Commercial Administrator Resume Sample

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Lesly Abernathy
4668 Jewell Vista,  New York, NY
+1 (555) 390 2488

Work Experience


Commercial Administrator
07/2015 - PRESENT
Boston, MA
  • Complete the step-by-step profile and attach your resume (either is acceptable, both are preferable)
  • Ensure appropriate contractual and commercial arrangements are executed between AMP and third parties
  • Ensure all files are up to date and the electronic signature and approval solution is managed effectively
  • Maintain Operational Reporting
  • Provide ad hoc procurement support across a variety of indirect services. Category examples include including Professional Services (Legal & Consulting), HR, Training & Development, Marketing, Travel, Mail, Logistics
  • Comply with the company’s policies and procedures
  • Provide back up support to VP’s EA and company receptionist
  • Focuses efforts on important priorities
Commercial Administrator Contractor
04/2011 - 02/2015
San Francisco, CA
  • Accomplishes more tasks and assignments in less time
  • Can attend to several priorities at a time
  • Eliminates roadblocks and stays focused
  • Plans daily tasks so important work is accomplished
  • Uses workplace tools, technology or personal methods to keep track of priorities and assignments
  • Strong experience in a customer support or junior marketing/administration role
  • Customer centric approach with a curiosity to ask great questions to resolve and support queries through to conclusion
  • Confidence and desire to work independently, take the initiative and feel comfortable to challenge and escalate issues as appropriate
Sales Operations Commercial Administrator
01/2007 - 02/2011
New York, NY
  • Great verbal and written communication skills (particularly over the phone)
  • High level of attention to detail with a systematic approach to work
  • Prior Commercial Administration/Agency/Traffic experience helpful. Prior computer experience required
  • Administration of the contract execution processes
  • Administration of the contract requests to included validation of pricing, identification of underlying agreements, validation of contacts
  • Administration of Corporate sales related activities as they relate to Financial and Risk Management Solutions (e.g. Theme 2 sales information, InTouch data validation, etc.), as needed
  • Administration of the contract requests to included validation of pricing, identification of underlying agreements, validation of contacts, normalizing product descriptions
  • Administration of contract queue, as requested
  • Liaise with Finance to ensure that correct provisions are maintained for any known ‘give back accruals’ and price adjustments

Education


Concordia University Wisconsin - Kenosha Center
2002 - 2006
Engineer's Degree in Administration

Professional Skills


  • Computer literate with excellent skills and experience using Microsoft Excel
  • Prioritise, balance and organise your own work loadStrong communication and team working skills
  • Computer Skills: Experience with Windows-based software and database programs. Microsoft Excel experience helpful
  • Excellent telephone manner with strong verbal and written communication and interpersonal skills
  • Excellent Financial Modeling Skills(specifically using Microsoft Excel and Access)
  • Strong excel skills - pivot tables and excel formula for plotting data and graphs
  • Good IT skills and experience using Microsoft office

How to write Commercial Administrator Resume

Commercial Administrator role is responsible for interpersonal, security, finance, credit, training, database, procurement, purchasing, shipping, payroll.
To write great resume for commercial administrator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Commercial Administrator Resume

The section contact information is important in your commercial administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Commercial Administrator Resume

The section work experience is an essential part of your commercial administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous commercial administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular commercial administrator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Commercial Administrator resume experience can include:

  • Strong organisational skills with the ability to multi-task & prioritise
  • Strong communication, organisational and time management skills
  • Work as part of a team with good interpersonal and communication skills and be highly customer focused
  • Demonstrable accurate data entry skills with excellent attention to detail
  • Has strong interpersonal & communication skills with a professional telephone manner
  • Self-motivated with good organisational skills

Education on a Commercial Administrator Resume

Make sure to make education a priority on your commercial administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your commercial administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Commercial Administrator Resume

When listing skills on your commercial administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical commercial administrator skills:

