Records Clerk Resume Sample

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Hillary Kuvalis
19734 Rath Lane,  New York, NY
+1 (555) 702 9116

Work Experience


Senior Records Clerk
05/2016 - PRESENT
Boston, MA
  • Give out verbal reports or fax results as requested and send out exams through courier or by mail to appropriate physician’s office
  • Establishes and maintains courteous, cooperative relations when interacting with other personnel, Health Plan members, and the public
  • Issues, processes, screens, and maintains aircraft maintenance records within Maintenance Control
  • Provides technical assistance, guidance and instruction to employees as required
  • Experience with Purchase Request Coding highly desired
  • Knowledge & ability to operate office equipment including e-mail, scanners, copy machines
  • Operate data processing equipment
  • Perform input and output operations and make adjustments necessary to ensure schedules are met
  • Maintain files on department records, cards, forms and correspondence sent, received and requiring further action
Records Clerk
01/2012 - 04/2016
New York, NY
  • Proofread records or forms, copy needed information from one record ti another as required, and file records in detainee official record folder
  • Maintain, update, and file all terminated detainee records in accordance with contractual requirements
  • Promote the development of positive social skills among staff and inmates through modeling appropriate behaviors and intervening when inappropriate behaviors are observed
  • Prepares various reports or tabulations from copy or rough draft, involving general or more technical information
  • Maintains specialized records, processes forms and reports of a specialized nature in a technical field or special unit
  • Utilizes data processing equipment for word processing, information input, and/or information retrieval
  • Interprets rules, regulations or procedures of an assigned unit
  • Responds to information requests, refers office callers, greets office visitors and explains well-defined and more complex rules and regulations
HIM Records Clerk
10/2005 - 09/2011
Boston, MA
  • Maintains files and prepares reports and statistical data related to unit operation
  • Performs research, maintains records and assist in compilation of required data; makes routine mathematical calculations
  • Equipment log books and Discrepancy Report documentation in accordance with program guidance required
  • Experience building and updating Monthly Maintenance Plan, tracking and documenting Service Bulletins and platform Scheduled Maintenance required
  • Sorts and distributes transcribed reports
  • Gathers missing identification data and types missing data into the transcribed reports
  • Flags reports for physician's attention of lacking all information
  • Follows up on problem dictation for completion and/or redirection

Education


Everglades University - Sarasota Campus
2001 - 2005
School's Degree in Aviation Science

Professional Skills


  • Strong interpersonal and relationship-building skills; ability to interact effectively with individuals at all levels and across multiple departments
  • Previous experience in Correctional Records or equivalent experience
  • Demonstrated ability to work with diverse groups, and effectively communicate, both orally and in writing
  • Filing experience in an office environment
  • Operates office machines such as typewriter, adding, calculating, fax and duplicating machines
  • One year experience utilizing a computerized database and performing data entry
  • Operate standard office equipment including fax, copier, scanning and telephone

How to write Records Clerk Resume

Records Clerk role is responsible for customer, grammar, spelling, organizational, events, modeling, auditing, database, social, teamwork.
To write great resume for records clerk job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Records Clerk Resume

The section contact information is important in your records clerk resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Records Clerk Resume

The section work experience is an essential part of your records clerk resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous records clerk responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular records clerk position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Records Clerk resume experience can include:

  • Assists in the operation of the overall central dictation system by locating missing dictation, re-recording dictated information, maintaining tapes, and alerting appropriate party of urgent needed reports
  • Excellent communication skills including proofreading and good telephone etiquette
  • Exceptional interpersonal and customer relations skills
  • Teamwork and communication skills to ensure coordination of maintenance actions within organization
  • Basic computer skills (familiarity with Microsoft Office programs and Outlook)
  • Legal document recognition skills

Education on a Records Clerk Resume

Make sure to make education a priority on your records clerk resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your records clerk experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Records Clerk Resume

When listing skills on your records clerk resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical records clerk skills:

