Project Accounting Resume Sample

4.6
13 votes

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Zack Sawayn
104 Keeling Springs,  San Francisco, CA
+1 (555) 395 5758

Work Experience


Project Accounting Specialist
08/2017 - PRESENT
Chicago, IL
  • Ensure that details of authorized Capital Funding requests (spending amounts, funding source, Use and Occupancy date, amongst others) are recorded in the capital forecast tool with the correct authorized value and SAP
  • Monitor monthly spending recorded in the financial system versus authorized values
  • Track approved changes to site budget values and ensure that the financial system is updated accordingly
  • Ensure that dates and Project Status entries are aligned between the system and the capital forecast tool
  • Projects are maintained in the project management database
  • Support one-off projects that require accounting knowledge (i.e. control changes, reconciliations, process improvements, significant or unusual transactions
  • Ensure proper and effective communication regarding process changes/ develop and deliver training as needed
Project Accounting Analyst
10/2012 - 02/2017
Boston, MA
  • Obtain and analyze data, and utilize to develop and implement processes to drive efficiency
  • Maintains a valid Driver’s License
  • Conduct ongoing analysis of project completion against the budget
  • Assist managers with yearly/monthly forecasting and project’s percentage of completion
  • Maintain updated records of billings and percentage of project’s completion
  • Knowledge of Billing, AR, AP and month end closing cycles
  • Knowledge of MS Office with intermediate to advanced skills in Excel
  • Work in cooperation with Project Control teams
Project Accounting Assistant
04/2006 - 06/2012
Boston, MA
  • Team with our business partners to ensure that policies/procedures within each group are being interpreted and administered according to the company’s accounting policies; Identify potential changes
  • Backfill other manager responsibilities, if required
  • Provide training to lower level employees to ensure proper scope and set up for projects, and approve project set up requests
  • Update Project attributes
  • Conduct estimate updates (from FP&A or PM/PC)
  • Identify and correct errors to actuals and/or approve error corrections
  • Monitor in service reports and update as needed
  • Clear interface errors (with Workforce management systems)
  • Create reports, such as Generate Automatic Rules for Closing (ARC) failure, estimate in service, estimate vs. actual, Rules for

Education


Strayer University - Woodbridge Campus
2002 - 2006
Bachelor's Degree in Accounting

Professional Skills


  • Attention to detail and organizational time management skills, ability to prioritize effectively
  • A professional attitude with strong interpersonal skills, experience of communication at all levels
  • Strong PC skills including thorough knowledge of Microsoft Office Suite (Advanced Excel)
  • Excellent analytical and technical accounting skills required
  • Excellent customer service attitude and interpersonal skills
  • Demonstrated ability to prioritize, organize, and work effectively in deadline-driven environment
  • Excellent attention to detail, highly analytical and proactive investigation skills

How to write Project Accounting Resume

Project Accounting role is responsible for excel, intermediate, interpersonal, accounting, advanced, microsoft, english, software, organization, analytical.
To write great resume for project accounting job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Project Accounting Resume

The section contact information is important in your project accounting resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Project Accounting Resume

The section work experience is an essential part of your project accounting resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous project accounting responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular project accounting position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Project Accounting resume experience can include:

  • Experience in book-keeping, accounting/finance, and or business administration
  • Experience supervising a team of project accountants
  • Experience working closely with sales and pursuit teams in proposal and cost estimate development
  • Experience in Project or Cost Accounting
  • Experience
  • Understanding of the Accounting fundamentals, such as debits, credits, accounts receivable, accounts payable, budgets, etc

Education on a Project Accounting Resume

Make sure to make education a priority on your project accounting resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your project accounting experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Project Accounting Resume

When listing skills on your project accounting resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical project accounting skills:

  • Excellent oral and written bi-lingual communication skills (English / Spanish). Able to effectively interface at all levels of the organization
  • Good managerial skills in the areas of team leadership, development, organization, planning and implementation
  • Prior experience working in an automated workflow ticketing system
  • Accomplished leadership and supervisory skills, emphasizing continuous improvement
  • Advanced skills using complete Microsoft Suite (Outlook, Excel, Word, etc.)
  • Employ problem-solving skills and analysis

List of Typical Experience For a Project Accounting Resume

1

Experience For Project Accounting Specialist Resume

  • Experience in operational accounting and 3+ years’ in supervision
  • Experience with Deltek Costpoint and particularly project setup and billing modules/capabilities is required
  • Experience with Power Plan, Business Objects or PeopleSoft
  • Maintains department reports by creating and updating spreadsheets for project tracking, and management reports
  • Daily / Weekly per diem reporting and auditing
2

