Administrative Assistant Resume Sample

5.0
1 vote
Kayden Green
1001 Spinka Plaza,  Chicago, IL
+1 (555) 152 8663

Work Experience


Lead Administrative Assistant
05/2015 - PRESENT
Dallas, TX
  • Schedule meetings and/or video conferences and reserve roomsin NY office when necessary
  • Coordinate with other areas of the organization includingMarketing and Operations & act as a liaison with the New
  • Ordering supplies and maintaining office and kitchen equipment
  • Printing out and compiling research for InvestmentProfessionals
  • Print and prepare client presentations and materials
  • Maintain research directory and create agendas for weeklyresearch meetings
  • Maintain office (repairs, HVAC requests, complete buildingforms, etc.)
  • Greets visitors and callers, handles their inquiries, provides information to callers and/or visitors/guests, takes messages, and transfers/directs them to the appropriate persons according to their needs; respond to inquiries; research questions; resolve problems
  • Types, and distributes meetings notes, routine correspondence, and reports
Administrative Assistant to VP
07/2008 - 02/2015
Chicago, IL
  • Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
  • Prepares responses to correspondence containing inquiries
  • Prepares agendas and makes arrangements for committee, board, and other meetings
  • Makes travel arrangements for executives
  • Establishes and maintains interpersonal relationships; develops constructive and cooperative working relationships with others and maintaining them over time
  • Provide administrative support senior members of the Legal & Compliance team; put together mailings, answer phones, take messages, and schedule meetings, assist with preparation of materials for fund board meetings
  • Act as a back-up administrative support for General Counsel and Director of Legal Affairs when their assistant is unavailable
Administrative Assistant Inter
02/2006 - 02/2008
Boston, MA
  • Operates office equipment such as fax machines, copiers, and phone systems, and use computers for assigned work with spreadsheets, word processing, database management, and any other needed applications
  • Prepares and processes incoming and outgoing mail; prepares responses to correspondence containing advanced inquiries
  • Sets up, organizes, and maintains paper and electronic filing systems for records, correspondence, and other material including off-site storage, as needed in a logical and easily retrievable manner
  • Maintains calendar; schedules appointments and meetings, and conference calls as needed; prepares agendas and make arrangements for meetings; makes travel arrangements
  • Orders and ensures adequate and appropriate supplies are available for the department
  • Compiles, assembles, binds, and distributes certain marketing or communication articles
  • Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software

Education


Friends University
2002 - 2006
Bachelor's Degree in Communications

Professional Skills


  • Excellent project planning and priority setting skills, as well as excellent organization, writing and interpersonal skills
  • Demonstrate critical thinking, problem solving skills and practice excellent customer service skills
  • Proficient in English with excellent communication skills, both written (strong writing and editing skills) and verbal
  • Excellent communication skills, prepare and proofread a variety of documents, time management skills, organization and the ability to prioritize tasks
  • Strong written and oral communication skills coupled with effective interfacing skills working with a diverse team spanning across cultures
  • Demonstrated excellent written and verbal communication skills, with a strong understanding of proper grammar and spelling
  • Excellent verbal and written communication skills in both English and French, including proofreading skills

How to write Administrative Assistant Resume

Administrative Assistant role is responsible for organizational, interpersonal, computer, microsoft, customer, advanced, excel, powerpoint, word, organization.
To write great resume for administrative assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Administrative Assistant Resume

The section contact information is important in your administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Administrative Assistant Resume

The section work experience is an essential part of your administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular administrative assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Administrative Assistant resume experience can include:

  • Strong listening skills, written, and verbal communication skills
  • Strong communication, analytical skills, attention to detail, ability to multi-task, time management and organizational skills are required
  • Strong computer skills with Microsoft Word, Outlook and Excel, and PowerPoint skills
  • Strong PowerPoint/Presentation skills required. Need to be able to create Powerpoint presentations from scratch. Microsoft office skills are required
  • Good oral and written communication skills are mandatory, as is the ability to deal effectively with people at all levels, both within and outside Canon
  • Continuing to develop professional skills in your specialty and apply those skills with excellence in client situations

Education on an Administrative Assistant Resume

Make sure to make education a priority on your administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Administrative Assistant Resume

When listing skills on your administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical administrative assistant skills:

