Contracts Specialist Resume Sample

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Eloise Steuber
209 Schmeler Flat,  Philadelphia, PA
+1 (555) 736 5738

Work Experience

Contracts Specialist
11/2015 - PRESENT
San Francisco, CA
  • Manage purchase orders
  • Pre-Proposal Development:supports faculty researchers, Vanderbilt’s Center for Technology Transfer & Commercialization and department administrators to identify and resolve pre-proposal development issues that could negatively impact negotiations later
  • Federal and state agencies, private foundations, industrial and foreign research sponsors. Negotiate contract award terms and conditions; interpret sponsor management guidelines and contract terms/conditions for faculty and staff
  • VU Dean's Offices.Interpret and inform college administrators regarding the implications of proposal and awards
  • VU Academic Departments. Advise regarding the development of proposal and award budgets; coordinate proposal development and award management, as needed
  • Office of Contract and Grant Accounting. Coordinate post-award management of contracts to assure compliance with contract terms/conditions and sponsor management guidelines
  • VU General Counsel's Office. Solicit and provide advice on research related contractual issues, as needed
Senior Contracts Specialist
05/2010 - 07/2015
Chicago, IL
  • VU Center for Technology Transfer & Commercialization. Solicit and provide advice on intellectual property issues as related to proposal development and research management
  • Review, draft, negotiate and administer contracts on behalf of Clinical Services (Americas) in accordance with organizational and departmental contracting policies and procedures, including drafting templates, providing redlined recommendations, and negotiating directly with external stakeholders until contracts are completed
  • Perform risk assessment of proposed contractual terms and conditions, and develop recommendations to minimize their potential risk to the business
  • Liaise with BSD affiliates for the coordination of global contracts to ensure completion of applicable reviews and approvals by General Manager(s) and/or other business leaders, where required
  • Execute activities relating to the signing, filing, tracking and managing completed agreements, including performing certain administrative tasks such as maintaining contract files, tracking metrics, photocopying, mailings, and scanning documents
  • Prepare and communicate appropriate summaries or other reports relating to material contract terms and conditions to applicable internal stakeholders
  • Assist in designing and implementing policies and procedures to effect the timely and accurate completion of customer and supplier contracts
  • Notify leadership of potential contractual non-compliance issues that could have an adverse impact to the company
  • Demonstrate and promote the company’s mission, vision and 4I values
Senior Grants & Contracts Specialist
09/2006 - 04/2010
Philadelphia, PA
  • Strong interpersonal skills, excellent written and oral communications skills; attention to detail and sound administrative skills
  • Demonstrated proficiency with the latest MS Office products, including Outlook, Word, Excel, and related electronic tools for editing, documenting, tracking and communicating. Experience with a contract lifecycle management system is desirable
  • Comprehensive review of award documents to ensure compliance
  • Guidance in interpreting donor regulations
  • Training and staff development in best practices of awards management
  • Development of contractual documents including templates and ancillary business forms
  • Standardization of administrative procedures for efficient awards management
  • Capacity building and replication of practical awards management systems


Strayer University - Owings Mills Campus
2000 - 2005
Bachelor's Degree in Business

Professional Skills

  • Desired Qualifications Demonstrated experience using databases Basic office management skills Strong time management skills Strong oral communication skills
  • Strong planning and organization skills, as well as strong interpersonal skills ability to multi-task and be able to prioritize workload and work independently
  • Strong organization and process skills, strong problem solving skills, and the ability to multitask and re-prioritize workload are essential
  • Excellent verbal and written communication skills and negotiation skills to negotiate grant and contracts, demonstrated sound decision making ability
  • Strong leadership skills, be very detail oriented, have strong organizational and time management skills
  • Demonstrated ability to multitask and effectively manage changing priorities; strong organization and time-management skills
  • Exceptional verbal and written communication skills, as well as reading and comprehension, explanation skills and some math skills are required

How to write Contracts Specialist Resume

Contracts Specialist role is responsible for interpersonal, organizational, computer, analytical, microsoft, negotiation, business, customer, communications, organization.
To write great resume for contracts specialist job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Contracts Specialist Resume

The section contact information is important in your contracts specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Contracts Specialist Resume

The section work experience is an essential part of your contracts specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous contracts specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular contracts specialist position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Contracts Specialist resume experience can include:

  • Excellent organizational skills, and ability to work effectively on multiple projects with minimal supervision
  • Proven strategic skills with strong leadership qualities including ability to make unpopular decisions when necessary; visible confidence in a group setting
  • Analytical, negotiation, and drafting skills demonstrated through your work experience
  • Strong computer skills with excellent level of proficiency of Excel and Microsoft Office
  • Interpersonal skills necessary to effectively work with all levels of HERE employees
  • Outstanding people skills and the ability to build strong working relationships with individuals at all levels in the company and around the world

