Assistant Athletic Director Resume Sample

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Rene Jast
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Work Experience

Assistant Athletic Director
01/2016 - PRESENT
Phoenix, AZ
  • Manage the operation, scheduling, and maintenance of Wittenberg's athletic facilities: HPER Center (including Pam Evans Smith Arena, Rosencrans Fitness Center, Natatorium, and the Heinzen Strength Center), 1929 Fieldhouse, Edwards-Maurer Field, Bill Edwards Field, Betty Doughman Dillahunt Softball Field, and Carleton Davidson Stadium
  • Hire, train, manage, and schedule all student employees working in the facilities and at events
  • Review and approve monthly time cards and contracts for student employees
  • Train and direct student managers in facilities and game management
  • Direct and oversee staff and student workers involved with game and event management, ticketing, and concessions
  • Oversee the cleaning and maintenance schedule for the facilities in conjunctions with WFF and Wittenberg's Physical Plant staff
  • Conduct weekly facility and game management meetings with appropriate staff
  • Coordinate and schedule the use of athletic facilities with coaches, external rentals, HFS, Central Scheduling, Physical Plant, Union board, and Housekeeping using the 25 Live scheduling system
  • Coordinate vendor/contractor services relative to facility operations in collaboration with the Director of Athletics & Recreation
Assistant Athletic Director for Development
06/2009 - 09/2015
Boston, MA
  • Manage inventory of facility equipment and maintain related records
  • Work collaboratively with the Equipment Room Manager, Director of Aquatics, and Director of Intramural Sports to provide service, support and programming for the athletic department and University community
  • Maintain and update the emergency preparedness plan for facilities and all related procedures in cooperation with the University
  • Interface with clients in coordinating outside events and summer camps
  • Market, collect, and deposit all alumni, community, and staff membership fees
  • Decorate and brand the facilities as needed for events, seasons of the year, and special occasions
  • Report all necessary facility upkeep and maintenance needs to Physical Plant and Housekeeping
  • Assist with concession stand operations
Assistant Athletic Director, Sports Medicine
10/2003 - 05/2009
Chicago, IL
  • Attend weekly COE meetings
  • Serve on graduation committee and other University committees as applicable
  • Adhere to all department policies, procedures, and expectations while supporting the mission and values of Wittenberg University and the athletic department
  • Participate in special projects as assigned by the Director of Athletics & Recreation
  • Lead a comprehensive major gifts program that supports Sun Devil Athletics’ fundraising priorities
  • An advocate’s belief in the vision of ASU as the New American University
  • Directs the day-to-day operations of the University’s on-campus recruiting program for football
  • Coordinates with compliance staff to manage recruiting weekends


Utah State University - Orem Education Center
1998 - 2003
Bachelor's Degree in Human Resources

Professional Skills

  • Excellent verbal and written communication skills as well as strong organizational skills
  • Proven planning and organizational skills, including ability to manage multiple relationships and priorities in a fast-paced environment
  • Embody a strong work ethic, have a desire to work in collegiate athletics, and have proven written and oral communication skills -
  • Two to four years’ experience in sports administration, marketing and/or promotions, ticketing, or fund raising, with a strong skill in at least one area
  • Excellent interpersonal communication, writing and active listening skills
  • Effective organizational and coordinating skills, including the ability to effectively manage time and schedules and foster a cooperative work environment
  • 5) Demonstrated skills in writing and editing copy, news releases and features

How to write Assistant Athletic Director Resume

Assistant Athletic Director role is responsible for organizational, interpersonal, software, media, microsoft, sports, design, planning, training, communications.
To write great resume for assistant athletic director job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Assistant Athletic Director Resume

The section contact information is important in your assistant athletic director resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Assistant Athletic Director Resume

The section work experience is an essential part of your assistant athletic director resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant athletic director responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant athletic director position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Assistant Athletic Director resume experience can include:

