Contract Assistant Resume Sample

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Alvena Daniel
16723 Omer Pines,  Los Angeles, CA
+1 (555) 332 1764

Work Experience

Assistant Contract Manager
12/2015 - PRESENT
Los Angeles, CA
  • Contract work preferably in a higher education setting
  • Work well with supervision balanced with the ability to work well in a professional team/corporate office environment
  • Administer support for the District’s M/WBE participation goals
  • Review of the job’s financials on a quarterly basis (budget vs actuals)
  • A fluent knowledge of French and English is of great importance given the international and multinational environment. Knowledge of any other EU official language would be considered as an asset
  • Climb: ascend/descend stairs and ladders
  • Lift: exertion of physical strength to move objects (20-40 lbs.) from one level to another
  • Carry: hold or rest weighted objects (20-40 lbs.) directly on hands, arms, shoulders, or back while walking from one location to another
  • Push/Pull: Exertion of force on or against object (20 lbs.) to move it from one location to another
Assistant Contract Administrator Transportation Construction
01/2010 - 06/2015
Phoenix, AZ
  • Prepare accurately Accounts Payable cheques for Financial/Assist Financial Controller’s approval together with the cheque register issued daily for review
  • Work in a fast paced environment and multi task as needed
  • A valid driver’s license
  • Undertake the tasks associated with the department, to include internal contract management and invoicing, maintenance of customer pricing, resolution of customer queries
  • Act as a primary point of contact for queries, maintaining the appropriate level of communication to guarantee customer satisfaction, customer retention and business growth
  • Work alongside internal departments to meet both customer and Siemens requirements regarding contractual implementation progression, monitoring and compliance
  • Receive customer (internal and external) queries, taking ownership for resolution and response in a timely manner whilst maintaining a positive and professional understanding of their needs
  • Accurately prepare and maintain customer pricing
Contract Administrative Assistant
05/2006 - 09/2009
San Francisco, CA
  • Support in performance management of team members
  • Communicate clear instructions to team members & listen to team member feedback
  • Identify opportunities and drive continuous improvements within the service line
  • Assist in project coordination, recruitment, training and management of people
  • Prepare reports as requested and present to stakeholders where necessary
  • Good team player and attention to details
  • Energetic, good communication and organisation skills


Grand Valley State University
2001 - 2006
Bachelor's Degree in Business Administration

Professional Skills

  • Excellent verbal and written communication skills, incorporating requirements, action plan and timeline when communicating with internal subject matter experts
  • Substantial experience in a similar role or environment, showing consistency and progression with appropriate levels of experience and responsibility
  • Experience handling multiple priority activities/projects at once within allotted SLA
  • Anyone with good typing and analytical skills are welcomed to apply
  • Proven ability and experience in successfully administering highway/structure construction contracts
  • Business experience and administrative support experience
  • Advanced PC skills with Microsoft Office suite (Excel, PowerPoint, Word, etc.) and ability to learn new systems quickly

How to write Contract Assistant Resume

Contract Assistant role is responsible for events, training, microsoft, excel, manufacturing, finance, credit, database, mac, procurement.
To write great resume for contract assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Contract Assistant Resume

The section contact information is important in your contract assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Contract Assistant Resume

The section work experience is an essential part of your contract assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous contract assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular contract assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Contract Assistant resume experience can include:

  • Strong writing skills as well as negotiation skills
  • Excellent written and oral communication skills, time management, personal organization, attention to detail, and discretion
  • Strong computer skills, and proficiency in MS Word, Excel and PowerPoint
  • Effective and concise communication skills, both written and verbal
  • A strong communicator with 3 years’ administrative experience
  • Effectively communicate and work with all levels of internal and external customers

Education on a Contract Assistant Resume

Make sure to make education a priority on your contract assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your contract assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Contract Assistant Resume

When listing skills on your contract assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical contract assistant skills:

  • Good proficiency in written and spoken English and good interpersonal skills
  • Good time management skills, systematic, detail-oriented and resourceful
  • Strong interpersonal skills and ability to influence others within teams
  • 3) Contribute to Scotiabank’s revenue by effectively servicing business lines’ client marketing effort
  • Experience of identifying and implementing innovative cost effective solutions to operational problems
  • Function in an interrupt-driven environment and able to prioritize, re-prioritize, multitask, and switch gears as needed

