Real Estate Assistant Resume Sample

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Felix Howell
72635 Tevin Corner,  New York, NY
+1 (555) 557 7808

Work Experience

Senior Administrative Assistant Corporate Real Estate
03/2017 - PRESENT
Philadelphia, PA
  • Read complex legal documents and interpret their impact on Key’s collateral position
  • Respond to inquiries concerning real estate loan matters, referring more complex questions or problems to the appropriate person for follow up
  • Give information to callers and schedule appointments
  • Compose, prepare, and distribute professional letters and memos, usually of a confidential nature
  • Develop filing systems to maximize efficiency
  • Prepares and processes: purchase orders, expense reports, invoices, check requests, and telecommunications requests for approval
  • Responsible for maintaining checkbook for the department and updates budget back-up. Assists in maintaining department budget
  • Manages technical support for office moves and equipment upgrades. Maybe act as the VP’s representative with IT Tech support to get issues fast tracked
  • Having a comprehensive understanding of the client’s partnership agreement(s) and all deliverables
Assistant Manager, Corporate Real Estate
12/2011 - 02/2017
Los Angeles, CA
  • Prepare confidential materials/ presentation decks from drafts. Review drafts and finished documents for grammatical usage/polish
  • Develop and maintain records and materials as required
  • Process and coordinate expense reports
  • Perform personnel activities to include coordination of interviewing/screening, employee orientation & on-boarding, and organizational charts
  • Or any similar combination of education or experience
  • Basic knowledge and understanding of leases
  • Give and take direction and to interface with decision makers in a professional manner and maintain confidential information
Real Estate Assistant
08/2005 - 09/2011
Houston, TX
  • Adherence to company’s internal controls and procedures
  • Proactive diary management, involving extensive meeting arrangements, co-ordination and planning
  • Co-ordinate challenging travel schedules and itineraries
  • Review external tax preparer’s tax work papers, tax returns and K-1’s for holding companies
  • Track, prepare, and process expense reconciliation, out-of-pocket reports, and invoices in a timely manner
  • Assist leadership in developing detailed presentations, business plans, and business cases to increase the efficiency and effectiveness of EY’s real estate services
  • Develop and maintain productive relationships with EY’s Global IT, Talent, AWS-Administration & Workplace Services, Enterprise Support Services, Transformation Management Office, and Global Delivery Network teams to improve adoption of workplace of the future projects
  • Screen telephone calls and determine appropriate routing
  • Answer complex inquiries which require thorough knowledge of applicable policies and procedures at Departmental and/or Corporate level(s)


Indiana Wesleyan University - Cleveland Education Center
2000 - 2005
Bachelor's Degree in Accounting

Professional Skills

  • Proven basic fundamental real estate analytic skills. Understanding of credit underwriting, structuring skills and banking/capital markets products
  • Experience: Prior experience working in commercial real estate industry or related field
  • Strong experience working in customer service
  • Clear communication skills both verbal and written
  • Experience in interacting with executives, professionals and/or clients
  • Three to five years of documented mortgage loan processing experience
  • Experience working with MS Office, database maangement and Yardi

How to write Real Estate Assistant Resume

Real Estate Assistant role is responsible for basic, finance, credit, training, database, reporting, design, research, travel, government.
To write great resume for real estate assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Real Estate Assistant Resume

The section contact information is important in your real estate assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Real Estate Assistant Resume

The section work experience is an essential part of your real estate assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous real estate assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular real estate assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Real Estate Assistant resume experience can include:

  • The ability to work in a fast-paced environment and effectively manage timelines
  • Proficient in Google’s G Suite and basic computer skills
  • The ability to organize large amounts of data, prioritize and complete tasks to maximize the total time available
  • At least 5 (five) years of related experience
  • Effective communication both internally and externally
  • Experience providing administrative support in a fast-paced environment

Education on a Real Estate Assistant Resume

Make sure to make education a priority on your real estate assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your real estate assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Real Estate Assistant Resume