  • Marketing - Work with the Director of Marketing to design, plan, implement and manage promotional and marketing strategies to increase attendance, engagement and enhance awareness of SMU athletic events and sports programs, with a focus on football and men's and women’s basketball
  • Strong skills in planning and organizing, integrating information, making decisions, and attaining results
  • Valid driver’s license with proven driving record in good standing
  • Strong attention to detail, organizational, verbal, writing, customer service and interpersonal skills
  • Possess strong organizational and communication skills with the ability to manage multiple tasks 16.Willingness to work evenings and weekends as needed
  • Demonstrated commitment and/or experience promoting and fostering a learning environment that is supportive of individuals from diverse backgrounds

Education on an Assistant Athletic Director Resume

Make sure to make education a priority on your assistant athletic director resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant athletic director experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Assistant Athletic Director Resume

When listing skills on your assistant athletic director resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical assistant athletic director skills:

  • Effective communication and organizational skills, including experience in event marketing, sales, advertising and promotions
  • Demonstrated commitment to comply to all NCAA and conference rules and regulations Excellent communication, interpersonal and public relations skills
  • Present oral and written information effectively and clearly; ability to listen effectively and solicit information from others
  • Strong time management, ability to stay focused through interruptions, thrives in team environment, strong analytic and interpersonal skills
  • Demonstrated strong work ethic contributing to a strong team effort and departmental success
  • Superior organizational and prioritizational skills

List of Typical Experience For an Assistant Athletic Director Resume


Experience For Assistant Athletic Director for Development Resume

  • Maintain an ever-evolving understanding of the industry and utilize creative skills to produce an elite game day experience
  • Possess strong organizational and communication skills with the ability to manage multiple tasks. 15.Willingness to work evenings and weekends as needed
  • Deploy professional skills in sports operations management, in collaboration with colleagues, to best promote the College’s strategic interests
  • Experience and working knowledge of run of show development, script writing, and sponsorship activation
  • Experience managing a production and game day staff including student volunteers, interns, and hourly workers
  • In working in college athletics with direct fundraising, corporate partnerships, or related experience
  • Create memorable pre-game fan experiences, including the football Fan Zone and student tailgates that engage the Delaware community
  • Progressive experience in sports marketing and event management, preferably at a NCAA Division I institution or professional sports organization
  • Demonstrated success in revenue generation and relationship building

Experience For Assistant Athletic Director for External Operations Resume

  • Operate social tables program, google calendar and the University work order system
  • A demonstrated commitment to high academic standards and healthy lifestyles for student-athletes
  • Deliver error-free work with a strong focus on customer service
  • Demonstrated computer competency with Microsoft office suite
  • Provide direction and support for an efficient, effective and safe Athletic Program in the assigned area
  • Demonstrate a high level of integrity with high ethical standards and exhibit a strict adherence to NCAA, University and department rules and regulations

Experience For Assistant Athletic Director, Sports Medicine Resume

  • Significant skill in the use of computer software and social media platforms
  • Demonstrated ability to work with diverse populations and/or a commitment to diversity and inclusion
  • Working knowledge of the Adobe Creative Suite (Including but not limited to Photoshop, After Effects, Illustrator, InDesign, Premiere, Etc.)
  • Working knowledge of NCAA rules and familiarity with NCAA systems such as CAi, LSDBi, RSRO and Eligibility Center
  • Responsible for writing releases, preparing game programs, updating statistics/ records/rosters and maintaining historical archives
  • Develops and accurately communicates Golden Hurricane Club messaging, including responding to all inquiries in a timely manner
  • Develop and Coordinate Mass Communication plan including Mass Emails, Red Raider Sports Magazine, Giving Guide Solicitation, and other Collection Communication
  • Supervises the department’s external operations including marketing, promotions, and event management staff

