Subcontract Administrator Resume Sample

7 votes
Cydney Labadie
47899 Alvah Pass,  San Francisco, CA
+1 (555) 826 9802

Work Experience

Subcontract Administrator
11/2017 - PRESENT
Houston, TX
  • Experience/working knowledge and understanding of Supply Chain/Procurement/Buying
  • Performs a full range of subcontract activities associated with the administration of subcontracts
  • Qualifies suppliers, issues RFP’s, evaluates proposals, documents cost and/or price analysis, executes subcontracts incorporating clauses, terms and conditions, technical specifications, statements of work and other certification and representations, and maintains compliant subcontract files in accordance with established procedures and FAR guidelines
  • Monitors subcontractor performance to ensure that all contract terms and conditions are met while adhering to cost/schedule and mission requirements
  • Documents subcontractor performance using the Vectrus Subcontract Past Performance Rating System – SPPRS
  • Uses judgment to interpret internal and external issues and develop best practices
  • Makes recommendations to management on subcontract issues, and execution of subcontract documents
  • Assists in coordination with other functional areas on matters related to Subcontracting; prepares responses as necessary to customer correspondence and other requests
Senior Subcontract Administrator
11/2011 - 07/2017
San Francisco, CA
  • Awards subcontract total value, authorizes funding, reviews and validates subcontractor invoices for payment monitor’s balance
  • Experience/working knowledge and understanding of Supply Chain/Procurement/Buying or strong logistics background
  • Background/knowledge supplier management skills
  • Participates in and/or conducts proposal preparation, contract negotiation, contract administration and customer contact activities
  • Provides for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications
  • Prepares bids, processes specifications, progress, and other reports, advises management and project personnel of contractual rights and obligations
  • Implements contract modifications, data management and coordination with subcontractors
Subcontract Administrator Asc
06/2007 - 10/2011
Los Angeles, CA
  • Reviews subcontractor bids for conformity to contract requirements
  • Experience in Supply Chain or Procurement or Buying or Supplier management or Logistics or Shop Floor Control
  • Experience utilizing procurement systems (i.e. Systems Applications & Processes (SAP), Material Resource Planning (MRP) or similar Enterprise Resource Planning (ERP) system)
  • Directly applicable experience with firm fixed price (FFP) Construction in the federal market
  • Apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
  • Gather and compile data essential to formation and/or solicitation, negotiation, and administration of contracts in the construction industry
  • Responsible for the compliance with Contract Management practices and procedures and coordinates and monitors completion of assigned tasks
  • Maintains a working knowledge of the Company’s Contract Management & Procurement Standards, programs and goals
  • Establish and maintain communications with client representatives and project staff through meetings, telephone and web conferences, and reports to provide for client satisfaction


Long Island University - Westchester Campus
2002 - 2007
Bachelor's Degree in Business Administration

Professional Skills

  • Strong skills to plan, organize, multitask, prioritize, and execute assigned workload to meet multiple deadlines
  • Experience identifying shifting risk through solid negotiation skills
  • Aptitude for learning and strong desire to acquire new skills through involvement in special projects
  • Strong interpersonal skills for building business relationships with suppliers and all levels of company personnel
  • Very strong analytical skills and ability to make decisions that enable the business to achieve their goals
  • Very strong negotiation skills and ability to develop win-win solutions
  • Experience with supplier management skills

How to write Subcontract Administrator Resume

Subcontract Administrator role is responsible for interpersonal, customer, computer, presentation, leadership, travel, procurement, solutions, focused, software.
To write great resume for subcontract administrator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Subcontract Administrator Resume

The section contact information is important in your subcontract administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Subcontract Administrator Resume

The section work experience is an essential part of your subcontract administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous subcontract administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular subcontract administrator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Subcontract Administrator resume experience can include:

  • Demonstrated effective communication skills (written and verbal) to support communicating with professionals across multiple functions
  • Demonstrated initiative and experience managing multiple priorities and delivering results in a deadline intensive environment
  • Strong reporting skills and the ability to maintain a firm grasp of the day-to-day occurrences of the applicable segment are critical
  • Excellent Excel skills to include V Lookups, Pivot Tables and creating formulas
  • Demonstrated knowledge of and experience using Project Management principles
  • Providing guidance and work leadership to less-experienced contract administrators

Education on a Subcontract Administrator Resume

Make sure to make education a priority on your subcontract administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your subcontract administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Subcontract Administrator Resume

When listing skills on your subcontract administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical subcontract administrator skills:

  • Good organization, project management, and tracking skills
  • Strong teamwork, collaboration, process management, and cross-functional influencing skills
  • Excellent Price Analysis and Cost Analysis skills are required
  • The position requires demonstrated skills in
  • Exhibits excellent business judgment required to work effectively to resolve supplier issues
  • Possess planning/organizing skills, be able to work under deadlines, and be able to work independently with minimal supervision

List of Typical Experience For a Subcontract Administrator Resume


Experience For Senior Subcontract Administrator Resume

  • Demonstrated strong customer service skills
  • Six (6) to ten (10) years of progressive government and/or private sector purchasing and subcontract administration experience
  • Experience in negotiation and administration of subcontracts in a Federal Government contracting environment
  • Experience with Federal Acquisition Regulations (FAR) or Defense Federal Acquisition Regulations (DFAR), or Department of Defense Contracts (DOD)
  • Experience in procurement systems (i.e. SAP-Systems Applications & Processes or similar)
  • BS/BA in a business-related field and 5+ years of relevant experience
  • Experience in the area of U.S government research contracts and/or grants is highly desirable
  • Working with the AECOM’s Program and Project Managers (PMs) on identifying specific needs-Providing assistance on Federal Government procurement

Experience For Subcontract Administrator, Lead Resume

  • Monitor subcontractor compliance with terms of the subcontract award, identifying corrective actions needed, and overseeing action plans and outcomes
  • Manage changes in subcontract scope and/or terms, crafting and issuing subcontract amendments as necessary throughout the life of the subcontract
  • Procurement or supply chain or subcontract management or buying
  • Practical working knowledge of the FAR and Department of Defense Federal Acquisition Regulation (DFARs)
  • A working knowledge of PC software packages (Word, Excel, Adobe Professional and Power Point), typically associated with procurement
  • Responsible for securing subcontractors’ deliverables

Experience For Subcontract Administrator Asc Resume

  • Facilitates obtaining the subcontractors’ confirmation of completion and close out
  • Working knowledge of the Federal Acquisition Regulation (FAR)
  • A working knowledge of Uniform Grant Guidance and OBM Circular A-133 is desired but not required
  • Coordinate with engineering, quality and contracts in order to procure assigned items/services and protect the interests of SNC
  • Identify, mitigate and resolve risks/issues while facilitating subcontractor performance in a subcontract management team environment

Experience For International Subcontract Administrator Resume

  • Intermediate to advanced level Microsoft Word, PowerPoint, and Excel proficiency
  • Demonstrated detail orientation and experience ensuring all consultant agreements are executed in accordance with LM policy and compliant with all federal regulations
  • Effectively negotiate subcontracts
  • Experience or knowledge or coursework with Supply Chain/Procurement/Buying or Logistics
  • Evaluates the Statement of Work (SOW) to mitigate risk at all phases of subcontract formation, performance, and close-out
  • Prepares CPSR compliant subcontract documentation in accordance with Public Law, FAR, DFARS, to include in-depth cost/price analysis
  • Coordinates the full range of activities of the business support as it pertains to Bids & Proposals, and the utilization of Small Businesses
  • Monitors subcontract performance and initiates corrective action if performance falters

Experience For Subcontract Administrator, Mid Resume

  • Microsoft Office Suite knowledge (Excel, Power Point, Word, etc.)
  • Prepares bid packages, analyzes and evaluates proposals, negotiates subcontract provisions, and administers resulting subcontracts. Completes detailed RFP/RFQ’s for time and material, labor-hour, cost reimbursable and fixed price work efforts
  • Direct experience executing, managing, and administrating labor type subcontracts (e.g. T&M, LH, and/or other LOE type subcontracts)
  • Experience preparing Request for Proposal packages and evaluating proposals
  • At least one-three years’ experience in an engineering and/or construction related role
  • Responsible for issuance of subcontracts and consulting agreements

Experience For Senior Subcontract Administrator Lead Resume

  • Responsible for subcontract administration and closeout according to Acquisition Regulations and corporate policy
  • Assist in the preparation, analysis and evaluation of bids and proposals to ensure they meet company policy and department operating procedures
  • Assist in the identification of subcontract issues and participates in developing solutions
  • Performs cost and price analysis on subcontractor’s proposals
  • Monitors subcontractor’s performance to ensure conformance with requirements to protect the interest of PAE
  • Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities and the supplier’s reputation and history
  • Perform work with limited to no supervision
  • Responsible for oversight of subcontract invoices
  • Serves as primary contact for vendors, suppliers and internal program management staff

