/General Manager
  • Manage travel itineraries

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