  • Effectively use district student management systems after standard training and with reasonable help-­desk assistance
  • Valid Maryland Driver’s License with good driving record required
  • Valid Maryland Driver’s License with good driving record required
  • Assume responsibility, exercise good judgment, use discretion and demonstrate initiative
  • Experience building and updating Monthly Maintenance Plan, tracking and documenting Service Bulletins and platform Scheduled Maintenance
  • Experience creating, working, and manipulating various spreadsheets including MS Excel

List of Typical Experience For a Records Clerk Resume

1

Experience For Correctional Records Clerk Resume

  • Validation and processing of aircraft technical log sheets
  • Establish and maintain cooperative and effective working relationships with students, parents and district personnel of all levels
  • Assisting and collaborating with Records Management Lead and/or Coordinator in general administrative tasks
  • Preparing all paperwork associated with the proper management of records
  • Escalating issues to Records Management Lead and/or Coordinator as appropriate
  • Maintaining file rooms
  • Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, and retrieval and archiving of records
  • Regular updating of the Engine Cycle Monitoring spreadsheets & Turbomeca engine report
2

Experience For HIM Records Clerk Resume

  • Delivers reports to nursing unit
  • Maintains properly working equipment and reports problems to Department Administrator
  • Able to retrieve files from doctor’s deficiency area are well as perm filing
  • Assists in answering telephone, takes messages, gives general information to customers, as required
  • Deliver IACRA training once a month
3

Experience For Senior Records Clerk Resume

  • Files documents and maintains filing system
  • Answers telephone and answers questions concerning the organization or department, or refers persons to another source of information
  • Familiarity and knowledge of word processing and spreadsheet applications
  • Performs and documents research on missing files
  • Manage, maintain and process original physical document structure/order received for scanning and returned in exact same
4

Experience For Lead Records Clerk Resume

  • Exhibit ability to take verbal and written instructions to properly process document imaging projects and interpret end users
  • Receive incoming calls and take reliable messages as needed
  • Interfile records in the standing files
  • Manage open shelf filing system
  • Researches missing documents as necessary
  • Personal computers using various software - Microsoft Word, Excel and Outlook
  • Office practices and procedures governing offender files and documents
  • State statutes pertaining to offender release information
  • Knowledge of correct English usage, spelling, grammar, and punctuation
5

Experience For Docketing / Records Clerk Resume

  • Laws, rules, policies and procedures governing inmate files and documents
  • Learn to apply the laws, rules, and policies governing offender files
  • Apply the laws, rules and policies governing offender files
  • Learn through repetition, practice and on the job training
  • Learn and adhere to laws, rules, policies and procedures governing inmate files
  • Operation of standard office equipment including fax, copier and telephones
  • Interpret and apply department policies and privacy guidelines governing the provision of inmate information
  • Interpret privacy guidelines governing the provision of inmate information
  • Computer software including Microsoft Word, Excel and Outlook
6

Experience For Technical Records Clerk Resume

  • Rules and regulations relating to ADC policies and procedures, as they apply to offender records
  • Time management and critical thinking
  • Computer software including Microsoft Word, Excel and
  • Work with figures and budget; recordkeeping proficiency
  • Establish and maintain accurate recordkeeping procedures to ensure compliance in accordance with district, state, and federal regulations
  • Perform recordkeeping tasks to ensure the accurate retrieval of information for dissemination to appropriate parties
  • Participate in additional training in use of student database systems (Synergy, COEstar)
  • The confidence to challenge practices and the willingness to question in order to gain a full understanding of issues
  • Use of Technical Records, Planning and Maintenance related Software Applications
7

Experience For Maintenance Records Clerk Resume

  • Craft, organize and keep track of all files and loose documents using Document and Records Management programs
  • Conduct rush filing jobs when requested
  • Process record requests from receiving schools, colleges and universities
  • Prepare documents for shipping and maintain appropriate records for the files
  • Maintains confidentiality regarding departmental and business matters
8

