Special Events Coordinator Resume Sample
Hester Brekke
41118 Parisian Ways,
Dallas,
TX
+1 (555) 876 3346
Work Experience
Senior Special Events Coordinator
10/2015
-
PRESENT
Phoenix, AZ
- Plan approximately 100 Des Moines product previews per year. This involves discussing logistics with visiting companies (many of which are customers), reserving rooms, planning menus, creating invitations, inviting editors, maintaining editor lists, setting up rooms, staffing visits, updating calendars, and billing guests after visit
- Provide back up to Special Events Supervisor in their absence or when the special events workload is particularly heavy
- Provides input and assists in the development of all Proforma’s and Postforma’s for events
- Role model the GuestPath Universal Service Standards interacting positively through relationships with guests, fellow associates and members of the management team displaying genuine concern and mutual respect for people’s needs
- Works with Event Manager and Director of Development to strategically develop, manage, and grow Chapter fundraising events, and to determine goals and budgets for events
- Works with Event Manager and the Marketing and Communications staff to promote events
- Serves as primary staff liaison to event planning committees
Special Events Coordinator
12/2008
-
08/2015
Chicago, IL
- In collaboration with the Volunteer Coordinator, recruits, trains and manages event volunteers; effectively communicates responsibilities and expectations to volunteers (and staff) to ensure that they are effectively utilized
- Achieves growth in events by following established models, motivating staff and volunteers, and creating strategies to increase participation and revenues
- Solicits sponsorships and in-kind donations for events
- Meets or exceeds budget projections for events
- Negotiates contracts with outside vendors; organizes logistics and décor; designs and produces event collateral
- Office experience required or equivalent combination of education and experience in nonprofit special event fundraising
- Understanding of fundraising best practices, and organizing and planning special events
- Effectively multi-task, establishes priorities, work in a fast paced environment
- Knowledge of administrative procedures, such as coordination of people and resources, planning, and resource allocation
Wedding & Special Events Coordinator
09/2002
-
06/2008
Boston, MA
- Proficiency with Microsoft Office applications, especially Word, Excel, and PowerPoint
- Work and make judgments independently and take initiative. Well-disciplined and a self-starter that is extremely resourceful
- Active listening, analytical, and problem solving skills
- Work effectively with staff, volunteers and external contacts to build and maintain successful teams
- Coach and develop volunteers and to work effectively with diverse populations
- High level of integrity, diplomacy and initiative
- Work a flexible schedule, including evenings, early mornings and occasional weekends
- Commitment to the mission of the Alzheimer’s Association
Education
Kent State University - Stark Campus
1997 - 2002
Bachelor's Degree in Business
Professional Skills
- Demonstrated experience and excellent writing skills
- Excellent organizational skills with the ability to meet deadlines, and prioritize work effectively
- Demonstrated interpersonal, organizational, and problem solving skills required
- Excellent interpersonal skills and time management
- Advanced organizational and customer service skills with a strong work ethic
- Demonstrated organizational skills and the ability to juggle multiple projects simultaneously
- Excellent written, verbal and negotiation skills
How to write Special Events Coordinator Resume
Special Events Coordinator role is responsible for organizational, interpersonal, computer, deadlines, microsoft, software, training, customer, email, excel.
