Receptionist / Administrative Assistant Resume Sample
Joseph Bins
8847 Hirthe Burg,
Houston,
TX
+1 (555) 681 4455
Work Experience
Receptionist & Administrative Assistant
02/2018
-
PRESENT
Houston, TX
- Learn and adhere to departmental rules, regulations, policies and procedures
- Learn to use various computerized equipment systems
- Use sound logic to analyze a situation and develop a viable solution
- Quickly, accurately and efficiently enter data into a variety of automated systems
- Maintain logs manually and electronically
- Organize files and create and maintain documents
- Be flexible, adaptable and dependable
- Review documents for accuracy/completeness
Receptionist & Administrative Assistant to our Team
09/2011
-
10/2017
Chicago, IL
- Review company files under operations jurisdiction for accuracy and completeness
- Process all documents as well as amendments, cancellations, and deletions; maintain corresponding logs
- Verify the preparation and system input of company contracts
- Control invoicing, contract letters, return confirmations, and memorandums by distributing to appropriate management. Make contact to customers regarding payment of invoices, specifically over 90 day accounts
- Compare details of incoming documents with current records
- Follow up on confirmation; maintain, and organize files
- Effect timely resolution of errors and discrepancies to minimize operational file problems. Distribute financial and statistical data to appropriate managers
- Handle incoming calls by referring to appropriate personnel or by direct handling
- Be aware of all Company products and services that are available to our customers
Receptionist / Administrative Assistant
05/2008
-
03/2011
San Francisco, CA
- Answers incoming calls in a professional and courteous manner
- Presents a professional, welcoming first contact to clients, vendors, employees, etc. in person and email
- Performs general support functions for the office (e.g. scanning documents, mailings, postage, faxing, filing etc.)
- Responsible for incoming and outgoing mail and the distribution of incoming faxes
- Monitoring office supplies and reordering with close attention to office supply budget
- Accounting and data entry as needed
- Manipulate data from Excel spreadsheets, create tables, graphs, etc
- Adapt to changing environments and techniques
Education
Upper Iowa University - Des Moines Center
2003 - 2007
School's Degree in Management
Professional Skills
- Experience multi-tasking, organizing workload and meeting multiple deadlines; skills to set priorities and adapt to changing work priorities
- Excellent organizational skills with a demonstrated ability to organize and prioritize workload appropriately
- Exceptional customer service skills, with strong written and verbal communication skills
- Strong customer service skills (phone skills, in person, e-mails)
- Office Skills: Proficient typing (ability to type 35-40 words per minute), filing and ten key skills
- Strong organizational skills; ability to manage multiple priorities and changing deadlines
- Excellent work organization and time management skills but also ability to set priorities
How to write Receptionist / Administrative Assistant Resume
Receptionist / Administrative Assistant role is responsible for computer, organization, interpersonal, customer, microsoft, organizational, administrative, outlook, software, word.
To write great resume for receptionist / administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Receptionist / Administrative Assistant Resume
The section contact information is important in your receptionist / administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Receptionist / Administrative Assistant Resume
The section work experience is an essential part of your receptionist / administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous receptionist / administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular receptionist / administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Receptionist / Administrative Assistant resume experience can include:
- Strong computer skills: experience using Microsoft Word, Excel, PowerPoint and Outlook
- Excellent skills in productivity software including Excel, Word, PowerPoint, and Outlook among others, is a primary requirement
- Strong professional written and verbal communication skills; comfortable communicating with all levels within an organization
- Expert level written and verbal communication skills, strong decision-making ability and attention to detail
- Effective problem solving skills and superior organization
- Multi-task and effectively prioritize in a demanding environment
Education on a Receptionist / Administrative Assistant Resume
Make sure to make education a priority on your receptionist / administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your receptionist / administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Receptionist / Administrative Assistant Resume
When listing skills on your receptionist / administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical receptionist / administrative assistant skills:
- Strong interpersonal skills, with the ability to establish and maintain effective working relationships with staff, Partners, the public and external clients
- Effective business writing an composition skills with a good command of the English language
- Wield strong prioritization skills and a sense of urgency
- Outstanding communication and interpersonal skills, strong emotional intelligence
- Strong office technical skills including the Microsoft Office suite, word processing, spreadsheets and data entry
- Experience with computer skills, including Microsoft Word/Excel
List of Typical Experience For a Receptionist / Administrative Assistant Resume
1
Experience For Receptionist & Administrative Assistant Resume
- Computer literate with good data entry skills
- Display the following work skills: detail oriented, problem solver, and planning forethought
