Accounts Payable Representative Resume Sample

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Alexander Deckow
1704 Sipes Spur,  Houston,  TX
+1 (555) 173 9730

Work Experience

Senior Accounts Payable Representative
11/2016 - PRESENT
Phoenix, AZ
  • Prepares invoices for coding and routes for approval by authorized personnel
  • Records payables into the accounts payable system using appropriate approvals and general ledger codes
  • Matches and records invoices with purchase orders and receivers; obtains proper authorization
  • Reconciles all vendors’ statements including telephone, cell phones and corporate credit card statements and prepares corresponding allocations as needed
  • Researches and answers questions relating to vendor issues
  • Prepares and processes weekly checks with the supporting documentation for approval
  • Processes weekly expense reports for all three factories (Southwick, Garland and LIC)
  • Filing of all accounts payable records; in a neat and timely manner
Accounts Payable Representative
11/2013 - 08/2016
Philadelphia, PA
  • Copies, files and provides additional clerical support when required
  • Maintains the company’s O/S check log
  • Uses good judgment when dealing with exceptions to the firm’s payment policy and informs Accounts Payable Manager of gray areas in the policy (e.g. do not delay a payment that would cause a member of the firm or the firm to suffer a hardship)
  • Responsible for management of specific entities’ AP ledgers
  • Code, batch and enter expense vendor invoices on a daily basis
  • Participate in weekly check run processing, including review vendor invoices selected for payment, print checks and attach backup for deductions
  • Research and resolve problem invoices by consulting other departments, analyzing inventory activity and reviewing documentation, such as bills of lading and purchase orders
  • Handle vendor inquiries regarding payment status and short pays
  • Interface with other departments, such as receiving, purchasing, and quality control, on matters of work flow and quantity/quality issues. Interface with IT department regarding system issues
R-accounts Payable Representative
07/2010 - 07/2013
Boston, MA
  • Prepare month end accruals for open purchase orders for inventory items and other expense accruals
  • Assist in training of new and/or junior staff members
  • Work with cross functional teams on the development of solutions in the areas of supplier invoice submission and entry, invoice to receipt reconciliation process and supplier statement agreements. Identify, analyze and work with appropriate parties to resolve system or process issues
  • Performs accounts payable activities including: Obtaining appropriate approvals, 3-way matching, parking/posting a daily average of 120 invoices within SAP and Markview entry queues. This includes multiple types of invoices (Direct Goods, Indirect Services, Inbound and outbound Freight, Utilities, Finished Goods and Non-PO invoices)
  • Execute monthly supplier statement reconciliations ensuring all liabilities are recorded and discrepancies are corrected
  • Engage in verbal and written communication with suppliers to resolve upcoming or past due liabilities. Monitor and audit parked documents, finalizing posting and agreed terms are being satisfied according to the purchasing contract
  • Collect and publish variations by supplier to drive common processes and learning within the team
  • Participate in and execute special projects in areas such as vendor master and supplier questions, and Sarbanes-oxley (SOX) requirements
  • Supporting and handling requests for over 30 Growing Media plants and 5 large manufacturing facilities


Strayer University - Shelby Oaks Campus
2006 - 2010
School's Degree in Accounting

Professional Skills

  • Strong analytical skills, including 2-5 years' experience in data analysis and research/resolution of issues
  • Solid organizational skills and team liaison skills
  • Good customer service, data entry skills, Microsoft office skills
  • Excellent time management skills with the ability to prioritise tasks and work to strict deadlines
  • Good interpersonal skills with experience of working in a diverse and fast growing environment
  • Demonstrate basic problem-solving skills to address and resolve Accounts Payable related problems in a timely manner
  • Well-developed interpersonal skills to communicate (both verbally and in writing) tactfully, effectively and with discretion

How to write Accounts Payable Representative Resume

Accounts Payable Representative role is responsible for microsoft, basic, organizational, computer, excel, interpersonal, analytical, analysis, training, accounting.
To write great resume for accounts payable representative job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Accounts Payable Representative Resume

The section contact information is important in your accounts payable representative resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Accounts Payable Representative Resume

The section work experience is an essential part of your accounts payable representative resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous accounts payable representative responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular accounts payable representative position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Accounts Payable Representative resume experience can include:

  • Exemplary customer service skills, strong written/verbal communication skills
  • Strict attention to detail, developed problem solving skills, logical & critical thinking skills, high personal accountability
  • Excellent written & verbal communication skills with various levels of management
  • Excellent analytical skills and knowledge of accounting and financial principles
  • Strong work-ethic, communication, organizational and interpersonal skills
  • Excellent computer skills; proficient with Microsoft Excel, Word, and Outlook

Education on an Accounts Payable Representative Resume

Make sure to make education a priority on your accounts payable representative resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your accounts payable representative experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Accounts Payable Representative Resume

When listing skills on your accounts payable representative resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical accounts payable representative skills:

  • Basic oral and written communication skills to interact effectively with all levels of organization internally and external customers
  • Interpersonal Skills - able to work effectively with other employees, supervisors, and external parties
  • Good organizational skills and the ability to manage multiple priorities in a proactive fashion
  • Personal computer skills including experience in Outlook, Excel and Access
  • Strong attention to detail, analytical, interpretative, numerical and problem solving skills
  • Excellent PC skills (Microsoft Word, Excel, Outlook)

List of Typical Experience For an Accounts Payable Representative Resume


Experience For Senior Accounts Payable Representative Resume

  • Excellent verbal and written communication and learning skills
  • Use good organizational skills
  • Strong communications, organizational and follow up skills
  • Multi-task, willingness to learn new skills and ability to adapt to an ever-changing environment
  • Basic knowledge of accounting principles and skills
  • Key boarding and 10 key by touch skills
  • Proficiency in MS Office Suite, including advanced Excel skills; vlookups, functions, and pivot tables
  • Prior experience of SAP accounting system is beneficial but not essential

Experience For Temporary Accounts Payable Representative Resume

  • Communicate effectively and respond to requests through written and oral communication in a courteous, professional and timely manner
  • Proficient in Microsoft office and general computer skills
  • Highly proficient in Microsoft office and general computer skills
  • 2 years Accounts Payable or similar production-based experience strongly recommended
  • Accounts Payable experience, processing invoices, raising/posting payments and creditors reconciliations desirable
  • Experience in proofing data and working with numbers
  • Professional experience within an accounting environment
  • Demonstrated ability to build positive, productive working relationships with internal and external partners

Experience For R-accounts Payable Representative Resume

  • Experience within a finance department with a real understanding of accounts payable and a desire to learn
  • Recent and relevant experience handling high-volume Accounts Payable
  • Valid California Driver’s License and clear driving record
  • Four or more years related experience and/or training
  • Strong knowledge of accounting principles and standards, specifically procurement and accounts payable process workflow

Experience For Senior Accounts Payable Representative With Spanish Resume

  • Strong data entry expertise
  • Strong customer service orientation and attention to details
  • Reviews and approves utility invoices prior to payment
  • Strong written and verbal communication to all levels of internal and external parties
  • Maintain goods received not invoiced report

Experience For Italian Speaking Accounts Payable Representative Resume

  • Remain calm when faced with deadlines and multiple priorities
  • Reconciles preliminary payment registers to validate vendor payment accuracy
  • Related Accounts Payable experience
  • Excellent data entry speed and accuracy
  • Experience and/or comfort with computer systems and quality assurance processes
  • Demonstrated proficiency in Microsoft office (Word/Excel/PowerPoint), particularly Excel
  • Manage your own workload and prioritise multiple requests from various parts of the business
  • Experience and knowledge of SAP
  • Experience in Oracle (AS400 an advantage)

Experience For Accounts Payable Representative Resume

  • Relevant experience in a similar role – preferably in a SOX environment
  • Concur / iExpense or similar experience in T&E area an advantage
  • Experience with Lawson software or with similar ERP packages highly desired
  • Experience in accounts payable required
  • Three to five years of Accounts Payable experience required
  • Account payable work experience
  • Experience with desirable

Experience For Senior Accounts Payable Representative Resume

  • Assisting other Accounts Payable Representatives and completing other projects supporting the Finance and Accounting teams as needed
  • Verifying 25% of all incoming check requests and online invoices being processing
  • Processing accounts payable in Oracle, ensuring that documents are reviewed for proper approvals and coding
  • Processing summary and Capital project invoices, preparing monthly reconciliations, and preparing the ACH payment register for approval
  • Matching invoices to contract commitments and using supporting documentation
  • Maintaining banking information for suppliers, requiring high level of accuracy and strict confidentiality
  • Assisting all AP staff members with work related queries and team training
  • Downloading and processing zero balance vouchers
  • Building and maintaining productive relationships with your internal partners and our external vendors