  • Very strong communication, reasoning and interpersonal skills required. Superiorgrammar, editing and proofing skills
  • Strong interpersonal skills with ability to communicate effectively with all levels within the organization
  • Strong interpersonal skills and ability to deal effectively with a variety of retail clients
  • Strong interpersonal skills and able to communicate effectively with different cultures (many offshore contacts)
  • Strong computer skills (MS Word, Excel, PowerPoint, Outlook) and internet skills
  • Excellent interpersonal skills and ability to deal with all levels of employees effectively

List of Typical Experience For an Administrative Assistant Resume

1

Experience For Administrative Assistant Inter Resume

  • Effective and proven interpersonal interpersonal and excellent communication skills with people at all levels
  • Proven decisiveness and good judgment required to effectively operate the executive Office, typically in the Executives’ absence
  • Excellent organisational skills, proven ability to multi task and prioritize
  • Strong organization and administrative skills with the ability to handle a number of incoming requests and prioritize appropriately
  • Experience in MS Office software, with advanced skills in Excel, and MS Outlook Experience in Sharepoint
2

Experience For Lead Administrative Assistant Resume

  • Excellent organizational and prioritization skills. Ability to troubleshoot
  • Strong communication skills, strong work ethic, dependable
  • Excellent organizational, telephone and communication skills with strong attention to detail
  • Excellent organization skills, strong attention to detail and the ability to multitask
  • Demonstrated administrative skills gained through several years of experience in the administrative professional field
  • Demonstrated administrative skills gained through several years of experience in the field
  • Prioritize with strong time management and communication skills
3

Experience For Maintenance Administrative Assistant Resume

  • Strong Attention to Detail and Prioritization Skills
  • Proven strong computer skills, with knowledge of Outlook, Word, Excel, and PowerPoint
  • Strong organizational and project management skills with the ability to initiate own work and use good judgment with minimal supervision
  • Looking for someone with strong problem solving/organizational skills
  • Strong writing/proofreading skills including grammar, punctuation, and spelling
  • Demonstrate common sense, practicality and good judgment with proven ability to take the initiative in keeping organized and being efficient
  • Excellent time management, problem solving, critical thinking, and teamwork skills
  • Proven relationship building and team building skills
4

Experience For Team Administrative Assistant Resume

  • Excellent computer skills (including MS Word, Excel, and Outlook) with the ability to quickly learn new programs as needed
  • Strong customer service skills in working with internal and external contacts
  • Excellent knowledge of Microsoft Word, Excel, Power Point and Outlook, with acceptable keyboarding skills
  • Act as a gatekeeper; consistently demonstrates solid understanding of priorities and proactively manages calendar across multiple time-zones
  • Strong analytical, interpersonal and communication skills, including phone manner
  • Have excellent IT Skills including all Microsoft products (Excel and Power Point)
  • Excellent PC skills including Word, Excel, and PowerPoint
  • Detail-oriented perspective w/ excellent planning & organizational skills
5

Experience For Seasonal Administrative Assistant Resume

  • Possess solid client-focused and collaboration skills in a team environment willing to assist colleagues and members of the team
  • Strong problem-solving skills, attention to detail, and ability to work with minimal supervision essential
  • Strong communication skills including ability to work well with all levels of clients, internal management, as well as staff and vendors
  • Demonstrate high problem solving skills
  • Strong person-to-person skills are required as well as proficiency in managing the daily activities of an office or work area
  • Demonstrated problem solving skills identifies problems and offers solutions
  • Good decision making abilities and analytical skills
6

Experience For Administrative Assistant to VP Resume

  • Excellent writing, verbal, analytical and organizational skills and attention to detail
  • Strong organizational and note-taking skills; attention to detail
  • Excellent business writing skills and ability to create executive level presentations
  • Excellent written and verbal communication skills (e.g. grammar, spelling, punctuation)
  • Proficiency with Microsoft Office Suite and other common business software applications. Very strong skills using Excel, Word and Powerpoint
  • Strong telephone, keying, and office administration skills
  • SKILL: Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks
7

Experience For Site Administrative Assistant Resume

  • Strong computer skills including MS Word, Excel, and Outlook
  • Strong word processing skills and technical expertise in applications such as Outlook, Word, Excel, PowerPoint and Microsoft Access
  • Excellent communication skills. Friendly, outgoing personality; ability to work well with people
  • Strong written and verbal communication skills<
  • Proven superior phone skills & judgment
  • Advanced MS Outlook and strong MS Word, Excel and PowerPoint intermediate skills required
  • Excellent organizational skills; detail oriented with the ability to multitask across a number of simultaneous projects
8