  • Good planning skills and attention to detail
  • Good written, verbal Communication & interpersonal skills
  • Strong analytical skills with the ability to understand and compile reports
  • Effectively prioritise workload when under conflicting pressures
  • Strong IT skills and advance use of Excel
  • Work as part of a team with good interpersonal and communications skills and be highly customer focussed

List of Typical Experience For a Commercial Administrator Resume

1

Experience For Commercial Administrator Contractor Resume

  • Assist Quantity Surveyors’ and Assistant Quantity Surveyors in receiving and validating completed work packs from remote site locations
  • Entry of Goods Received Notes into costing system resulting from these orders
  • Collate and validate timesheets for weekly operatives using bespoke systems
  • Assist in validating applications for payment / invoices received from subcontractors for payment
  • Monitor and chase operational or site teams for any missing or invalid data
2

Experience For Senior Commercial Administrator Resume

  • Be able to demonstrate a professional approach and work on own initiative
  • Maintain effective communication with internal and external personnel
  • Experience of Microsoft Office applications (Excel, WORD etc.)
  • Able to prioritise workload, work on own initiative and meet deadlines
  • Calculating the margins on accounts, liaising with operations & suggesting areas to improve a customer’s terms to maximise revenue
  • Recording of Parking fines and recharging where relevant
  • Obtaining and submitting reference for street work notices within the time frame allocated by the Council
  • Maintaining register of orders and reconciling orders v GRN’s
  • Maintaining records of computing equipment within Sites and Office
3

Experience For Sales Operations Commercial Administrator Resume

  • Processing client invoices in an accurate and timely manner
  • Recommending rebate schemes for closure
  • Preparing the travel and subcontractor section of the invoice
  • Submitting contracts into de approval process based on the S/CE’s specific requests/instructions
  • Keeping the S/CEs updated with the contract approval process
  • Distributing the governance pack once the contract is received back signed by the customer and countersigned by Xerox
  • Providing S/CEs with specific information or files related to the contracts, upon their request
4

Experience For Commercial Administrator Resume

  • Performing various ad hoc tasks of an administrative nature
  • Maintaining accurate client and contact database
  • Updating project information sheets as and when project status changes
  • Working knowledge of relevant security of payment legislation
  • Issuing commercial offer pack
5

Experience For Commercial Administrator Contractor Resume

  • Liaising with freight forwarders to arrange shipments
  • Liaising with production teams and other internal customers as required
  • Liaising with external customers in conjunction with the programme manager
  • Responding to all clients, residential and other enquires on the phone and via email in a professional manner with a high level of customer services
  • Arranging conference calls with the Business Units
  • Providing information to client
  • Recording all documentation received
6

Experience For Senior Commercial Administrator Resume

  • Invoicing completed works within the service level agreement set within the business
  • Updating area registers with WI, date, invoiced value and subcontract costs
  • Processing sales quotations and customer agreements
  • Liaising with insurance companies and brokers when required to determine appropriate cover is in place
  • Recording all proposal on sales order book
  • Ensuring all internal systems are updated
7

Experience For Sales Operations Commercial Administrator Resume

  • Delivering work in accordance with Service Level Agreement timelines
  • Reconciling data from various sources
  • Chasing project documentation
  • Ordering of stock, materials and equipment through Kier systems
  • Processing Highway defect charges that have been approved by Streetworks team
  • Liaising with Aspin (our IT provider) for day to day operations and development
  • Ensuring product prices are updated monthly
  • Training new starters on how to use the ONPOS system
  • Missing rebate schemes
8

Experience For Commercial Administrator Resume

  • Accounting of fees
  • Willing to develop
  • Assisting in the development of Procurement Category Plans in line with the business needs
  • Supporting the production of contractual documentation
  • Customer quotations, including issuing formal pricing letters and responding to specific customer requests
  • Provide office administrative support with general filing, scanning and photocopying
  • Assist in the payment of subcontractors including inputting in Skanworks and ensuring all payment details provided by the commercial team are correct
  • Credit assessing new and existing customers
9

