Property Administrator Resume Sample

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Sibyl Volkman
3127 Kohler Causeway,  Los Angeles, CA
+1 (555) 240 8272

Work Experience

Property Administrator
03/2018 - PRESENT
Phoenix, AZ
  • Respond to general day-to-day inquiries from tenants, service providers and contractors, and redirect specific issues to the appropriate staff member for action and resolution
  • Track and distribute lease documents, create new tenant files, update tenant contact list and prepare welcome packages to new tenants
  • Prepare tenant notices and general correspondence for Property Managers. Assist the operations department with drafting notices and other correspondence for the Property Manager’s approval
  • Assist the Property Manager with obtaining supplier and contractor quotations, preparing monthly client reports, tracking contract renewal dates, and obtaining updated insurance certificates
  • Prepare and track purchase orders
  • Maintain the regional database
  • Attend and actively participate in staff meetings, and prepare meeting minutes for distribution
  • Three to five years related experience and/or training required. Previous experience in property management required
Senior Property Administrator
07/2013 - 09/2017
Chicago, IL
  • Review lease documents, prepare & update lease abstracts/profiles and enter into accounting software. Maintain current lease files
  • Generate lease confirmation agreements for new tenants
  • Follow through with tenants, clients and Accounting for execution, billing and payments
  • Generate and process tenant billing adjustments for lease and tenant bill-back charges
  • Set up and update recoveries/expense pools in accounting software from budgets and tenant leases
  • Review leases for Tenant Improvement payments, obtain required documentation and approvals from clients and property manager. Set up and process payments
  • Maintain and update Rent Rolls. Reconcile occupied & vacant square footage and review tenant charges for accuracy, monthly
  • Maintain lease tracking report(s) for tenant renewals, options, exclusives, co-tenancies, sales terminations. Check/update report(s) no less than monthly, more often if needed
  • Make necessary notifications to tenant, client and JLL… allowing ample time for responses prior to deadlines
Lease & Property Administrator
07/2009 - 01/2013
Chicago, IL
  • Generate tenant Move Out/Security Deposit Return documents, obtain approvals and follow up with Accounting & tenants to completion
  • Provide direct administrative support to the managers assisting with tenant, vendor and client correspondence
  • Assist in development of monthly client reports and presentations
  • Provide back-up coverage and support for Tenant Services Coordinator
  • Accounts Payables – Property Administrator is responsible for ensuring all invoices for the property are coded, given to GM for approval and paid in a timely manner
  • Monthly Reporting – Review payables to provide accurate monthly accruals. Run reports for financial packet for manager review
  • Prepare and send out accurate monthly tenant billing statements
  • Meetings – Sets up as appropriate for conference room meetings
  • Greet guests and visitors to the management office and effectively deal with their concerns by exhibiting a professional mature courteous gracious and efficient manner


University of Phoenix - Rockville Learning Center
2004 - 2008
Bachelor's Degree in Business

Professional Skills

  • Experience with property controls and inventory management. Experience with Remedy software. Strong communication skills, both oral and written
  • Computer skills required including working knowledge of Microsoft Office. Specifically, strong Excel skills are required
  • Strong written and verbal communication skills and proofreading skills with a high level of attention to detail
  • Demonstrated strong customer service background required with excellent interpersonal skills, self-motivation, personal initiative and desire to learn
  • Effective computer skills – Applied computer skills in Microsoft Office including Word and Excel
  • Highly organized with excellent project management skills and lease administration with ability to prioritize comprehensive and shifting workloads
  • Intermediate Computer Skills – Applied computer skills in Microsoft Office suite, specifically Word, Excel, and PowerPoint

How to write Property Administrator Resume

Property Administrator role is responsible for microsoft, computer, customer, excel, interpersonal, organizational, outlook, powerpoint, word, software.
To write great resume for property administrator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Property Administrator Resume

The section contact information is important in your property administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Property Administrator Resume

The section work experience is an essential part of your property administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous property administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular property administrator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Property Administrator resume experience can include:

  • Excellent communication skills are required to effectively work with both internal and external personnel
  • Position requires the ability to develop work instructions, solid computer/database skills and ability to operate material handling equipment
  • Communication Proficiency (oral and written) Customer Focus (internal and external) Organization Skills Interpersonal Skills Initiative Multi-tasking
  • Intermediate Computer Skills – Applied computer skills in Microsoft Office, specifically Word, Excel, Access, and PowerPoint
  • Excellent interpersonal skills and strong customer service
  • Excellent customer service and interpersonal skills. Proven ability to communicate via email with customers, vendors, and the Prologis team

Education on a Property Administrator Resume

Make sure to make education a priority on your property administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your property administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Property Administrator Resume

When listing skills on your property administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical property administrator skills:

  • Effective Communication Skills – Ability to effectively listen and communicate
  • Effective communication skills – Ability to effectively listen to and communicate with internal customers and team mates
  • Strong organizational skills and the ability to collaborate effectively and work in a team
  • Excellent Communication skills, both oral and written, are required to effectively work with internal and external personnel
  • Excellent customer service skills and interpersonal and relationship building skills
  • Excellent oral and written communication skills, including a strong knowledge of grammar and exceptional spelling and proofreading abilities

List of Typical Experience For a Property Administrator Resume


Experience For Senior Property Administrator Resume

  • Strong time management and prioritizing to meet important deadlines, organizational, multi-tasking skills and ability to work under pressure
  • Proficient in MS Word and Excel and possess effective business writing skills
  • Strong written, verbal, financial, and problem-solving skills required
  • Excellent computer skills, including proficiency in Microsoft Office Products (Excel, Word, Outlook and PowerPoint)
  • Prior office experience or any similar combination of education and experience
  • Strong accounting skills and a thorough understanding of CAM recoveries and tenant pre-bills

Experience For Intellectual Property Administrator Resume

  • Excellent oral and written English language skills. The ability to communicate at all team levels
  • Strong attention to detail, communication, and organizational skills
  • Excellent organizational, computer and communication skills
  • Demonstrated letter writing and document drafting experience
  • Provide direct administrative support to Manager and Chief Engineer Ability to effectively present information to management tenants and service providers
  • Ensure all tenant needs – special needs are worked through effectively

Experience For Lease & Property Administrator Resume

  • Work under pressure, deal with multiple deadlines, effectively handle stressful situations and deal intuitively with situations
  • Prior general business experience
  • Mid- Manager level presentation, verbal and written communication skills
  • Performing research and internet investigations in connection with Watch Notices, oppositions, and locating evidence of use of WB marks
  • Experience using online databases and internet resources (e.g. USPTO, EPO, Questel) for patent searching
  • Experience with maintaining and collecting contract metrics

Experience For Contracts Property Administrator Resume

  • Experience with Invoicing and Billing
  • Take instructions, prioritize incoming work, follow through on assignments and manage ongoing tasks
  • Experience / expertise in the Army force structure and unit MTO&E/TDA BOIP fielding guidance and regulations
  • Experience using Defense Property Accountability System (DPAS) for asset management within the previous year
  • 1 – 3 months of related experience

Experience For Senior Property Administrator Support Office Diss Resume

  • Coordinate multiple projects and priorities at the same time
  • Operate well in a team and closely with individuals. Be an active participant and instruct/lead/direct/carry out the activities of others
  • Be flexible and able to change priorities and direction as necessary
  • Up to £21,000 per annum pro rata dependant on experience
  • Experience with facilities or quality control services
  • Knowledge of and experience in Inventory Control and Supply Chain Management
  • Liaising with tenants, dealing with queries and the arranging of tenant meetings and building inspections
  • Assisting the team Director in overseeing that all processes and procedures are being correctly followed by the team, including KYC

Experience For Residential Property Administrator Resume

  • Filing, copying, typing, mail, and answering phone - 10%
  • Assisting the team Senior Director in overseeing that all processes and procedures are being correctly followed by the team, including KYC
  • Undertaking, monitoring and reporting on fee billing for the team under the supervision of the Senior Director
  • Processing of incoming & outgoing mail
  • Collecting and passing on information required for patent filing
  • Organizing, summarizing and circulating correspondence to inventors, patent agents and others as required
  • Generating reports related to the patent portfolio, addressing both ad hoc and routine reporting requests