Experience For Experienced Subcontract Administrator Resume

  • Reports to Director of Contracts
  • Prepare and maintain the procurement file in accordance with HDR’s procurement policies and applicable contract and regulatory requirements. (executed agreement, insurance certificate, business status certification, price analysis, etc.)
  • Complete subcontract closeout activities in accordance with HDR’s procurement processes
  • Assist in the oversight of the subcontractors’ equipment logs and material purchases
  • Receive, file and ensure renewal of the subcontractors’ insurance certificates
  • Facilitates subcontractors’ performance evaluations upon completion of their scope
  • Assist in the preparation of Government and commercial proposals, in accordance with client requirements and partnering with the SRI business office and research staff to create requests for proposal for the solicitation of specialized subcontract services

Experience For Subcontract Administrator / DOE Resume

  • Perform and document cost/price analyses
  • Document and maintain files as necessary to evidence compliance with applicable government regulations, procurement policies, and client-specific terms and conditions
  • U.S. Citizenship required with the ability to obtain and maintain a TS security clearance
  • Resolve complex issues
  • Build and maintain positive business relationships with internal and external customers
  • Work with Program Managers to establish NDA's and develop qualified sources
  • Follow-up with subcontractors to ensure delivery schedules and key milestones are achieved
  • Support proposal efforts with RFP’s/RFQ’s
  • Maintain subcontract files in audit ready condition

Experience For Mid Level Subcontract Administrator Resume

  • Manage program centered subcontracts from negotiations through placement, program execution and close-out
  • Manage and evaluate all data deliverables for compliance/completeness and leading approval of these data deliverables in coordination with engineering, quality and the program office
  • Analyzing critical cost, technical and schedule aspects of proposals paying special attention to price and any exceptions to terms, the SOW, the Spec or any other key requirements: then establish negotiation targets with PM and engineering teams with prioritized list of cost, schedule and technical requirements to trade to meet targets
  • Prepare bidding documents, meeting the project requirements and issuance of Request for Quotations
  • SNC is an EEO employer committed to recruiting a diverse workforce
  • Prepare and issue subcontract documents ensuring they conform and reflect the ultimate agreement, and issue for signature
  • Expertise in the FAR/DFARS as required for supplier and subcontract management
  • Familiar with FAA Supply Chain process
  • Receive quotations, proceed with the analysis and manage internal and external communication

Experience For Subcontract Administrator Stf Resume

  • Attend and lead negotiations with selected bidders before award, and draft the recommendations for subcontract award
  • Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications and correspondence
  • Experience in subcontracting
  • Extensive experience with the negotiation and administration of contracts and supplier agreements
  • Identifying and mitigating contract risks (e.g. liability)
  • Submitting required action for Government approval or advance notification to subcontract when required
  • Participates in negotiating and modifying standard subcontract provisions and assists in negotiating and modifying non-standard subcontracts

List of Typical Skills For a Subcontract Administrator Resume


Skills For Senior Subcontract Administrator Resume

  • Work independently and exhibit excellent problem solving skills
  • Excellent computer skills, working with spreadsheets and other Microsoft products
  • Dedicated team player with excellent interpersonal skills
  • FAR based subcontracting experience required, in preference both FAR and DOE/DOD subcontracting experience and formal FAR training
  • Efficiently and effectively multi-task supporting multiple programs with different subcontract portfolios
  • Experience with Supply Chain/Procurement/Buying or strong logistics background
  • Efficiently and effectively multi-task supporting activities
  • Prior experience working with Prolog
  • Demonstrated experience with Vlookup and pivot tables

Skills For Subcontract Administrator, Lead Resume

  • Seeking experience with government type contracts as well as FAR, DFAR, contract types (FFIF, FFP, T&M, etc.)
  • Seeking experience with U.S. Government/DoD procurement, price analysis, negotiations, IDIQ, SAP, and supply chain
  • Experience with managing a high performing team in a business setting
  • Experience preparing and issuing procurement documentation is an asset
  • Experience and understanding of FAA requirements, rules, processes, and procedures desired

Skills For Subcontract Administrator Asc Resume

  • Experience with Supply Chain or Purchasing or Procurement
  • Experience with aircraft and aircraft training programs
  • Experience using procurement systems (i.e. SAP-Systems Applications & Processes or similar ERP system)
  • Experience with market research, complex cost/price analysis and development of pricing proposals
  • Experience working with integrated ERP Software with preference with proficiency in Costpoint version 7