To write great resume for special events coordinator job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Special Events Coordinator Resume
The section contact information is important in your special events coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Special Events Coordinator Resume
The section work experience is an essential part of your special events coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous special events coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular special events coordinator position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Special Events Coordinator resume experience can include:
- Demonstrated effective written and oral communication skills. Ability to develop concise plans and prepare accurate reports. Effective computer skills required
- Strong organization skills with the proven ability to balance competing priorities, complex situations within tight deadlines
- Customer Service – Strong interpersonal skills to provide good service to customers, contractors, vendors, and clients. Exhibits friendly and helpful attitude
- Strong organizational skills including logistical coordination. Ability to prioritize and manage multiple tasks
- Develops and demonstrates skills in community organization, relationship building, talent identification and leadership development
- Excellent computer skills include Microsoft Office (Word, Excel, PowerPoint), Email and the ability to learn donor software systems
Education on a Special Events Coordinator Resume
Make sure to make education a priority on your special events coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your special events coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Special Events Coordinator Resume
When listing skills on your special events coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical special events coordinator skills:
- Detail-oriented with strong organizational skills, the ability to prioritize and multi-task in a deadline driven environment
- Excellent computer skills including Email, Word, Excel and PowerPoint. Anticipate possible training requirement for CRM system (Personify 360)
- Proven track record of having an excellent written, oral, and communication skill base
- Excellent written, oral, and communication skills, including the development and preparation of presentations, reports, and business correspondence
- Highly organized with ability to effectively multitask, prioritize and focus
- Passionate commitment to client service with excellent communication and interpersonal skills
List of Typical Experience For a Special Events Coordinator Resume
1
Experience For Walk & Special Events Coordinator Resume
- Prior experience creating, managing, and reconciling budgets, including both accounts payable and receivable
- Demonstrated previous experience and track record in developing and leading / coordinating major and community events
- Leadership experience in mass market fundraising with education and experience in not for profit special event fundraising
- Previous experience selling restaurants or catering experience
- Demonstrated experience in developing and leading teams of diverse volunteers
2
Experience For Wedding & Special Events Coordinator Resume
- Communicate effectively in writing, verbally including use of social media
- Developing, planning and managing special events, marketing or public relations experience or closely related activity
- Three to five years of experience in event planning and execution including sales, marketing/promotions, and public relations
- Skill in planning, coordinating and executing a wide range of events for a wide range of internal and external organizations and people
- Solid writing, editing, and presentation ability
- Previous experience working with volunteer driven organizations
- Assist in coordinating the operation of all Special Events or Leisure Experience (i.e.,ICE!, SummerFest, etc.) activities
- Learn and operate software systems used in events (i.e., ticketing, retail, inventory, space usage, etc.)
3
Experience For Promotions & Special Events Coordinator Resume
- Understanding of fundraising and organizing/planning of special events
- Planning and coordinating Big Green Booster Club Fundraising events
- Liaising with Event Managers and Front of House, coordinate check-in and event personnel for all events
- Assisting with the Big Green Ambassador program
- Assisting staff in donor research and stewardship
- Maintaining Young Graduate and M Club databases
- Coordinating and implementing the special events program
- Organizing small, medium and/or large sized events in Washington, DC and locations around the country
- Administrative tasks include completing sales packets, filing, completing settlements, ordering office supplies and answering phone calls
4
Experience For Special Events Coordinator, GR KY & So IN Resume
- Manage event budget, including setting initial goals, paying vendor invoices, and reconciling post event
- Keep an organized planning checklist including budget and detail tracking
- Lead all coordination of volunteer and staff assignments for events--organizing, delegating and communicating tasks well in advance of the event
- Preference given to candidates possessing an understanding of donor/ticketing/constituent database systems
- Events require lifting, walking, and periods of standing
- Answer incoming special events questions and marketing calls in a friendly, professional and timely manner
- Work with Development Services to assist in processing event-related transmittals and updating Raiser’s Edge database