List of Typical Experience For a Contract Assistant Resume


Experience For Assistant Contract Manager Resume

  • A starting salary of up to £35,000 (depending upon experience)
  • With at least 1 year experience in manufacturing set-up
  • Three years of healthcare reimbursement or contracting experience
  • Demonstrated ability to exercise independent judgment and make decisions within agreed upon limits (Provide Anticipatory Service)
  • Strong proficiency with Microsoft Office Suite, PowerPoint, Concur, and Salesforce
  • Relevant experience in sales administration
  • Provide assistance and mentorship to new recruits and less experienced members of staff

Experience For Contract Administrative Assistant Resume

  • Cooperates in the establishment of contract data, and other documents
  • Process-driven, methodical, organized and pays strong attention to detail
  • Fluent in Bahasa Indonesia and English Language – reading, writing, and speaking
  • Maintain pantry area clean and tidy during working areas
  • To reduce spend levels by introducing innovative cost saving solutions
  • Assist Contract Advisors in advising the sourcing teams in procurement on matters related to the procurement contracts

Experience For Assistant Contract Administrator Transportation Construction Resume

  • Organizational and multi-tasking abilities
  • Personal interest in working with the European Commission
  • Support development of global sourcing and distribution
  • Support GTNexus and process with shipping lines and forwarders
  • Support sustainability projects related to global shipping
  • Support the ARM teams in generating customer analysis reports
  • Manage training materials and tools used in daily routine

Experience For Assistant Contract Administrator Resume

  • Open and stamp incoming mails
  • Prepare documents for filing/storage
  • Monthly review and closing of jobs
  • Disadvantage Business Enterprise (DBE) tracking
  • Basic knowledge of accounting and financial management; familiarity with basic data management through use of spreadsheet or other similar

Experience For Contract Engineering Administrative Assistant Resume

  • Receive and sort incoming mails on daily basis and distribute to relevant staff
  • Arrange daily mailing and couriers
  • Maintain the reception area and meeting rooms in a clean and tidy condition at all times
  • Assist with provision of food and drinks for employee’s event and stoking up pantry
  • Assist with organizing company internal and external events

Experience For Contract Procurement Administrative Assistant Resume

  • Arrange printing of business cards
  • Capable in handling confidential information
  • Contribute to the review all staff performance on an on-going basis and through the completion of the annual group and/or individual appraisal process
  • Support the Contract Manager in all employee relation issues on site, including suspensions, disciplinary actions, grievances, redundancies, and absences
  • Actively contribute to Health and Safety meetings identifying Health and Safety incidents and or concerns
  • Act as Duty Manager as and when required (including weekends and call-out rota)
  • Support monthly service reviews with hard fm team leaders and relevant hard fm engineering sub-contractors
  • Give support to Sales personnels in tender or contract terms and conditions negotiation during pre-contract stage

Experience For Contract / Administrative Assistant Resume

  • Manage incoming calls, emails, and customer communications
  • Generate meeting notes and document areas for follow up
  • Collaborate with other internal Assistants on best practices and scheduling needs
  • Based on Sales Forecasts of local and overseas’ markets, properly plan the procurement for the following to optimize service, inventory, and cost
  • Knowledge of CPT-4 /ICD-9 coding
  • Coordinate extensive meeting requests with numerous participants and secure conference rooms and bridges as needed
  • Judge and make decisions in resolving moderately complex problems

Experience For Contract TPM Planner Assistant Resume

  • Able to work independently in a fast-paced working environment
  • Demonstrable knowledge of Contract Administration and understanding of how to apply the contract
  • Create ways of giving better visibility into projects within the team and across the department
  • Technically inclined and comfortable using Outlook, Excel, Word (redline functionality), internet
  • Multitask whilst managing the workload and
  • Knowledge of procurement – contract drafting and negotiations, contract review and daily management
  • Generate full payment listing and match with files
  • Persistent and demanding