When listing skills on your real estate assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical real estate assistant skills:

  • Strong analytical and oral/written presentation skills
  • Advanced computer skills employing a variety of software applications, including word processing and database management
  • Support the Real Estate Leaders and effectively interact both verbally and in writing, internally and externally with landlords and store personnel
  • Exceptional externally-facing skills, over the phone and in person
  • Solid understanding of financial analysis including comparative lease analysis, sublease recovery analysis, NPV, buy vs lease, and lease accounting
  • Call regularly on existing clients to obtain information that supports borrowers risk profile and obtains information necessary for effective credit monitoring

List of Typical Experience For a Real Estate Assistant Resume


Experience For Real Estate Loan Assistant Resume

  • Contribute to the achievement of Capita Real Estate Advisory - Health overall business plan through fee earning to set annual targets.
  • Verifies and ensures accounting team's debt, real estate tax, sales tax and owner distribution payments are made timely and internal databases are updated and maintained accordingly
  • Participates in external audits as needed
  • Initiate and ensure completion of all required loan documents and agreements fully represent all facets of credit underwriting and approval package terms and conditions
  • Recognize and communicate potential credit quality issues within the Bank
  • Provide executive support to the Head of CREWS and the Head of Real Estate Strategy
  • Support Executives with related team and functional meetings in agenda setting, facilitation, recording minutes, and at times provide simple technical support (i.e. Skype meeting logistics)

Experience For Assistant Real Estate Controller Resume

  • Responsible for conference room scheduling, travel arrangements, meeting/event scheduling & logistics, calendar management, expense report processing, and other support as directed
  • Assisting divisions/groups with real estate approval requirements in advance of key dates for leased properties
  • Coordinate and maintain CREWS department files, records, documents, and web/SharePoint content, including contact information and organization charts
  • Act as CREWS point of contact by receiving inquiries and providing routine to moderately complex information in accordance with instructions provided by Executive(s). Refers more complex questions to other staff or to the manager
  • Act as proxy to CREWS Executive(s) on approvals
  • Coordinate and provide back up support to other support specialists as needed

Experience For Administrative Assistant, Real Estate Resume

  • Other administrative support tasks as assigned
  • Review, reconcile and process expenses for real estate team members
  • Organize meetings, appointments and travel arrangements for real estate team members
  • Assist global real estate team members with project report preparation
  • Administer real estate approval process for all real estate expenditures
  • Completion of Legal Assistant program or equivalent
  • Lead the coordination of periodic real estate and lease renewal meetings with field operations clients. Research, review and prepare files for Asset Managers in preparation for meetings. Coordinate meeting schedules and provide supporting documents to RVP’s prior to the meetings
  • Notify all identified personnel of changes in status of real estate including but not limited to closure, sale, sale/leaseback, subleases, and dispositions

Experience For Real Estate Credit Assistant Resume

  • Advise Asset Managers/department leadership of any issues that arise and could adversely impact a lease agreement, operations, or the company’s financial performance
  • Responsible for developing and maintaining processes in support of information flow and exchange between Lease Administration function and all other functional groups that support real estate including but not limited to Fixed Assets, Accounting, Facilities, Tax, Risk (Insurance), and Business Development
  • Experience with research, reporting, legal document review desired
  • Provide support for team through mail processing, coordinating center visits, and other scheduling as needed
  • Work under leadership direction to ensure that all processes are either Sarbanes-Oxley compliant or can be quickly adapted to be compliant
  • Intermediate expertise in Microsoft Excel is required

Experience For Real Estate Lending Administrative Assistant Resume

  • To provide administrative support to the Director of Project Management – Real Estate and Real Estate Analytics Project Manager
  • Properly navigate our web interface to be able to prepare & distribute customized reports that provide our real estate team with appropriate and applicable data, maps, and various information
  • Provide our partner firms with routinely needed data reports on a monthly, quarterly, and yearly basis
  • The ability to collect, gather, visualize and analyze information in detail to solve problems
  • The ability to establish and maintain relationships with employees, partners and management team
  • Proficiency with MS OFFICE products such as WORD, EXCEL, OUTLOOK, etc. is required
  • Voice message retrieval and take appropriate action
  • Schedule and coordinate meetings or appointments for Team
  • Generates departmental communication for company as needed

