Account Payable Specialist Resume Sample

4.7
18 votes
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Jodie Stiedemann
8415 Shaylee Prairie,  Houston, TX
+1 (555) 984 3518

Work Experience


Account Payable Specialist
10/2017 - PRESENT
Boston, MA
  • Prior experience within an accounts payable team
  • Good personal interactive skills, both oral and written
  • Work in a fast-paced and small team environment
  • Familiarity with SAP software and/or QuickBooks is desirableVist us at: www.youtube.com/user/stylehaul
  • Familiarity with SAP software and/or QuickBooks is desirable
  • Process credit card charges on departmental P-cards and validate transactions are in compliance with the company’s Purchasing Policy
  • Experience in Account Payable
  • Experience in an ERP system, preferably in Oracle
  • Working knowledge of full cycle accounts payable processing
Nordic Account Payable Specialist
04/2012 - 09/2017
Phoenix, AZ
  • Outstanding customer service skills, both written and verbal
  • Work in a team setting with a diverse group of employees, managers and outside parties
  • Self-starter with ability to multi-task and meet tight deadlines
  • Proven ability to think independently with minimal supervision
  • Solid PC skills including Microsoft Excel
  • Prepare checks for mail
  • Review invoices for accuracy and resolve invoice discrepancies
  • Experience with Microsoft Dynamics SL or Solomon

Education


Strayer University - Chesterfield Campus
2006 - 2011
Bachelor's Degree in Accounting

Professional Skills


  • Pays vendors by scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies and documentation; issuing debit memos, issuing stop-payments or purchase order amendments
  • Strong problem solving skills, basic accounting principles knowledge and research and resolution skills
  • Good decision making and prioritization skills
  • Strong, accurate data entry skills (alpha/numeric)
  • Good computer skills, i.e., Word, Excel. Etc
  • Experience with at least 1 years of experience in an accounts payable role
  • Self-motivated, with high capability of establishing priorities and observing deadlines

How to write Account Payable Specialist Resume

Account Payable Specialist role is responsible for travel, software, finance, credit, training, procurement, purchasing, reporting, digital, insurance.
To write great resume for account payable specialist job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Account Payable Specialist Resume

The section contact information is important in your account payable specialist resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Account Payable Specialist Resume

The section work experience is an essential part of your account payable specialist resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous account payable specialist responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular account payable specialist position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Account Payable Specialist resume experience can include:

  • 1 – 3 years of accounts payable or general accounting experience
  • Flexible, adaptable and able to operate in fast paced, changing environment
  • Review all invoices for appropriate documentation and approval prior to payment processing
  • Review and prioritize invoices according to cash discount potential and payment terms
  • Full-cycle accounts payable experience required
  • Follows proper protocol to report suspected evidence of fraud

Education on an Account Payable Specialist Resume

Make sure to make education a priority on your account payable specialist resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your account payable specialist experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Account Payable Specialist Resume

When listing skills on your account payable specialist resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical account payable specialist skills:

  • Excellent communication skills (follows up and also asks for help)
  • Other European language such as, German, Dutch, Spanish or Italian skills would be a advantage
  • Demonstrated attention to detail/ demonstrate aptitude for accuracy
  • Communicate and interact effectively with all organizational levels and across departments
  • Good command in the relevant elements of an accounting system (Oracle / SAP would be an advantage)
  • Good command in the relevant elements of an invoice / PO managing system (Basware would be an advantage)

List of Typical Experience For an Account Payable Specialist Resume

1

Experience For Nordic Account Payable Specialist Resume

  • Enter and upload invoices into Workplace system
  • Track expenses and process expense reports
  • Prepare and process wire payments
  • Maintain New Vendor files
  • Communicate and collaborate with individuals at all staff levels
  • Adds and/or updates Supplier information into SAP
  • Commitment to excellence and quality
  • Monitors workflow queues throughout the day
  • Detail oriented with a high attention to quality
2

Experience For Account Payable Specialist Resume

  • Ensures confidentiality of sensitive information
  • Well organized and able to manage multiple tasks
  • Process Corporate, ISS, AWL & Vance Accounts Payable
  • Maintain and monitor company-wide Charge Card Program
  • Support the integration, adoption and optimization of standardized AP Automation application, tools, and work flow processes
  • Provide day to day technical direction to team member
3

Experience For Nordic Account Payable Specialist Resume

  • Process difficult transactions that cannot be delegated to the team
  • Liaison with other business (Procurement, Finance, Manufacturing, Feedstock, etc.) to resolve issues and provide feedback on the impact of process changes in their area
  • Process high volume of payables
  • Issue checks on the 15th and end of month for all invoices received
  • Ensure prompt payment for all vendors
  • Keep up with Lease Contracts
  • Maintain vehicle registration with insurance identification
4

Experience For Account Payable Specialist Resume

  • Review invoices and check requests for assigned set of vendors
  • Route service related invoices for approval
  • Process invoices, check requests, and wire payments into the ERP system in a timely manner
  • Prepare wire payment documentation
  • Review vendor statements to ensure accounts are up to date
  • Review expense reports in Concur and authorize payment
5

Experience For Nordic Account Payable Specialist Resume

  • Respond to vendor and internal inquires
  • Prepare month end expense accruals
  • Support implementation of a global AP Shared Services group
  • Serve as a role model for high quality customer service and ensure the needs and expectations of customers are consistently met or exceeded
  • Participates in team efforts to achieve departmental and company goals
  • Receive, review, and process invoices, credit memos, statements and other documentation from vendors, suppliers, employees or others
6