Experience For Property Administrator / Program Analyst Resume

  • Assisting the team in overseeing that all processes and procedures are being correctly followed by the team in accordance with the ISAE 3402 accreditation
  • Handling inbound calls, transferring, and directing to the correct point of contact
  • Liaising with the Facilities Managers to monitor production of service charge expenditure monitoring/variance reports and reporting
  • Processing invoicing from vendors to affiliates/subsidiaries and maintaining invoice records
  • Creating and managing files
  • Handling tenant requests, schedule appointments, maintain office supplies, and assist with tenant events for the building
  • Resolving day to day property management issues working with franchisees and landlords

Experience For Property Administrator Lead Resume

  • Coordinating and overseeing property improvement projects
  • Proofreading and fact-checking content
  • Monitoring and overseeing the progress of tenant applications for Landlord’s consent
  • Managing insurance schedules and liaising with tenants/insurance brokers on insurance matters
  • Organising and maintaining files e.g. Quality Assurance
  • Opening and closing of work orders

Experience For Commercial Property Administrator Resume

  • Understanding of supply, warehousing, and property accountability functions
  • Understanding of warehouse operations (receiving, delivery, disposal)
  • Working knowledge of MS Office applications required. Knowledge of Real Estate budgeting software such as YARDI an asset
  • Administering the renewals of franchise agreements, tenant leases, and subleases
  • Verifying that each patent family has fully executed original patent assignments and other documentation required for patent filings
  • Verifying the accuracy and completeness of documents
  • Verifying that all accounts payable and receivable activities have been accurately processed
  • Assisting with community events

Experience For Contracts & Intellectual Property Administrator Resume

  • Answering any questions related to rent renewal
  • Assisting with due diligence for property purchases and disposals
  • Maintaining contracts, certificates of insurance, and general property files
  • Ordering of janitorial and light bulb supplies
  • Understanding of MDA initiatives, Enterprise operations and DLA Disposal Services methods
  • Liaising with multiple contractors and suppliers to ensure the correct products are ordered and ordering products so that they arrive when required
  • Preparing monthly expense accruals
  • Researching internet use of trademarks for use in connection with renewals or for trademark clearance
  • Performing research on the Brand Assurance database for use of WB marks in connection with oppositions and renewals

List of Typical Skills For a Property Administrator Resume


Skills For Senior Property Administrator Resume

  • Self-motivated, detail-oriented individual who exhibits strong, proven leadership expertise with the ability to influence and communicate effectively
  • Intermediate/Expert Software Skills – Extensive skills in Microsoft Office suite, specifically Word, Excel, and PowerPoint
  • Strong experience to effectively utilize Excel spreadsheets
  • Strong written and verbal communication skills, with a strong attention to detail
  • Attention to detail, good judgment and solid organization skills with the ability to multi-task
  • Comprehensive Writing Skills – Ability to produce effective written documents

Skills For Intellectual Property Administrator Resume

  • Demonstrated complex problem-solving skills
  • Comprehensive writing skills - Ability to produce effective written documents
  • Strong analytical skills to resolve complex issues with sound judgment, while complying with government regulations and corporate policies
  • Work independently with little supervision, effectively prioritizes tasks, and manages time well
  • Excellent customer service skills and phone etiquette
  • Excellent customer service skills and a commitment to high quality customer service
  • Proficient in computer skills, Word, Excel, and Outlook and be able to demonstrate general computer software proficiency

Skills For Lease & Property Administrator Resume

  • Strong written and oral communication skills self-motivated, organized, ethical, adaptable, and results driven
  • Good written and oral communication skills (position has exposure to directors and executives)
  • Fluid technical writing and editing skills
  • 1 – 3 months related experience and/or training – or equivalent combination of education and experience
  • Advanced computer skills –Microsoft Office, specifically Word, Excel, Access, and PowerPoint

Skills For Contracts Property Administrator Resume

  • Effectively educate employees on government regulations and internal policies
  • Intermediate to advanced skills in the Microsoft Office Suite (Word, Excel, Outlook)
  • Write simple correspondence and effectively present information to internal groups or external clients
  • Advanced computer skills (focus on database maintenance and Microsoft Office suite)
  • Prior Property Administrative experience is required
  • Prior office experience
  • Communication skills as well as an emphasis on meeting deadlines with accuracy and on time
  • Understanding of IP protection of Internet assets. Strong knowledge on authoritative DNS and zone record management and effects therein
  • Experience researching and analyzing complex technical material and breaking it down into concise, compelling copy that engages the reader