Education on a Contracts Specialist Resume

Make sure to make education a priority on your contracts specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your contracts specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Contracts Specialist Resume

When listing skills on your contracts specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical contracts specialist skills:

  • Excellent written, verbal, and computer skills with a strong ability to effectively communicate with internal and external customers
  • Good oral and written communications skills as well as typing skills
  • Excellent writing skills to clearly and effectively incorporate scope and apply legal terms in contracts
  • Strong organizational and prioritization skills with the ability to manage multiple projects with complex and demanding deadlines
  • Demonstrated organizational and prioritization skills, along with the ability to work within tight and often conflicting task deadlines
  • Effective negotiation, organizational and decision making skills with ability to plan, prioritize and multi-task

List of Typical Experience For a Contracts Specialist Resume


Experience For Senior Contracts Specialist Resume

  • Team player, with strong communication, organizational, and drafting skills
  • Skill in written and oral communications to present analysis and findings of performance reviews Outstanding verbal and written communication skills
  • Effectively manage workflow, efficiently prioritize tasks, balance time demands, and meet deadlines with minimal supervision
  • Excellent verbal, written communication and comprehension skills; and
  • Strong process management skills to be able to work and multi-task across multiple requests and time horizons
  • Excellent relationship, collaboration and influencing skills

Experience For Grants & Contracts Specialist Resume

  • Outstanding written and verbal communication as well as time management skills
  • Ten (10+) years of prior federal government contracting experience
  • Demonstrated ability to prioritize and multi-task
  • Comfortable taking initiative and working independently and effectively under pressure in a fast-paced, deadline-oriented environment
  • Proven ability to balance and negotiate multiple priorities
  • Superior analytical, negotiation and influencing skills

Experience For Senior Grants & Contracts Specialist Resume

  • Intermediate MS skills including Word and Excel, and a typing speed of 50 words per minute
  • Demonstrated advanced redlining experience
  • Negotiate effectively with clients, vendors and sites
  • Effectively drafts, negotiates, and reviews commercial contracts and other business and legal documents to the extent these are required
  • Building effective Vendor Relationships to facilitate a smooth contracting & accounts payable process for all subcontracts
  • Researching existing documents to identify and validate necessary updates
  • Working knowledge and experience with the USG, DCS and FMS Contracts, including the equivalent regulations (FAR, DFAR, ITAR, UCC, etc,)
  • Good knowledge and understanding of strategic sourcing of ICT services/products and its implications for the organization is desirable
  • Strong understanding of contracting concepts and principles

Experience For Procurement & Contracts Specialist Resume

  • Experience working with Oracle or other ERP system required
  • Support strong partnership with requesting Project Teams to achieve efficient contract workflow
  • Good understanding of intellectual property law, in particular copyright and trademark law
  • Excellent understanding of financial concepts of profit, loss and return on investment
  • Experience with Microsoft Office programs, including Word, Excel and Outlook
  • Handle multiple task simultaneously and prioritize work
  • Demonstrated ability to understand and apply business terms and principles
  • In-house contracts experience supporting a technology firm
  • Demonstrated ability to work well/collaborate within a team

Experience For Clinical Contracts Specialist Resume

  • Strong propensity to learn new software programs/systems
  • Demonstrated ability to work independently
  • Demonstrated ability to maintain a positive attitude and professionalism
  • Demonstrated ability to meet deadlines under pressure
  • Contributes to maintenance of effective Vendor Network Strategies
  • Experienced with or ability and willingness to learn database management
  • Experience using the ApttusCLM system and Adobe Sign or other CLM system or e-signature tools
  • Juris Doctor (JD) required with strong academic credentials
  • 1 – 3 years of general legal experience

Experience For Associate Contracts Specialist Resume

  • Business experience with understanding of contractual terms and conditions as well as knowledge of invoicing practices
  • Adapt to conflicting deadlines and priorities established by company and bid deadline demands
  • Successfully manage several different tasks with competing priorities
  • Procurement of goods and services from subcontractors required by the company ensuring they meet with quality and safety standards desired by the company
  • Build strong, impactful relationships both internally and externally, across functions
  • Contract and order review and acceptance 2–5+ years experience
  • Contracts management experience in an EPC, engineering contracting or construction environment
  • Demonstrated ability to create contracts which document timelines and deliverables
  • Excellent knowledge of end-to-end supply management processes including competitive bidding, contract management and supplier performance management