Experience For Account Payable Specialist Resume

  • Review and process employee expense claims, corporate credit card spend and enforce compliance with company policy
  • Communicate with external/internal stakeholders to resolve vendor queries and payment issues
  • Prepare various accounts payable and expense claim reports
  • Supervise intercompany invoices process, and assist in issue resolution
  • Record and control the customs broker, duty and transportation invoices
  • Control, monitor, and reconcile travel advances
7

Experience For Nordic Account Payable Specialist Resume

  • Record monthly recharge invoices of group companies
  • Record all stock-related entries sent by the stock assessment team
  • Record, review, and monitor company card transactions
  • Perform the monthly intercompany reconciliation
  • Perform a monthly third party supplier balance confirmation
  • Assist in the monthly analysis of KPI reports
  • Able to work independently as much as in a team; highly meticulous and organized
8

Experience For Account Payable Specialist Resume

  • Positive attitude, flexible
  • Maintain purchase order log
  • HEB & Oak Farms- Keep a log to verify milk received
  • Process Year-end 1099s
  • Whey loads -Keep log
  • EZ tags-Administer tags for company vehicles
  • Request monthly milk price from HEB & Oak Farm 1st of the month
9

Experience For Nordic Account Payable Specialist Resume

  • Maintain a log of all company permits
  • Record travel expenses
  • Prepare AP checks

List of Typical Skills For an Account Payable Specialist Resume

1

Skills For Nordic Account Payable Specialist Resume

  • Related experience to include Accounting, Accounts Receivables, and/or Accounts Payables functions
  • Accounting experiences
  • Accounts Payable/Accounting experience
  • Good knowledge of VAT rules and principles (local and international)
  • Experience in similar AP position (retail industry, preferably)
  • Working knowledge of Accounting principles and procedures (ASPE and IFRS)
2

Skills For Account Payable Specialist Resume

  • Working with Drive & Determination
  • Focusing on Clients
  • Verifies vendor accounts by reconciling monthly statements and entering or updating vendor names and data
  • Provides accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures, by filing, scanning, and vendor contact if necessary
  • Perform prudent reasoning in processing complex invoices and contribute options for solutions
3

Skills For Nordic Account Payable Specialist Resume

  • Responsible for check printing process on a rotating basis
  • Data Gathering, Analysis, Corrective Actions and Reporting
  • Sorts incoming mail, opening envelops by hand or machine, and deals with parcels as well
  • Processes all incoming and outgoing envelopes and packages
  • Interact with purchasing to resolve billing discrepancies
4

Skills For Account Payable Specialist Resume

  • Technical knowledge of expense claim and invoice processing requirement
  • Process AP invoices against applicable Purchase Order using three-way match
  • Assist in month end closing process for AP work queues
  • Sort and distribute incoming mail and department Email box to appropriate staff for review and approvals
  • Knowledge of Microsoft Great Plans accounting software
5

Skills For Nordic Account Payable Specialist Resume

  • Responsible for contributing to the overall security and confidentiality of financial processes
  • Enters data from PO and Non-PO supplier invoices from ImageNow into Coupa following the Accounts Payable performance expectations
  • Scans and enters data from the invoices into our imaging solution (ImageNow)
  • Basic understanding of Accounts Payable processes
  • Assist the Regional Process Leader drive AP standard operating procedures (SOPs) and compliance across the organization.eli
6

Skills For Account Payable Specialist Resume

  • Perform system testing for all system enhancements
  • Provide training to team members on system changes / enhancements
  • Match all invoices with packaging slips
  • Match checks to invoices; prepare checks for mailing
  • Interface with purchasing department and vendors to resolve issues as needed
7

Skills For Nordic Account Payable Specialist Resume

  • Ensure all invoices are appropriately approved following approval matrix and accurately captured into the ERP
  • Record all third party supplier invoices in the G/L, in compliance with the relevant Accounting Standards
  • Assist in month-end closing activities (accruals)
  • Communicate with third party suppliers on invoicing queries
  • Digital Archiving of documents
8

Skills For Account Payable Specialist Resume

  • Assist accounting department with ad-hoc tasks and projects, as required
  • Capacity of working with others (team player), with a high level of integrity and accountability
  • Prepares three way and two way match of invoices, purchase orders and receivers, debit and credit memos
  • Audits and verifies expense reports for advances and payment of checks
  • Good knowledge of Bank Details and information requirements for local / international payments (BIC code, local code, IBAN, account number structure requirements per country)
  • Good knowledge of Microsoft Office applications (Microsoft Excel in particular)
  • Payment Systems usages with payment batch load principle (Swift Alliance, TM5, Citi-Direct would be an advantage)
  • Work effectively independently and in a team environment including giving and receiving feedback and guidance to/from team members to ensure timelines goals are met
  • Experience in a similar position for at least 1 year required
9

Skills For Nordic Account Payable Specialist Resume

  • Be logical and have a good memory
  • Research and problem solve with minimal direction
  • Proficiency with Microsoft office applications (Word, Excel, and Outlook)
  • Proficient in 10 key, ability to type 30 wpm
  • Learn multiple systems and business processes: ability to train others
  • Self-starter; ability to function independently and resolve issues
10

Skills For Account Payable Specialist Resume

  • Work efficiently and quickly
  • Fluent in Chinese and English, both verbal and written
  • Thorough knowledge of applicable Accounts Payable/General Ledger system and procedures, financial charT of accounts and corporate procedures
  • Knowledge of internal control best practices
  • Review and verify invoices, check requests and expense reports

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