Experience For Commercial Administrator Contractor Resume

  • Passionate about delivering customer service and building a successful business
  • Daily processing of job authorisation forms and client approvals received in the commercial inbox; ensuring the forms are compliant and recorded appropriately
  • Support on income recovery (IR) process for chargeable items to the BBC, including processing job authorisation forms
  • Monitor and manage non standard costs outside the IR process; preparing reports to assist Commercial Manager with recharging
  • Ad hoc administration for the commercfiling, photo copying, fill the cost control forms, fill back change registers etc
  • Assist with sending subcontract enquiries / chasing responses
  • Coordinate, monitor and support all upcoming maturities, delinquent accounts, portfolio exceptions and exception tracking
10

Experience For Senior Commercial Administrator Resume

  • To work with the system that supports the Procurement Process, providing assistance to ensuring the accuracy and efficiency of data and communications
  • Support with a wide range of issues including retention, CPA issues, and tidying up of accounts through reallocation
  • Create billing invoicing that is aligned to the terms of client contracts, system capabilities, revenue recognition rules and any other applicable dependencies
  • Participate in continual process improvements, suggesting relevant changes to processes that could be improved and acting where applicable
  • ‘Chasing’ missing GRN’s to ensure all costs accrued for correctly

List of Typical Skills For a Commercial Administrator Resume

1

Skills For Commercial Administrator Contractor Resume

  • Supporting the Senior Buyers, Procurement Managers and Senior Procurement Managers in ensuring that value based benefits are delivered and effectively managed
  • Supporting and communicating effectively and suppliers
  • Customer Service or Sales background (business to business) or alternatively, office experience or Contact Centre experience
  • Able to manage customers’ expectations effectively
  • Proven commercial experience preferably within the Aerospace industry would be desirable but not essential
  • Able to work effectively both as part of a team and on own initiative
2

Skills For Senior Commercial Administrator Resume

  • Effectively use Microsoft Office applications
  • The ability to challenge and negotiate solutions effectively
  • Evidence of working within and supporting a team to achieve excellent customer service
  • High levels of attention to detail, numeracy & analytical skills. Can deal with data and is able to present information in a clear & concise way
  • Running reports to assist with project experience for proposals / tenders
  • Good Organising & planning abilities
  • Experience of analysing data using a variety of tools such as Microsoft Office
  • Prioritisation of workloads when handling multiple, conflicting deadlines
3

Skills For Sales Operations Commercial Administrator Resume

  • Assist Quantity Surveyors’ and Assistant QS’s in receiving and validating completed work packs from remote site locations
  • Previous experience of working in a similar environment
  • Strong understanding of database structures and report/dashboard generation
  • Experience of providing analytical support to sales function
  • Experience of purchase order raising
  • Experience of processing timesheets & overtime preferable
  • Experience of assisting with the development and management of commercial processes and procedures
  • Organised & able to prioritise time critical task’s whilst maintaining calmness under pressure
4

Skills For Commercial Administrator Resume

  • Continually review and provide input to simplify processes and system improvement ideas with a view to driving greater efficiencies and effectiveness
  • Previous experience of Maximo
  • Knowledge & application of Administrative Codes of Good Practices
  • Maintain good ethical behaviour & practices at all times
  • Environmental Services Industry experience
  • Good knowledge of Speedy Hire equipment /products
  • Experience of Axapta, On-Guard and Microsoft Office
  • Experience of telecoms or other utility / contractor’s application for payment processes
  • Prioritise work load, work under pressure and to strict deadlines
5

Skills For Commercial Administrator Contractor Resume

  • Smooth delivery of options on site within agreed timescales to ensure good Customer Service is achieved
  • Experience in a commercial administration role
  • Competently operate MS office (Word, Excel & Outlook)
  • Experience of COINS Ledger system desirable
  • Has some experience of Facilities Management or a multi-site operation
6