Experience For Corrrectional Records Clerk Resume

  • Formal or Specialized Training/Equivalent
  • Hazardous Waste Communications Training
  • Security Clearance Awareness Training
  • Orders and maintains department supplies
  • Monitors timeliness of Admission H&Ps
  • Monitors timeliness of Operative Reports
  • Establishes and maintains courteous, cooperative relations w/ the public, patients, and other personnel
9

Experience For Temporary Engineering Records Clerk Resume

  • Keeps records of usage and time intervals between inspection, inspection projections, and maintenance of designated airplane parts
  • Maintains electronic database or card file for individual parts with notations of time used and facts taken from inspection records
  • Notifies Director of Maintenance (DoM), Inspectors Aircraft (IA), and Airframe & Powerplant (A&P) mechanics when components, system, and aircraft approach date/time for inspection/TBO, including accumulated time
  • Coordinates with logistics organization to ensure replacement components, inspection kits, and other material are on hand when TBO/inspection interval arrives in order to minimize aircraft downtime
  • Records work notations onto inspection report and discrepancy reports forms as applicable
  • Reports on amounts of consumables (POL) used daily
10

Experience For Inmate Records Clerk Resume

  • Sets up and maintains a variety of analytical investigations statistical and historical files as outlined by office procedures
  • Operates a personal computer terminal with a visual display unit and printer. Works with the M3 system - coordinates maintenance actions with the Logistical organization and BSI system
  • Uses functional workstation instruction manual for such functions as sign-on and sign-off the system, correct error conditions, locate appropriate files, and similar tasks
  • Consistently demonstrate courtesy, tact, professionalism and the ability to handle difficult people
  • Train other persons in records keeping processes and procedures
  • Scans work orders into an optical imaging system
  • Computer usage and using various software programs such as Microsoft Office Suite
  • Laws, rules, policies and procedures governing offender files
  • Update and edit spreadsheet to provide statistics

List of Typical Skills For a Records Clerk Resume

1

Skills For Correctional Records Clerk Resume

  • Previous results reporting and record keeping experience
  • One year experience utilizing a computerized database to perform data entry
  • Previous filing experience in an office environment
  • Experience utilizing a computer database to perform data entry
  • Experience reading court documents
  • Experience interpreting court documents
  • Demonstrated knowledge of current computing technologies and software applications appropriate to the position’s job responsibilities
2

Skills For HIM Records Clerk Resume

  • Previous experience interpreting court documents and legal terminology
  • 18A-Basic Organizational Knowledge - Consistently demonstrates working knowledge of immediate work area and department
  • Moderate proficiency in typing, with good accuracy; above average test battery
  • A good working knowledge of Microsoft Outlook, Word and Excel Software Applications
  • Knowledge & ability to operate office equipment including e-mail, fax, copy machines
  • Highly organized, attentive, has a sense of urgency, flexible and able to deal with frequent interruptions and changing priorities
  • Demonstrated knowledge of current computing technologies and software applications appropriate to the position's job responsibilities
  • Formal computer training or equivalent experience
3

Skills For Senior Records Clerk Resume

  • Organize filing tasks based on priority
  • Experience in veterinary or medical setting
  • At least one (1) year of accounting/audit experience
  • Experience in veterinary or medical setting desired
  • Able to organize and manage own workload, work with minimal supervision and balance conflicting priorities
  • Previous accounting/audit experience
  • Experience with the AM2 aircraft records keeping system
  • Audit computer based records against client specific requirements to ensure accuracy prior to publishing
4

Skills For Lead Records Clerk Resume

  • Operate various office equipment – computers, faxes, copiers, scanners
  • Learn and interpret specific laws, rules, and policies and to apply them with good judgment in a variety of situations
  • Operate common office machines
  • Previous file management and customer service experience
  • Hospital medical records experience required
  • Related experience or 1 year of college
5

Skills For Docketing / Records Clerk Resume

  • Ensure prompt and effective registration of new families to the Migrant Education Program
  • Two (2) years of hospital record department experience required
  • Operate a personal computer terminal with a visual display unit and printer
  • Work experience required and legal background preferable
  • One (1) year experience in data entry and records management required
  • Demonstrate a professional “can do” attitude at all times
  • Experience with RM Software applications such as
6