Skills For International Subcontract Administrator Resume

  • Experience negotiating with suppliers, both domestic and international
  • Experience with Federal Acquisition Regulations (FAR) and various types of contracts, including FFP, CPFF, and IDIQ T&M
  • Experience in developing contract types, fee arrangements and contract terms
  • Experience working in procurement systems (i.e. SAP-Systems Applications & Processes)
  • Experience working in P2P
  • Experience in long term agreement (LTA) contracting

Skills For Subcontract Administrator, Mid Resume

  • Previous procurement experience working in the NASA environment
  • Previous procurement experience working in the DOE construction environment
  • Experience in procurement and subcontract administration with contractors supporting federal contracts
  • Procurement/buying/supply chain experience and course work
  • Strong working knowledge of federal procurement processes and practices required

Skills For Senior Subcontract Administrator Lead Resume

  • Establishes and maintains excellent working relationships with internal and external customers
  • Able to work under pressure and effective multitasking
  • Experience with various types of contracts, including FFP, CPFF-Term and -LOE, T&M, and various IDIQ types
  • 5‐10 years experience in Signaling and Train Control Site Deployment as a Contractor, Project Coordinator, or an Owner’s Representative
  • Experience with large‐scale Rail and Transit type projects equipped with signaling and train control solutions
  • Experience with large airline type aircraft desired
  • Demonstrated ability to work as an individual contributor or on a team

Skills For Experienced Subcontract Administrator Resume

  • Demonstrated ability to lead and mentor a small team
  • Salary and grade commensurate with experience and education
  • Extensive knowledge of or experience in contracting with Commonwealth and/or major Defense contractors
  • Coaches others in good procurement practices
  • Vet all Subcontract changes to ensure that the quality of changes are consistent with good industry standards
  • Strong Work ethic, positive ready to learn attitude, attention to detail
  • Maintain and optimize effective relations with vendors, project management and other staff
  • Experience in Quality Control and Quality Assurance

Skills For Subcontract Administrator / DOE Resume

  • Ensuring the timely drafting, processing, and execution of business development consultant agreements
  • Partnering and collaborating with responsible counterparts in the business areas and other organizations such as legal, and supply chain
  • Working knowledge of Government Contracting as related to Purchase Orders
  • Working with other program staff, plays a significant role in ensuring compliance with required performance
  • Working closely with Project Safety and Contractors Safety departments to ensure safe work practices are followed during site inspections
  • Maintaining current knowledge of relevant contractual practices and procedures

Skills For Mid Level Subcontract Administrator Resume

  • Working familiarity with FAR Parts 6,12,15,16 and 30
  • Understanding of the relationship between fees awarded to Suppliers and related risks [Weighted Guidelines]
  • Understanding of how to negotiate and document completed negotiations
  • Understanding of Federal Acquisition Regulations (FARs) and Defense
  • Working knowledge of the FAR
  • Understanding of US Federal Acquisition Regulations (FAR)
  • Understanding of Australian Law

Skills For Subcontract Administrator Stf Resume

  • Working knowledge of FAR/DFARS (Federal Acquisition Regulations/Defense Acquisition Regulations System)
  • Administering FAR compliant contracts, price analyses,
  • Working knowledge of word processing, database, spreadsheets, and integrated software applications are required
  • Managing contractor/subcontractor compliance with contract terms and conditions and obligations, including financial performance and compliance
  • Preparing correspondence, documentation, certification, final reporting, and product delivery for major contracts
  • Drafting often times complex solicitations
  • Managing source evaluations, negotiations & award as well as post award modifications
  • Determining appropriate contract type (cost reimbursement, time & materials, fixed price)

List of Typical Responsibilities For a Subcontract Administrator Resume


Responsibilities For Senior Subcontract Administrator Resume

  • Good interpersonal skills to effectively interface with all levels of employees; and,
  • Good interpersonal skills to effectively interface with all levels of employees
  • Good software skills (Word, Excel, etc.) Familiar with performance based Statement of Work
  • Good verbal and written communication skills to accurately document and report findings to a limited audience
  • Good computer skills. Ability to work independently or in a team environment is essential, as is the ability to work extended hours and travel as required
  • Experience in subcontract management and negotiation skills
  • Demonstrate basic computer skills in Microsoft Office and to learn and work in procurement and financial systems
  • Excellent customer service skills and the ability to communicate with all levels of internal customers and stakeholders
  • Has in-depth knowledge in government procurement and advanced decision-making skills