Skills For Senior Commercial Administrator Resume

  • Previous experience with Helpdesk systems software, preferably Concept Evolution
  • Shipping / Export related experience
  • Assist the Commercial Team with the implementation of efficient and effective commercial procedures across the contract
  • Maintain effective work systems, ensuring all Client WI details are entered onto WOMS and updated within the time frame for completed works
  • Experience of working with computerised data management systems
  • Create and maintain effective working relationships
  • Works well within a team, in a fast paced environment, is professional, has integrity and possesses a strong can-do attitude
7

Skills For Sales Operations Commercial Administrator Resume

  • Run an effective the live hire report and cross match this with suppliers to ensure what we have on hire matches
  • Assisting in overseeing that suppliers are meeting regulatory and contractual obligations as well as monitoring the commercial performance of suppliers
  • Supporting and fulfilling sales territory requests, for instance covering marketing and sales administration
  • Processing and assessing new lending applications from prospective and existing customers to agreed Service Level Agreement
  • Supporting and assisting in creating monthly governance reports for nominated suppliers
  • Administrating all the information and files circulated during the approval process and keeping them accurate and up to date
  • Reviewing and tiding up the contract draft before sending in to Sales
  • Extracting data from, and inputting data to, reporting systems
  • Updating Contract schedules including CE Schedule / Outstanding Quotes
8

Skills For Commercial Administrator Resume

  • Invoicing against Sales orders and raising shipping paperwork
  • Working knowledge of managing business projects
  • Accounting - ACA / ACCA / CIMA working towards a qualification
  • Being flexible to working patterns
  • Billing/Finance/Quantity Surveying related qualification
  • Answering the helpline and resolving customer questions (log in queries, password support, order issues, return enquires)
  • Creating and managing accounts through system input and administration
  • Processing and issuing sub-contract orders for approval by surveyors
9

Skills For Commercial Administrator Contractor Resume

  • Maintaining the integrity of the loans system and providing timely information and documentation to customers, the sales team, and the wider finance team
  • Working with the Free Trade sales teams to complete and improve lending proposals for the benefit of the Company and the customer
  • Championing customer service within the team and working with the Finance Manager to deliver a customer service framework
  • Creating the contract pack by ensuring that all audit elements are present for the contract to acquire the ultimate level of approval
  • Assisting wider marketing team with information when required
10

Skills For Senior Commercial Administrator Resume

  • Meeting Minute Taking
  • Ensuring materials are delivered within the appropriate timescales to successfully within project requirements
  • Understanding of SITEMAN (CPA
  • Assisting the Commercial department in administrative processes
  • Accounting, Finance or QS background desirable

List of Typical Responsibilities For a Commercial Administrator Resume

1

Responsibilities For Commercial Administrator Contractor Resume

  • Validate the invoices against the agreed activity and ensure compliance in coding to the correct rebate scheme
  • The capacity to think ahead, plan and prioritise own workload
  • Support meetings by presenting information and taking detailed minutes for records
  • Verify dates, products, and all other parameters as indicated. Contact Agencies to request any missing instructions or tapes, or resolve discrepancies
  • Keep Payment Record Sheets up to date following completion of each weekly and monthly payment run
  • An inquisitive and proactive approach to problem solving
2

Responsibilities For Senior Commercial Administrator Resume

  • Knowledge and understanding of credit and risk assessment useful
  • Process the purchasing of build equipmen
  • Liaise with Suppliers to ensure correct invoicing procedures are followe
  • Invoice queries, missing invoices
  • Ensure process and training documentation is up to date and shared as appropriate
3

Responsibilities For Sales Operations Commercial Administrator Resume

  • To manage any client queries and audit requirements arising from the invoices or monthly applications
  • Adherence to Contract Review procedure for order processing / acceptance
  • The ability to build professional working relationships with internal/external stakeholders
  • Drive efficiencies and cost saving
  • Provide end to end subcontractor payment processing support
  • Liaise with the Sales Director & Commercial Manager highlighting areas of non-compliance
  • Shows initiative with a pro-active approach to problem solving
4