Experience For Contract Digital Production Assistant Resume

  • Thorough understanding of facilities management methods, systems and safety requirements
  • Have an understanding of current Health & Safety and FM related legislation and compliance
  • Technical and professional knowledge acquired through further / vocational training and CPD
  • Knowledge of Framework Contract rules would be an asset
  • Ensure contract execution in accordance with company policy
  • Ensure that contractors are in compliance with legal requirements, owner specifications and government regulations
  • Recommendation of budget assumption
  • Monitor construction work for compliance with plans, standards and specifications prior to approving work and progress payments. Address the requirements of client’s policies and procedures manual

Experience For Administrative Assistant 9mth Contract Tax Team Resume

  • Review contractor’s QC and QVE Declarations
  • Prepare the Contractor’s Quality Compliance checklist and monitor compliance, review incident submissions and issue deviations as required and compile a summary of incidents and deviations
  • Review and approve the contractor’s original Critical Path Schedule and review all updates
  • Apply the Occupational Health and Safety Act and monitor the contractor’s operation in this regard, ensuring that safe passage is provided for the traveling public
  • Ensure that sufficient data is obtained through the life of the contract to substantiate contractor’s progress and final payment certificates. Review and process all contractor payment certificates
  • Maintain Contract Administrator’s diary of daily activities
  • Initiate Change Orders, negotiate price agreements and maintain the MTO’s Change Order Summary (CAS)

List of Typical Skills For a Contract Assistant Resume


Skills For Assistant Contract Manager Resume

  • Experience – 5-7 years in procurement. Desirable to have a few years’ experience in years in Contract Lifecycle management
  • Computer Skills – Microsoft Word, Excel
  • Experience in drafting, managing, negotiating, and administering contracts and other legal documents
  • Excellent financial knowledge including forecasting and managing budgets
  • Experience involving contract drafting and negotiation in a corporate setting or a private legal practice is required
  • Experience coordinating travel and meeting arrangements

Skills For Contract Administrative Assistant Resume

  • Previous experience in a Medical Office setting
  • Evidence of Contract Management training by a relevant professional organisation
  • Strong team player with an understanding of and willingness to embrace cultural diversity
  • Experience of managing a multi-disciplinary workforce
  • Experience of developing colleagues

Skills For Assistant Contract Administrator Transportation Construction Resume

  • Proven track record in leading a diverse team in a high-paced environment
  • Experience with third party payor billing, collections, and reimbursement methodologies
  • Demonstrated proficiency with key administrative tools including Outlook and/or E-mail, Word , Excel , PowerPoint , Share Point
  • Experience in contracting principles and practices
  • More than 8 years working experience in procurement and supply chain
  • Valid Ontario driver’s license with an acceptable driving record
  • General business, accounting, or financial work experience
  • Prioritize, multi-task and manage staff during parallel daytime and nighttime shifts

Skills For Assistant Contract Administrator Resume

  • Knowledge and experience of PFI contracts and performance risk management.People who applied for this job also applied for
  • Preferably with data accuracy experience
  • SPM with at least 2 years of experience in any related fields
  • Related experience as a Senior Inspector or Assistant Contract Administrator
  • Strong background and understanding of the contract management process (especially electronic signature and contract management tools)
  • To demonstrate a mindset committed to process/service improvement and customer satisfaction
  • Excellent knowledge of contracts and negotiation strategies

Skills For Contract Engineering Administrative Assistant Resume

  • Demonstrates an ability to perform Managers' role in Manager's absence
  • Database/project management experience
  • Safely operate various types equipment related to work requirements
  • Experience of Source-to-Pay processes and systems
  • Experience in ARIBA or other e-procurement tools and deployments of similar scope and scale
  • Extensive knowledge and application experience with contract terms and conditions
  • Experience in Finance and/or Sales
  • Experience with project coordination or similar position
  • Maintaining Outlook Calendars for scheduling of meeting rooms

Skills For Contract Procurement Administrative Assistant Resume

  • Coaching of new team members and colleagues with less knowledge about container shipping
  • Preparing some dividend resolutions and maintaining copies
  • Sharing of information with colleagues
  • Understanding of client operational environment
  • Working knowledge of MS Office (Word, Excel, Outlook and PowerPoint)
  • Working knowledge of a contract management system and business processes
  • Supporting other projects as needed
  • Updating new customer information and policy information in our database
  • Reporting certified payrolls through LCP Tracker

