Administrative & Marketing Assistant Resume Sample

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Dereck Dickinson
69359 McLaughlin Circle,  Dallas, TX
+1 (555) 913 5086

Work Experience

Administrative Assistant Senior, Marketing
07/2016 - PRESENT
Phoenix, AZ
  • Assist property General Manager
  • Maintain tenant contact list
  • Provide customer service to customers and answers phones
  • Manage and organize tenant files and leases
  • Assist in preparation of construction updates and agreements
  • Prepare insurance claim forms and transmit to proper department as needed
  • Prepare opening and closing notices for tenants
  • Maintain required competencies around all required software including, but not limited to, Adobe Creative Cloud (includes InDesign, Photoshop, Dreamweaver, Illustrator, Adobe Acrobat Pro), Microsoft Office suite, CoStar, Google Earth, CRM, and others as required
  • Engage marketing resources when necessary to create marketing deliverables, such as, case studies, proposals, RFPs, client presentations, custom property marketing, etc. acting as a project manager during the process through edits from start to finish
Administrative Assistant to VP Noam EVM & VP Noam Marketing
03/2012 - 02/2016
Boston, MA
  • Conduct market research and find articles for posting to social media
  • Prepare and assist with delivery of newsletters and direct mail campaigns
  • Assist in building new marketing databases
  • Develop and prepare marketing materials for prospective clients
  • Facilitate social media activities using LinkedIn, Facebook, Twitter, etc
  • Proofread and aid in the maintenance of firm marketing materials
  • Assist with client events and new marketing initiatives as needed
  • Managing documents and facilitating the flow of information between different departments and key stakeholders (electronic and hard copy)
  • Uses, protects, and discloses DaVita Medical Group patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards
Administrative / Marketing Assistant
03/2006 - 10/2011
Dallas, TX
  • Plan, oversee and assist with broker events. Oversee entire process from creation of invitations, coordinating with local vendors, marketing deliverables for event, recap of event, etc
  • Welcome guest to the office, directing them to the appropriate waiting area/office, offering refreshments and doing what is appropriate to ensure their experience is pleasant
  • Answer phones, route calls and take / distribute messages
  • Schedule, calendar and manage tasks and activities in team members’ calendars as assigned
  • Provide general office support (photocopying, faxing, filing, office errands, creating documents, etc.)
  • Assist senior team members with coordination and implementation of firm projects to ensure timely completion
  • Sets up and confirms appointments
  • Coordinates seminars including scheduling, room set-up, menu planning, audio visual aids, and marketing materials
  • Become proficient in the use of the Customer Relationship Management database program to retrieve key information, facilitate client mailings and manage various prospective client lists


University of Mount Union
2001 - 2006
Bachelor's Degree in Marketing

Professional Skills

  • Excellent written and verbal communication skills: ability to communicate effectively with different audiences and present complicated information clearly
  • Professional demeanor; articulate, proven communication skills
  • Strong time management skills and the ability to work independently and within a team environment
  • Strong organizational skills utilizing technology
  • Time management; ability to multi-task, effectively manage time and prioritize tasks
  • Experience in a professional company environment supporting multiple people required. Commercial real estate experience is ideal but not required
  • Getting Things Done Right – Able to perform work efficiently, effectively, and thoroughly

How to write Administrative & Marketing Assistant Resume

Administrative & Marketing Assistant role is responsible for software, finance, training, integration, database, printing, shipping, planning, design, research.
To write great resume for administrative & marketing assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Administrative & Marketing Assistant Resume

The section contact information is important in your administrative & marketing assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Administrative & Marketing Assistant Resume

The section work experience is an essential part of your administrative & marketing assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative & marketing assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative & marketing assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Administrative & Marketing Assistant resume experience can include:

  • Work in an un-structured environment; easily adapt to change, can shift gears comfortably, can work effectively to find solutions on their own
  • Demonstrated expert knowledge of Microsoft Office (Word, Excel and PowerPoint), including MS Project required
  • Consolidate information from different departments to create and issue monthly consumer highlights presentation
  • Post-secondary education is required; 1–3 years’ experience in a professional work environment would be an asset
  • Juggle multiple priorities in a fast paced and dynamic environment
  • Experience within Adobe InDesign is required

Education on an Administrative & Marketing Assistant Resume

Make sure to make education a priority on your administrative & marketing assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative & marketing assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Administrative & Marketing Assistant Resume

When listing skills on your administrative & marketing assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical administrative & marketing assistant skills:

  • Marketing and/or social media experience or education REQUIRED
  • Experience in working in an engineering or construction management office setting
  • Strong interest in Marketing, Strategy and the Consumer
  • Salesforce experience, opportunity leads entry and reporting, and client management
  • Respond to changing work priorities
  • Prioritize workload appropriately to meet competing deadlines and multiple stakeholders