Responsibilities For Commercial Administrator Resume

  • Be a custodian for the hired plant insurance, ensuring documents are correctly reviewed, logged and updated
  • Responsible for regular internal communication of expiring/expired insurance
  • Deliver customer service excellence ensuring the quality of customer care and service are of the highest standard
  • Respond to invoicing, contract and various queries related to Contract Operations’ tasks
  • Fresh Graduate keen to join the fast-paced, challenging business world
  • Assist in commercially managing electrification contracts
  • Assist the commercial manager with the final accounting of multiple projects
  • Able to adapt to working bespoke IT systems
5

Responsibilities For Commercial Administrator Contractor Resume

  • Contribute to ongoing processes and procedures
  • Provision of cost detail to contract Commercial team for consideration of recharging if applicable
  • Identification of GRNs that are not required and updating schedules for deletion of same
  • Monthly reporting of ONPOS helpline and inbox activity
  • Manage varying workloads
6

Responsibilities For Senior Commercial Administrator Resume

  • Ensure that appropriate training and development provided for project commercial personnel
  • Ensure that project invoicing carried out in accordance with terms and conditions of contract and that cash position maximized
  • Preparation of weekly/monthly KPI’s
  • O Process and support the company order book to reflect the customer purchase order requirements in a timely and professional manner
  • Issue Health and Safety Contractor Competency Questionnaires for new contractors
7

Responsibilities For Sales Operations Commercial Administrator Resume

  • Analyse sub-contractor weekly and monthly applications for payment, in liaison with Quantity Surveyors
  • Prepare interim payments for approval by Surveyors
  • Issue contra-charges as appropriate/directed
  • Assist in preparation of sub-contract accruals. Agree/present to Surveyor
  • Administration of applications from utility companies and NHBC home registrations,
  • Obtain quotes from suppliers for the build tea
  • Distribute, input & store all invoices received in time for cost value reconciliation reportin
8

Responsibilities For Commercial Administrator Resume

  • Set-up of new suppliers for sub contract and purchase ledgers
  • Process REC & Sundry payment
  • Liaise with the QS’s to ensure prompt sub-contractor payments are mad
  • Provide administrative support to the commercial tea
  • Provide general clerical assistance as required by the commercial tea
  • Assist in the receipt and appropriate action of subcontract or supplier purchase orders and invoices in accordance with Galliford Try policies and procedures via the finance system Oracle
  • Maintain and update the individual customer invoice trackers in a timely manner
  • Liaise with Sales Account Manager, Sales Decision Support and Global Business Ser-vices team around
  • To interrogate the job cost information and document management system on a regular basis to ensure all works undertaken are correctly charged to our clients
9

Responsibilities For Commercial Administrator Contractor Resume

  • To liaise with the appropriate Quantity Surveyor, Contracts Manager or Helpdesk to obtain support information to enable the production of sales invoices
  • To prepare and process applications and sales invoices for submission to the clients that include day work values, planned visit rates and average order values (AOV) where appropriate
  • To recognise and obtain retrospective job value authorisation/orders from clients
  • To prepare timely interim applications for payment during currency of the works, including variations and design fees as appropriate to be authorised by Senior Surveyor
  • To prepare and maintain regular reports progressing job completions through the department at the earliest opportunity to enable work to be invoiced/applied for in a timely manner
  • To attend various meetings, training courses and appraisals
  • Preparation and updating of CV’s for technical staff for use within specific proposals / tenders
  • Maintenance of in house bid sheets for technical teams and wider marketing team
10

Responsibilities For Senior Commercial Administrator Resume

  • Creation of opportunities relating to proposals and tender documentation
  • Able to understand and use existing systems and procedures
  • Assist in managing clear and robust commercial processes
  • Assist with commercial reporting and perform ad hoc commercial analysis and reports when requested
  • Work within the scope of Interserve FM accounting policies, processes, procedures
  • Efficiently quoting for new business and renewable contracts

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