Special Events Resume Sample

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Laverne Wintheiser
890 Megane Flat,  Phoenix, AZ
+1 (555) 593 8264

Work Experience

Manager of Special Events
08/2016 - PRESENT
Houston, TX
  • Managing the departmental budget, including writing purchase orders, tracking expense, following up with vendors, and compiling seasonal forecasts (15%)
  • Oversees all aspects of the annual Gala
  • Oversees, while working with the Individual Giving and Institutional Giving teams all solicitation and cultivation strategies before and after events
  • Develops special events strategy and calendar to support QLF goals
  • Secures and negotiate contracts, pricing and terms with vendors for review and approval by legal counsel prior to signing by President/CEO
  • Ensures all vendor invoices are accurate and paid adhering to event budget and library policies on procurement
  • Oversees the reconciliation of expenses and revenues for all special events
  • Works in collaboration with the Communications and Marketing departments to promote events
Coordinator, Special Events
12/2012 - 05/2016
Philadelphia, PA
  • Direct responsibility to plan, implement and evaluate the Walk to End Alzheimer's in Cedar Rapids through year-round recruitment, promotion, and volunteer engagement
  • Work with vendors on chapter-wide Walk promotional, collateral and incentive materials
  • Work with Community Outreach Coordinators to build volunteer infrastructure to support Walk model
  • Continuously works indoors with moderate business noise including such machines as phones, keyboards, printers and copiers
  • Provide VVIP program tracking and analysis on sales and customer database and develop action plan to maximize business opportunities
  • Manage VVIP program budget, including redemption budget, event budget, etc
  • Support line manager and co-work with online team to manage plans and execution of EL EC in terms of merchandising, activity plan, etc
  • Responsible for discuss and control EC promotion orders from global offer, keep similar discount rate as other channels, including department store and Sephora
Junior Coordinator, Special Events
10/2009 - 08/2012
New York, NY
  • In collaboration with the Donor Database Analyst, ensures database accuracy for event mailings, underwriting solicitations and event registrations
  • Develop community relations strategies involving charitable giving, in-kind donations and in-store special events
  • Enhance the brand within the community by securing event sponsorships and co-branding opportunities
  • Partner with Central Media and Social Media teams on opportunities and outreach to support company initiatives
  • Partner with central PR to support Bloomingdale’s philanthropic initiatives
  • Partner with 59th Street senior team, buyers, and vendors to plan and execute special events
  • Execute central core marketing objectives and strategies to roll out creative programs
  • Work as a strong leader with peers and store management team
  • Lead the Walk to End Alzheimer's Campaign in East Central Iowa and provide supervision, direction and coaching of staff and volunteers fully implementing best practices


Ave Maria University
2003 - 2008
Bachelor's Degree in Marketing

Professional Skills

  • Strong interpersonal communication skills. Excellent verbal and written communication skills
  • Outgoing personality with excellent interpersonal skills
  • Excellent communication (written and oral), customer service, problem solving and decision making skills
  • Excellent written and verbal/sign language communication skills
  • Strong organizational & time management skills, with ability to manage multiple projects at once
  • Outstanding organization, multi-tasking, and detail-oriented skills
  • Superior writing, editing, proofreading and oral communication skills

How to write Special Events Resume

Special Events role is responsible for interpersonal, computer, database, microsoft, organizational, customer, excel, finance, training, research.
To write great resume for special events job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Special Events Resume

The section contact information is important in your special events resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Special Events Resume

The section work experience is an essential part of your special events resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous special events responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular special events position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Special Events resume experience can include:

  • Effective communication, problem solving, and decision making skills
  • Excellent computer skills (especially in Microsoft Office)
  • Strong communication skills # verbal, written and interpersonal
  • Excellent interpersonal, donor relations and customer service skills
  • Organizational and managerial skills involving administrative processes and in working with colleagues and support staff
  • CRM and database management and demonstrated effectiveness using software to communicate with constituents and event invitees

Education on a Special Events Resume

Make sure to make education a priority on your special events resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your special events experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Special Events Resume

When listing skills on your special events resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical special events skills:

  • Excellent public relations skills, ad lib skills
  • Analytical skills, demonstrated initiative and the ability to exercise sound decision-making skills
  • Strong communication skills with internal – sales/marketing team, external – customers/vendors
  • Excellent computer skills; Excel required
  • Strong negotiation and analytical skills with sales orientation attitude
  • Strong interpersonal skills ( verbal and written)