Skills For Contract / Administrative Assistant Resume

  • Monitoring correspondence through TXDOT’s Diversity Management System (DMS)
  • Ordering food and setup breakfast and lunch for meetings
  • Establishing control of contract correspondence, data, and reports
  • Multitasking with a “can do” attitude
  • Billing and collection of progress payments, maximize company’s cash flow and continuously minimize company debts or receivables risk exposure
  • Assisting and maintaining all cheques required to pay for all services including maintenance of spreadsheet for 3rd party accounting/legal bills
  • Assisting and maintaining with some corporate accounting/record keeping
  • Assisting and maintaining all filing records for various companies
  • Assisting and maintaining all corporate legal records

Skills For Contract TPM Planner Assistant Resume

  • Assisting and maintaining small bi-monthly and monthly payrolls
  • Processing electronic payment of all monthly corporate income tax installments
  • Sending reminders to individuals re quarterly or monthly tax installments and insurance payments paid personally
  • Preparing trade instruction sheets for signature
  • Assisting with completion of the Quarterly Summary reports for Statistics Canada, as well as Ownership reports required annually
  • Willing to take challenge or accept short-term station or travels overseas whenever necessary
  • Printing of reports and letters
  • Liaise with building management regarding problems/maintenance/repairs in building/office facilities, i.e. air conditioning system, lighting etc.
  • Take the lead in receiving, investigating and resolving internal contract scope queries

Skills For Contract Digital Production Assistant Resume

  • 4) Financial tracking and managing data i.e. invoice management, p-card reconciliation, and expense tracking
  • Support the on-going training programme to provide all technical and safety training as and when required for all colleagues
  • Interest in providing support to colleagues to keep business running at all times
  • Develops and monitors daily operations and coordinates unit or program activities, ensuring goals and objectives of the unit/program are being met
  • Awareness of engineering services and building fabric maintenance requirements
  • Know how to use Meeting Workspace, conference room and bridge scheduling

Skills For Administrative Assistant 9mth Contract Tax Team Resume

  • Support in generating and analysing reports identified by Procurement and Business Stakeholders
  • Prepare contractor’s Warning of Infraction Report and provide substantiating documentation, as required
  • Responsible for monitoring and managing global email in-boxes
  • Provide ongoing coaching to foster growth mindset environment
  • Assist the Estimating Department with the preparation of bid documents including the requisition of bonds & insurance certificates
  • Export/Import projects from bidding software into Viewpoint accounting software
  • 1) Facilitation of obtaining document signatures and uploading executed documents for purposes of record retention
  • 3) Ensuring accurate contract updating and management as needed to comply with documents required from various requests throughout Mercy
  • 4) Searching and providing copies of documents as requested

List of Typical Responsibilities For a Contract Assistant Resume


Responsibilities For Assistant Contract Manager Resume

  • Relevant work experience, including previous experience as a Senior Inspector or greater on at least three previous MTO projects, two of which had a Construction Value of >$15-million
  • Coordinate many high-priority deadlines simultaneously
  • Proven technical knowledge of MTO and OPSS standards, specifications and practices related to construction activities
  • 2) Event coordination of training programs
  • A tertiary Quantity Surveying education or related disciplines
  • To provide support to Small Projects Contract Manager in the following commercial activities
  • Review all incoming invoices for accuracy, process invoices within required deadline
  • Detail oriented with emphasis on producing accurate, high quality work product
  • All-round understanding of Electrolux business

Responsibilities For Contract Administrative Assistant Resume

  • Develops work plans in accordance with established unit and department objectives and funding limitations
  • Assists with the hiring of assigned staff
  • Meets with customers to provide recommendations and assist customer in addressing their needs from the unit or program
  • OACETT rcca or PEO P.Eng. designation
  • Ensure CA staff maintain detailed daily diaries of contractor’s work, contract progress and inspection milestones
  • Ensure CA staff carries out all survey work required and calculate quantities by horizontal and vertical methods of measurement, for accuracy and contractor payment
  • Demonstrated knowledge of relevant Laws and Regulations (Environmental, Health and Safety, etc.) and their application in construction contracts

Responsibilities For Assistant Contract Administrator Transportation Construction Resume