Experience For Administrative Assistant Intermediate Resume

  • Excellent organizational skills, thrives in an environment with multiple responsibilities
  • Strong verbal and written communication skills – expertise to confidently and succinctly express views
  • Excellent interpersonal skills & professionalism - ability to deal with outside companies and all levels of management
  • Excellent time management and follow-through skills with respect to details
  • Strong interpersonal and communications skills (written and verbal)
  • Strong computer skills – Microsoft Word, Excel, PowerPoint, Photoshop, SAP knowledge
  • Strong computer skills and advanced knowledge of MS Excel, Word, PowerPoint and Outlook
  • Excellent verbal and written communication skills including telephone etiquette
9

Experience For Production Administrative Assistant Resume

  • Careful attention to detail with excellent organizational skills
  • Strong interpersonal skills with focus on teamwork and client satisfaction
  • Strong interpersonal skills and ability to apply them to all levels within the business unit & externally
  • Excellent interpersonal skills with the ability to work with all levels of management and staff
  • Dynamic presence and strong interpersonal skills
  • High level of tact and professionalism, very strong communication skills (English)
10

Experience For Group Administrative Assistant Resume

  • Solid organizational skills, ability to organize and maintain orderly files and records
  • Excellent written and verbal communication skills to communicate with internal and external personnel at all levels
  • Excellent interpersonal, communication and follow-up skills needed
  • Excellent computer skills; Word, Excel, Outlook, Power Point
  • Excellent organizational skills, resourceful
  • Strong organizational and written and oral communication skills

List of Typical Skills For an Administrative Assistant Resume

1

Skills For Administrative Assistant Inter Resume

  • Provide administrative assistance by typing, filing, making all special meeting and meal arrangements, travel arrangements, coordinating mail and fax distribution, assist with budget/general ledger responsibilities, etc
  • Strong interpersonal skills: able to work effectively with others in a pleasant, professional manner
  • Excellent computer skills with strong proficiency in Microsoft Office Suite including PowerPoint, Lotus Notes, Excel and Visio
  • Excellent multitasking and prioritization skills
  • Strong organizational skills, with the ability to complete projects on time, with accuracy and making the most effective use of available time
  • Prioritize competing priorities in dynamic work environment; as well as detailed oriented with strong tactical skill set
  • Strong organizational skills and the ability to prioritize conflicting tasks
  • Solid time management, organisational and planning skills, and experience in interaction with executives and senior leaders
  • Good attention to detail and strong organization and interpersonal skills
2

Skills For Lead Administrative Assistant Resume

  • Strong organizational and administrative skills, including ability to prioritize and multi-task
  • Excellent time management, prioritization skills and the ability to handle multiple projects simultaneously
  • Demonstrates strong communication skills with sound knowledge of grammar and punctuation (both written & verbal)
  • Demonstrates ability to effectively prioritize assignments, manage time, work independently and solve conflicts/problems
  • Experience in MS Office software, with advanced skills in Excel, and MS Outlook Experience in Sharepoint and/or shared databases such as Intralinks
  • Good organizational skills with the ability to prioritize workload and handle many tasks simultaneously
  • Proven communication skills, both verbal and written - Ability to prioritize work
  • Strong organizational skills and ability to handle multiple inquiries/requests based on their respective priorities
  • Demonstrated exemplary planning and organization skills – able to set priorities manage details and accurately follow through to meet all deadlines
3

Skills For Maintenance Administrative Assistant Resume

  • Excellent computer skills; highly experienced in Mac
  • Strong computer skills: PC experience (proficiency in Word, Excel, Outlook, PowerPoint)
  • Good organization skills with ability to prioritize workload and work independently with minimal supervision
  • Good organizational skills and the ability to prioritize in order to meet deadlines
  • Strong team player-- excellent interpersonal, teaming and communication skills
4

Skills For Team Administrative Assistant Resume

  • Excellent interpersonal and verbal communication skills as well as excellent phone and email etiquette
  • Excellent interpersonal skills with ability to establish and maintain strong working relationships at all organizational levels
  • Strong Project skills: takes direction, able to prioritize and multi-task
  • Multitask and manage multiple priorities - prioritize effectively
  • Possessing effective interpersonal and communication skills and the ability to interface with associates and clients at all levels, both orally and in writing
  • Possessing effective project management skills and the ability to follow through to completion of project
  • Good problem solving and decision making skills but comfortable reaching out to resources if help is needed
5