List of Typical Experience For a Special Events Resume


Experience For Coordinator, Special Events Resume

  • Excellent interpersonal skills and ability to create personal relationships on all levels
  • Train staff and vendors in MGM Resorts International specific service skills
  • Extensive organizational, events management and project management skills
  • Proven experience and discretion managing all aspects of event planning, and correspondence with high-level speakers and board members
  • Effectively communicate with high-level donors, sponsors, and committee members
  • Assists supervisors in evaluating event effectiveness and making adjustments for future events
  • Entry level position with proven proficiencies that include coordination, event planning and project management responsibilities
  • Strong commitment to maintaining the integrity and confidentiality of park, division, and department as required by the company
  • Skill in coordinating the activities of others and ability to work in and lead teams

Experience For Manager of Special Events Resume

  • Serve as subject matter expert on events; consult with and assist other Student Engagement & Career Development staff members on excellent event coordination
  • Experience in marketing, communications, public relations, higher education or not-for-profit environments
  • Experience with desktop publishing and web design
  • Working knowledge of Word, Excel, and other applicable software necessary
  • Organizing Buffet Labels & Linens For Events As Assigned By Logistics Managers
  • Makes physical arrangements such as scheduling, catering, creating advertising materials, signage and ordering event supplies and equipment
  • Assists in preparing billing for scheduled events including charges for property damaged during an event. Receives and processes payments for the events
  • Creates and manages weekly reporting schedule; adjusts reporting frequency depending on the tour and needs of the department
  • Creates reporting unique reporting formats using Excel

Experience For Special Events Representative Resume

  • Assists managers and VIPN financial staff by incorporating financial information into reports and interpreting ticketing audits
  • Makes physical arrangements such as scheduling, catering, transportation, ordering event supplies and equipment, etc
  • Monthly meeting with EC team to update and optimize the merchandising plan to achieve business target and keep promotion weight as well
  • Co-with with online team to provide on-going analysis of sales, site performance, promotion and marketing programs
  • Manages reporting distribution lists and ensures that all stake holders are receiving sales appropriate reports
  • Lead revenue driven events - meeting or exceeding annual events goal of nearly $1 million
  • Continually target and prospect for new business through cold-calling, email marketing, and social media outreach
  • Assist with staffing group events at the park during the 2018 season

Experience For Special Events Program Coordinator Resume

  • Available to work 20-30 hours per week and a flexible schedule during the summer season including some evenings, weekends, and holidays as required
  • Oversee execution of all property marketing events for International and National Marketing teams/initiatives
  • Supervises and supports as directed for the moving/setup/teardown for designated university athletic and activities during all hours of operation
  • Plans, coordinates and follows-through with details for special events including social activities, conferences, wedding ceremonies, receptions, etc
  • Assists in hiring and training seasonal event staff, provides work direction, and oversees event
  • Coordinate billing and collection of event pledges; ensure that financial information is entered into Raiser’s Edge accurately and in a timely fashion

Experience For Inbound / Special Events Resume

  • Accurately reports VIP packages selling on Ticketmaster and non-Ticketmaster platforms
  • Works closely VIPN Ticketing staff to determine what inventory is available in every market; reports inventory changes and adjustments
  • Manage and grow a fundraising portfolio which includes
  • Oversees gift processing, acknowledgement letters, and creation of other donor communications (monthly e-newsletter, event invitations, etc.)
  • Work closely with VP to manage budget and fiscal spending
  • Work with Chapter Lead Staff on donor development by cultivating new prospects through special events
  • For each special event, secure volunteers for the Auction, Corporate Sponsorship, and Marketing/PR subcommittees to ensure event goals are met

Experience For Special Events Supervisor Resume

  • Acts as a producer for Multimedia projects including audio, video and, interactive multimedia applications
  • Lead and coordinate production including the management of freelance personnel and outside Media Production firms
  • Assist in the creation and implementation of training material
  • Be able to recognize and correct issues pertaining to Event Services
  • Maintain a focus during busy times and delegate tasks to employees to maintain smooth business operations
  • Assist in graphic design, and video/image marketing for Food and Beverage
  • Cover shifts as needed for any position in case of sick calls or issues pertaining to labor overages
  • Meet and exceed individual and department sales quotas through adhering to established sales guidelines, policies, and procedures
  • Supervises and coordinates physical setup/teardown for designated university events/activities during all hours of operations

Experience For Supervisor, Special Events Resume

  • Supervises and supports the moving/setup/teardown for directed external events/activities hosted by the university
  • Daily heavy lifting of anywhere from 75 to 150 pounds
  • Need to have a working knowledge of President's Home setups
  • Recommends appropriate performance reviews, counseling and disciplinary documentation as needed to ensure compliance with company/department policies
  • Plan and implement special events and gathering to support presidential outreach efforts