List of Typical Experience For an Administrative & Marketing Assistant Resume


Experience For Administrative / Marketing Assistant Resume

  • Greeting customers and providing customer service to all clients including potential clients
  • Prepare and assemble client reports (financial statements, consulting reports, engagement letters)
  • Assist in preparing presentations and proposals
  • Schedule and organize industry marketing meetings, assign tasks and follow up
  • Assist in administering sales pursuit efforts through lead and sales research
  • Oversee social media and digital media marketing efforts

Experience For Marketing Dept-administrative Assistant Resume

  • Partner with designer to create marketing materials for client meetings such as market overviews, placemats and presentations
  • Partner with designer to ensure team’s branding, events and social media outlets are active
  • Manage brokers bio/resumes, team’s client events, case studies, and property marketing
  • Manage process of team’s clients, properties, prospects and reporting are accurate
  • Support the teams in utilizing salesforce software’s with accurate data and relationship management
  • Provide administrative support to teams of sales brokers including
  • Plan, coordinate and support meetings, events logistics and marketing related tasks as assigned

Experience For Administrative Assistant Senior, Marketing Resume

  • Prepares marketing proposals, commission agreements, fact sheets, offers, proposals and letters of intent as instructed by Management
  • Maintain list of CoStar users, coordinates CoStar accounts for new users and organizes training sessions
  • Creates market research reports using CoStar Quarterly reports for NJ
  • Provide reception coverage during receptionists lunch break, vacation/PTO and as needed
  • Researches market statistics to aid management in preparing for interviews
  • Expense reporting support
  • Maintain listing reports
  • Manage deal expenses and coordinate with accounts payable and receivable on invoices and client payments

Experience For Administrative Assistant to VP Noam EVM & VP Noam Marketing Resume

  • Create and process check requests
  • Maintain company database (CRM) to track prospects, clients and deal information
  • Update and maintain Work in Progress (WIP) for each broker on a monthly basis
  • Provide cross-functional backup to other administrative staff as needed
  • Participate in regular administrative meetings and trainings as requested
  • Prepare correspondence for staff as needed
  • Interact with management and leaders at the highest level of the organization

Experience For Administrative Marketing Assistant Resume

  • Efficient, organized, detail oriented and able to multitask in a fast paced environment
  • Prepare market surveys, tour books, aerials, location and amenity maps
  • Utilize JLL brand guidelines to create and execute materials
  • Partner with team’s Research analyst to ensure market intel is up-to-date and accurate
  • Partner with Operations Coordinator to ensure team’s proprietary transaction information is accurate
  • Provide team’s content for all sales meetings

Experience For Administrative Assistant Iv-domestic Marketing Resume

  • Completes assigned day-to-day tasks, of different kind
  • Schedules appointments and meetings, and writes respective minutes and protocols
  • Coordinates and establishes all travel arrangements, and reconciles travel and expense reports compliant to company guidelines and policies
  • Types and prepares routine correspondence, announcements, memos, charts, tables, graphs etc. Proofreads copy for spelling, grammar and layout making appropriate changes. Responsible for accuracy and clarity of final copy
  • Keeps accurate and complete records of all correspondence/documents prepared and mailed out in chronological order by Sales Associate

Experience For Administrative Assistant, Itunes Marketing Resume

  • Maintains Exclusive Property Reports, Costar Listings and Loopnet
  • Satisfactory performance record
  • Crafts Bios for new associates
  • Process deal files in a timely manner, update finance system and track deal flow process
  • Create and edit presentations, tour books, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft Software

List of Typical Skills For an Administrative & Marketing Assistant Resume


Skills For Administrative / Marketing Assistant Resume

  • Demonstrates acceptable level of performance for all Administrative Assistant V competencies as defined in the Career Pathway criteria
  • Demonstrated ability to take ownership and proactively identify business process improvements
  • Inputting data in Sales Force and distributing reports
  • Working knowledge of Photoshop, Illustrator, InDesign
  • Responsible for supporting Executive Director in creating and organizing correspondence and documentation, scheduling travel, and preparing expense reports
  • Assist various brokers with administrative tasks (booking travel, scheduling meetings, updating spreadsheets, preparing overnight packages, etc.)
  • Manage team calendars including critical dates, deadlines, meeting preparation, scheduling of appointments
  • Schedule Management including meeting coordination and support

Skills For Marketing Dept-administrative Assistant Resume

  • Detail oriented in planning and proofing
  • Design and create marketing flyers, postcards with Adobe InDesign (willing to train on this)
  • Provide informational assistance to by directing telephone traffic and greeting clients as needed
  • Assist in maintaining adequate office supply levels and troubleshooting equipment issues
  • Responsibility for preparing and coordinating proposals with Director of Sales Support
  • Responsible for supporting the Support Services Team in scheduling meetings and conference calls
  • Reception relief – relieve receptionist for lunch, breaks and time off by greeting clients, vendors and visitors and answering the phone
  • Partner with marketing team to respond to large RFP’s by gathering broker content