- Assist in arranging and facilitating special events and activities, and coordinate an event from conception to clean up
- Manages event ticket blocks including ticket pick-up, auditing of tickets and distribution of tickets to guests
5
Experience For Special Events Coordinator, GR MO Resume
- Works with The Group scholarship student recipients in assembling their profiles and exhibiting their work at the annual Group scholarship luncheon
- Provides onsite support, leadership, volunteers, and troubleshooting during Office of External Relations events
- Event support onsite including check in, load in and out, stage managing talent,
- Provide broad administrative support to the Special Events team: answering phones, responding to general emails
- Coordinate fundraising events and stewardship activities to achieve fundraising goals and performance metrics
- Manage merchandise inventory as needed, enhancing merchandise displays to increase sales and teach selling techniques
6
Experience For F&B Special Events Coordinator Resume
- Coordinates event planning, design, execution, budgeting and evaluation
- Keep a pulse on the event planning world: consumer of event planning blogs, magazines, and social media sites
- Enjoys creating and obtaining streamlined internal processes
- Intrinsic feeling of never being satisfied
- Love of music, flowers, fabrics, lighting, and all other aspects concerning event atmosphere
- Would have no problem walking into a group of 20+ strangers and asking them to participate in an activity or engage them in conversation
7
Experience For Senior Special Events Coordinator Resume
- Communication - Able to provide ongoing input to property team through thoughtful and detailed information
- Teamwork - Able to work in a team atmosphere, providing support to other departments as necessary
- High level of integrity and diplomacy in dealing with a variety of constituencies
- Identify opportunities for improved operation and service excellence, making recommendations for consideration
- Plans and executes all Chapter special events including the Walk to End Alzheimer's, A Reason to Hope breakfasts, and The Longest Day
- Manage, evaluate, and expand fundraising programs under the direction of the Executive Director.Â
- Assist with hosting of special events and functions
- Produce event sheets, tracking reports, badge lists, envelopes and other production materials
8
Experience For Special Events Coordinator, Greater KY & IN Resume
- Interact/communicate with other departments relating to special events
- Coordinate with Executive Hosts relating to Guest requests for attendance to special events
- Work with the development staff to create and execute donor stewardship recognition strategies and events to honor giving societies
- Work with Development Officers to plan and schedule events highlighting on campus activities
- Plan, coordinate and implement all aspects of all assigned fundraising events
- Manage, evaluate, and expand fundraising programs under the direction of the Events Manager and Executive Director
- Assures compliance with all Association policies, procedures, operating standards and applicable regulatory requirements
- Knowledge of contract negotiations, room blocks and meeting space layouts
- Manage vendor relationships, including venue, entertainment, décor, graphic design, and florist
9
Experience For Special Events Coordinator Year Round Northstar California Resume
- Engages volunteers in event planning and sponsorship solicitation
- Plans and implements 4 - 6 high profile fundraising events annually
- Write, edit, and coordinate grant proposals to potential funding organizations as requested
- Writes content newsletter, website, and event promotional pieces. Works with designer through final production and printing
- Arrange for food and beverage, sample food, and select chefs or catering companies to prepare selected food for event
- Assist DOS in creating annual sales plans for each market segment; Convention, Association, Incentive, Tour & Travel, Social, Local, Corporate; SMERF, DMC, etc
10
Experience For Special Events Coordinator Destin Resume
- Assist in the execution of select promotions and special events before, during and after Detroit Tigers home games
- Works with Catering department as needed to outline food and beverage needs for each event
- Able to account for all associated functions in set up and handling for all aspects in all types of events
- Communicates all store events timely and appropriately and works with Management to insure proper staffing
- Prepares mailing lists and invitations for events
- Work a flexible schedule to accommodate weekend, holiday and evening shifts
- Determines staffing needs for special events and secures temporary or additional staff, as needed
List of Typical Skills For a Special Events Coordinator Resume
1
Skills For Walk & Special Events Coordinator Resume
- Excellent general IT skills, knowledge of Microsoft Office essential
- Possess excellent diplomatic, organizational, interpersonal and phone communication skills
- Excellent interpersonal skills and judgment with ability to apply tact and diplomacy in all situations
- Excellent presentation, report, and business correspondence development and preparation skills
- Nonprofit Fundraising experience, including Special Event experience
- Responsible for effectively and efficiently completing activities and meeting target deadlines for successful event execution
- Demonstrated experience with graphic design and/or desktop publishing software (In Design, Photoshop, etc.)