Experience For Junior Coordinator, Special Events Resume

  • Provide oversight and direction to all assisting staff at high-profile and signature events
  • High level special event planning from conception to completion
  • Give tours of the rental spaces to prospective clients. Assisting client with all aspects of their rental and last minute details
  • Trouble shoot maintenance issues in the buildings and garden as needed. Obtaining assistance from other Red Butte Garden or University staff as necessary
  • Event support, e.g. RN workshop, for Tmall

Experience For Special Events Administrator Resume

  • Managing the departmental budget, including writing purchase orders, tracking expense, following up with vendors, and compiling seasonal forecasts (15%) reconciling expenses
  • Writing Macy's event marketing advertising copy for online, radio, and in-store formats and coordinating the internal and external advertising approval processes (15%)
  • Planning and executing sales-driving, brand-building in-store special events in collaboration with Macy's vendors and other strategic partners; includes managing freelancers/outside vendors, such as stylists, caterers and production companies
  • Development of event proposals, budgets and execution strategies that are communicated and approved by regional Director. Sourcing new, innovative event layers to engage customers and drive sales. (40%)
  • Relationship Management with vendors and sponsors; identifying outside sponsors for Macy's special events to offset departmental expense. (20%)

Experience For Manager of Individual Giving & Special Events Resume

  • Managing individual event budgets by writing purchase orders, tracking expenses, following up with vendors, reconciling expenses and staying within budgets provided by regional Director. (15%)
  • Producing collateral and advertising materials for online, radio, and in-store formats. Coordinating with the appropriate internal and external advertising approval processes. (15%)
  • Evaluating Macy's event marketing initiatives from both quantitative (e.g., sales, attendance) and qualitative standpoints (e.g., event flow, branding opportunity); reporting results to management. (10%)
  • Coordinates and organizes resources (including entertainment, vendors, and volunteers) for over 14 City-wide special events per year with an annual attendance of over 50,000 people
  • Leads and encourages participation in all pre and post event meetings providing direction and making recommendations and decisions based on departmental goals and guidelines
  • Works closely with marketing staff, providing detailed information to accurately publicize events and create community awareness
  • Manage the event programs team, working closely to ensure that all logistics/support details are addressed
  • Monitors expenditures and revenues to ensure sound fiscal control, and performs cost control activities to ensure events are within budget

List of Typical Skills For a Special Events Resume


Skills For Coordinator, Special Events Resume

  • Strong MS Word, Excel, Outlook, and database skills
  • Excellent computer aptitude including demonstrated working knowledge of Excel, Word and PowerPoint
  • Event planning and management skills required
  • Work Experience: 5 years+ trade marketing / Key account experience
  • Work effectively in a fast paced, changing environment

Skills For Manager of Special Events Resume

  • Demonstrate a strong understanding of production logistics to liaise with AV personnel and technical vendors
  • Demonstrated event planning experience
  • Proficient computer skills, including Microsoft Word, and Excel
  • Prior work experience in corporate environment
  • Highly organized with demonstrated ability to build and execute strong plans
  • Excellent attention to details, professionalism and a strong work ethic
  • Communication- ability to work effectively in a team environment and communicate positively with colleagues

Skills For Special Events Representative Resume

  • Superior attention to detail, project management and presentation skills
  • Four (4) year of customer service experience, preferably in entertainment; or equivalent education and experience
  • Customer service experience or equivalent education and experience
  • Previous fundraising and event planning experience
  • Experience creating and managing large and multi-day events

Skills For Special Events Program Coordinator Resume

  • Assists supervisors in evaluating program effectiveness and making adjustments for future events
  • Assists in evaluating program effectiveness and making adjustments for future events
  • Two years relevant and professional experience including large special events, working with volunteers, and communication strategies
  • Strong relationship-builder with a keen understanding of the context and motivations of others
  • Track record of exhibiting strong initiative and ability to work both independently and collaboratively to achieve goals
  • 2 – 5 years’ experience in special events coordination, catering or project management

Skills For Inbound / Special Events Resume

  • Self-starter with the ability manage competing priorities
  • Cash handling and credit card equipment experience
  • Previous experience working in an entertainment facility
  • Demonstrate the ability to multi-task and handle assignments in a fast-paced, high-pressure working environment
  • Possesses excellent working knowledge of computer software programs to include Microsoft Office (Word, Excel and PowerPoint)
  • One to two years’ experience working in events, preferably for art/cultural organizations