- 2+ years of reception experience with multiple lines or combination of education and experience
- Effectively listen to colleagues/external clients/guests and respond to requests
- Positive presence and interpersonal skills to work efficiently with internal and external people
- Professional judgment and emotional maturity to work effectively under pressure, busy schedules and tight deadlines
- Manage end-to-end SAP activities, including raising the shopping cart, goods receipt, new vendor set up and vendor requests
- Exposure and experience related to either the general business consulting or IT consulting sectors is ideal
- Operate automated document processing equipment such as photocopiers, printers, fax machines, scanners, binding machines, and label makers
2
Experience For Receptionist Administrative Assistant Resume
- Excellent telephone etiquette, including accurate message taking
- Experience interacting with individuals of varying ages and cultural backgrounds in person, email and by telephone
- Experience ordering supplies and maintaining inventory
- Experience with accounts payable using an automated accounting system
- Experienced in organizing materials for presentations including booklets and electronic data
3
Experience For Receptionist & Administrative Assistant to our Team Resume
- Operate telephone to answer, screen and forward calls, providing information and taking messages
- Work independently and juggle competing priorities with multiple deadlines
- Experience providing high level administrative support in a professional, fast paced environment
- Experience providing administrative support in a professional, fast paced environment
- Good knowledge of business English, spelling and punctuation, grammar and office practices and procedures
- Handle multiple detailed tasks simultaneously and independently, and ability to adapt to changing roles and priorities
- Solid working knowledge of functions within Microsoft Office (Word, Excel, PowerPoint and Outlook)
4
Experience For Brro-p-receptionist & Administrative Assistant Resume
- Prioritize work and handling multiple tasks simultaneously
- Working experience as receptionist and administration
- Answers, screens and routes incoming calls; operates fax machines, scanners, printers and copiers
- Experience working with confidential and sensitive information, specifically finance and human resources information
- Professional experience in dealing with groups and other professional organizations
5
Experience For Receptionist, Administrative Assistant Resume
- Experience handling a wide range of administrative support related tasks
- Thrives at managing multiple and high-level priorities simultaneously
- Validate parking tickets; file, fax, reproduce documents
- Place 15-25 calls per day (outgoing warm calls to current or prior clients)
- Establish strong working relationships with team members throughout the organization and in the New York Office
6
Experience For IOL Receptionist & Administrative Assistant Resume
- Experience serving as an Administrative Assistant
- Demonstrated flexibility to maneuver through multiple deliverables with varying deadlines in a fast-paced environment
- Experience working in high level administrative position
- Experience working in administrative positions
- Experience in Microsoft products including but not limited to Excel and Word
- Good understanding of departments’ responsibilities to properly route calls
- Previous experience in a Financial Services and/or Professional Service setting
7
Experience For Receptionist / Administrative Assistant Resume
- 2+ experience dealing with executives in an administrative capacity
- Experience working in an administrative or receptionist role
- MS Office experience including Excel
- Experience working in higher education specifically in the Dean of Students Office at the University of Michigan
- Experience using computer software such as Microsoft Excel, Word, and Outlook
- Experience working with various office equipment (fax machine, copy machine, 10-key calculator)
- Experience working with frequent interruptions
8
Experience For Receptionist & Administrative Assistant Resume
- Experience using Filemaker Pro database software
- Preference for experience at a public relations firm, advertising agency or media company
- Demonstrates professionalism by consistently maintaining positive and collaborate attitude with all staff, visitor and clients
- Intermediate knowledge and experience with Microsoft Office Suite including Word, Excel, InDesign and PowerPoint
- Experience with incoming phones calls in a busy office environment
- Administrative experience in a corporate setting
- Skilled in producing sales reports in Excel for vendors, branches and management
9
Experience For Receptionist Administrative Assistant Resume
- Two + years’ experience in an administrative supporting role
- At least one year of experience in a similar administrative support role
- Experience as a receptionist, events support and office administration in a dynamic environment
- Operate in both routine and high stress emergency situations
- Demonstrated proficiency of Thermo Fisher Scientific values – Integrity, Intensity, Innovation and Involvement
- Experience in an Administrative Assistant or Receptionist role, preferably in a professional environment
10
Experience For Receptionist & Administrative Assistant to our Team Resume
- Self-starter, deadline driven, good attention to details
- Experience in a receptionist or administrative role, preferably in a corporate environment
- Well-organized, with strong attention to detail required
- Reception and Administrative experience is required
- Provide excellent customer service to our visitors
List of Typical Skills For a Receptionist / Administrative Assistant Resume
1
Skills For Receptionist & Administrative Assistant Resume
- Strong organizational and computer skills, including but not limited to a proficiency in Microsoft Word, Excel and Power Point
- Excellent computer skills including, but not limited to MSWord, Excel, Outlook, and internet research