Experience For Sourcing & Contracts Specialist Resume

  • Develop strong understanding of firm’s insurance program and manage insurance-related records and renewal process
  • Manage through multiple demands and shifting priorities
  • Use professional business and legal concepts to resolve complex issues and contract requests in creative and effective ways
  • Perform tasks without significant oversight, and to prioritize workload as needed to meet timelines
  • G08 - 4+ years of experience in Federal Government Contract/Subcontract Administration
  • Strong understanding of Services Agreements, SaaS Agreements, Non-Disclosure Agreements, Software License Agreements and Amendments
  • Total work experience

Experience For Travel Contracts Specialist Resume

  • Experience and working knowledge with different types of construction, design, and professional services agreements
  • Operations experience
  • Assisting field teams with vendor quotations & contract features as necessary to accelerate the contracting process
  • Supporting internal and external sales teams with respect to quoting, customer communications and delivery fulfillment
  • Working with other Tt DPK staff, serves as resource for proposal budget preparation, as requested by the Director of Business Development
  • Managing the cancellation of subcontract purchase orders to minimize the business impact

Experience For Contracts Specialist, Iamd Contracts Delivery Resume

  • Working with Field Operations and Multivendor Operations to provide accurate margin data that supports the creation of a long term contract by situation
  • Ensuring all approval and contract documentation is complete and correctly stored within the required systems and entered in SAP
  • Managing all blocked/parked reports from AP
  • Working knowledge of FAR 15.4, Wide Area Work Flow, and Government Property Administration
  • Working with International Trade Compliance and other departments to ensure strict compliance with regulations and procedures
  • Drafting, interpretation and management of contract documents in support of the ISR & Space Systems Supply Chain organization

Experience For Senior Pharmacovigilance Operations & Contracts Specialist Resume

  • Managing the workflow of contracts
  • Creating edit, resignation and termination CARs
  • Monitoring compliance to Service Level Agreements set out with customers
  • Training for our SHI’s global sales force when a new programs launches
  • Securing bonds and insurance certificates
  • Preparing, soliciting and tracking bid proposals
  • Checking timesheets and all financial information (bank details, MPF forms etc) are accurately completed before forwarding to finance for payment/processing
  • Supporting contract reviews for burgeoning global consulting practice

List of Typical Skills For a Contracts Specialist Resume


Skills For Senior Contracts Specialist Resume

  • Demonstrated verbal and written communication skills, as well as excellent interpersonal skills
  • Strong project management skills and strong communication skills (written and verbal)
  • Good commercial drafting, negotiation and influencing skills. Strong communication skills both verbal and written communication
  • Strong writing skills, communication, interpersonal and decision making skills
  • Good human relations skills and ability to effectively communicate (orally and written) with managers, legal counsel, and internal and external clients
  • Meet deadlines, adjust changing priorities, and strong written communication skills for documentation and reporting
  • Excellent academic credentials and strong research, writing, communication, interpersonal, and organizational skills

Skills For Grants & Contracts Specialist Resume

  • Excellent customer service skills, with the ability to prioritize and multitask in a fast-paced environment
  • Experience leading cross-functional teams across organization, strong organizational & project management skills
  • Strong ability to manage multiple projects, and to prioritize and organize effectively
  • Strong business acumen, time management and prioritization skills
  • Strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment
  • Highly driven and self-motivated, strong negotiation skills, conflict resolution, able to manage a high volume of work with multiple priorities and deadlines
  • Proficient computer skills with advance skills in MS Office applications, specifically Excel
  • Proven track record of successfully managing complex processes and agreement making end-to-end; strong under pressure; strong attention to detail

Skills For Senior Grants & Contracts Specialist Resume

  • Demonstrated experience managing multiple simultaneous tasks and competing priorities
  • Organized and detail oriented with proven process problem solving, troubleshooting, and time management skills
  • Strong analytical and interpersonal skills, work independently and in a team setting
  • Strong communication skills including fluency in English (spoken and written)
  • Strong analytical skills to include strategic thinking, customer focus, performance and results orientation, innovation, and influential communication
  • Excellent Oral and Written Communication Skills, including ability to convey complex ideas simply
  • Strong writing skills and attention to details

Skills For Procurement & Contracts Specialist Resume

  • Have a very strong project management and process orientation including advanced excel skills (v-lookup, pivot tables, ‘if’ statements)
  • Strong anal)1ical, organizational, communication, and attention to detail skills
  • Strong overall computer skills - high level of proficiency with Excel, Word, databases and the internet are essential
  • Communicate openly, clearly, and completely (including excellent written and oral skills)
  • Time management skills with an ability to prioritize tasks efficiently; sometimes managing multiple projects simultaneously
  • Excellent data entry, analytical and time – management skills