Skills For Special Events Supervisor Resume

  • Experience with setting up for commencement and university ceremonies
  • Skill in English composition, grammar, spelling and punctuation
  • Knowledge and skill using personal computers and business office software packages such as Microsoft Office (Word, Excel, Power Point)
  • Able to work independently and set appropriate priorities
  • Skilled in: Word, Excel, Outlook, PowerPoint, Photoshop, Internet

Skills For Supervisor, Special Events Resume

  • Willingness to work nights and weekends when necessary stronger emphasis needed here
  • Experience with Raiser’s Edge database to build invitation lists and research attendees
  • A strong communicator – both oral and written – with ability to tailor tone and key messages based on audience
  • Demonstrated commitment to Bottom Line’s mission and core values
  • Work requires a valid N.C. driver's license

Skills For Junior Coordinator, Special Events Resume

  • Eight years of progressively responsible event management experience; OR
  • Experience in an administrative support or event coordinator position
  • Experience in administrative support, event coordination or related field
  • Strong command of Microsoft Office applications
  • Experienced in the use of MS Word, Excel, and Outlook
  • Guest service experience
  • At least 6 months of previous experience in the casino
  • Customer service experience, in entertainment

Skills For Special Events Administrator Resume

  • Experience with Social Media integration
  • Experience with hosting VIP guests, dignitaries and government officials in an academic setting, along with knowledge in related protocols
  • Recruit and manage event volunteers as needed to ensure all events are produced successfully according to timeline and priority
  • Evaluate the effectiveness of planned events, close out budgets and make recommendations for improvements, and implement assigned changes accordingly
  • Managing, coordinating, and developing strategies to grow the Primary Partners patron program (donors of $1,000-$5,000)
  • Assisting the Government with recommendations for maintaining and upgrading audio-visual, auditorium, and events equipment
  • Working knowledge of computers including Microsoft Office a requirement with knowledge of Raiser’s Edge helpful
  • Cultivating and managing relationships with a portfolio of assigned major gift prospects

Skills For Manager of Individual Giving & Special Events Resume

  • Developing and implementing annual direct mail and online solicitation campaigns
  • Directing and managing all contractor work on Government managed events
  • Understanding of New York City’s and the nation’s charitable world
  • Working knowledge of PC computer software programs to include, Microsoft Windows and Office (Word, Excel, and PowerPoint) or the equivalent
  • Making product recommendations based off of this analys
  • Working knowledge of the DC events market and community

List of Typical Responsibilities For a Special Events Resume


Responsibilities For Coordinator, Special Events Resume

  • Experience implementing event evaluation tools and surveys
  • Considerable skill in identifying and dealing with individual differences and an ability to build relationships with employers
  • Experience, preferably within Retail, Fashion, Magazine, and/or PR Agency
  • Demonstrated ability to work both independently and cooperatively with other staff
  • Experience in an administrative support role or related field
  • Experience in an event support role or related field
  • Review and approve purchase requisitions and check requisitions to ensure payment for all goods and services
  • Organize production meetings prior to event date for larger/higher end property events
  • Coordinate logistics for all events, including: staffing plan, catering, A/V, photographer and venue

Responsibilities For Manager of Special Events Resume

  • Develop and propose event themes to Casino Marketing leadership for Casino Marketing, Slot Marketing and Hotel events
  • Manage event specific needs ranging from parking, radios and credentials to activations, DJ’s, and branded event items and signage
  • Work with Marketing and PR when press is involved. Provide press check-in, parking, and A/V requirements
  • Manage the Institute’s events budgets and all associated purchases in addition to maintaining an ASU purchasing card
  • Continuously evaluate and identify opportunities to improve processes that impact the fundraising goals
  • Maintains a high level of customer service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner

Responsibilities For Special Events Representative Resume

  • Keep detailed records of all planning, proposals, budgets and approvals of each event/program
  • Secure event venue. Work with purchasing to ensure all contracts are approved and signed
  • Oversee mailing printed in a timely manner
  • Work with Facilities and CAP’s to ensure all University departments are informed on upcoming events
  • Hire and oversee valet parking service
  • Works with or gives guidance to temporary staff, volunteers and/or donors involved in event planning