Experience For Assistant Athletic Director for Marketing & Fan Engagement Resume

  • Primary liaison for inquires by donors regarding donations, gift processing, etc
  • Responsible for accurate and timely delivery of membership benefits, including receipting of annual gifts to the Golden Hurricane Club
  • Develop and implement ticket manifest including establishing prices, packages, and special offers
  • In partnership with the marketing team, oversee and maintain the marketing budget
  • Tutor Coordinator Work with coaching staff to evaluate the eligibility of prospective incoming and transfer student-athletes
  • Primary liaison for inquiries by donors regarding donations, gift processing, etc
  • Manages donor parking and tailgate programs for football, as well as donor parking for men’s basketball
  • Oversee scheduling, planning and execution of the set up and breakdowns for all events in the facility
  • Administer day-to-day operations of the Football Program; including liaisons with academic support, compliance, development, and marketing functions

Experience For Assistant Athletic Director for Ticket Sales & Operations Resume

  • Coordinate the Training Table dietary program in conjunction with the Department of Housing and Food Service and the departmental nutritionist
  • Oversee and manage loading, transportation, and unloading of football equipment for away games and post-season competitions
  • Direct staff and assist with fundraising, marketing, and promotional activities as required/directed
  • Provide leadership to the Athletic Department by encouraging support of Athletic programs and actively supporting team with attendance at events
  • Assist the Director of Athletic developing an Athletics giving campaign in conjunction with the University's Annual Fund Campaign
  • Coordinate and/or supervise the printing, distribution and accounting of tickets to district athletic events
  • Assist in the coordination and supervision of ordering and storing all athletic equipment
  • Assist with managing marketing and promotions staff
  • Track record of exceeding fundraising goals

Experience For Assistant Athletic Director for Ticketing & Development Resume

  • Assist in maintaining and updating and social media for Saint Leo athletics
  • Develop comprehensive marketing plans for all athletics programs
  • Work with creative services to develop all advertising media for both external and internal audiences
  • Manage all available media trade for radio, billboard, and TV advertising
  • Schedule workers for sound, videoboard, and marketing tables as available at athletics events
  • Coordinate on-field and on-court presentations with University and external groups and individuals at various sporting and special events
  • Serve as athletics liaison to university spirit groups including band, cheer, High Riders and Saddle Tramps
  • Assist and improve athletic stewardship program including ticket donations, mailings and events

Experience For Assistant Athletic Director for Game & Event Management Resume

  • Create men’s basketball marketing plan
  • Maintains weekly visit schedule consisting of current and prospective donors to athletics
  • Manages donor and football tailgate parking programs
  • Assist with the design of compelling donor recognition/involvement programs
  • Files timely and accurate contact reports on donor calls to ensure information sharing
  • Responsible for development and implementation of Saints Athletics’ internal and external messaging
  • Assist in managing the Athletics Department’s digital photo catalog and galleries
  • Serve as the Athletics liaison with University’s Director of Trademark and Licensing
  • Recruit, hire, train and manage student work force for marketing, i.e., work study, sports management students, and miscellaneous wage students

Experience For Assistant Athletic Director for Facility Management Resume

  • Supervises operations, recruiting, and administrative staff
  • Establish program-wide and sport-specific fundraising goals, plans, and implementation strategies
  • Approve, coordinate and oversee a variety of sport-specific fundraising activities conducted by coaches and student-athletes
  • Establish training room rules and regulations
  • Maintain training room statistical records
  • Follow-up on instructions given by the team physicians regarding routine procedures in the treatment and rehabilitation of athletic injuries
  • Organize and administer an apprenticeship and preceptorship student-athletic training education program
  • Direct initiatives that support strategic planning objectives
  • Serve as sport administrator for designated varsity programs; supervising selected coaches and programs

Experience For Assistant Athletic Director, Development Resume

  • Work with coaches to develop program goals, administer budgets, and manage the recruiting process
  • Partner with coaches and Human Resources to coordinate the new hire onboarding process and performance management
  • Coordinate with campus partners and alumni on all career preparation and professional development programming for staff and students
  • Maintain the inventory and accounting of all football team equipment and apparel
  • Oversee the proper fitting of protective football equipment for players
  • Manage the ordering of all football team equipment and apparel
  • Develop, implement, and maintain a barcode scanning system for apparel for compliance with IRS tax guidelines

Experience For Assistant Athletic Director for Development & Revenue Generation Resume