- Organization - Ability to maintain an organized workspace and have the skills necessary to keep an easily understood filing system
- Able to communicate effectively in English, both in verbal and written form
2
Skills For Wedding & Special Events Coordinator Resume
- Manage time effectively based on daily schedule
- Exceptional organizational skills and management of people
- 3 – 5 years prior experience in Events, Facilities, or Property Management
- Prior experience in events, facilities, or property management
- Work effectively and diplomatically with a variety of on and off-campus constituencies
- Computer Skills: Outlook, MS Office (Excel, Word)
3
Skills For Promotions & Special Events Coordinator Resume
- Office experience required or equivalent combination of education and experience in not for profit mass market events
- Demonstrated understanding of fundraising and organizing and planning special events
- Experience recruiting, training, and mobilizing volunteers
- Three years of experience in a related field; ideally working in a non-profit with fundraising, volunteer coordination and event management responsibilities
- Previous Wedding Coordinating experience, preferably from within a 4-Star or 5-Star resort
- Experience with Convio Luminate, Gmail suite, and fundraising ethics
- Experience working with start-ups of various fields and/or in higher education
- Strong working knowledge of Microsoft applications (Word, Outlook, Publisher, Access, PowerPoint)
- Performs excellent and professional service when working with external and internal guests
4
Skills For Special Events Coordinator, GR KY & So IN Resume
- Demonstrated computer proficiency utilizing software such as Microsoft Office Suite, Adobe Photoshop, Illustrator, or related software
- Experience in fundraising or sales
- Experience with website management and design applications
- Experience in an Administrative and/or Events Coordinator role
- Work within a given budget, multi-task, and prioritize in a well-organized manner
- Experience with museum environment
- Experience with Convio, Gmail suite and Microsoft Office
- Experience with Convio, Google Suite, and Microsoft Office
5
Skills For Special Events Coordinator, GR MO Resume
- Maintain the highest level of customer satisfaction, as evidenced by post-event surveys and general client feedback
- Able to organize, prioritize, and coordinate multiple tasks under daily deadlines
- Build effective relationships with and provide support to internal and external customers
- Detail oriented, ability to prioritize tasks and able to work under pressure with multiple deadlines
- Previous experience with graphic design software
- Proven ability to manage and direct groups of people in an event atmosphere
- Event management experience, preferably in the hospitality industry (catering or convention services specialties)
- At least 6 months of event planning experience
- Experience in administrative work and event planning
6
Skills For F&B Special Events Coordinator Resume
- In event marketing experience
- Drive and maintain a valid and/or current Nevada driver's license
- Three years event management experience required
- Experience in data-based information systems
- Demonstrate ability to grow revenues
7
Skills For Senior Special Events Coordinator Resume
- Experience with Delphi, Open Table, Guest Center
- Experience with database data entry and able to work independently to update Shareholder database as needed
- Friendly and personable with a positive, helpful attitude, and strong work ethic
- Pecial events management and volunteer coordination experience (Required)
- Detail oriented and understand the importance of customer service in regards to events and the guest experience
- Experience in event or festival production
- Kneeling, crouching, reaching, pushing, pulling, and lifting
8
Skills For Special Events Coordinator, Greater KY & IN Resume
- Advising key management officials on matters of protocol relating to NMAAHC special events frequently involving high-ranking U.S. and foreign dignitaries; and
- Assisting events director and marketing department with key event elements including set-up, implementation, management, and take down
- Working knowledge of hospitality or restaurant industry, costuming, floral arrangement, and entertainment
- Directing and coordinating the activities of vendors and support units engaged in special events functions
- Participating in the development and execution plans for existing and future activities for the museum
- Overseeing budget and budget processes for special events
- Willing to work a flexible schedule of days, evenings, nights, overtime, weekends, and holidays as required for events
- Willing to work a flexible schedule of days, evenings, nights, weekends, and holidays as required for events
- Working knowledge or Outlook, Word, Excel, Adobe and Power Point
9
Skills For Special Events Coordinator Year Round Northstar California Resume
- Working knowledge of Outlook, Word, Excel, Adobe and Power Point
- Constant manual dexterity, sitting, reading, writing, using computers, hearing, speaking
- Utilizes computers for word processing, mail merging, maintaining lists, updating database records, and producing varied reports
- Manage committee meetings, including monitoring activities, planning agendas, and recording and distributing minutes
