Assistant Office Manager Resume Sample

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Robb Kub
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Work Experience


Executive Assistant / Office Manager
03/2016 - PRESENT
San Francisco, CA
  • Coordinates day-to-day activities for the Director with other GU offices, constituents (VIPs, faculty, staff, students, and alumni) and outside contacts
  • Coordinates the communication and delivery of product and/or services as needed for these contacts. Prepares, disseminates, and follows up on action items to Director’s direct reports
  • Handles responses on behalf of the Director through e-mail and other correspondence
  • Staffs meetings with the Director to provide input, administrative support, and follow-up
  • Serves as liaison among the Director and the current 23+ direct reports, The Office of the Dean and the Financial Affairs department, as well as other University constituents, external vendors, consultants and organizations
  • Handles many inquiries without consultation and regulates the in-flow and out-flow of administrative matters directed toward the Director and Faculty Assistants
  • Handles inquiries for more complex issues, and provides recommendations of action to the Director on pending administrative issues
  • Participates in various projects, committees, senior staff, student organizations, and other meetings with the Director; or attends on behalf of the Director as needed and gathers information, provides input, and reports back
  • Coordinates the communication and delivery of product and/or services as needed for these contacts. Prepares, disseminates, and follows up on action items to Director's direct reports
Administrative Assistant / Office Manager
12/2013 - 01/2016
Dallas, TX
  • Medical, dental, vision, life and short-term disability coverage
  • Paid vacation, sick days and holidaysAPPLY NOW
  • Paid vacation, sick days and holidays
  • Acts as a liaison for the Department Chair by screening, monitoring, and handling concerns and issues in his absence
  • Serves as credentialing coordinator for all faculty and works with the VCUHS credentialing coordinator in the Department of Oral and Maxillofacial Surgery
  • Manage calendars, appointments and meetings for Senior Leadership
  • Prepare agendas, presentations, materials and other documents for various meetings and events
  • Screen calls and mail in a professional and confidential manner
  • Coordinate company donations
Executive Assistant & Office Manager
06/2011 - 08/2013
San Francisco, CA
  • Coordinate team events (golf, picnic, holiday party, etc.)
  • Schedule office volunteer hours
  • Create and update Visio organizational charts
  • Notarize and apply company seals on documents as requested
  • Travel coordinator for all Wanzek and MasTec Power employees
  • Salesforce data entry as requested
  • Work with Business Development team to prepare proposals, qualification packages and submittals to clients

Education


University of Central Florida - Daytona Beach Campus
2007 - 2011
Bachelor's Degree in Business Administration

Professional Skills


  • Highly effective customer service and communication skills, and excellent interpersonal skills
  • Demonstrates strong organizational and interpersonal skills, and strong attention to detail
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail required
  • Excellent verbal and written communication skills, proof reading skills and the ability to check documents for accuracy, clarity, and consistency
  • Strong interpersonal and communication skills – including excellent grammar and spelling
  • Strong skills to communicate effectively with all levels of staff, faculty, alumni / donors, students and external constituencies, both verbally and in writing
  • Excellent and strong customer facing skills

How to write Assistant Office Manager Resume

Assistant Office Manager role is responsible for organizational, interpersonal, microsoft, communications, customer, diplomacy, outlook, powerpoint, organization, excel.
To write great resume for assistant office manager job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Assistant Office Manager Resume

The section contact information is important in your assistant office manager resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Assistant Office Manager Resume

The section work experience is an essential part of your assistant office manager resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant office manager responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant office manager position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Assistant Office Manager resume experience can include:

  • Telephone skills, Excellent verbal communication, Microsoft office skills (Word,Excel)
  • Excellent verbal and written communication skills as well as organizational skills with high attention to detail
  • Strong time management skills and ability to coordinate and prioritize assignments with little supervision
  • Stellar written and oral communication skills with the ability to adapt quickly and to communicate effectively with both internal and external parties
  • Excellent administrative analytical and organizational skills to set priorities and accomplish department/individual goals and objectives
  • Self-motivated with strong organizational skills, able to prioritize and execute tasks and meet tight deadlines

Education on an Assistant Office Manager Resume

Make sure to make education a priority on your assistant office manager resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant office manager experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Assistant Office Manager Resume

When listing skills on your assistant office manager resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical assistant office manager skills:

  • Communicating Effectively -Writes and presents effectively; adjusts to fit the audience and the message; strongly gets a message across
  • Strong interpersonal skills and have personal interest in working effectively with others in a team environment
  • Good planning and organizing skills. Highly resourceful and takes initiative. Willing and capable to learn from experience
  • Independently organize assigned tasks and set priorities and work effectively under pressure and constant changing priorities
  • Strong work ethic and self-starter, excellent time management skills
  • Functional/Technical Skills -Has the functional and technical knowledge and skills to do the job at a high level of accomplishment

List of Typical Experience For an Assistant Office Manager Resume

1

Experience For Executive Assistant / Office Manager Resume

  • Demonstrate high level of integrity, strong work ethic, good judgment and problem solving skills
  • Excellent written and verbal communication skills – including comprehending complex information and conveying it to another person
  • Excellent organizational skills, including the ability to handle multiple tasks simultaneously
  • Effectively prioritize & exhibit critical thinking
  • Excellent calendar and time management skills, including the coordination of complex executive meetings
  • Excellent interpersonal and communication skills (written and verbal); able to deal with people in a diplomatic and assertive manner
  • Excellent interpersonal and communication necessary to effectively interact with senior management, partners, brokers, and other outside parties
  • Strong communication skills and ability to exercise discretion and initiative to efficiently meet the demands of the fluid campus
2

Experience For Administrative Assistant / Office Manager Resume

  • Thoughtful interpersonal skills and comfort working within a team
  • Awe-inspiring organizational and follow-up skills
  • Proven experience juggling multiple tasks at the same time
  • Communicate effectively with both internal and external contacts including significant prospect and client relationships
  • Expert data entry skills with ability to input information accurately; prepare and maintain detailed records, files and reports on an ongoing basis
3

Experience For Executive Assistant & Office Manager Resume

  • Deal effectively with customers and dealership personnel
  • Job Related Knowledge, Skills and Abilities
  • Develop strong working relationships with key stakeholders within the Corporate Office to facilitate good communication and efficient workflow
  • Demonstrative written and verbal communication skills
  • Strong sense of discretion and confidentiality with the ability to exercise good judgment
  • Preference for candidates who have experience that relates to USAID-funded projects or other international development experience
  • Exceptional written and verbal communication skills and ability to handle confidential matters with the utmost discretion
  • Work effectively independently and work with a sense of urgency to accomplish results
  • Exercise strong judgment in a variety of impactful situations and be able to maintain a realistic balance among multiple priorities
4

Experience For Administrative Assistant & Office Manager Resume

  • Strong work ethic and reliable work history with 5+ years experience as an administrative assistant
  • Superior organizational skills with an exceptional attention to detail
  • Partner effectively to administration, legal and HR managers at NEC Corporation headquarters in Tokyo, Japan
  • Be able to communicate effectively with a professional attitude
  • Works closely and effectively with the GM to keep them well informed of upcoming deadlines and responsibilities, following up appropriately
  • Manage calendars effectively
  • Creating an environment that promotes PDS culture and values daily. Delivering a Perfect Patient Experience
5

Experience For Executive Administrative Assistant & Office Manager Resume

  • Getting Organized- Is well organized, resourceful, and planful; effective and efficient at marshalling multiple resources to get things done
  • Supporting recruitment, on-boarding and overall experience of new iQers in the first year
  • Managing multiple priorities efficiently
  • Reviewing branch reports related to payroll, social insurance, VAT, WHT, cooperate filings etc
  • Work requires continual attention to detail in composing typing and proofing materials, establishing priorities, and meeting deadlines
  • Experience writing, editing, and proofreading various business correspondence, brochures, and marketing tools for appropriate content, grammar, and format
  • Experience with assisting managing partners or business owners with all aspects of running a small business
  • Prepares Purchase Order Requests and processing for reoccurring facility expenditures, supply purchases, emergency maintenance/repair, parking validation
  • Experience handling confidential information and working with internal and external professionals
6

Experience For Assistant Office Manager / Operations Manager Resume

  • Prioritize scheduling requests and handle all calendaring events
  • Ensure day-to-day routine and operational items are running smoothly, organized, and on-track, optimizing high priority items to conduct
  • Experience with working in a PC computer environment, including Internet, e-mail, and Web-based operations
  • Provide effective leadership, coaching and mentoring in an effort to identify and implement opportunities for improvement
  • Assists the UL with prioritizing activities and streamlining workflow
  • Act as a 'gate keeper' for the divisional head’s diary, demonstrating initiative and proactively in ensuring effective use of time
  • Can manage multiple priorities through to completion, including the ability to juggle multiple assignments and manage demanding, complex schedules
  • Experience, knowledge and ability to apply policies and procedures in various areas including accounting, payroll, personnel, budget and travel
  • Demonstrate professionalism, including reacting objectively in a timely manner
7