Responsibilities For Subcontract Administrator, Lead Resume

  • Proven ability to handle multiple tasks with competing priorities
  • Problem solving skills/ability to make business based decisions
  • Experience required, BA or BS or equivalent experience in related field
  • Less than 2 years of prior relevant experience
  • Working familiarity with FAR, DOSAR and UCC with application to commercial procedures; extensive experience conducting price/cost analysis
  • Working knowledge of/experience with CostPoint

Responsibilities For Subcontract Administrator Asc Resume

  • Drafts, executes and manages subcontracts and basic ordering agreements (BOAs) for engineering services and other goods and
  • Experience working sustainment subcontracting tasks
  • Subcontract Administration experience involving engineering and construction industry is required
  • Experience in purchasing, handling a wide variety of commodities
  • Experience with Microsoft office suite including Word, Excel, Access and Power Point
  • Experience with the supply chain/procurement/buying
  • Procurement/supply chain/buying experience from statement of work (SOW) through purchase order (PO) closure

Responsibilities For International Subcontract Administrator Resume

  • Five years working experience in the government services industry
  • Experience with Microsoft Office Suite such as (Word, Excel and PowerPoint )
  • Upply Chain Management or 1 year Procurement experience
  • Recent construction experience
  • Proficient in the use of MS Office products to include detailed experience with MS Excel/Pivots/VLookups

Responsibilities For Subcontract Administrator, Mid Resume

  • 7+ yrs experience in Supply Chain
  • Deltek CostPoint and/or Jaggaer experience is desired
  • Experience contract and subcontract administration
  • Proficient in the use of MS Office products to include detailed experience with MS Excel/Pivots/VLookups and detail-oriented attention to Ts&Cs
  • Subcontracts experience with military aircraft
  • Experienced subcontracts administrator

Responsibilities For Senior Subcontract Administrator Lead Resume

  • Experience in the supply chain organization
  • The ability to be a strong team player
  • Deltek Costpoint and/or Jaggaer/SciQuest experience
  • Experience with a DCAA approved procurement system and CPSR requirements/audits
  • Ubcontract administration experience
  • Experience with Microsoft Office Suite (Word or Excel or PowerPoint)
  • Two years’ experience in contract/subcontract administration
  • Experience in the supply chain industry, or internships in SCM, operations, or logistics field

Responsibilities For Experienced Subcontract Administrator Resume

  • Experience with Government Contracts is required
  • Related subcontracts administration experience
  • Establishes strong positive relationships with day-to-day customers/suppliers points of contact that can be leveraged to assist in problem resolution
  • Operates with a program and customer-oriented perspective and continually seeks to improve business results consistent with organizational core values
  • Demonstrates the value of the function with interactions with internal and external customers/suppliers
  • Developing and updating contract and related documentation to include physical and electronic (to include SAP) records
  • Outgoing and willing to find solutions and answers without a lot of supervision

Responsibilities For Subcontract Administrator / DOE Resume

  • Willing to overcome obstacles
  • Working knowledge of SREP
  • Working knowledge of use Microsoft Excel, Word, PowerPoint, and Outlook
  • Working Knowledge with Federal Acquisition Regulations (FAR), Defense Federal Acquisition Regulations (DFAR), and Lockheed Martin Acquisition Procedures (LMAP)
  • Proficiency in reading and interpreting S&TCS design documents including the signal plans, installation diagrams, conduit and cable schedules, etc
  • Develops and follows established purchasing procedures in generating company contracts/subcontracts/POs
  • Liaison and negotiation with vendors and suppliers regarding contract terms and conditions, including variations and amendments
  • Knowledge of materials, methods, and equipment involved in the construction and installation of systems including Signaling and Train Control
  • Proficiency in reading and interpreting contract requirements

Responsibilities For Mid Level Subcontract Administrator Resume

  • Vendor Management to include research/recommendations of potential new suppliers Participate in planning and improving procurement operations
  • Maintain accuracy of purchasing documents and data including procurement case files
  • Ensures communications regarding subcontractor status is being generated, presented and distributed to appropriate personnel
  • In-depth knowledge/understanding of Government contractor purchasing requirements and how to apply Federal Acquisition -
  • Project/program management as it relates to supporting overall programs from the subcontracting perspective
  • This is an entry level position responsible for gathering and compiling data essential to the administration of contracts

Responsibilities For Subcontract Administrator Stf Resume

  • Subcontract Administrator supporting multiple
  • Represents the organization as the primary subcontract administrator on assigned subcontracts making internal and/or external presentations as required
  • Participates in the selection, development, and training of subcontract staff
  • Identifies subcontract issues and participates in developing solutions
  • Prepares bid packages, analyzes and evaluates proposals, negotiates subcontract provisions, and administers resulting subcontracts

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