- Constantly lifting, carrying, pushing and pulling documents up to 20 lbs
- Plan and facilitate planning committee meetings including distributing agenda and taking minutes
- Assists in coordinating any event staff as needed, including assigning tasks and responsibilities pre, during, and post event
- Assist Production Manager with needs such as copying, providing information to acts, getting artists list to box office or other similar functions
10
Skills For Special Events Coordinator Destin Resume
- Work a flexible schedule, including late evening, early morning and weekends as needed
- Be comfortable collaborating, cooperating, and leading teammates across the entire Office of Undergraduate Admissions
- Planning, coordinating and executing corporate events
- Tracks event budget, including paying vendor invoices, and reconciling post event
- Schedule committee meeting and reserve meeting locations
- Assists with settlement of event by providing information and determining fiscal accuracy of fees
- Frequently standing and/or walking 20 to 30 ft and occasionally up to 1000 ft
List of Typical Responsibilities For a Special Events Coordinator Resume
1
Responsibilities For Walk & Special Events Coordinator Resume
- Is detail oriented and has excellent communication skills
- Anticipate project needs, discern work priorities, coordinate and monitor event timelines, and ensure deadlines are met
- Fosters goodwill for the BPS brand in the local community
- Negotiates and contracts with vendors; monitors delivery of goods and services to ensure contact terms are satisfied
- Handle several projects simultaneously, prioritize and work under pressure
- Demonstrated ability to proactively manage projects and timelines in organized fashion
- Excellent referrals from previous employers
- Assist couples with pre-wedding planning, managing weddings according to contracts, and post-wedding evaluating
- Instinctively recognizes problems and is confident in making necessary adjustments including deferring to another professional’s recommendation
2
Responsibilities For Wedding & Special Events Coordinator Resume
- Coordinate all radio station on-site promotional activities to include scheduling, signage, parking, etc
- Assist guests with planning and processing banquet event orders
- Collect and process event related information, including such things as contractual and lodging questions and special needs requests
- Create and distribute briefing templates and briefing information to colleagues as events are scheduled with leadership
- Intermediate or expert skier/rider, comfortable working in high alpine extreme weather conditions
- Manage, coordinate, and implement all aspects of assigned fundraising events such as Walk to End Alzheimer’s, The Longest Day, RivALZ, the annual Gala, and other events as assigned. This is including but not limited to securing venues, sponsorships, media partnerships, etc
3
Responsibilities For Promotions & Special Events Coordinator Resume
- Staff is required to support and participate in Association events, including but not limited to the Walk to End Alzheimer’s, A Reason to Hope, and chapter conferences, as requested
- Excellent interpersonal, relationship- and team-building skills
- Effectively work with Food Service Department to help coordinate/sell Snow Mountain Ranch catering
- Assist and manage conference contracts with pre-arrival planning
- Negotiate contracts and billing with guests
- Support and articulately promote the mission of the Alzheimer’s Association and our event fundraising strategies
- Able to recruit, train, guide, and motivate volunteers to achieve objectives
- Work both independently in a dynamic environment and as part of a collaborative team
4
Responsibilities For Special Events Coordinator, GR KY & So IN Resume
- High level of integrity, diplomacy, and initiative, and commitment to confidentiality
- Manages, coordinates, and implements all aspects of all assigned fundraising activities including but not limited to, the Louisville Walk to End Alzheimer’s, Louisville Blondes vs. Brunettes and other special events as assigned (includes securing venues, sponsorships, media partnerships, etc.)
- Operate designated office equipment and experience in using fundraising software applications
- Office experience or equivalent combination of education and experience in not-for-profit mass market events required
- Understanding of fundraising and organizing and planning special events
- Maintains catering database and vendor agreements to ensure all information is accurate
- Work and make judgments independently and take initiative. Well disciplined and a self-starter that is extremely resourceful
5
Responsibilities For Special Events Coordinator, GR MO Resume
- Create, maintain and track event invitations and guest registrations within
- Interacts with general public at events to promote NJL’s mission and business objectives
- Manages new and expired document processes
- Assists locations in preparation of contracts with food and beverage service providers and suppliers
- Evaluates vendor performance in consideration of contract renewals
- Manage, coordinate, and implement all aspects of all assigned fundraising activities including but not limited to, the Walk to End Alzheimer’s, RivALZ and other special events as assigned. (including securing venues, sponsorships, media partnerships, etc.)