Experience For Personal Assistant & Office Manager Resume

  • Experience working in a large company with corporate/matrix working environments
  • Previous experience supporting multiple leaders, including VP level leadership
  • Experience scheduling global meetings using virtual technology such as WebEx
  • Solid understanding of transactional accounting and financial controls, debits and credits and familiarity with chart of accounts
  • Experience working in a small office and managing office activities
  • Strong Calendar management across multiple time zones including coordinating complex meetings that require senior management attendance
8

Experience For Senior Executive Assistant / Office Manager Resume

  • Strong Calendar management including coordinating complex meetings that require senior management attendance
  • Experience working with Microsoft Office including Outlook , Word , Excel , PowerPoint
  • Direct supervisory experience leading a workforce interacting with the general public
  • Department management experience, establishing performance goals and evaluating workforce performance
  • Experience using advanced features of word processing, spreadsheets, e-mail, electronic calendars, and Web-based software
  • Strong spelling, grammar, punctuation, and proofreading abilities
  • Medicaid billing and Microsoft Excel experience required
  • Plan, organize, follow through with accuracy, and adapt to rapidly changing priorities
  • Experience as a Front Office Manager or Office Administrator in a professional office setting
9

Experience For Assistant Office Manager / Receptionist Resume

  •  Greet and direct visitors as appropriate and provide parking validation as needed
  • Impressive ability to self-manage, stay on top of multiple tasks, prioritize efficiently while keeping a level head, and
  • Demonstrated passion for excellence and developing high level of trust with C-Level executives
  • Experience scheduling international travel arrangements for management
  • Executive assistant/admin experience working in a fast-paced law firm or small business environment
  • Experience working with prominent creatives and/or small business leaders
  • Experience providing administrative support at the senior management level
  • Re-prioritize at a moment’s notice with changing needs of the org
  • Experience in a professional, corporate environment supporting senior professionals
10

Experience For Dental Assistant Office Manager Resume

  • Experience with Microsoft Office, including SharePoint, Outlook, Word, Excel, and PowerPoint
  • Related working experience in a multi-national environment or similar
  • Experience in a corporate environment supporting senior professionals
  • Proven track record of being results-focused in a fast-paced environment
  • Good level of knowledge of bank’s basic financial processing standards, and business processes
  • Expert ability to manage multiple tasks simultaneously and adapt to changing priorities
  • Corporate experience in finance, preferably investment banking
  • Experience supporting executive level employees

List of Typical Skills For an Assistant Office Manager Resume

1

Skills For Executive Assistant / Office Manager Resume

  • Initiative, an ability to work independently and effectively as a member of a collaborative team, and strong organizational, technical, and leadership skills
  • Strong interpersonal skills; position continually requires demonstrated poise, tact, and diplomacy
  • Possess strong office management skills. Proven ability to coordinate and manage the overall business operations
  • Strong follow-up and follow through skills with the ability to build and maintain strong, trust based relationships
  • Excellent technology skills for use in enhancing role and increasing productivity
  • Strong computing skills including Word, Excel and PowerPoint
  • Significant time management, multi-tasking and prioritization skills
  • Strong written and oral communication skills for working cross-functionally with senior leaders
  • Demonstrated experience and proven ability to plan, schedule and maintain an extremely busy and complex calendar involving high level executives
2

Skills For Administrative Assistant / Office Manager Resume

  • Demonstrated proficiency with calendar management skills, including the coordination of complex meetings
  • Effective communication skills (written, listening, and oral)
  • Problem solving skills and the ability to prioritize work
  • Excellent verbal and written communications, networking, and presentation skills (in English)
  • Strong organization and planning skills, and ability to multi-task
  • Strong Word, Excel, PowerPoint and Outlook (email and calendaring) skills
3

Skills For Executive Assistant & Office Manager Resume

  • Proven organisational skills to adapt to changing environments
  • Professional demeanor and excellent verbal communications skills, both spoken and written
  • Excellent phone etiquette & communication skills, both oral & written
  • Excellent Communication Skills - written & verbally
  • Extremely strong organizational, project and time management skills
  • Excellent communication, attention to detail and follow-up skills are essential
  • Excellent communication (both oral and written), attention to detail and follow-up skills are essential
  • Good organizational skills with ability to manage multiple tasks - This is critical!
4