Experience For Temporary Accounts Payable Representative Resume

  • Managing our AP email inbox and acting as back-up for mail distribution
  • Reviewing contracts, entering contract detail into software systems
  • Matching and entering supplier invoices through relevant ERP’s (Movex and Oracle R12)
  • Processing payments to suppliers and employees through various banking platforms
  • Providing consultation and training on processes and SSC procedures
  • Dealing with supplier queries and reconciling supplier accounts
  • Opening incoming mail to be sorted

Experience For R-accounts Payable Representative Resume

  • Scanning and verifying via Anydoc – invoices come thru mail, A/P email and or uploaded from Analyst desk top
  • Scanning and batching Utility invoices to run separately to insure accounts are not shut down
  • Updating vendor master with new vendors – includes syncing purchase order vendors
  • Verifying 1099’s weekly to insure end user is properly allocating dollars. Reimbursement vs 1099
  • Maintaining invoicing through the Workflow system
  • Willing to commit to long hours during the month end/quarter end close
  • Indexing incoming invoices

Experience For Senior Accounts Payable Representative With Spanish Resume

  • Working knowledge of accounting systems and procedures
  • Ensuring that all payments are made in accordance with company policy
  • Ensuring that all payments are sent on time
  • Resolving payment discrepancies and disputes on behalf of the company
  • Chairing Tier board meetings with the team on a daily basis
  • Managing the process of employee expense payments
  • Generating check, wire & Pcard runs weekly/distribute & mail
  • Processing invoices into our ERP and AP workflow
  • Partnering with AP leadership to resolve complex issues and review dollar amounts over the determined tolerance level

List of Typical Skills For an Accounts Payable Representative Resume


Skills For Senior Accounts Payable Representative Resume

  • PC Skills - demonstrates proficiency in Microsoft Office Suite and Excel are required
  • Experience in relevant industry experience with progressive accounts payable experience
  • Strong desire to learn new tasks/skills
  • Excellent interpersonal skills, ability to function as part of a team
  • Good computation skills
  • Skill in organizing and prioritizing work with competing importance and exercising independent judgment in making appropriate decisions concerning work methods

Skills For Temporary Accounts Payable Representative Resume

  • Two years of technical support accounting experience which includes data entry, experience generating documents, and processing payments, OR
  • Apply good accounting principles as well as use proper internal controls procedures and good judgment to ensure the following
  • Prior experience in Accounts Payable role and knowledge of general accounting principles
  • Basic invoice processing skills in large corporate environment
  • Basic math skills, problem solving
  • Multi-tasking skills required to deal with a diversity of projects and fast-pasted environment
  • Experience in Accounts Payable or Accounting experience required
  • Experience in accounts payable/ receivable/ accounting or equivalent work experience
  • Attention to detail and accuracy and problem solving skills

Skills For R-accounts Payable Representative Resume

  • Communicate effectively with employees and management regarding Expense Report issues or errors
  • Basic computer skills (10-key, Microsoft Excel, Word, etc.)
  • Prior accounts payable experience
  • Proficiency in Microsoft Office applications, advanced Excel skills
  • Proficient in Microsoft office, specifically Excel and general computer skills
  • Prior experience and knowledge of AS400 system

Skills For Senior Accounts Payable Representative With Spanish Resume

  • Accounts payable experience and/or customer service experience
  • Accurate data entry skills (alpha-numeric) and ten key
  • 10 key skills required
  • Experience: Some office/clerical experience
  • Basic computer skills (10-key, Microsoft Office Suite)

Skills For Italian Speaking Accounts Payable Representative Resume

  • General computer skills with basic knowledge of word processing, spreadsheet and email applications
  • Multi-task and willingness to learn new skills
  • Print invoice registers and batch control sheets and audit input prior to submission to supervisor for validation
  • Validate product code/container code, pounds received, and price charged for purchased finished goods invoices
  • Prior accounts payable experience
  • Articulate ideas clearly and effectively
  • Effectively communicate inside organization (manager, peers, members of Element team) as well as externally (vendors)

Skills For Accounts Payable Representative Resume

  • Experience: 2 to 3 years experience in accounts payable preferably at a medum to large organization
  • Working knowledge and experience in fully computerized Financial System
  • Skill in organizing and maintaining an electronic or paper filing system
  • Experience using integrated accounts payable financial systems (including three-way system matching)
  • Skill in dealing with individuals on the phone or in-person from diverse background and varying degrees of behavior
  • Experience using document imaging application/system
  • Good understanding of problem solving and follow up