6
Responsibilities For F&B Special Events Coordinator Resume
- Manages VIMS’ Speakers Bureau
- Maintain knowledge about Parkinson’s disease and the Foundation’s strategic plan and operations
- Plan and oversee all logistical aspects of the Walk in alignment with Chapter and National best practices. Ensure all details leading up to, day of, and after the event are properly executed and communicated
- Provide staff support to Southern Nevada Walk committees and volunteer leadership as assigned. Activities include preparing agendas, rosters, meeting announcements, minutes and other reports as requested. Recruit event volunteers and provide volunteer training programs
- Develop community contacts to recruit volunteer leadership on the Southern Nevada Walk planning committees and garner community support. Ensure Walk volunteer committees are recruited and trained, utilizing best practices, resulting in the attainment of income and participant goals
- Maintain an organizational climate that attracts, motivates, supports, and retains high quality volunteers. Serve as a team leader for event-specific volunteer recruitment, orientation, tracking, and recognition activities
- Ensure that National and Chapter policies, standards, and decisions are implemented and maintained related to Walk. Foster appropriate communication and positive relationships between the Chapter, staff, volunteers and the community
- Exceptional organizational skills and ability to work and prioritize independently
- Answers telephones, picks up or delivers items, and substitutes for other employees in assigned area. Operates various office machines
7
Responsibilities For Senior Special Events Coordinator Resume
- Serve as a member of the Chapter staff team, participating in the development of operational plans and coordinating with other members
- Collaborate with the CoMotion Labs Associate Director, Associate Director of Marketing and Communications, Assistant Vice President for Advancement to align marketing and engagement efforts with overall Business Development strategy
- Schedule and coordinate events including but not limited to: CEO Roundtable, Dub Pitch, Entrepreneurial Law Clinic Student Led Series, Incubator Working Sessions, Innovation Workshop: Idea to Plan, Innovation Fund and external or Community Partner events
- Managing technology for CoMotion events including but not limited to audio, projectors, conference phones, TV display, etc
- Spearhead the conceptualization and execution of internal team member events that support strategic initiatives, helping us continue to build and maintain a positive culture and sense of community
- Partner with cross-functional teams to help plan and implement in-store events that generate significant consumer engagement, provide compelling media value and positively impact sales nationwide and on a local level
- Assist with the planning of the Toys“R”Us Children’s Fund Gala from ideation to event day execution. Help identify and implement strategies to increase fundraising revenue and bring fun and excitement to this annual industry event
8
Responsibilities For Special Events Coordinator, Greater KY & IN Resume
- Manage relationships with current vendor partners, production teams, designers and event staffing agencies, and continue to build new relationships within the industry
- Handle logistics for offsite meetings and events, including site visits and venue management, food and beverage, meeting space, room blocks, and audio visual/production elements
- Experience working in Events or Hospitality
- Plan and manage a variety of events and meetings at once
- Willingness to travel and work long hours and weekends as needed
- Serves as a project lead for the BID-Needham annual gala which brings over 800 people together and raises $700,000+. Sets goals, solicits sponsorships, auction items and donations, and works with gala committee
- Coordinates invitation production, mailing, and response tracking, coordinates the follow of information regarding events within the Development Office, performs administrative and other responsibilities as needed, and travels as necessary to events
9
Responsibilities For Special Events Coordinator Year Round Northstar California Resume
- Assist and work with Board, Committee, and/or Council members as requested
- Assist in the development of the Agency Development Plan
- Coordinate and work with Volunteers to support Agency confidentiality
- Coordinates mail schedules and production of printed and on-line promotional materials
- Identifies and assesses event venues, negotiates rental agreements and secures necessary licenses/permits for Family Hospice events
10
Responsibilities For Special Events Coordinator Destin Resume
- Identifies, cultivates, and solicits vendors and other sponsors
- Obtain and process bids for the production of event/activities materials
- Prepares and manages budgets; maintains records of expense and revenue associated with events, campaigns, and appeals
- Prepares event promotional and solicitation materials
- Responsibility to acknowledge sponsors, donors, and event participants for each assigned event/activity
- Work to ensure donor information and accuracy of that information is compiled in DonorPro
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