- Professional voice and good communicating skills
- Demonstrated proactive problem-solving and conflict resolution skills
- Excellent communication skills: pleasant, patient, tactful, helpful voice & attitude
- Strong organizational skills and problem solver
- Excellent telephone skills and a customer service attitude
2
Skills For Receptionist Administrative Assistant Resume
- Excellent reception and customer service skills
- Proficiency with MS Office Suite and strong computer skills
- Strong customer service skills and interest in service to students, employers, staff, faculty and administrators
- Demonstrated ability to deal effectively with a variety of people in person, on the phone, and via e-mail
- Strong organizational skills as well as possess character qualities of honesty, respectfulness, and trustworthiness
- Excellent communication skills, written, verbal, and in person
- Excellent phone skills / customer service
- Strong interpersonal skills; fun, professional, friendly demeanor; desire to assist others and face challenges head on
3
Skills For Receptionist & Administrative Assistant to our Team Resume
- Excellent verbal and written communication skills, along with professional demeanor and appearance
- Excellent communications skills with attention to details
- Exhibit excellent client service skills, manage deadlines well, maintain a highly professional appearance and pay close attention to details
- Excellent time management skills and the abiity to muti-task
- Attention to detail with strong data entry skills
- Organization and follow-up skills – a demonstrated ability to make and meet deadlines
- Good computer skills, MSFT Office, Envoy Front Desk Security Sign System
- Strong interpersonal skills and the ability to express compassion, sincerity and other personable traits
- Flexibility in daily assignments, attention to details and strong organization skills required
4
Skills For Brro-p-receptionist & Administrative Assistant Resume
- Excellent communication skills and self-confidence necessary
- Strong communication and email skills
- Outgoing phone skills
- Experience preparing documents, reports and flyers; experience editing and proof-reading final copy for spelling, syntax, and attractiveness
- Experience prioritizing and managing multiple projects simultaneously and following through on issues in a timely manner
5
Skills For Receptionist, Administrative Assistant Resume
- Demonstrate a passion for caring as evidenced by interaction with co-workers and visitors
- Demonstrated database experience, such as performing ad-hoc database queries
- Prior administrative experience in an office setting
- Communicate effectively, in English, both in writing and verbally to all levels of the organization as well as external customers
- Some experience with audio-visual equipment or comfortable learning to operate and field questions
- Mathematical Skills: Ability to add, subtract, multiply and divide in all units or measure, using whole numbers, common fractions and decimals
- Prior work experience in an office setting, preferably in an administrative role for a complex and fast-paced organization
6
Skills For IOL Receptionist & Administrative Assistant Resume
- Variety of computer skills to support several department needs
- Computer skills - word, excel, and outlook
- Data entry skills and familiarity with business system software
- Exceptional interpersonal skills and the ability to connect with people at all levels
- Effectively and clearly identify issues and communicate findings to head of team
- Advanced computer skills to include Microsoft Word and Excel
- Prior experience with an insurance agency
- Prior experience with multi-line switchboard
7
Skills For Receptionist / Administrative Assistant Resume
- Strong time management, set priorities and meet deadlines
- Proven experience with Microsoft Office products (Word, Excel, PPT, Outlook)
- Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software
- Prior receptionist or administrative experience
- Exceptional accuracy and detail oriented skills required
8
Skills For Receptionist & Administrative Assistant Resume
- Proven 1-2 years work experience as a Receptionist, Front Office Representative or similar role in a Multinational Company
- Proven ability to operate phone/switchboard
- Self-starter with the ability to effectively manage time
- Solutions-oriented outlook. Possesses problem solving skills that require creative thinking
- High-level organizational and planning skills
- Proven work experience as a Receptionist with administrative responsibilities
9
Skills For Receptionist Administrative Assistant Resume
- Creating a pleasant and streamlined customer experience while answering calls, greeting our visitors, and answering basic questions
- Working closely with clients to build strong professional relationships
- Skill in classifying and assembling file materials, organizing and completing distribution of materials in a timely manner
- Provides assistance with gathering, sorting, and distributing mail following priority distribution guidelines as needed
- Experience purchasing supplies, invoice processing, following up on requests/pending issues
- Process incoming and outgoing courier packages and mail in a timely and cost effective manner, ensuring that adequate supplies are on hand
- Process incoming and outgoing courier packages and mail in a timely and cost-effective manner, ensuring that adequate supplies are on hand
10
Skills For Receptionist & Administrative Assistant to our Team Resume
- Sort and distribute incoming/-outgoing mail including faxes and priority overnight mail.-
- Receive all incoming mail and deliveries and assure pick up of all outgoing packages and mail prior to leaving each day
- Telephone handling: display professional, prompt and effective manner when dealing with all calls including client liaison, internal or external
- Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects
- A brand experience our customers can’t stop raving about—every interaction leaves our customers feeling like part of our family
- Have a good working knowledge of grammar rules, spelling and punctuation
- Experience using Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations would be an advantage
- Experience using database, spreadsheet, word processing and presentation software, preferably
- Experience answering/directing multiple phone lines
List of Typical Responsibilities For a Receptionist / Administrative Assistant Resume
1
Responsibilities For Receptionist & Administrative Assistant Resume
- Proven high standard of organisational and general administrative skills, including accuracy and attention to detail
- Strong analytical and problem solving skills; ability to make quick and smart decisions
- Excellent IT skills, particularly in Outlook
- Good interpersonal skills; able to work well with wide range of individuals
- Exhibit strong attention to detail and organizational skills
- Strong computer skills to include the Microsoft Office suite and exhibit software (accurate data entry delivered on or before deadline)
2
Responsibilities For Receptionist Administrative Assistant Resume
- Solid data entry skills
- Willingness and ability to learn and apply new skills in order to increase value to organization
- Enjoys showing off their entrepreneurial skills: an eagerness to learn, improve process, and ownership of responsibilities with little supervision
- Demonstrate dependability through good attendance and adherence to timelines and schedule
- Greet visitors and demonstrate diligent, thoughtful planning and pragmatic gate keeping
- Experience providing administrative support
- Ensure that facilities remain professional and in good working order
- Effective handling of everyday tasks, issues and/or inquiries received at the reception desk from customers, viewers, callers and visitors
3
Responsibilities For Receptionist & Administrative Assistant to our Team Resume
- Excellent driving record – ability to drive company vehicle
- Experience tabulating data
- Operate a computer terminal or personal computer
- Previous experience with office administration
- Education in Office Administration or equivalent work experience
- Previous work experience in an office or studio environment in a customer service role is an asset
- Provide excellent customer service to callers, visitors, employees and others
4
Responsibilities For Brro-p-receptionist & Administrative Assistant Resume
- Two years or more of experience in a receptionist or administrative assistant position
- Experience on a similar position (min. 6 months)
- Experience on a similar position for 6 months at least
- Related administrative & reception experience required
- Holds well-founded opinions but is open minded to learn from experience and others
- Administrative work experience
5
Responsibilities For Receptionist, Administrative Assistant Resume
- Demonstrate organization and attention to detail and accuracy
- Three years of previous experience in an administrative assistant or similar office position
- Previous clerical/secretary experience
- Experience with Google mail and calendars
- Prioritize and organize assigned tasks, completing projects under timelines, with accuracy
- Experience in a human resources office
6
Responsibilities For IOL Receptionist & Administrative Assistant Resume
- Experience with Banner/or other similar automated HR Information system
- Previous experience in office administration or other related field
- Be a strong team player and able to take initiative on projects
- Excellent command of English and Chinese (Cantonese), fluent in Mandarin
- Relevant experience in a fast-paced environment
- Proven ability to be solutions-oriented and resourceful
- Related experience
- Organized and detail-oriented with the ability to prioritize tasks to meet multiple deadlines, and respond to changes at short notice
- Action-oriented individual with a strong, consistent work ethic
7
Responsibilities For Receptionist / Administrative Assistant Resume
- Experience with computer functions such as data entry, calendar management and email
- Strong knowledge of Business Software - Microsoft Office
- Receptionist or administrative assistant experience
- Flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment
- Previous experience in a hospitality environment
- Previous experience with a multi-line phone system
- Little to no previous administrative experience required
8
Responsibilities For Receptionist & Administrative Assistant Resume
- Work as an effective team member to ensure that agreed standards and levels of services are met at all times
- Proficiency in Microsoft Word, Access and Excel is required. Experience with Adobe InDesign and/or Photoshop is an asset, however can be learned on the job
- Perform entries to receive goods into inventory
- An infectiously enthusiastic front desk experience that matches our passion behind the scenes
- Relevant experience as an Administrative Assistant
- Experience with Microsoft Word, Excel, and Outlook required
- Professional work experience with Microsoft Office Suite is required
9
Responsibilities For Receptionist Administrative Assistant Resume
- Previous “front desk” experience in a busy corporate environment
- Implements effective processes to manage workflow and meet deadlines
- Learns from both positive and negative experiences and adapts behaviour accordingly
- Experience with personal computers and a variety of business related software
- Strong initiative and a customer service focus
10
Responsibilities For Receptionist & Administrative Assistant to our Team Resume
- Experienced with outlook, word and excel
- Experience in an Administrative Support role
- An effective listener, seeks to understand customer needs
- Heavy equipment or construction industry experience
- Strong knowledge of/ability to utilize Microsoft Word, Excel, Outlook, and PowerPoint
- Prioritize multiple tasks under strict deadlines
- 4-6 directly related experience
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