Specialist, Payroll Resume Sample

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Zechariah Beier
1901 Destin Villages,  Chicago,  IL
+1 (555) 207 1637

Work Experience

Specialist, Payroll
08/2016 - PRESENT
Houston, TX
  • Act as a HRIS subject-matter expert to users in order to provide insight into system activities related to Payroll; communicate potential risks associated with potential changes to scope or functionality
  • Identify areas for improvement to Forever 21’s HRIS data management processes and discuss HR data structure management with internal stakeholders to improve current data management procedures
  • Assist in closing bi-weekly payroll for Forever 21 by performing all data collection, reconciliation, and application of payroll policies
  • Partner with internal departments including HR and Accounting to understand data management needs and to implement an HRIS system that meets company requirements
  • Implement any new payroll policies or procedures to ensure that Forever 21’s global payroll processes are up-to-date according to federal, state and local regulations
  • Partner with the IT department to ensure that any required changes to system structure/functionality are executed
  • Organize employee documents to be sent and scanned to RMS
  • Performs a variety of other functions as necessary
Senior Specialist Payroll
09/2011 - 03/2016
Philadelphia, PA
  • PeopleSoft background desirable
  • Credibility and Trust
  • Develops and systematically analyzes reports to monitor for adherence to Federal and State laws, wage and hour regulations, as well as internal DaVita policies. Corrects and processes timekeeping records in PeopleNet to ensure teammate’s time is accurately calculated
  • Preparation, distribution and reporting processes for payroll
  • Reviewing the calculation of wages, overtime and deductions to ensure compliance with federal and state laws
  • Update, balance and file wage garnishments according to the legal documentation
  • Support multiple locations to help resolve issues arising from daily operations
  • Payroll bank reconciliation
  • Preparing weekly, monthly, quarterly and year-end reports
Interface Specialist, / Payroll
04/2009 - 08/2011
Houston, TX
  • Provide time and attendance assistance for all locations working with accruals, calculations, reports, and any manual processes that need to be documented
  • Overall responsibility for timely and accurate processing of bi-weekly and semi-monthly payrolls for approximately 4,000 employees. Research thoroughly and prepare manual checks upon demand
  • Works with ADP regarding the filing and reconciliation of taxes at federal, state and local levels
  • Uploads and verifies payroll files for processing into the ADP system
  • Maintains and updates the wiring of payroll and 401(k) funding
  • Ensures that data is input accurate and appropriate records are maintained and in compliance with local, state and federal laws
  • Maintains, updates and audits payroll and employee records for new hires, terminations, garnishments, levies and company and employee directed changes as necessary
  • Investigates and resolves any payroll issues


Lindenwood University - Belleville Campus
2003 - 2008
Bachelor's Degree in Finance

Professional Skills

  • Organizational, multi-tasking, and deadline-prioritizing skills
  • Ideal but not required - working knowledge of ADP Payroll and Time and Attendance systems as well as strong Excel skills
  • Demonstrated analytic, problem-solving and communication skills, required
  • Strong PC skills including proficiency in Excel.
  • Demonstrated customer service skills as well as ability to work in a team environment, required
  • Strong teamwork and conflict resolution skills
  • Strong interpersonal (verbal and written) communication skills.

How to write Specialist, Payroll Resume

Specialist, Payroll role is responsible for excel, customer, payroll, analytical, research, microsoft, manufacturing, finance, credit, training.
To write great resume for specialist, payroll job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Specialist, Payroll Resume

The section contact information is important in your specialist, payroll resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Specialist, Payroll Resume

The section work experience is an essential part of your specialist, payroll resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous specialist, payroll responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular specialist, payroll position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Specialist, Payroll resume experience can include:

  • Strong, organizational and customer service skills
  • Reconcile payroll prior to transmission and validate confirmed reports.
  • Advanced skills in MS Excel (v-lookups, macros, etc.)
  • Effectively present information and respond to questions from groups of managers, clients, and employees at all levels of the organization
  • The opportunity to join an internationally renowned company in a fast moving business sector, providing excellent development opportunities
  • Analyze payroll and employee data, identifying variances and perform routine audits of the payroll data prior to final payroll processing

Education on a Specialist, Payroll Resume

Make sure to make education a priority on your specialist, payroll resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your specialist, payroll experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Specialist, Payroll Resume

When listing skills on your specialist, payroll resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical specialist, payroll skills:

  • Excellent state of the art IT skills including SAP, MS Office, Excel
  • Meet and deal effectively with the general public, staff members, administrators and other contact persons using tact and good judgment
  • Fluency in English communication skills on listening, speaking, reading and writing
  • Decision-making, problem solving, and analytical skills
  • Decision-making, problem-solving, and analytical skills.
  • : Experience working in a fast-paced, in-house Payroll environment required; or equivalent combination of education and experience