Skills For Technical Records Clerk Resume

  • Excellent phone & customer service
  • Knowledge of medical terminology strongly desired
  • One (1) year experience in data entry and records management required
  • General work experience
  • Operate the microfilm/microfiche scanners with accuracy
  • Intermediate MS Word, Excel and Outlook experience
  • Sorting, filing, retrieving, and replacing files and /or records
7

Skills For Maintenance Records Clerk Resume

  • Lifting and carrying up to 50 pounds as needed
  • Climbing short ladders or step stools and keeping balance with or without loaded boxes
  • Creating master spreadsheets for uptime and data tracking
  • Assisting in warehouse inventory project creating master list in database
  • Producing of aircraft Work Packages in conjunction with the Engineering Dept
8

Skills For Corrrectional Records Clerk Resume

  • Filing & archiving of all Tech Records documentation
  • Carrying out AMIS builds for rotables as required ensuring that the component history data is accurately reflected in AMIS
  • Utilizing computerized database to perform data entry
  • Understanding of confidentiality rules, especially those specific to student information
  • Assisting with records maintenance and archive process
  • Updating of aircraft & engine log books with aircraft & engine hours and cycles
  • Updating of aircraft hoists spreadsheet
9

Skills For Temporary Engineering Records Clerk Resume

  • Updating of DARTs (repair Order Tracker) to confirm scope of work & log card requirement
  • Support data entry, retrieval and dissemination of data from Company systems via copying, scanning, printing, plotting and the digital extraction of data
  • Clerical practices and techniques; sorting, filing, retrieving files/records
  • General office practices and techniques; sorting, filing, retrieving files/records
  • Knowledge of modern office methods and practices, including letter and report writing, receptionist and telephone techniques, and filing systems
  • Process records for storage; including pulling and filing into boxes (box weight up to 40 lbs)
  • Checks incoming material, sorts, files, audits it according to established
10

Skills For Inmate Records Clerk Resume

  • Business English including grammar and spelling
  • Agency policies and procedures pertaining to managing offender files
  • Business English including grammar, spelling and punctuation
  • Comfortable working in a fast pace and changing environment
  • Responsible for providing confidential documentation and data upon request utilizing company software
  • Participate in Special Projects involving record reviews and record indexing
  • Be responsive to customers by backing up the receptionist during peak office hours
  • Serve as a “back-up” to the Data Processing/Attendance Clerk through comprehensive cross-training

List of Typical Responsibilities For a Records Clerk Resume

1

Responsibilities For Correctional Records Clerk Resume

  • Two years of clerical with customer service experience
  • 15A-Basic Interpersonal Communication - Consistently demonstrates courtesy, tact and professionalism in all exchanges of information
  • Maintain one specific hard or soft copy system of filing; continually update data information
  • Provide basic room set-up and catering follow-up for workshops or information sessions
  • Respond to information requests regarding pipeline records. (i.e., field notes, service record cards, work requests, etc.)
2

Responsibilities For HIM Records Clerk Resume

  • Participate in additional training in use of student database systems (Synergy, Perason, ADE Connect)
  • Knowledge of Aviation, aviation training and aviation regulations and FAA certifications
  • Work closely together with other team members when executing projects
  • Multi-task (balancing many projects in many stages at once)
  • Able to take direction and coaching
  • Maintain all records and data, according to organizational guidelines, for short and long term storage
  • Plant walk downs to verify current process documentation
3

Responsibilities For Senior Records Clerk Resume

  • Review current technical procedures for language content and necessary updates
  • Maintains, updates and/or corrects the Service Record Card Files
  • Maintains and provides assistance in the print room
  • Researches and provides pipeline records upon request
  • Interpret and complete data entry providing details, locations, description for all well maps which include; Seismic, EP, mechanical drawings, surface and/or aerial maps
  • Serve as a late afternoon and early evening receptionist and schedule student appointments
4