  • Assist the CA to interpret and analyze contractor’s critical path (schedule)
  • Ensure contractor adheres to contract requirements; e.g. legal, environmental, construction standards, protection of wildlife, etc.
  • Perform and/or supervise quality assurance (QA) acceptance and inspection on grading, concrete, asphalt, electrical and granular. Monitor various weigh scales for accuracy and compliance
  • Identification, documentation and assessment for rating of deficiencies (deviations from Contractor’s Quality Control Process and or OPSS standards) in the contractor’s work
  • Recognize when extra or additional work is required to facilitate the smooth and uninterrupted construction of a highway project and to meet deadlines of project completion
  • Support customers to obtain access to ARM products within ARM’s DesignStart portal
  • Review customer information and update customer records

Responsibilities For Assistant Contract Administrator Resume

  • Qualify customer applications and process through appropriate approvals
  • Keep customers informed of status in a timely and professional manner
  • Participate and ensure below activities are completed by team members within designated SLAs
  • Manage legal/contract requests and work with others as required to meet individual and group objectives and deadlines
  • Suggest process improvements to provide greater support and coverage for Deal Hub/sales/legal/contract
  • Management of team: Interview, train, motivate and performance manage team of Specialists. This includes timely completion of performance reviews and Individual Development Plans

Responsibilities For Contract Engineering Administrative Assistant Resume

  • Organize the Specialist team for globally consistent execution and be first line manager for escalations
  • Data entry on all documents received
  • Sort and match all documents received in accordance to status
  • Print and sort printed letters /statements/cheques for customers
  • Assist Project Managers with all aspects of revenue and cost on construction jobs
  • Send out and track Sub agreements and Compliance (Certificates of Insurance and Endorsements)
  • Comprehensive and timely administration of all project related documentation and information
  • Ensure appropriate internal control standards are maintained and or improved

Responsibilities For Contract Procurement Administrative Assistant Resume

  • Manage calendars, coordinate internal & external meetings both local and international, arrange travel, both domestic and international, prepare expense reports and general administrative functions, assist guests, create/execute purchase requisitions
  • Organized, detailed oriented with the ability to work autonomously for the majority of the time
  • Knowledge of MS Office Suite: Word, Excel, Outlook, and PowerPoint
  • 2) Oversight of appropriate users access and activities in contract database
  • 5) Support Leadership and the Ministry Law Office with special projects, as required

Responsibilities For Contract / Administrative Assistant Resume

  • Experience: 1) Two (2) years experience in a law office or legal department 2) Computer literacy with intermediate skills in Windows, Word, Excel and web-based programs
  • Other: Requires a highly self-motivated and independent worker who is able to develop and keep own schedule, is able to prioritize assignments and meet the needs of co-workers. Strong interpersonal and communication skills. Ability to work under pressure of deadlines and high work volume
  • 1) Administrative support for the Talent Development team
  • 3) Manage employee queries and assist users with system navigation
  • 5) Assist/oversee vendor and contract correspondence

Responsibilities For Contract TPM Planner Assistant Resume

  • Under close supervision, prepare financial support documentation and administrative sections of proposals for smaller, less complex projects
  • Assist in the review of financial status of contracts and grants
  • Assist in simple organizational audits
  • Maintain contract files (electronic and paper)
  • Assist in contract close out process

Responsibilities For Contract Digital Production Assistant Resume

  • Provide general contract management support
  • Create and maintaining physical and electronic filing systems, ability to accurately follow instructions given, ability to work accurately under time pressures and to prioritize multiple tasks from different projects and ability to handle sensitive and/or confidential material in a discreet and confidential manner
  • Handle incoming phone calls - take messages and transfer to appropriate departments
  • Attend to all office visitors
  • Update the Office Calendar
  • Various clerical support to the office – database entry etc.

Responsibilities For Administrative Assistant 9mth Contract Tax Team Resume

  • Back up the Office Manager and the Executive Assistant while they are on leave
  • Keep stock of stationery and office supplies
  • Assist with IT set-up for new hires
  • Run errands as and when necessary, e.g., collection and delivery etc.
  • Other assignments from the Office Manager as and when necessary
  • Other administrative support as and when necessary
  • Superior level of professionalism and reliability
  • Maintain an operational focus on: customer relationships, contract retention, service delivery, commercial performance and processes management

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