Experience For Senior Administrative Assistant Corporate Real Estate Resume

  • Sends and tracks all documents
  • Maintains Construction Access Database
  • Support Team in assigned project-based work
  • Provides assistance to the Team as needed
  • Manage all the department documentation and correspondence
  • Establish, organize and maintain all department files and forms, both paper and electronically
  • Conduct research and assist with special projects related to departmental goals and objectives

Experience For Real Estate Properties Assistant Resume

  • Schedule, plan and/or coordinate meetings. Attend meetings and provide written report of minutes to participants and non-participants
  • Fundamental real estate concepts
  • Develop and publish reporting which compares Clorox's real estate portfolio to best in class industry benchmarks. Identify opportunities to improve Clorox's real estate utilization
  • Other activities as directed (e.g., EOC team member / backup, misc projects)
  • Manage deadlines and change direction quickly

Experience For Purchasing Assistant, WW Real Estate Resume

  • Entry and updates of contacts, data, and prospective leads into the database and Outlook contacts
  • Management of data integrity in Salesforce database and Outlook contacts; track client interaction
  • Support EVP with day-to-day operations to ensure the regional team runs smoothly
  • Coordinate EVP’s professional schedule, inbox and overall organization
  • Coordinate resources needed to make effective decisions (appointments, room reservations, communication systems, etc.) and/or support team organization (ie travel and training calendar)
  • Facilitate building tours, support client relationship management and deal flow management
  • ) experience in Engineering; proficient at map and print interpretation; understanding engineering designs and specifications; able to read legal descriptions and surveys

Experience For Assistant Manager, Corporate Real Estate Resume

  • ) experience in Operating Practices including familiarity with operating policies and practices, safety rules, state, local, and federal regulations to ensure compliance
  • Three years of professional experience with a land trust or governmental organization involved in land conservation, habitat protection that included professional experience conducting work with title and survey analysis
  • Prior experience with Content Services (formerly Livelink)

List of Typical Skills For a Real Estate Assistant Resume


Skills For Real Estate Loan Assistant Resume

  • Skilled verbal and written communications including the ability to prepare correspondence to meet purpose and audience
  • Strong proficiency in Microsoft Office – Outlook, PowerPoint, and Excel
  • Act with independent discretion, good judgment
  • Administrative or real estate loan experience
  • Experience in a commercial property, preferably in operations or tenant management; interest in a Real Estate career path

Skills For Assistant Real Estate Controller Resume

  • Participate as an effective team member and to support departmental and organizational goals and objectives
  • Retail or real estate experience
  • Identifying and implementing value enhancement opportunities, including developments
  • Providing constructive input into creating and updating Fund Strategy Plans
  • Reviewing, reconciling and updating quarterly property reports
  • Working knowledge of real estate and banking procedures and terminology

Skills For Administrative Assistant, Real Estate Resume

  • Analysing market conditions and understanding the investment environment to start to develop informed investment opinions
  • Maximising rental income and optimising lease terms achieved on lease renewals, lettings and re-lettings
  • Identifying and implementing sales in accordance with stated fund strategy and business plans
  • Undertaking Real Estate fund management within the terms of the fund management agreements to achieve superior returns
  • Working collaboratively with colleagues across Aviva Investors to implement innovative strategies to manage risk, optimize profits and enhance performance
  • Building relationships to keep up to date with industry trends and investment insight