List of Typical Experience For a Specialist, Payroll Resume


Experience For Senior Specialist Payroll Resume

  • Understanding of earnings calculations, payroll deduction codes (pre and post-tax), equity transaction tax implications, etc
  • Assist Payroll Manager in preparing and maintaining various payrolls
  • Keen understanding of payroll, payroll taxes and benefit transactions, including 401K
  • Support the state agency reporting requests during routine reviews and annual audits
  • Preparation of bi-weekly payroll funding requirements
  • Extremely proficient in using Microsoft Office applications, specifically advanced user capabilities with Excel
  • Ensure appropriate record keeping
  • Inspect automated systems output and conduct regular data updates and maintenance by collaborating closely with seniors, HR, HRIS and Payroll management

Experience For Interface Specialist, / Payroll Resume

  • Review audit reports for processing errors and request corrections as necessary
  • Handle general inquiries regarding payroll, benefits, and time/attendance
  • Maintain the pace of deliveries despite tight deadlines and demanding environment
  • Administration and processing of bi-weekly, multistate payroll for approximately 900 employees
  • Responds to staff regarding all payroll and attendance inquiries and requests
  • Record changes affecting net wages, such as exemptions, insurance coverage, and loan payments for each employee
  • Assist in preparing periodic reports of earnings, taxes and deductions

Experience For Accounting Specialist, / Payroll Coordinator Resume

  • Provide payroll information by answering questions and requests
  • Review and process payroll adjustments, including vacation, sick, and other time off
  • Provide corrective instructions to payroll specialists regarding errors found and follow up to ensure that corrections are completed accurately
  • Field and promptly handle questions and emails escalated by Payroll Specialists regarding client requests or issues
  • Completion of new hire records, including verify/assign state reciprocity and local tax codes and assign relevant time & attendance profile
  • Execute payment of social security, retirement saving plans and income taxes in order to accomplish the current labor law

Experience For Specialist Payroll Resume

  • Partner with HR, Cast Scheduling and Operations Leaders to ensure all pay related data is updated correctly in a timely manner
  • Prepare account reconciliations, financial entries and reports for labor cost allocations and financial reporting
  • Complete timely and accurate processing of bi-weekly payroll
  • Input related timekeeping and payroll data into computerized payroll system
  • Records changes affecting net wages, such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records
  • Audit and monitor time cards for completeness bi-weekly payroll processing
  • Preparation of semimonthly payroll funding requirements for payroll, payroll taxes and 401K
  • Exhibits understanding of company benefits such as 401(k), insurance, paid leave, and other voluntary deductions
  • Basic understanding of both state and federal payroll regulations

Experience For Senior Specialist, Payroll Resume

  • Assists team with biweekly and year-end payroll processes
  • Assists with the maintenance of time and attendance system
  • Analyze payroll and employee data to identify variances through performance of audits and data analytics
  • Keeps abreast of changes in tax and labor laws that impact payroll
  • Identify system changes and process improvements of the end-to-end processes to streamline manual work arounds and increase efficiencies

Experience For Team Specialist Payroll / Off Boarding Resume

  • Work closely with seniors, HR, shipboard Paymasters and department’s management to implement and enforce initiatives in support of company guidelines and in compliance with governing regulations
  • Maintains up-to-date knowledge of upstream and downstream processes in all Payroll related processes while performing continuous analysis in order to recommend solutions to streamline and optimize processes
  • Research wage inquiries/disputes and coordinate resolution with other departments as needed
  • Support/Facilitate internal and external payroll audits and complies with rules that govern pay calculations, retention policy and pay cost allocation
  • Be enthusiastic on Payroll and Time policy and analysis

Experience For Lead Commodity Specialist Payroll Resume

  • Compiles the list of perfect attendance employees for the Po’okela Program, twice a year, orders and distributes the awards
  • Process wage and salary payments, audit/enter time data, and schedule garnishment deductions
  • Calculate and process off-cycle payments (checks or pay cards)
  • Collects on a daily basis data from internal and external partners required for processing the salaries and fees of external suppliers. Uses collection methods specific to the department in order to ensure the collection meets the individual targets imposed by the department
  • Analyzes, investigates and responds within the standard time frame established by the department to all employees’ requirements and to other requirements from internal departments that interact
  • Is responsible of the decisions regarding the necessary data for processing salaries and taxes, in accordance with internal procedures agreed at a country level, and maintains collaborative relationships with internal partners, taking into account both business’s objectives and internal partner’s needs
  • Ensures compliance with Sarbanes – Oxley and is responsible for providing full support to internal and external audit
  • Knows and understands the policies, procedures and processes of the department
  • Result driven and ability to solve problems