Skills For Administrative Assistant Senior, Marketing Resume

  • Assists in integration of new office technologies and systems as appropriate, including on-boarding infrastructure for new colleagues
  • Proficiency with Microsoft Office Suite of products including Outlook, Word, Excel & Powerpoint required
  • Proficient in the MS Office Suite including Excel, Word, PowerPoint, & Outlook
  • Proficient in Microsoft office suite, including Word, Excel, and Power Point
  • High attention to detail and proactive in following-up
  • Positive, winning attitude and willingness to perform all necessary tasks as assigned

Skills For Administrative Assistant to VP Noam EVM & VP Noam Marketing Resume

  • File and assemble folders of photos and data to support presentation creation on an on-going basis with team members
  • Organizes and maintains digital filing system, file correspondence and other records
  • Create and edit all marketing collateral
  • Compiles and completes commission and fee booking documentation
  • Knowledge and working aptitude in SalesForce application
  • Perform necessary basic edits to marketing materials in InDesign
  • Create street maps, tour maps, and aerials including added graphics (such as client logos) as needed
  • Teamwork – Able to work with a group of people to develop a common purpose and approach to achieve a common objective, and to create mutual accountability
  • Judgment – Able to anticipate and to modify actions, decisions and personal interactions in accordance with situational requirements

Skills For Administrative Marketing Assistant Resume

  • Never a Dull Moment– Our Company and Division in Endoscopy continues to grow through acquisitions providing interesting and complex work. We are continuously changing and evolving and with that comes exciting work!
  • Proficiency in MS Office suite with strong emphasis on Powerpoint
  • Strong fashion presence and perspective
  • Excellent ability to communicate orally
  • Self-motivated; results driven self-starter, proven ability to take initiative to exceed goals and expectations
  • Demonstrated interest in the commercial real estate industry
  • Self-starter, but also a team player, with the aptitude to successfully balance multiple priorities
  • Flexible, resilient, adaptable personality
  • Document reviews and distribution

Skills For Administrative Assistant Iv-domestic Marketing Resume

  • Impeccable ability to maintain confidentiality and integrity
  • Proficient in Microsoft Office; Outlook, Word, and social medial
  • Intense attention to details
  • Build relationships among diverse groups of people
  • High level of proficiency and working knowledge of Adobe Software such as InDesign and Photoshop as well as Microsoft Word, Excel, Power Point, Outlook, Mapping and database software

Skills For Administrative Assistant, Itunes Marketing Resume

  • 1 – 3 years’ Clerical experience
  • Intermediate to advanced proficiency with all Microsoft office programs (Word, Excel, PowerPoint and Outlook)
  • Prepare presentations in PowerPoint as needed for the Vice Presidents and the department
  • Be main contact and support Antuit agency for creation and issuance of monthly NPD deck
  • Collect recap data from the Field as needed to assemble for reports and presentations
  • Organize department meetings and appearances for both internal and external meetings

Skills For Administrative Assistant, Animation Marketing Resume

  • Greets clients and supports other admin members/agents with admin tasks  Backup for the all staff personnel
  • Maintains CBRE brand, product, office, and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages
  • Gathers supporting documentation to complete deal voucher forms and process payments while abiding by company accounting policies as well as local and national laws
  • Responds to general inquiries and provides information as needed, while maintaining confidentiality of Sales, Marketing, Client and proprietary information and data in all communications
  • Composes and prepares routine correspondence and emails for sales professionals
  • Maintains and updates relevant databases and assists with website updates
  • Coordinate schedules and appointments for sales team members
  • Gather data on newly available properties, transactions and tenants/buyers/seller’s in the market

Skills For Administrative Assistant to Usana s VP of Marketing Resume

  • Provide backup coverage for the Office Manager
  • Distribute main and packages on a daily basis
  • Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company’s excellent reputation within the medical and pharmaceutical community
  • Demonstrates comprehensive knowledge of Boehringer’s mission, business processes, policies and practices, and applies knowledge within own technical area to develop relatively advanced work results
  • Prepares correspondence, transactional documents and other materials on the computer using various software & office applications
  • Performs additional assigned clerical and administrative projects as requested by manager (s) and executive (s)
  • Provide administrative support to the sales team including calendar management, meeting planning, travel and expense management, conference room reservations and digital file maintenance
  • Prepare and update detailed real estate documents requiring high levels of accuracy, including LOI’s, RFP’s, market surveys, tour books and all other professional correspondence as needed

Skills For Administrative Assistant for our Marketing Department Resume

  • Serve as information resource by conducting research, assembling data, and performing special projects
  • Prepare all necessary marketing materials for pitch materials, including pitch books, placemats, e-marketing champagnes, and client presentation deliverables using JLL branded templates in Power Point
  • Deal management in internal financial systems, which includes creating deals, updating splits, performing commission calculations, preparing and sending out invoices for payment, uploading required documentation, etc
  • Listen and distribute sign calls each morning
  • Responsible for working with Executive Director in coordination and general communication between business units
  • Assist with tax return assembly and e-filing

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