Skills For Administrative Assistant & Office Manager Resume

  • Good common sense, interpersonal skills, accuracy and initiative
  • Strong organizational skills and exceptional attention to detail with extreme accuracy
  • Excellent leadership skills and teamwork
  • Technology skills: Excellent proficiency in Microsoft Word, Excel, PowerPoint, as well as Google Calendar and Google Drive
  • Excellent interpersonal and communication skills and the ability to build relationships with executive staff and associates at all levels required
  • Demonstrable professional manner with excellent communication skills, oral and written
  • Organizational and decision-making skills to organize projects, prioritize multiple tasks, establish goals, and meet deadlines
5

Skills For Executive Administrative Assistant & Office Manager Resume

  • Effective supervision skills with the ability to recognize and correct performance
  • Strong organizational skills to plan, implement, and administer meetings and other gatherings that occur in and away from the office if necessary
  • Excellent PC skills (MS Office, Word, Outlook, Excel)
  • Excellent communication skills - verbal and written English
  • Exceptional organisational and prioritisation skills
  • Demonstrated ability to independently learn, use, master and help train others in deployment of new skills
  • Read, direct and prioritize mail, maintain calendar(s), screen calls and respond to routine questions effectively making minor decisions and recommendations
6

Skills For Assistant Office Manager / Operations Manager Resume

  • Able to prioritize multiple projects and job responsibilities with competing deadlines (organizational/time management skills)
  • Excellent inter-personal skills, with mature, positive & flexible demeanor
  • Outstanding interpersonal, team, and customer service skills; projecting a positive, supportive attitude
  • Experience developing, implementing, and evaluating programs, events and budget. Securing bids and quotes for goods and services from various vendors
  • Prior experience supporting HR or Recruiting in any capacity (benefits, administration, sourcing, coordination, etc.)
  • Advanced skills in graphic design and strategic communications including implementing promotional and marketing techniques to target audiences
  • Effectively work as a part of a team in a fast-paced environment, including juggling multiple tasks and demands
  • Confidence in organising and to prioritise complex travel, applying attention to detail and good time management
  • Critical thinking, research, analytical and problem solving skills
7

Skills For Personal Assistant & Office Manager Resume

  • Manages multiple priorities and re-prioritizes where necessary. Build productive working relationships with coworkers and team members
  • Coordinate internal and external high-level meetings and conferences. Effectively utilize virtual meeting tools, such as WebEx
  • Prior experience supporting leadership teams and office support
  • Ten years related experience and/or training or equivalent combination of education and experience
  • Significant and proven experience of working within a similar busy office environment
8

Skills For Senior Executive Assistant / Office Manager Resume

  • Organize, prioritize and demonstrate forward thinking
  • Strong work tenure: ten years of experience supporting executive levels desired
  • Exceptional written communication skills: proper spelling, grammar, and formality as needed
  • Prior experience with event coordination and planning
  • Advanced writing skills appropriate for internal and external communications within an academic environment
  • High level of organizational, detail, planning and coordination skills
9

Skills For Assistant Office Manager / Receptionist Resume

  • Stay focused, efficient and effective in managing multiple priorities and people
  • Solid administrative experience in an office setting
  • Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines
  • Prior experience within Office Management
  • Prior experience as an Administrative Assistant or Chief of Staff
  • Prior experience in Financial Services or IT Services
  • Intermediate to advanced computer and data entry skills
10

Skills For Dental Assistant Office Manager Resume

  • Experience OR the equivalent combination of education and experience
  • Advanced skills in Microsoft Office Suite (Word, Excel, Visio, Power Point, Outlook)
  • Clear, concise, professional communication skills, both written and verbal
  • Demonstrated ability to organize workload and establish priorities
  • Expert level written and verbal communication skills required
  • Prior experience with planning and arranging meetings, conferences, and events for clients and staff
  • Demonstrated experience with an array of tasks regarding meetings and small events
  • Dealing with Ambiguity- Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture

List of Typical Responsibilities For an Assistant Office Manager Resume

1

Responsibilities For Executive Assistant / Office Manager Resume

  • Conserving executive’s time by reading, researching, and routing e-mail and other correspondence, including those of a sensitive or confidential nature; drafting e-mails and documents, initiating communications, and maintaining positive relationships on behalf of the executive
  • Understanding of or experience in libraries, universities, or higher education
  • Demonstrates knowledge of Firm policies and procedures by answering, referring or directing requests and inquiries
  • Experience with QuickBooks managing bills, multiple vendors, and analyzing costs
  • Responsible for reception providing effective telephone and email communications both internally and externally maintain a professional image
  • Experience supporting Senior level executives, ideally within a software organization
2