Skills For Clinical Contracts Specialist Resume

  • Strong written and communication skills, able to clearly and concisely communicate information at multiple levels, adapting easily to change
  • Exceptional customer service skills and the ability to build effective working relations with clients and colleagues
  • Effectively manage multiple priorities simultaneously and meet inflexible deadlines in a fast-paced environment
  • Demonstrated ability to communicate with others to collaboratively resolve problems effectively and efficiently
  • Strong ability to effectively communicate with internal and external customers
  • Excellent business and legal writing skills
  • Demonstrated oral and written communication skills in English
  • Demonstrated ability to work effectively in a high-pressure, complex environment

Skills For Associate Contracts Specialist Resume

  • Good analytic ability and above average financial skills
  • Strong client- and external party-facing skills
  • Strategic and analytical performer with excellent decision making and research skills
  • Strong oral and written communication, including persuasive negotiation skills
  • Interpret and apply rules and regulations, prioritize workload, and communicate effectively in speech and in writing
  • Excellent communication skills including fluent spoken and written English language

Skills For Sourcing & Contracts Specialist Resume

  • Also requires excellent negotiating skills
  • Strong math and reading comprehension skills, and ability to interpret guidelines and instructions
  • Excellent organizational skills with ability to multitask amidst rapid change
  • Strong Communication and effectively be able to lead negotiation efforts, terms/conditions, complex change orders, and adjustments
  • Excellent organizational and analytical skills with great attention to detail
  • Effective communication skills and over-all positive attitude
  • Excellent verbal communication and interpersonal skills
  • Strong verbal and written communication skills and the ability to convey complex information in a way that others can readily follow
  • Demonstrate exceptional customer relationship management skills

Skills For Travel Contracts Specialist Resume

  • Experience interacting effectively with members of a complex organization at multiple levels
  • Effective organizational skills in a multitasked environment
  • Strong interpersonal / teamwork skills
  • Strong computer skills; high level of proficiency with MS Office critical
  • Communicate and negotiate effectively; and operate a variety of PC-based software including word processing
  • Demonstrated problem solving and analytical skills
  • Strong communication, interpersonal and organization skills
  • Experience partnering with internal customers, learning/understanding business needs and providing excellent procurement services
  • Problem solving skills and capacity to problem solve, anticipating, initiating and resolving internal and external stakeholder issues

Skills For Contracts Specialist, Iamd Contracts Delivery Resume

  • Considerable prior experience working in a sponsored research office in an academic setting
  • Prior experience working in a University or higher education setting
  • Proven experience and track record in international sourcing i.e. sourcing from various countries
  • Prior Business Process Outsourcing experience with multiple clients and supporting at least two different business verticals required
  • Prior federal government contracting experience performing the functions outlined above
  • Key Skills: An understanding of the legal aspect of contracting, basic contract requirements, definitions, etc
  • Knowledge and skills related to employing the techniques of the best value acquisition continuum

Skills For Senior Pharmacovigilance Operations & Contracts Specialist Resume

  • Use financial and negotiation skills to satisfy customer needs while insuring a profitable transaction
  • Exceptional interpersonal, written, verbal, reading comprehension and analytical skills
  • Demonstrated experience working with grants, fellowships, cooperative agreements, contracts and subcontracts
  • Interface effectively at all levels of organization, including the executive level
  • Relevant work experience experience
  • Exemplary customer service skills

List of Typical Responsibilities For a Contracts Specialist Resume


Responsibilities For Senior Contracts Specialist Resume

  • Demonstrates solid analystical and critical thinking skills, attention to detail and research skills
  • Possess strong negotiating, writing, analytical, problem-solving, attention to detail and planning skills
  • Strong organizational skills and client-service approach
  • Can drive discussion and present well organized thoughts; solid presentation skills
  • Good French skills (oral and written)

Responsibilities For Grants & Contracts Specialist Resume

  • Excellent oral presentation and negotiation skills
  • Demonstrated experience in preparing contract support documentation, including letters, Determination and Findings, and Price Reasonableness Determinations
  • Experience managing competing priorities and interpersonal relationships
  • Superior negotiation techniques and drafting skills
  • Related experience with commercial transactions, including substantial experience with the preparation and review of commercial contracts
  • Strong work experience in a Contacts or Legal department, as well as being a self-starter and a team player
  • Experience supporting the National Reconnaissance Office (NRO) is strongly desired
  • Demonstrated redlining experience