Skills For Seasonal Administrative Assistant Resume

  • Prioritize and thrive in a fast-paced environment using sound judgments in decision making and ability to skillfully handle multiple shifting priorities
  • Strong writing/communication skills for writing professional correspondences
  • Directly contribute/draft internal communication, speeches and PowerPoint presentations through strong creative writing and editing skills
  • Solid problem solving, decision making, and analytical skills
  • Ease and skill at multi-tasking and effectively managing multiple requests and projects when responsiveness and follow-through are critical
  • Excellent grammar, punctuation, editing, proofing and verbal communication skills
6

Skills For Administrative Assistant to VP Resume

  • Capable of building and maintaining strong work relationships and work effectively across multiple divisions/departments
  • Excellent typing, customer service, problem-solving, customer service and organizational skills
  • Excellent computer skills specifically Word, Excel, working knowledge of PowerPoint, working knowledge of audio, video, and image files
  • Excellent problem-solving & decision-making skills
  • Effective typing and advanced computer skills using MS Office with an emphasis in Excel
  • Strong Inter-Personal Skills: Looking for someone that shares knowledge, can be seen as a role model, takes initiative, works towards achieving business goals
  • Strong PC skills including MS Word, Excel, PowerPoint, Outlook, Scheduling software and Internet Explorer
  • Good typing, customer service, problem-solving, and organizational skills
7

Skills For Site Administrative Assistant Resume

  • Experience demonstrating mastery of administrative support skills
  • Strong word processing and technical skills
  • Strong communication skills including ability to work well with all levels of internal management
  • Excellent communication skills and proactive in communicating availability/ workload capacity to take on new projects
  • At least 6 months' accounting experience or accounts payable experience or equivalent combination of education and experience
  • Strong computer skills, including knowledge of Microsoft Word, Excel, Filemaker Pro, Adobe InDesign and Photoshop
  • Excellent communication/interpersonal skills, including tact and diplomacy
  • Excellent written and verbal business communication skills, including superior phone etiquette
  • Experience managing multiple projects effectively and with minimal supervision
8

Skills For Administrative Assistant Intermediate Resume

  • +Excellent writing, communication and interpersonal skills
  • Intermediate level of secretarial skills gained through vocational training and/or equivalent experience
  • Strong person-to-person and teamwork skills are required as well as proficiency in managing the daily activities of an office or work area
  • Strong computer skills, including MS Word, Powerpoint, andExcel
  • Strong ability to analyze and problem solve along with sound judgment of decision making skills
  • Exhibit excellent communication, writing and interpersonal skills
9

Skills For Production Administrative Assistant Resume

  • Strong communication (written and phone), proof-reading skills, highly organized, attention to detail and able to meet fast-paced completion deadlines
  • Strong Microsoft Office skills (including PowerPoint, Outlook and Excel)
  • Strong computer skills, including Microsoft Office and web-based tools
  • Strong communication skills at all levels and ability to take direction from multiple people with varying work styles
  • Strong writing skills and pleasant telephone demeanor
  • Excellent computer skills particularly: Microsoft Office Suite, including Word, Excel and Outlook
10

Skills For Group Administrative Assistant Resume

  • Strong writing skills are key
  • Excellent organizational, writing & math skills with attention to detail
  • Solid proficiency in computer skills and software including Microsoft Office applications - Outlook, Word, PowerPoint, Excel
  • Demonstrated skills in word processing or PC applications required
  • Strong computer skills with proficiency in Microsoft based software including Word, Outlook and Excel

List of Typical Responsibilities For an Administrative Assistant Resume

1

Responsibilities For Administrative Assistant Inter Resume

  • Good computer skills. Experienced utilizing Microsoft Excel, Word, and Outlook
  • Strong organizational skills, ability to prioritize a diverse workload and multi-task, and ability to take initiative in daily responsibilities
  • Strong organizational skills, including the ability to multi-task and prioritize responsibilities
  • Knowledge of general office administration. Excellent organization skills, strong attention to detail and the ability to multi-task
  • Excellent communication, writing, judgment, and problem-solving skills. Ability to deal with senior people across Finance, the Firm and external parties
  • Administrative experience with prior experience handling budgets and invoices
2