Experience For Specialist, Payroll Projects Resume

  • Work in an environment with multiple tasks, including prioritizing and swapping numerous requests at the same time, often given tight deadlines and changes that occur in a brisk
  • Validates data for new hires, terminations, and all payroll related changes imported from various ADP modules or entered by the Payroll Specialist
  • Communicate all discrepancies to payroll supervisor
  • Works with Finance Dept and payroll vendor to coordinate payroll related tax filings
  • Files and deposits Local and City Service taxes

Experience For Payment Specialist, Payroll Resume

  • Responsible for the resolution of tax issues with the agencies
  • Compile payroll data, enter data, compute and post wage, and reconcile errors to maintain payroll records
  • Audit payroll information for accuracy
  • Calculate and process Federal and State tax and social security withholdings, other deductions, insurance, benefits, 401(k) contributions and company match
  • Ensure that payroll-related transactions are processed in compliance with policies and procedures
  • Perform actions necessary to track and determine regular and overtime pay, and factors commission-based income or bonuses into an employee's salary
  • Maintain knowledge of rules and laws which govern the payroll administration practices
  • Identify ways to improve or enhance current processes or procedures and present ideas to payroll supervisors
  • Work alternate direct deposit schedules as necessary which includes sending direct deposit files to the bank and taking phone calls that come in through the Call Center

Experience For Payroll Specialist Payroll Specialist Resume

  • Work on on-going and special projects in between audits
  • Execute eTime time and attendance processing and interface with payroll.
  • Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc).
  • Develop ad hoc financial and operational reporting as needed.
  • Assist with payroll & accounting projects where required

List of Typical Skills For a Specialist, Payroll Resume


Skills For Senior Specialist Payroll Resume

  • EXCEL skills including pivot tables, and vlook-up
  • Proficient verbal and written communication skills required to communicate with customers, peers and vendors
  • Prepare and declare withholdings and deductions including garnishments. Analyzing payroll variances and validating final reports to ensure accuracy
  • Adapt to a fast paced continually changing and deadline-driven business and work environment while managing multiple priorities
  • Good at improving work flow, logical thinking and analysis, coordinate and communicate across functions
  • Experience required in performing payroll functions in a large organization with multi-state filings and payment regulations
  • Payroll processing experience

Skills For Interface Specialist, / Payroll Resume

  • Organize and prioritize workload, while meeting strict deadlines
  • Previous experience using Workday or Kronos
  • Experience processing multi-state payroll.
  • Experience with payroll processing with ADP WorkforceNow
  • Experience working cross-functionally with Human Resources and IT/HRIS teams on enhancements,
  • Functional experience in Payroll
  • Strong knowledge and understanding of both state and federal payroll compliance laws
  • Demonstrate knowledge of current HR and Payroll Regulations (I-9, FLSA, IRS)

Skills For Accounting Specialist, / Payroll Coordinator Resume

  • Demonstrated knowledge of PeopleSoft, Kronos and Microsoft Office, required
  • Strong knowledge of leave accrual and payroll policy and procedures, required
  • Experience in payroll/related field
  • Compass Payroll ops Customer Service Payroll Specialist II or 2 years previous customer service call center experience
  • Knowledge of payroll principles with 1+ years of experience

Skills For Specialist Payroll Resume

  • Strong attention to detail and the ability to maintain established team quality standards
  • PC experience with Word, Excel, Access knowledge
  • More than 5 years of compensation, benefit and payroll related experience
  • Create and maintain strong professional relationships
  • Audit payrolls daily to ensure complete accuracy prior to delivery to clients
  • Strong knowledge of federal and state payroll regulations.
  • An internationally attractive compensation package depending on your experience and additional benefits

Skills For Senior Specialist, Payroll Resume

  • A-Level (ideally HAK) or apprenticeship (e.g. Bürokauffrau) with several years of experiences in Payroll and HR-Administration
  • Up to 3 years of professional experience in HR administration/ payroll
  • Very good labour law knowledge is advantageous
  • Analyze pay data audit and exception reports to ensure payroll accuracy prior to payroll completion
  • Provide excellent customer service support to internal and external customers
  • Good knowledge of SAP, Payroll Module, HR Module and CATS is required
  • Excellent knowledge of MS Office applications (i.e. MS Excel, Access, Work).
  • Provides excellent customer service to employees and management regularly