Responsibilities For Senior Grants & Contracts Specialist Resume

  • Prior contracting experience within the biotech/pharma industry and/or an academic technology transfer office
  • Contract drafting, interpretation, and negotiation skills
  • Exceptional organizational skills with the ability to manage simultaneous projects under deadline pressure
  • Demonstrated experience writing, developing, and processing RFP's/RFQ's and contracts
  • Apply contracting processes effectively while respecting close out commitments in a timely manner
  • Skills: Knowledge of InfoEd & MS Office applications (Access, Excel, Word, Outlook and PowerPoint)
  • Prior federal government contracting experience as either a consultant or a federal employee

Responsibilities For Procurement & Contracts Specialist Resume

  • Commercial/contract law experience obtained from a reputable (preferably international) law firm or in-house experience form a multinational company
  • Extremely responsive and service-focused; appropriate follow-up and follow-through management skills
  • Researching prior contracting relationship with contracting parties
  • Experience managing full-scope grant management processes in a higher education setting, including developing grant budgets
  • Actual experience drafting, reviewing, and interpreting contracts
  • Experience drafting, reviewing and negotiating commercial contracts is desired

Responsibilities For Clinical Contracts Specialist Resume

  • Experience in leading meetings, presenting financial reports and/or making presentations to management
  • Recent experience (within the last 3 years) as a contract specialist planning, negotiating, and administering cost-reimbursement contracts
  • Strong understanding of IT and Retail business including e-Commerce, online Marketing and more
  • Experience working with, managing and reviewing contracts
  • Experience with procurement processes and functions at other technology companies and a passion for improving legal operations and contracting processes
  • Demonstrates proficient judgment in selecting methods and techniques for obtaining solution
  • Experience in drafting and negotiating of commercial contracts

Responsibilities For Associate Contracts Specialist Resume

  • Experience managing grants or contracts and proposal writing
  • Demonstrated understanding and working knowledge of applicable legal terms
  • Work experience in contracts including 5 years supporting the Federal Government either as a Government employee or contractor
  • Four (4) or more years of professional experience working in government, non-profit and/or academic administration or business office setting
  • Experience using Sage 50 accounting system
  • Strong understanding of legal provisions including complex indemnity, warranty, insurance and limitation of liability clauses

Responsibilities For Sourcing & Contracts Specialist Resume

  • Experience redlining agreements and negotiating directly with global suppliers across the oil and gas industry
  • Experience interacting and interfacing with internal audits
  • Strong knowledge of PC applications (MS Office Suite including redlining Word documents)
  • Experience negotiating and drafting agreements or 6+ years with an MBA or JD
  • The position requires extensive, diverse and progressively responsible experience, including responsibility for direct contract administration and accounting
  • Strong knowledge of general accounting and billing procedures, and document repository
  • Experience with, and enthusiasm for, transactional work including software licensing

Responsibilities For Travel Contracts Specialist Resume

  • Demonstrated proficiency in organizing and managing multiple projects
  • Relevant experience in a corporate legal/contracting department in lieu of a paralegal studies/training
  • Work well under constantly changing deadline and priorities
  • Effective handover of the process deliverable to the invoicing function
  • Identify areas for improving process effectiveness and efficiency
  • Prioritize various daily/weekly/monthly tasks and projects while working in a fast-paced environment
  • Strong knowledge of contractual terms and conditions, including FAR/DFAR
  • Post-Award Grants mgmt. experience, i.e., Financial Reporting, FFATA, Grant Expenditures
  • Follow-up with requestors, as needed, to ensure that all necessary information is “in-hand” prior to proceeding with a contract request

Responsibilities For Contracts Specialist, Iamd Contracts Delivery Resume

  • Experience in commercial activities with the public or private sector in developing and industrialized countries is required
  • Enable complex contract benefits/ value release through the delivery of a water-tight and cost-effective contracting capability
  • Able to deal with changing priorities and flexible timelines in approach work assignments
  • A seasoned, experienced professional with a proficient understanding of contracts management; resolves a wide range of issues in creative ways
  • Experience in major infrastructure and/or civil engineering contracts

Responsibilities For Senior Pharmacovigilance Operations & Contracts Specialist Resume

  • Experience in operating personal computers and familiarity with MS Office Suite, specifically Excel and PowerPoint
  • Administrative and/or budgeting experience required
  • Experience negotiating contracts
  • Experience working in InfoEd and eRA Commons
  • Experience working with University Finance Systems
  • Demonstrated proficiency using SharePoint

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