Real Estate Administrative Assistant Resume Sample

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Levi Kulas
73399 Davon Park,  Chicago, IL
+1 (555) 391 4198

Work Experience

Trust Real Estate Administrative Assistant
04/2017 - PRESENT
New York, NY
  • Provide a friendly greeting to all walk-in guests and handle their requests
  • Promote high moral with IC Associates
  • Responsible for opening & closing the office
  • Direct all visitors & phone callers to the appropriate agent
  • Ensure all prospects are met by the appropriate agent according to the office floor schedule
  • Responsible for answering and directing calls on a multi-line phone system/switch board
  • Keep track of the whereabouts of all agents by means of the office schedule/agent instructions
Real Estate Administrative Assistant
11/2011 - 01/2017
Dallas, TX
  • Acts with diplomacy as a representative of OUTFRONT Media, and the Real Estate Department
  • Give information to callers and schedule appointments
  • Compose, prepare, and distribute professional letters and memos, usually of a confidential nature
  • Develop filing systems to maximize efficiency
  • Prepares and processes: purchase orders, expense reports, invoices, check requests, and telecommunications requests for approval
  • Responsible for maintaining checkbook for the department and updates budget back-up. Assists in maintaining department budget
  • Responsible for Realty’s bookkeeping accuracy, accounts payable and receivables
  • Manage monthly accounting forecast with manger assistance
  • Provide training receptionist / transaction coordinator


University of Texas at Arlington - Fort Worth Campus
2006 - 2010
Bachelor's Degree in Real Estate

Professional Skills

  • Good written, oral, and interpersonal skills with a proven ability to interact effectively with all levels of employees
  • Excellent writing skills and keen attention to detail when preparing books for clients, REC, banks, and internal presentations
  • Strong math skills including the ability to process large invoices and balance accounts
  • Computer skills including Word, Excel, Outlook, Adobe, Publisher
  • Strong verbal and written communications including the ability to prepare correspondence to meet purpose and audience
  • Experience in Real Estate is required
  • Prioritize work and the flexibility to change directions as the job dictates

How to write Real Estate Administrative Assistant Resume

Real Estate Administrative Assistant role is responsible for travel, research, design, bookkeeping, training, software, accounting, supervision, construction, scheduling.
To write great resume for real estate administrative assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Real Estate Administrative Assistant Resume

The section contact information is important in your real estate administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Real Estate Administrative Assistant Resume

The section work experience is an essential part of your real estate administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous real estate administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular real estate administrative assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Real Estate Administrative Assistant resume experience can include:

  • ​Strong organizational skills
  • Proficient in file organization for large complex projects with ability to prioritize and complete tasks to maximize the total time available
  • Strong attention to detail and willingness to learn
  • Make listing packets, buyers guides and other collateral for agent use
  • Coordinate/collaborate with Marketing/Photographer/sign installation regularly on projects
  • Expedite project support and maintenance to include site and document creation, uploads, scheduling and special report creation

Education on a Real Estate Administrative Assistant Resume

Make sure to make education a priority on your real estate administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your real estate administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Real Estate Administrative Assistant Resume

When listing skills on your real estate administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical real estate administrative assistant skills:

  • Handling tenant requests, scheduling appointments, and maintaining office supplies
  • Planning and executing tenant events for the building
  • Assisting with invoicing, AP/AR and annual budgeting
  • Provide administrative support upon request including data entry, mail merges, scanning, photocopying, filing, typing documents, etc
  • Proficient in pulling demographic reports and comp aerials, as well as usng mapping software to create custom maps and aerials
  • Proficient in MS Office Suite including Publisher and Access is a requirement

List of Typical Skills For a Real Estate Administrative Assistant Resume


Skills For Trust Real Estate Administrative Assistant Resume

  • Prior experience as a receptionist, interaction with the public and/or customer service required
  • Familiar with MLS Multiple Listing Service
  • Aptitude for relationship building, follow-up, and customer service
  • Solve problems with supervisory consultation or by following procedures
  • Work directly with the property management team, as well as senior level ownership of the building
  • Manage conference room calendars and scheduling of events/meetings
  • Dependability and punctuality is absolutely required
  • Organizational and project management abilities

Skills For Real Estate Administrative Assistant Resume

  • Coordinates logistical and administrative aspects of meetings
  • Writes, edits, and formats routine correspondence
  • Generous Vacation Time & 7 Paid Holidays
  • Short- and Long-Term Disability Insurance
  • Assist SVP, and Directors of Real Estate with travel and expense reimbursements

Skills For Trust Real Estate Administrative Assistant Resume

  • Manage Real Estate conference attendance for Real Estate Department
  • Assist Real Estate Directors in REC package edits for Lender Notebook submission
  • Maintain library of approved deals, and associated client approvals and potential new client information
  • Expertise in Microsoft Office, Outlook, PowerPoint, and Excel
  • Responsive to client needs with ability to work under pressure and/or time sensitive deadlines
  • Answer inbound telephone calls from vendors and tenants

Skills For Real Estate Administrative Assistant Resume

  • Perform numerous tasks such as processing and paying vendor invoices, processing and depositing monthly rent checks from tenants, coordinating with maintenance superintendent at office building making sure all tenant maintenance requests are addressed and then following up with the tenants
  • Send out monthly tenant statements
  • Track all open maintenance work orders and coordinate with maintenance & property managers that all issues get resolved
  • Track numerous real estate related things such as tenant's that have past due balances and assist the property managers
  • Perform all other office tasks

Skills For Trust Real Estate Administrative Assistant Resume

  • Work directly with owner of the company as his assistant
  • To become an important and integral team member of the National Real Estate team by providing administrative support to the Director of Warehouse Design & Construction and Senior Project Manager Warehouse Design & Construction
  • The ability to work cooperatively and collaboratively with a group of individuals
  • The ability to establish and maintain relationships with employees, business partners and management team
  • Prepare lease documents and amendments. Review and make comments to landlord lease forms. Assist
  • Track lease expiration dates for corporate stores and Member stores and notify Members when it is
  • Greet all visitors in a friendly and professional manner

Skills For Real Estate Administrative Assistant Resume

  • Distribute mail, send electronic communications to appropriate agents
  • Prepare daily open house report from MLS, create and display open flyers
  • Process and maintain current and accurate information in Realty’s transaction and accounting platforms. This includes file setup, communication with title/escrow companies, preparing commission request notices, and other tasks
  • Input new listing information in MLS and Realty’s listing platforms with a focus on timeliness and accuracy. Ensure all mandatory disclosures are completed and sent to the managing broker for review and approval
  • Ensure each document is completed, properly signed, initialed, dated before completing the transaction and listing files. Contact and follow-up with the brokers to remind them of missing documents

Skills For Trust Real Estate Administrative Assistant Resume

  • Ensure that all forms are kept up to date
  • Send post-transaction letters to all buyers and sellers to encourage feedback in online reviews
  • Promotes high associate morale by keeping track of all agent and staff birthdays and provide a personalized birthday card/greeting, signed by Principal Broker; plan and execute office potlucks/parties
  • Help keep main office interior and exterior of office clean, tidy and free from litter on a daily basis
  • Utilize DigiSign for all required real estate signatures

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