Skills For Senior Property Administrator Support Office Diss Resume

  • Experience in supply chain, data mining, and/or querying databases
  • Experience in reading and interpreting leases and/or legal documents is required
  • Experience writing test cases and system testing
  • Experience related to control and accountability of government property, including knowledge of FAR as it pertains to property management
  • Experience in dealing with Government Plant Clearance Officer
  • Experience with working with business systems such as UPS, ICMS, SAP PRISM, BOBj, APEX and etc
  • Experience with patent related databases such as Inteum or Wellspring's Sophia Knowledge Management System
  • Experience with Microsoft Office suite including MS Word
  • Experience developing news articles, monthly newsletters, executive messages, advanced PPT presentations, and infographics

Skills For Residential Property Administrator Resume

  • Experience working under deadlines in a fast-paced environment
  • 2) Assists inventory supervisors in developing production schedules, inventory reports, and availability of required material and priorities of customer orders
  • Receive, prioritize and dispatch service requests according to business impact
  • Relevant experience in a Commercial Property or Tenant Management setting
  • Work in an environment of rapidly changing priorities

Skills For Property Administrator / Program Analyst Resume

  • Experience with maintaining accurate records
  • Experience with logistics or property management or finance
  • Experience with Yardi is considered an asset
  • Experience with logistics, customer/contract management or property management
  • Experience with Property or Logistics Management or Supply Chain
  • Experience with logistics or property management
  • Work independently with little supervision, prioritize tasks, and manage time well

Skills For Property Administrator Lead Resume

  • Previous Government inventory or property management experience
  • Knowledgeable in applicable Federal Acquisition Regulation, FAR 52.245-1 and hands on work experience with SAP / PRISM
  • Experience in the Aerospace and Defense Industry and government contracts
  • Experience in the Government PCARSS system
  • Skilled in inventory management; cycle counts, LIFO/FIFO, serialization, etc
  • Applicable related experience
  • Strong self-starter with ability to work independently on multiple assignments
  • Experience in Maintenance, Repair and Operations (MRO) data management systems

Skills For Commercial Property Administrator Resume

  • General Services Administration (GSA) experience
  • Applicable experience related to Property Administration
  • Strong ability to multitask and work without direct supervision
  • Administrative experience
  • Four to five years of experience in administrative and support staff activities within a dynamic, large, fast paced corporate setting
  • Experience in property administration in a manufacturing or warehouse environment
  • Experience reviewing leases, contracts and related legal documentation
  • Strong knowledge of patent related paperwork including assignments, declarations and power of attorney forms
  • Experience utilizing financial and information systems to generate reports

Skills For Contracts & Intellectual Property Administrator Resume

  • Experience with contracts and leasing agreements
  • Experience in building management and resource management required. (NC)
  • Commercial real estate experience and exposure to appraisals, and mortgage, banking and appraisals required
  • At least three (3) years’ experience as a property administrator, preferably in support of the U.S. military or a DoD contract
  • Previous experience in community management and/or or closely related field
  • Effective ability to negotiate and manage suppliers
  • Effective time manager – Ability to consistently manage multiple projects with accuracy and zero missed deadlines
  • Ability able to set priorities, multitask, meet deadlines and proof own work
  • Experience with Microsoft Office desktop applications is required

List of Typical Responsibilities For a Property Administrator Resume


Responsibilities For Senior Property Administrator Resume

  • Strong organizational skills, specifically with managing processes, providing timely and efficient responses
  • Excellent data entry skills and attention to detail to spot errors and inconsistencies
  • Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can comfortably handle risk and uncertainty
  • Basic typing skills and knowledge of Microsoft Office including Word, Excel and Outlook
  • Professional approach, proven good judgment, creative problem solving

Responsibilities For Intellectual Property Administrator Resume

  • Ensure all client needs – special needs are worked through effectively
  • Interact with facility staff, tenants and municipal officials to effectively meet code requirements and compliance issues
  • Previous experience working in a matrix driven, collaborative environment
  • Previous property leasing experience
  • Highly competent in Microsoft Word, Excel. Experience of Microsoft Access and/or a frontline system is desirable
  • Consults more experienced colleagues or more difficult or novel situations