Skills For Senior Accounts Payable Representative Resume

  • Good judgment and initiative are required in resolving problems and making recommendations
  • Enter PO related invoices into LN ERP system using a 3-way match process to validate accuracy of pricing and quantities received
  • Process credits, vendor invoices, check requests, and employee reimbursements while prioritizing using department business rules
  • Skill in typing, both regular and ten-key, accurately at a speed necessary for adequate job performance
  • Demonstrates knowledge and understanding of organizational policies and procedures
  • One or more years related experience and/or training in office environment
  • Review batches prior to posting
  • Experience in an Accounting or Finance Role

Skills For Temporary Accounts Payable Representative Resume

  • Good understanding of Shared Services concepts and processes
  • Strong aptitude for working with numbers & an ability to work on own initiative
  • Experience in A/P, A/R or applicable book keeping position
  • Experience working in Accounts Payable
  • Experience with automated accounting systems
  • Demonstrates a working knowledge of the PeopleSoft Accounts Payable module
  • Validate expense invoices for proper approval and GL codes by referring to the company policies and budgets
  • Support finance department effectiveness by participating in special projects as needed

Skills For R-accounts Payable Representative Resume

  • Retrieve checks for review or coping; maintains accounts payable files from prior and current years; sets up folders; files and retrieves cancelled checks
  • Data entry with a strong aptitude to problem solving
  • A/P experience
  • Experience in Accounts payable required specifically on a large mainframe system
  • Understanding of the complete procurement cycle including 3-way match concept (matching of purchase order, goods receipt and vendor invoice)

Skills For Senior Accounts Payable Representative With Spanish Resume

  • Work independently and exercise good judgment in complex situations
  • Demonstrated ability to multitask and work with a sense of urgency and ability to meet deadlines
  • AP/AR experience
  • Proficient with MS Word and Excel, Oracle, JDE AS400, and PRMS experience desired
  • Demonstrated knowledge in accounts payable processes
  • Organize workload for effective implementation under general supervision
  • Experience and knowledge of AS400 system
  • Demonstrate and maintain high attention to detail and accuracy
  • Good communication and follow-through

List of Typical Responsibilities For an Accounts Payable Representative Resume


Responsibilities For Senior Accounts Payable Representative Resume

  • Working as part of a large team that has responsibility for accurate and timely input of information (this is essential to the company’s payment processes –vendor invoices, and to the monthly reporting of results to the Corporation.)
  • Additional PC skills, including Microsoft Office (i.e. Word, Excel, PowerPoint, and Outlook),
  • Additional PC skills, including Microsoft Office (i.e. Word, Excel, PowerPoint, and Outlook)
  • Baird’s unique culture that values diverse backgrounds and perspectives while emphasizing teamwork and a strong sense of partnership
  • Demonstrate a sense of urgency and ability to meet deadlines
  • Studies or Professional Experience in Italy would be an asset
  • Accounts payable experience required
  • Working knowledge of purchasing/receiving systems. (knowledge of 3 way match process)

Responsibilities For Temporary Accounts Payable Representative Resume

  • Verifying statements against both systems (this can be a manual process if the statement is not coming in an excel format)
  • Being in a role that contributes to the success of the firm
  • Disbursing checks for bi-weekly check runs as needed
  • Working with Excel files to prepare uploads and process store expense reports
  • Working with internal Integra clients and new acquisitions to standardize and implement processes
  • Travelling to site as required
  • Maintaining AP Ledgers and Queries to sustainable levels
  • Verifying cash requirements against weekly batches processed by the team

Responsibilities For R-accounts Payable Representative Resume

  • Working knowledge of Microsoft Office (i.e. Excel, Word and Outlook)
  • Understanding of Workflow systems an advantage
  • Working knowledge of JD Edwards system
  • Working knowledge of Microsoft Office (i.e. Excel, Work and Outlook)
  • Ensuring that all transactions are appropriately authorized/approved posted and paid in a timely and efficient way
  • Maintenance of expense report master including creating new accounts and closing existing accounts as needed
  • 5-20%Responsible for opening, sorting, and distributing mail as well as scanning invoices
  • Invoice Entry, Coding, keying, date stamping and filing of invoices