  • Oversee the hiring and termination of all equipment room staff and managers as needed
  • Serve as Event Manager for select Patriot League, CWPA, NCAA championships and other varsity contests (M&W Golf, W. Rowing, Cross Country)
  • Manage and maintain the Strength and Conditioning budget
  • Direct the development and maintenance of a computer training database for each student athlete
  • Direct and supervise the Strength and Conditioning staff
  • Direct the testing and evaluation of athletes regularly and on a consistent basis
  • Direct the ordering and distribution of nutritional supplements
  • Assist in the planning, organization and supervision of the Athletic Program of the assigned area

List of Typical Skills For an Assistant Athletic Director Resume


Skills For Assistant Athletic Director for Development Resume

  • Highly proficient design skills and a demonstrated ability to lead creative teams
  • Excellent interpersonal, written and verbal communication skills are neccessary
  • Excellent oral and written communication skills and customer service
  • 7) Demonstrated knowledge of sports media relations practices and public relations skills
  • Strong written and verbal communication skills with ability to communicate with athletic department, University, community and media outlets
  • Excellent oral and written communication, interpersonal communication, and public speaking skills
  • Excellent organizational ability and leadership skills
  • Skill in organizing resources and establishing priorities, as well as fiscal management of an assigned budget or event budget

Skills For Assistant Athletic Director for External Operations Resume

  • Demonstrated experience utilizing complex graphic design programs for purposes of marketing events and programs
  • Work autonomously and demonstrate excellent judgment in decision-making
  • Team oriented and willing to multitask efficiently and effectively
  • Demonstrated experience with various social media platforms (Facebook, Instagram) in a professional setting
  • Three years’ experience in fundraising, corporate sales, ticket sales/operations, development or related experience

Skills For Assistant Athletic Director, Sports Medicine Resume

  • Demonstrated skill in working independently and as part of a team to develop and achieve revenue goals
  • Five years of professional experience in game day event operations and supervision experience in operations or events planning
  • Impressive communication skills—written, verbal, non-verbal
  • Experience in fundraising, constituent engagement, or comparable experience
  • Communicate effectively with students, faculty, staff and the public
  • Proficiency in personal computing skills including Microsoft Word, Excel, Power Point; willingness to learn donor management program
  • Work professionally and effectively with external constituences

Skills For Assistant Athletic Director for Marketing & Fan Engagement Resume

  • Experience with and demonstrated ability to create, utilize, and interpret brand standards
  • Demonstrated experience in successful management and supervision of staff
  • Experience supervising, mentoring and providing direction to others
  • Strong understanding of marketing in athletics
  • Strong understanding of fund-raising techniques

Skills For Assistant Athletic Director for Ticket Sales & Operations Resume

  • Experience with fund raising, sales, marketing, business or similar essential with the ability to build and sustain business relationships
  • Skill in personal computer use and software applications, including database, spreadsheet, presentation and word processing
  • Train and supervise employees, including organization, prioritization and scheduling of work
  • Knowledge and experience in using fundraising software
  • Experience in athletic fundraising, educational fundraising, or related field
  • Strong Desire to have a career and expert positioning in local ballplayer community (We are not looking for hour by hour or job minded staff)
  • Direct, lead and supervise the implementation of annual goals and strategies for direct customer sales using effective database marketing techniques
  • Develop effective professional relationships with staff and coaches at the Athletic Department to collaborate on fundraising and friend-raising strategies

Skills For Assistant Athletic Director for Ticketing & Development Resume

  • Experience with web design, including HTML and CSS
  • Experience with fundraising/sales preferably at a college athletics level
  • Experience managing events and projects
  • Demonstrated ability to work with diverse populations including, students, parents, university faculty and staff, community members and vendors
  • Three (3) years experience in athletic marketing at the collegiate. level
  • Experience with digital platforms including social media, websites and video production required
  • Travel, normally requiring a valid driver’s license
  • Experience in college sports demonstrating knowledge of facility and/or event coordination and campus engagement
  • General knowledge of priority points and seating