Responsibilities For Special Events Program Coordinator Resume

  • Events for Student Life Team – Community Building Activities
  • Special events – Dyer Arts Center receptions, programming and events
  • Work with the department or unit hosting an event
  • Have a passion for entertainment and event planning
  • Work in a team atmosphere, yet perform the work autonomously, using creativity and imagination
  • Review and approve event-specific procedures, rules, and regulations to ensure compliance with all Massachusetts Gaming laws
  • Assist the Director in the creation of the Special Event calendar as it relates to achieving incremental revenue and update as necessary
  • Liaise between departments during and for events, and outside vendors related to each event.
  • Prepares operational fact sheet for coordinating departments to ensure smooth execution

Responsibilities For Inbound / Special Events Resume

  • Ensure each event follows strict checklist and Audit/testing procedure protocol to ensure successful event execution
  • Plans, coordinates and follows-through with details for special events including social activities, conferences, educational seminars, receptions, etc
  • Maintains a financial accounting and cost analysis report for each individual event
  • Oversee and coordinate travel logistics and accommodations for participants at events
  • Create and manage timelines for a successful run of show
  • Direct and manage employees and staff on-site to insure the overall strategic vision is executed
  • Develop manage and execute event budgets of 500K+ for upcoming events. Monitoring budgets and directs the monthly reconciliation of internal invoices to ensure that events are run as economically as possible

Responsibilities For Special Events Supervisor Resume

  • Report to SVP International Marketing, the Director of Marketing and Special Events role is to collaborate and develop a creative vision for all Int’l TVD events
  • Manage/Co-manage the execution of staff events, including executive dinners, staff screenings, lunches, presentations and special one-off type events
  • Define expectations and establish deliverables to measure and ensure achievement of stated vision
  • Set and communicate goals, measure accomplishments, hold team accountable, and give useful feedback; delegate and develop; keep people informed and provide effective coaching
  • Lead the planning and execution of internal staff meetings including executive dinners, staff screenings, lunches, presentations and special one-off type events
  • Actively contribute to the firm’s development and growth by researching and pitching new event concepts, and developing event proposals for upcoming events
  • Co-manage event partnerships with industry associations, including developing partnership agreements; managing and addressing unexpected developments; and communicating
  • Develop & foster relationships with external partners/vendors and creative/promotion agencies

Responsibilities For Supervisor, Special Events Resume

  • Coordinate with external event consultants in special event implementation including ABT’s Spring and Fall Galas in New York and other major fundraising events held throughout the year
  • Uses a variety of Ticketmaster Reportpro products to pull appropriate sales data
  • Provides administrative and customer service support as needed
  • Works VIP events in the Los Angeles area
  • Manager is an active front-line fundraiser, meeting and interacting regularly with Primary Stages donors and prospects. Some evening and weekend hours required to greet donors at the theater and attend special events
  • Tracks interactions with donors in PatronManager database

Responsibilities For Junior Coordinator, Special Events Resume

  • Responsible for managing Monthly Accruals –review VAs and validate accrual reports (pertaining to Department and cross charges to Markets), report accurate monthly spending to Finance. Track open invoices
  • Works with or gives guidance to volunteers and/or donors involved in event planning
  • Work generally requires experience in a technical theater or musical performance, recording studio or similar setting to become familiar with the maintenance and operation of a variety of equipment used in special events production
  • Assist with the Casino Special Events Department with the execution of table game tournaments, casino-wide events including Super Bowl, New Year’s Eve and VIP ticketed Events
  • Provide project support to increase revenue
  • This professional attends to all details of event coordination from catering to scheduling and logistics to facilities management. The Sr. Coordinator of Special Events maximizes use of technology in event set up, management of RSVP’s and creating meaningful reports on event attendance
  • Regularly lift & control 50lbs. up to shoulder height

Responsibilities For Special Events Administrator Resume

  • Regularly required to stand, reach, bend and move continuously in the facility
  • Work well with all levels of staff and various departments
  • Extreme attention to detail and ability to follow through with various event categories
  • Flexibility to work irregular hours and travel as assigned​
  • Oversees a special event portfolio in excess of $1 million in revenue for both the Hospital and the Children’s Hospital Foundation that includes major fundraising and community events

Responsibilities For Manager of Individual Giving & Special Events Resume

  • Recruit, train, and cultivate high impact volunteers across all special events. This includes event chairs, committee leadership, committee members, and event day volunteers
  • Work with Board members and the Chapter Medical Advisory Committee to participate in major special events
  • Cultivate a pipeline of future volunteer committee chairs and honorees for all special events
  • Reach out to high impact donors from past special events to recruit these individuals for committee or other volunteer roles
  • Collaborates with clients to interpret user needs to determine content, creative direction, project budget, communications and program treatments

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