Skills For Team Specialist Payroll / Off Boarding Resume

  • Payroll experience in a fast-paced/high-volume environment
  • Experienced with federal, state and local tax and payroll practices and legal requirements
  • Working knowledge and understanding of timekeeping processes and systems
  • Working knowledge of Ultimate payroll Software highly desirable including web base HRIS and be proficient in ADP
  • Completing and coordinating tax year ends for various International payrolls

Skills For Lead Commodity Specialist Payroll Resume

  • Understanding of U.S. labor and payroll law, tax and compliance, federal and state regulations, and filing and compliance requirements
  • Understanding of benefit policies such as sick time, paid time off, disability and other types of leave and the impact to payroll processing
  • Understanding of benefit polices such as sick time, paid time off, disability and other types of leave and that impact to payroll processing
  • Understanding of internal controls including Sarbanes Oxley compliance
  • Working knowledge of Raytheon’s SPEED HRMS system
  • Working knowledge of eTime, Workforce Now,iReports, proficiency in Word and Excel

Skills For Specialist, Payroll Projects Resume

  • Working knowledge of payroll best practices.
  • Working knowledge of e-Time and ADP Payroll/HRIS.
  • Assisting with application set-up to process federal, state and local agency requirements in the ADP payroll system
  • Processing of payroll for multi pay groups, multi-state knowledge for 20,000 employees
  • Track progress of payroll specialists when auditing by identifying and reporting strengths and weaknesses to management and the training supervisor
  • Organizes and conducts mining related geotechnical engineering investigations and planning work which has a well-defined scope

Skills For Payment Specialist, Payroll Resume

  • Familiarity with expense reporting and garnishment processing
  • Operational understanding of computerized accounting systems, service bureau, human resources software and electronic spread sheets
  • Process weekly and/or semi-monthly payroll, including reconciliation of payroll results using SAP
  • Offer suggestions, advice, and solutions regarding payroll processing procedures
  • Responsible for high volume processing both on-cycle and off-cycle multi-state payroll for customers including termination and separation checks
  • Ensure payrolls are completed each day as scheduled by using payroll tracking software
  • Institute training for payroll specialists and/or inform the payroll supervisor of occurrences and recommend additional training

Skills For Payroll Specialist Payroll Specialist Resume

  • Arrange meetings with payroll specialists to provide feedback regarding their progress while offering support and resources to develop areas of deficiency
  • Process adjustments including, but not limited to, pretax benefit refunds, state tax adjustments, and wage balancing adjustments
  • Month end reporting including the creation and reconciliation of payroll journals
  • External accounting and reporting for social insurance, tax offices, municipalities; incl. annual financial statement
  • Supports the 3rd party relationships ensuring data interfaces and reporting is accurate and complete, as well as streamlined
  • Provide broad range of customer service consulting to employees and managers pertaining to policies, procedures, and payroll, via phone, email and in person
  • Prepare journal entries to reflect payroll coding records and coordinate entries to balance properly with Accounting Department
  • Assist with answering employee questions regarding payroll taxes, benefits and garnishments, if needed

List of Typical Responsibilities For a Specialist, Payroll Resume


Responsibilities For Senior Specialist Payroll Resume

  • Execute time and attendance processing and interface with the payroll system
  • Review and confirm checks and balances of associates after posting
  • Administrative support and payroll accounting of active employees incl. interns
  • Continuous and accurate maintenance of and entering into SAP HR, in particular new hires & terminations
  • Time management of the timekeeping records as well as entitlements in cases of illnesses
  • Liaison between payroll specialists and other SOI departments
  • Project a professional and positive demeanor as a leader in the payroll department

Responsibilities For Interface Specialist, / Payroll Resume

  • Comply with all SOI/TriNet policies
  • Perform and assist with daily payroll department operations.
  • Manage workflow to ensure all payroll transactions are processed accurately and timely.
  • Understand proper taxation of employer paid benefits.
  • Perform compliances for unclaimed property payroll checks.
  • Process manual check and relocation metrics.
  • Load import files received from HR.
  • College credit hours required, preferably 2 years or more.
  • Deal sensitively with confidential material and ability to communicate with various levels of management.