Skills For Assistant Athletic Director for Game & Event Management Resume

  • Experience managing inventory control systems and processes
  • A proven record of working productively with college aged student athletes
  • Valid United States Driver’s License and clear driving record report
  • Demonstrated ability to create digital and social media campaigns, particularly those focused on driving fan attendance and revenue generation
  • Experience working with Adobe Creative software (I.e. PhotoShop, Illlustrator, InDesign, etc.)
  • Four (4) years' experience working in an Athletic department or administration
  • 4) Demonstrated proficiency in game day media management to include radio, web streaming, and electronic media
  • 6) Demonstrated knowledge of correct English, grammar, spelling, punctuation, and sentence structure

Skills For Assistant Athletic Director for Facility Management Resume

  • 9) Knowledge of NCAA intercollegiate athletics; strong working knowledge of NCAA rules, regulations, policies, and guidelines
  • Proven expertise in organizing complex events and programs
  • Experience working in the education or nonprofit industry or a related field
  • Related work experience in a Division I athletics marketing or related field
  • Graphic design, digital advertising and social media experience
  • Experience with intercollegiate drug testing
  • Two (2) years experience in athletic marketing at the collegiate level

Skills For Assistant Athletic Director, Development Resume

  • Demonstrated understanding of the College's mission and its commitment to Catholic higher education
  • Create funding plans, prioritize assignments, multi-task, plan events, write proposals, and meet deadlines
  • Coordinate game day experience, including the preparation of game day scripts to be used and followed by PA announcer and other game day personnel
  • Think strategically and creatively, balance multiple priorities, adjust
  • Advanced knowledge of and experience with creative software including Adobe Photoshop, Adobe InDesign, Adobe Illustrator, and Adobe After Effects
  • Demonstrated knowledge of social media trends and analytics
  • Experience related to intercollegiate athletics, and/or development in higher education
  • Demonstrated ability to foster a positive and enthusiastic team attitude
  • One year experience in NCAA compliance

Skills For Assistant Athletic Director for Development & Revenue Generation Resume

  • Managing compliance for the Department of Athletics including ensuring compliance with all affiliated organizations
  • Assisting with the developing and maintaining a comprehensive compliance program
  • Working knowledge of a wide variety of treatment modalities (i.e. cupping, needling, manipulation) and rehabilitation equipment
  • Managing expenses as it relates to service payroll as well as forecasting/budgeting
  • Outstanding work ethic with the ability to work long hours and irregular schedule including evenings, weekends and holidays
  • Working with the Athletics Department to provide programming for student-athletes
  • Maintaining a student athlete advising caseload
  • Serving on Substance Abuse Committee. Administering institutional and NCAA tests
  • Working knowledge of computer applications and software including MS Office and Adobe Creative Suite (Illustrator/InDesign/Photoshop) programs

List of Typical Responsibilities For an Assistant Athletic Director Resume


Responsibilities For Assistant Athletic Director for Development Resume

  • Assist with budgeting decisions that are consistent with the department's decision-making and planning priorities
  • Three years’ experience supervising clerical staff
  • Five years’ experience supervising clerical staff
  • Previous experience in collegiate or professional athletics fundraising
  • Valid United States Driver’s License and clear driving record check

Responsibilities For Assistant Athletic Director for External Operations Resume

  • Experience managing complex tasks where attention to detail is essential to success
  • Five years of relevant experience in a professional sports or collegiate athletic department creative, communications, or marketing areas
  • Working knowledge of budget analysis and preparation required
  • Understanding of the operations and procedures of an intercollegiate athletic department
  • Overseeing the work of the Compliance and Student Welfare Assistant
  • Collaborating with appropriate departments to ensure student welfare

Responsibilities For Assistant Athletic Director, Sports Medicine Resume

  • Monitoring academic progress and mid-term evaluations for all student-athletes
  • Administering academic enrichment programs that provide opportunities for student-athletes to maintain and/or improve their academic success
  • Overseeing the Student Athlete Mentor Program
  • Serving as liaison to the Faculty Athletic Representative, Athletic Academic Advisor and Athletic Department coaches and staff
  • Supervising home athletic events and contests as needed
  • Serving as the departmental mentor for new coaches
  • Working knowledge of The Automated Scorebook/StatCrew statistical software