Responsibilities For Lead Records Clerk Resume

  • Process and complete orders for all types of well maps, such as excavation or digs, for internal or offshore employees used for data research
  • Responsible for the indexing, classification and assignment of meta-file while completing data entry projects for well reports, well logs, maps and various other record types
  • Retrieve files from onsite and off site storage
  • Transfer boxes of files from main work area to storage shelves
  • Fill student or staff requests for forms or information
  • Utilize basic levels of Microsoft Office (primarily Excel) to track files, update forms or request further information when necessary
  • Provide clerical or reception support as needed, answer questions when appropriate
  • Possess organizational knowledge of institution as required by position
5

Responsibilities For Docketing / Records Clerk Resume

  • Use Company systems (i.e., Document Management System, WMIS, GIS, SAP, etc.) to conduct tasks needed to review, maintain and update pipeline records
  • Maintain and assist in the print room and data vault
  • Interpret, sort, organize and file paper records
  • Prepares, compiles and sorts documents for data entry
  • Operates a personal computer terminal with a visual display unit and printer. Works with the maintenance tracking database system - coordinates maintenance actions with the Logistical organization and BSI system
6

Responsibilities For Technical Records Clerk Resume

  • Collects and reviews all pertinent documents associated with the legal transfer of individuals
  • Maintains the records for each new individual that arrives at the facility. Updates files as required
  • Use Company systems (i.e., Document Management System, WMIS, GIS, SAP, etc.) to conduct tasks needed to review, maintain and/or update pipeline records
  • Maintain and provide assistance in the print room and data vault
  • Maintains the detainee records for each new individual that arrives at the facility. Updates files as required
  • Train and assist Instructor with IACRA paperwork
  • Work directly with the FAA to ensure compliance and accuracy
7

Responsibilities For Maintenance Records Clerk Resume

  • Lift moderate to heavy boxes
  • Organize and oversee student records and documentation
  • Process documents and materials for the efficient management of the ELAD Department to ensure consistency of tasks
  • Prepare reports relative program for department and district personnel as requested
  • Prepare a variety of documents and materials to disseminate information to appropriate parties
  • Respond to inquiries, or direct to appropriate personnel, from district personnel, general public and outside agencies to provide accurate information and/or direction
8

Responsibilities For Corrrectional Records Clerk Resume

  • Perform general office tasks (typing, filing, faxing, etc)
  • Organize and oversee student records and documentation for the Migrant Education Program
  • Process documents and materials for the efficient management of the Migrant Education Program to ensure consistency of tasks performed by Migrant parent educators
  • Establish and maintain accurate recordkeeping procedures to ensure Migrant Education Program compliance in accordance with district, state, and federal regulations
  • Prepare reports relative to Migrant Education Program for department and district personnel as requested
  • Strong organizational skills with ability to efficiently multi task, work under pressure with constant interruption, meet deadlines with attention to accuracy and details
  • Analytical individual with ability to identify and determine problems, analyze information and implement solutions
9

Responsibilities For Temporary Engineering Records Clerk Resume

  • Move and lift boxes up to 40 lbs
  • Demonstrates good administration and analytical skills, ability to collect, organise, synthesise, and analyse data; summarise findings, develop conclusions and recommendations from appropriate data sources internally, or with clients, customers and/or suppliers
  • Utilises own initiative, plans workload and takes personal responsibility to ensure all tasks are completed in a timely manner
  • Adapts communication style to meet the needs of the individual situation and provides clear and concise verbal and written information to people
  • Presents themselves in a professional manner to their work colleagues and the customer at all times
  • Licenses/Certifications: None Required
  • Use of Personal Vehicle: Not Required
  • Update records inventory database
  • Onsite file services, which includes retrieval, re-file and offsite storage and disposition management of oil and gas and seismic records
10

Responsibilities For Inmate Records Clerk Resume

  • Make sure project deadlines are met and costs remain within agreed estimates
  • Pick up and deliver work from technical areas
  • Locate and pull individual files upon request
  • Sort and return files to their proper location after use
  • Checks source documents for accuracy
  • Obtains further information for incomplete documents
  • Scans documents into document management systems or databases
  • Customer focused/service orientated

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