Responsibilities For Accounting Specialist, / Payroll Coordinator Resume

  • Enters data into computer system; ensures both data to be entered and actual entry of data is accurate and within the established guidelines and regulations. Responsible for performing data entry timely and accurately
  • Preparation of payroll input for Dell payrolls across multiple international locations in cooperation with our global payroll provider
  • Ensure payroll is processed in compliance with multi-country employment laws
  • Support internal and external payroll audit requests
  • Drive process improvements and standardizations across the payroll function
  • Performs daily payroll department operations

Responsibilities For Specialist Payroll Resume

  • Manage workflow to ensure all payroll transactions are processed accurately and timely (Biweekly, Semimonthly and Monthly for all assigned locations and Company codes)
  • Process or perform correct pay, garnishments, liens, child support, and levies calculations. With compliance as need
  • Provide full backup for payroll team members as needed
  • Process manual checks with Payroll Managers’ approval
  • Reviews and analyses payroll reports for accuracy and directs necessary adjustments or corrections
  • Research and provide information to appropriate audience of any payroll related issues
  • Complete verification of employment forms as needed

Responsibilities For Senior Specialist, Payroll Resume

  • Perform other functions as assigned by Senior Payroll manager and Payroll Manager
  • Time management & administration of paid maternity leaves, unpaid leaves and sick leaves
  • Generating standard payroll reports (e.g. accident insurance for executives to insurance management, jubilee effective dates to works council, payed out bonuses for financial statements)
  • Keen understanding of payroll, payroll taxes and benefit transactions
  • Place of work: Vienna, Austria
  • Understanding of U.S. labor and payroll law, tax and compliance, federal and state regulations, and filing and compliance requirements and assisting with state applications, reporting and audits
  • Process multi-state payroll in ADP on a bi-weekly basis, as well as manual pay adjustments and off-cycle pay requests

Responsibilities For Team Specialist Payroll / Off Boarding Resume

  • Manage ADP eTime for hourly employees
  • Administrate, support and facilitate the entry of data into the ADP payroll platform
  • Process and update employee payroll records based on documentation (severance agreements, garnishment orders, withholding changes, etc.) received from employees, managers and HR Business Partners and colleagues
  • Conduct audits to confirm the accuracy of payroll and attendance data
  • Process terminations and final payments in accordance with federal & state requirements, and within company guidelines

Responsibilities For Lead Commodity Specialist Payroll Resume

  • Process employee payroll change information such as garnishments, transfers and time system records
  • Prepare, load and reconcile pay data batch files and time & attendance data
  • Identify, research, and resolve payroll discrepancies within strict time constraints, through independent analysis and evaluation, taking appropriate corrective action to avoid pay issues
  • Provide service for Time & Attendance system, assist associates with system access, monitor daily transaction reports and identify interface errors. Work with service provider to resolve system set up problems and/or updates needed
  • Produce reports to prepare returns/remittances, miscellaneous monthly/quarterly Workers Comp payments, payroll related state license fees and to complete Multi-location reports & Mandatory Census Returns

Responsibilities For Specialist, Payroll Projects Resume

  • Analyze and evaluate existing process, document and implement improvements in process efficiencies
  • Verifies compliance Execute SAP-CATS/eTime and attendance processing and interface with payroll
  • Process accurate and timely year-end reporting (W-2, W-2c etc.)
  • Conducts training sessions for new hires to explain payroll policies and procedures
  • Generate routine reports to create and prepare miscellaneous month end Journal Entries
  • Consolidate and review the information (hirings, terminations, vacations, car allowance, mobility, holidays worked, commissions, medical leaves, absences, etc) necessary to achieve the processing of the payroll

Responsibilities For Payment Specialist, Payroll Resume

  • Execute personnel payment accurate and timely according with the current country legislation
  • Present the required documentation in case of audits or inspections (e.g Ministry of Labor and Employment, Internal audits, Federal Revenue Office, Labor Unions) in order to comply with the legislation and company guidelines
  • Review the correct connection between payroll and accounting sap file to assure that the cost of payroll gets well reflected in P&L
  • Perform daily payroll team operations independently
  • Manage workflow to ensure all payroll transactions are processed accurately and timely. Reconcile payroll to transmissions and validate all master file and pay data entries

Responsibilities For Payroll Specialist Payroll Specialist Resume

  • Recommend and participates in the development of new procedures and policies related to payroll operations
  • Research, analyse and resolve difficult or technical problems or questions presented by employees, or external customers, using knowledge of common problems and of entire payroll function
  • Act as a payroll resource and provide leadership and training to payroll clerk
  • Audit all matters related to the payments requested by Human Resources (HR) and other teams to respect the related ordinances in HK and the Company’s policies
  • Work closely with Human Resources Information Systems in liaising with US technical team on new enhancements and work with related parties to ensure thorough testing is done with no adverse impact to the daily payroll operations
  • Assist Payroll Supervisor in preparing and maintaining various payrolls
  • Review substitute timecards against the work calendar, follow coding instructions and prepare to post accordingly
  • Assist auditors and supervisor in researching payroll data and earnings records
  • Review and confirm the checks and balances of associates after posting

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