Responsibilities For Administrative Assistant / Office Manager Resume

  • Strong sense of urgency and efficiency in completing work and meet deadlines
  • A pragmatist who is adept at multi-tasking in fast paced environment, able to plan, prioritize, and organize individual and group activities and processes
  • High level of experience scheduling travel arrangements
  • Experience supporting executive level employees within the automotive industry
  • Effective listening, communication (verbal and written)
  • Experience with government/military setting
  • Experience writing personnel action plans, job descriptions, and related documents
  • Experience planning meetings, both large and small
  • Office Manager experience within a corporate setting
3

Responsibilities For Executive Assistant & Office Manager Resume

  • Experience providing support at a high level required
  • Able to perform a variety of job tasks simultaneously, and flexible to changing priorities and demands
  • Administrative experience in a professional capacity
  • Experience with Google Docs is desired
  • Experience: 1 year administrative responsibilities. 2 years bookkeeping
  • At least two years of experience in an office environment
4

Responsibilities For Administrative Assistant & Office Manager Resume

  • Punctual and self motivated - able to operate independently and quickly
  • Relative administrative work experience documented with attached resume
  • Work with minimal supervision and have excellent attendance
  • Previous Human Resources experience
  • Professional with strong business acumen and high attention to detail
  • Experience as an Office Manager and/or Administrative Assistant is required
5

Responsibilities For Executive Administrative Assistant & Office Manager Resume

  • Hands on experience with the entire MS Office suite
  • Experience working in an environment where discretion and confidentiality is part of daily operations
  • Previous relevant professional experience from a similar role gained with financial services, ideally within Banking or Investment Management
  • Demonstrated ability to convey information clearly and concisely, in an appropriate tone
  • Results-driven with excellent attention to detail
  • Experience negotiating with vendors or other providers
6

Responsibilities For Assistant Office Manager / Operations Manager Resume

  • Experience with ADP Dealer Services / CDK
  • Experience in a support role in a large, matrix organization
  • Hands on experience with the entire MS Office suite
  • Experience with Microsoft Office Applications (Word, PowerPoint, Outlook, Excel)
  • Strong proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point) and Sharepoint
  • Experience with Microsoft Office Suite, (including Word, Excel, and Outlook), and cloud platforms, (such as Box, Dropbox, and the Google Suite)
  • Effective working independently
  • Develop rapport with senior management and maintain strong working relationships
  • Good computer literate i.e. PowerPoint, Excel, Word, quick learner of IT systems
7

Responsibilities For Personal Assistant & Office Manager Resume

  • Improvise and strong adaptability to changes
  • Position requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
  • Experience in servicing students from historically underrepresented groups in the engineering field
  • Experienced in coordinating and arranging travel plans
  • Experience in program planning and event coordination
8

Responsibilities For Senior Executive Assistant / Office Manager Resume

  • Establish and maintain excellent working relationships with University partners
  • Relevant Administrative experience supporting C-level/office management
  • Previous experience providing Administrative support to Executive-level staff
  • Experience using Oracle would be an asset
  • Use good judgement in handling confidential and sensitive information,
  • Manage projects and priorities as defined by Admin or Office manager
  • Experience in a Support and/or Administrative role
9

Responsibilities For Assistant Office Manager / Receptionist Resume

  • Administrative and/or Office Management experience
  • Experience as an Executive Assistant and/or Office Manager
  • Administrative experience in a Law firm or the Legal Department of a large corporation
  • Welcoming visitors by greeting and escorting them, answering and routing all front desk incoming calls
  • Updating, compiling and preparing reports and other documentation using MS Word, MS Excel and MS PowerPoint
  • Ensuring the smooth running of the office, including cleaning and repairs
  • Maintaining and organising give-aways, marketing material and other BlackRock documentation
  • Tracking commissions and revenue, issuing invoices and submitting all to finance
  • Maintaining calendar (i.e scheduling appointments, arranging meetings)
10

Responsibilities For Dental Assistant Office Manager Resume

  • Preparing and distributing papers and documents for meetings, as well as taking minutes of meetings
  • Ordering mobile phone, setting up international roaming
  • Building and maintaining new and ongoing internal and external relationships
  • Processing invoices and overseeing the office budget
  • Using a range of office software, including email, spreadsheets and databases
  • Creating and managing vendor client relationships
  • Working within an international environment, dealing with offices across USA, South America, EMEA and Asia Pacific
  • Making travel arrangements (car service, hotel, dining, etc.)

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