Responsibilities For Lead Administrative Assistant Resume

  • Strong client service and interpersonal skills for promptly handling sensitive and confidential situations
  • Super strong scheduling and travel coordination skills
  • German mother tongue and excellent English language skills (spoken & written)
  • Excellent time-management and follow-through skills are required
  • Excellent organizational and time management skills; detail oriented
  • Overall strong admin skills
  • Research and demonstrate investigative skills on behalf of leader(s)
  • Excellent organizational, interpersonal and communications skills. Detail oriented ability to multi-task and ability to work under tight deadlines
  • Excellent computer skills required; Word, Excel, Outlook, PowerPoint,
3

Responsibilities For Maintenance Administrative Assistant Resume

  • Strong judgment and ability to liaise courteously and effectively with multiple departments and staff at all levels of seniority
  • Excellent organizational skills, resourceful and detail oriented
  • Fluent in written and spoken English with excellent communication and interpersonal skills
  • Results driven, a team player with good people skills
  • Solid organizational skills; ability to organize and maintain accurate records/ reports
  • Strong Microsoft Office skills (emphasis on Outlook and Excel)
  • Strong computer skills (e.g. Microsoft Office: Outlook, Word, Excel, PPT, etc)
  • 6) Excellent interpersonal skills
  • +Strong organizational skills
4

Responsibilities For Team Administrative Assistant Resume

  • Strong PC skills ( MS Office – Word, PowerPoint, Outlook, Excel)
  • Learn quickly and operate effectively under pressure
  • Strong interpersonal skills with the ability to interact with other departments at all levels in a confident, courteous and professional manner
  • Excellent phone, written and computer skills
  • Extremely strong written and verbal skills
5

Responsibilities For Seasonal Administrative Assistant Resume

  • Excellent organizational, time management and administrative skills, with attention to detail and ability to produce under tight deadlines
  • Multi task and effectively prioritize
  • Strong systems skills to include Word, Excel and PowerPoint
  • Good computer skillset in excel, power point and word
  • EXPERIENCE / SKILLS / SPECIAL REQUIREMENTS
6

Responsibilities For Administrative Assistant to VP Resume

  • Strong Microsoft Office skills (proficient in PowerPoint)
  • Strong/professional telephone skills
  • Possess excellent interpersonal, verbal and written communication skills
  • Strong organizational skills with the ability to work on multiple projects for multiple people
  • Good negotiation skills and ability to mitigate office situations
  • Operate effectively under pressure in a fast paced environment
  • Good numeracy and PC literacy skills
7

Responsibilities For Site Administrative Assistant Resume

  • Strong computer skills: Microsoft Word, Excel, Outlook, and Power Point
  • Exhibit strong verbal and written communication skills,
  • Excellent time management skills with ability to balance multiple projects
  • Able to demonstrate successful organizational skills
  • Effectively multi-task under pressure and prioritize to accommodate frequently changing deadlines
  • Demonstrated clear, concise and articulate communication skills
  • Strong interpersonal skills with ability to interact with individuals at all levels of the organization
  • Accuracy and high attention to detail are essential Excellent communication skills are essential
  • Strong interpersonal and customerservice skills
8

Responsibilities For Administrative Assistant Intermediate Resume

  • Excellent time management & organizational skills with exceptional follow-through and attention to detail
  • Proficient computer skills and in-depth knowledge of relevant software such as Microsoft Office Suite. Extensive Outlook experience required
  • Excellent organizational skills in a hectic environment with frequent interruptions
  • Good time management skills; adaptable and flexible
  • Possess Excellent organizational skills and detail orientation; Maturity; flexibility; Ability to work with professionalism and poise
  • Effective time management and interpersonal skills
9

Responsibilities For Production Administrative Assistant Resume

  • Proficient in all software programs in the Microsoft office suite; strong Outlook, PowerPoint, Excel, Word skills required
  • Excellent interpersonal and collaboration skills with ability to work successfully in a team environment
  • Multi-task under pressure - Proven organizational skills
  • Strong computer skills (Outlook, Word, Excel, PowerPoint)
  • Demonstrated computer skills, with an emphasis on MS office (Word, Excel, and Outlook)
  • Strong/confident phone communication and organizational skills
  • Willingness to show initiative, and highly developed prioritization and organization skills
  • Possess a professional and confidential business style with excellent interpersonal skills
  • Work is PC intensive. Strong Word, Excel and PowerPoint skills
10

Responsibilities For Group Administrative Assistant Resume

  • Internet research abilities and strong communication skills
  • Solid database entry and research skills
  • Strong computer skills (Microsoft Office - Excel, Word, PowerPoint)
  • Strong skills in MS Outlook
  • Excellent Power Point, Excel and Microsoft office skills

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