Responsibilities For Senior Accounts Payable Representative With Spanish Resume

  • Ensures accurate financial reporting by recording expenses to appropriate accounts and cost centers by analyzing invoice/supporting documentation
  • Process incoming supplier credit memos and refund checks, while monitoring and working with suppliers to resolve outstanding credits
  • SPOC for Freight Outsourcing, preparing weekly funding requests, organising authorisation and timely payment
  • Requires prolonged sitting some walking, standing, repetitive tasks/motions and stretching
  • Writes vouchers and communicates expenses to managers by circulating vouchers for approval, maintaining records and paying all vendors
  • Follows A/P practices by entering Accounts Payable information, verifying accuracy and posting to General Ledger system
  • Provides training for new AP Representatives and offer assistance to existing AP Reps who might need help handling problem accounts

Responsibilities For Italian Speaking Accounts Payable Representative Resume

  • Responsible for coding, entering and scanning Federal Express invoices or other assigned vendors
  • Responsible for tracking and filing backup for the draft checks, and matching with the cleared check copies from the bank
  • Responsible for establishing new banking information for new property/client onboarding
  • Conduct analysis on outstanding payables to ensure unclaimed property laws within each state are being met on an ongoing basis
  • Full-Cycle Accounts Payable: invoice processing, payment processing and filing
  • Identify processing errors and logging errors for training and / or resolution
  • Review, verify, and act on supplier authorization requests by either creating new records or maintaining existing records

Responsibilities For Accounts Payable Representative Resume

  • Assist in month end closing: contacting vendor for accruals, book journal entries, reconciling accounts
  • Ensures that Company’s assets are safeguarded by establishing and following the departments policies, procedures, and internal controls
  • Performs accounting maintenance for invoices and releases invoices as necessary and maintenance to prevent duplicate invoices from entering the system
  • Assists new and existing AP Representatives in better understanding company systems, policies and procedures
  • 5-10%Ensure accuracy of invoice processing and accruing use tax as required
  • Responsible for monitoring and clearing exception queues in the AVID platform
  • Responsible for setting up new clients in the AVID platform as part of the property onboarding process
  • Sorts, classifies, organizes material for filing or distribution. Completes filing
  • Research vendor statements and corresponding payment inquiries regarding invoice/credit memo status

Responsibilities For Senior Accounts Payable Representative Resume

  • General understanding of accounting principles and journal entries
  • Check Runs which includes pulling invoices for payment, delivering checks as necessary (postage machine, overnight)
  • Processes incoming mail by separating invoices and checks
  • Support finance processes by assisting in monthly and year-end reporting
  • Receive, review, organize, and distribute incoming mail for various processing procedures
  • Advises departments regarding proper processing to expedite payment and encourages amicable relationship with vendors

Responsibilities For Temporary Accounts Payable Representative Resume

  • Stamps and sorts incoming mail and separates it into alpha batches to be reviewed for processing
  • Places checks and invoices together for auditing and forwarding to mailroom
  • Manage email boxes to ensure timely and accurate handling of incoming electronic invoices
  • Interacts with general accounting personnel to resolve problems relating to monthly accounts payable/general ledger interface
  • Daily receipts of packing slips and work orders in the accounting system

Responsibilities For R-accounts Payable Representative Resume

  • Build and manage relationships with vendors, improving communication reducing potential vendor shutoff issues
  • Utilize invoice exception reports to determine root cause of issue that is preventing successful processing of invoices and/or payment to vendors
  • Project management: managing ad hoc Accounting tasks and projects on a timely manner
  • Assists with researching and resolving payment inquiries within professional customer service guidelines
  • Non-po/check request related entered using coding as instructed by the approvers
  • Organization - capable of arranging information for the benefit of following up on action items
  • Perform sorting and manual batching of invoices based on pre-defined criteria
  • 3 way match invoicing processing and invoice discrepancy resolution

Responsibilities For Senior Accounts Payable Representative With Spanish Resume

  • Knowledge of recordkeeping practices and methods of preparing business correspondence, memoranda, and reports
  • JDEdwards, Hyperion and BlackLine working knowledge, based on training provided
  • Manages multiple tasks while maintaining attention to detail and adhering to strict deadlines
  • Our team of associates passionate about achieving great results for clients and give back to the communities where we live and work
  • Utilize business acumen and judgment in making decisions
  • Responsible for insuring all PCards are issued within company policy
  • Researches and resolves negative receiving issues on a monthly basis

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