Skills For Real Estate Credit Assistant Resume

  • Processes construction invoices for all vendors, including coding, obtaining approvals, requesting and obtaining checks for payment, and new vendor requests
  • For both new and existing sites, maintain real estate files and associated documents according to company standard in an organized filing system
  • Primary responsibility for underwriting, structuring and completing approval requests
  • Work under pressure and be flexible when meeting competing demands
  • Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed. Complies with bid process guidelines
  • Spend long hours sitting and using office equipment and computers
  • Some lifting of supplies and materials from time to time weighing up to 10 lbs
  • Conduct ongoing credit monitoring to ensure highest credit quality of assigned portfolio,
  • Compiles accurate real estate data for archiving into database all completed historical projects

Skills For Real Estate Lending Administrative Assistant Resume

  • Monitors status of database documents including deeds, leases, easements and transaction terms and conditions
  • Responds to public and JCOS staff inquiries regarding real estate activities, location of County owned property, easements, and rights of way
  • Actively participate in WSB continuing education
  • Expense processing (for e.g. invoices, payments, credit cards) and cost overview management
  • Various ad hoc tasks (building access, office materials etc.)
  • To assist in ordering store equipment for new locations
  • Proficiency in MS Office products including Word, Excel, Outlook etc
  • Interest in developing a career in real estate and property management

Skills For Senior Administrative Assistant Corporate Real Estate Resume

  • Preparation and printing of presentation materials to a high standard
  • Coordinate recurring team meetings as requested; ensure impactful, focused meetings and general team organization
  • Aptitude for servicing tenants with the ability to see both the customer’s perspective and the impact on the organization
  • Execute and distribute regular internal and ad hoc reporting
  • Open, sort and distribute incoming mail
  • Organize and manage complex calendars including travel arrangements
  • Collaborate with sub-departments to ensure that any ongoing projects are completed on behalf of the RGC
  • Immediate technological support for conferencing calls
  • Ensure meetings are run smoothly (errands, supplies, catering)

Skills For Real Estate Properties Assistant Resume

  • Collaborate to achieve improved cross sell opportunities in collaboration with RMs leading to increased customer share of wallet
  • Research account/loan information for customers and
  • Schedules times and dates for closings. Corresponds with
  • Conducts title and land research
  • Researches and resolves complicated title issues
  • Conduct additional research as needed to prepare and/or evaluate land surveys
  • Review legal descriptions prepared by Land Surveyor, outside consultants, or other parties to a transaction
  • 2016 Top 10 Best Places to Work in Idaho!

Skills For Purchasing Assistant, WW Real Estate Resume

  • Employer pays 69% of Employee’s medical insurance
  • 2016 / 2017 Top 10 Best Places to Work in Idaho!
  • Organization of business trips and meetings
  • Support of various Teams within UBS GRE when appropriate
  • To provide administrative support to Director(s) of Real Estate
  • To reconcile and substantiate balances in specified general ledger accounts
  • The ability to establish and maintain relationships with employees, business partners, management team and government agencies
  • Proficiency with basic arithmetic
  • Assist and prepare cash flow projections

Skills For Assistant Manager, Corporate Real Estate Resume

  • Proficiency in the use of Microsoft Office Suite software applications; Word, PowerPoint and Excel
  • Courtesy, tact, and diplomacy are essential elements of the job
  • General knowledge of REI’s product partner offerings, including transaction banking, capital markets, derivatives, wealth management, standby letters of credit, and third party DUS relationship
  • Typically require mentoring and oversight from senior PMs and Portfolio & Underwriting Manager in achieving sales goals
  • Basic understanding of bank’s Credit Policies and Procedures as it relates to the loan origination and ongoing management process
  • Basic knowledge of current regulatory environment

Skills For Corporate Real Estate Executive Assistant Resume

  • General knowledge of NYC real estate and property management laws
  • Influence and negotiate with others to meet deadlines. Deal with difficult and stressful situations in a professional manner
  • Background in commercial real estate
  • Understands and promotes Magna values, philosophies and policies
  • Positive, energetic and professional disposition
  • Major Medical, Dental, Vision Insurance & Prescription Coverage for Eligible Employees
  • Paid Vacation Time & 7 Paid Holidays
  • Company Contribution to Retirement Savings Plan

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