Responsibilities For Assistant Athletic Director for Marketing & Fan Engagement Resume

  • Willing to work weekends, evenings and travel
  • Working knowledge of NCAA rules/regulations
  • Assist with administering and maintaining the Athletic Department ticketing system (Paciolan, StubHub, etc.)
  • Responsible for all procedures to be followed in nominating and promoting athletes of all academic and athletic season and post-season honors
  • Ensure adequate ticket office staffing for all hours of operation, including high-impact events and post-season events
  • Coordinate and supervise the printing, distribution and accounting of tickets to district athletic events

Responsibilities For Assistant Athletic Director for Ticket Sales & Operations Resume

  • Work with Executive Director of Annual Giving in the office of University Advancement on coordinating annual solicitations
  • Oversees all eligibility processes including initial, continuing and transfer eligibility
  • Coordinate practice scheduling for men's and women's basketball (along with visiting teams) in Sojka Pavilion
  • Schedule event staffing with internal and external constituents through University scheduling platform
  • Develop and manage Visiting Team Information mailings, along with practice scheduling

Responsibilities For Assistant Athletic Director for Ticketing & Development Resume

  • Work in conjunction with Aquatics staff in scheduling of shared locker room spaces for home and visiting teams
  • Advise assigned student-athletes regarding major curriculum, graduation requirements, University policies and procedures
  • Identify potential supporters and donors through external outreach and networking, and through the personal relationships of current supporters and donors
  • Participate in on-campus recruiting activities with prospective student-athletes
  • Serve as an advocate for student-athletes and as a liaison for academic issues with coaches, faculty, academic administrators and the Learning Commons

Responsibilities For Assistant Athletic Director for Game & Event Management Resume

  • Assists with the design of compelling donor recognition/involvement programs
  • Oversee the process of maintenance issues from reporting through the University work order system to the repair and/or replacement of the maintenance issue
  • Manage the facility budgets as assigned, track all work orders and equipment purchases pertaining to the budget
  • Maintain a work order tracking system to ensure all work orders are completed and billed correctly
  • Write and edit articles for various publications including website maintenance

Responsibilities For Assistant Athletic Director for Facility Management Resume

  • Prepare and monitor the Strategic Communications and Broadcasting budgets
  • Ensure adequate in-venue staffing for all home ticketed events and away events as required
  • Administer and maintain the Athletic Department ticketing system (Paciolan, StubHub, etc.)
  • Assist the Senior Associate AD in evaluating new ticket sales technology, new customer fulfillment technology and integration with current systems
  • In conjunction with the Head Team Physician, implement, expand on and administer athletic training and medical care policies and procedures

Responsibilities For Assistant Athletic Director, Development Resume

  • In conjunction with the Head Team Physician, implement, expand on and administer treatment, rehabilitation, and reconditioning policies and procedures
  • Assist with responsibilities for the organization and scheduling of interscholastic contests
  • Assist with maintaining up-to-date schedules, results, as well as upload data to the Internet as needed
  • Assist with transportation of participants as well as making certain both players and coaches are aware of
  • Assist in the recruitment and hiring of coaches for the athletic program
  • Schedule and coordinate athletic training staff and students for coverage of all team practices and athletic competitions

Responsibilities For Assistant Athletic Director for Development & Revenue Generation Resume

  • Coordinate athletic training services for summer sports camps
  • Assist each sports program in development of travel schedules and training table for student-athletes to maximize student-athlete performance
  • Liaison to UP Health System Portage regarding ATC contract
  • Communicate and work in partnership with applicable coaching staffs and the multidisciplinary team ( e.g. medicine and sports performance)
  • Oversee the marketing efforts for special events
  • Work with varsity teams to coordinate, organize and manage various fundraising events/activities
  • Assist with managing the external team
  • Design and develop solicitation strategies with administrators and coaching staffs
  • An understanding of NCAA rules and regulations

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