Responsibilities For Lease & Property Administrator Resume

  • Experience with managing institutional or government property
  • Maintain good tenant relations through regular personal contact responding to tenants concerns, complaints and questions, to include but not be limited to
  • Experience in Property Management or related field
  • Experience with metrics creation/generation and maintenance
  • Makes decisions that impact effectiveness and service levels, exercises discernment and make recommendations on complex issues

Responsibilities For Contracts Property Administrator Resume

  • Experience in related field
  • Coordinating, typing and compiling monthly client reports as required. Maintaining confidentiality of material is critical
  • Utilizing Excel to create, manage and update tracking spreadsheets for vendor contracts, GSA service contracts, tenant billing and project status
  • Creating and delivering system improvements, training, and communications for other Raytheon employees, organizations
  • Producing operating and capital budgets that enhance the portfolio’s value while ensuring the properties are competitive in the marketplace
  • Utilizing Basecamp website to update master building calendar, complete assigned to-do’s, and communicate with team members on assigned projects
  • Preparing and coding invoices
  • Liaising with the other Property Management teams including Facilities Managers and Helpdesk Administrators
  • Assisting with service charge invoices, recharges, annual budgets and variance reporting

Responsibilities For Senior Property Administrator Support Office Diss Resume

  • Contracting – Prepare and track contracts for procurement process per JLL standard contracting requirements
  • Coding of invoices on an ongoing basis so that invoices are processed by the 20th of each month for payment
  • Translating Chinese Watch Notices and conducting internet investigations on Chinese websites to locate use and applicants in China/Taiwan
  • Scheduling calendars and making travel arrangements - 10%
  • Raising fees, maintaining fee workbook for team

Responsibilities For Residential Property Administrator Resume

  • Understanding of invoicing and purchase to pay process
  • Liaising with Local Rating Authorities for changes in status and rebates
  • Liaising with facilities managers, client finance manager, building managers and helpdesk on all aspects of the management of a property
  • Assisting surveyors with following up items from risk register
  • Mobilising and de-mobilising property acquisitions and disposals
  • Preparing data for and attending weekly team meetings
  • Working closely with the team in the auditing of team performance on property, finance and risk management processes
  • Liaising with the Surveying team, with Facilities Managers and Helpdesk Administrators

Responsibilities For Property Administrator / Program Analyst Resume

  • Understanding of property databases and the maintaining accurate data
  • Preparing lease orders and tracking work orders
  • Working knowledge of PRISM inventory tracking receipt issuance and movement of material
  • Processing accounts payable and receivable
  • Maintaining leases and contracts files
  • Answering phone calls and other administrative tasks
  • Managing small project construction for medical office buildings tenants
  • Providing additional technical and administration support as required to the Occupier Management team

Responsibilities For Property Administrator Lead Resume

  • Working knowledge of the Microsoft Suite of products with an emphasis on Excel
  • Maintaining tenant database
  • Providing high quality Commercial Property Management Administration to the team
  • Preparing digital and hard copy reports for client meetings and internal purposes
  • Scheduling client and other meetings
  • Working knowledge of IUID and RFID
  • Chasing up relevant internal and external customers
  • Working knowledge of UPS, PRISM, APEX and cPD
  • Working knowledge of UPS and PRISM (SAP)

Responsibilities For Commercial Property Administrator Resume

  • Undertaking property inspections
  • Assisting with calendar management
  • Working with tenant management
  • Functioning knowledge of Windows
  • Updating property trackers
  • Collecting rent payments
  • Working knowledge of UPS and PRISM (SAP), SEMIS/COLTS and DPAS

Responsibilities For Contracts & Intellectual Property Administrator Resume

  • Assisting with funding requests and producing payment plans if required
  • Dealing with lease queries, neighbour disputes and assisting with CPSEs
  • Preparing repairing liability summaries from legal documentation
  • Analysing and manipulating data from client database
  • Liaising with Client’s legal team for advice where appropriate
  • Advising Client on licence applications and insurance claims
  • Dealing with applications for landlords consents, with reference to lease conditions, liaison with external consultants and solicitors where necessary
  • Helping to manage Client helpdesk

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