Experience For Project Accounting Manager Resume

  • Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc
  • Assists with purchasing and creating purchase orders
  • Assist in providing detailed support per individual client contracts to insure accurate and timely client invoicing or other client request fulfilments
  • Identify accounting for projects
  • Generate Automatic Rules for Closing (ARC) failure reports, estimate in service report, estimate vs. actual, journal entry notification report etc
  • Unitize a Continuing Plant Inventory Record (CPR) in Power Plan
3

Experience For Project Accounting Associate Resume

  • Clear ARC rules, including journal entries
  • Start ARC clearing process
  • Confirm all information is aligned amongst the accounting systems to safeguard against internal and external audit findings
  • Setup and/or provide indirect project structure maintenance (Overhead, B&P, IR&D, G&A, Service Center, Management Allocations, etc.) for existing projects
  • Proficiency in computerized accounting systems
4

Experience For Project Accounting Analyst Resume

  • Understand the billing terms for each assigned client as specified in the applicable contract
  • Review and log out-going invoices on Invoice log
  • Create Invoicing Instructions for each assigned client
  • Understand and be able to invoice Managing Office projects
  • Review and log out-going invoices on Phone Call log, record when payments are received
5

Experience For Manager Project Accounting Resume

  • Prepare and post accounting entries in support of the projects
  • Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc
  • Processes draft invoices to handoff to FSS for project billing to clients
  • Processes MAI vendor invoices for accuracy and internal project coding
  • Maintain electronic and paper accounting files
  • Affiliate arrangements set up and processing: The review, verification, set up of interoffice and member firm arrangements for global client projects
  • An outgoing, organized and detailed personality and the ability to work with and build relationships with a wide variety of people
  • General familiarity with accounting
  • Drive change, efficiency, standardization, and improvement of the project accounting and management processes
6

Experience For Senior Project Accounting Manager Resume

  • Develop a moderately thorough understanding of capitalization policy
  • Basic knowledge of internal controls and the ability to develop and interpret accounting procedures and reports
  • Assist Project Manager with the preparation and regular monthly update of Estimates At Completion
  • Ensure that financial reporting for pending change orders are correctly reflected in the AECOM Project Information Center and appropriate approvals and documentation are in place
  • Train and educate Project Manager and Project Accountants in revenue recognition and project costing methodologies
  • Engage with regional project pursuit teams as financial support and review for high risk bid preparations
  • Generates, audits and distributes draft invoices and/or credit memos to Project Management for review based on understanding of contract. Obtains appropriate approval and distributes accordingly
7

Experience For Project Accounting Assistant Resume

  • Provide direct project structure maintenance on existing projects based on contract modifications or requests from project control, accounts receivable and revenue
  • Set up labor categories, billing rates and applicable ceilings in Costpoint
  • Run and route Initialization Report in workflow tool system as required by corporate policy
  • Setup and/or provide indirect project structure maintenance (Overhead, B&P, IR&D, G&A, Service Center, Management
  • Monitors and coordinates compliance with tax regulations
  • Monitors cash collections for assigned group by actively communicating aging risk to project management to determine necessary collection actions. Communicates with clients regarding past due invoices
8

Experience For Senior Accountant, Project Accounting Resume

  • Identifies solutions to meet customer’s needs
  • Performs complex reconciliations for area supported and analyzes resulting variances. Proposes and prepares any adjusting entries necessary resulting from reconciliations
  • Provide training, guidance and quality control to lower level employees to ensure proper scope and set up for projects, and approve non-routine project set up requests
  • Take action on projects as assigned
  • Occasionally enter requests into subledger system of record, Power Plan
9

Experience For Project Accounting Clerk Resume

  • Initiate follow up Power Plan communications on project set-up to request initiator, project manager and/or others
  • Approval of the project set up request
  • Act upon projects within the threshold and routine criteria (FP&A)
  • Enter requests into Power Plan
  • Initiate follow up Power Plan communications on project set-up request initiator, project manager and/or others
10

Experience For Senior Project Accounting Specialist Resume

  • Initiate follow up Power Plan communications on project set-up request initiator, project manager and/or others
  • Conduct estimate updates (from FP&A or PM/PC)
  • Initiate error corrections to Actuals
  • Monitor in service reports and update as needed
  • Clear interface errors (with Workforce management systems)
  • Generate any report out of Power Plan
  • Conduct feeder close dates
  • In-service / Retirement activities

List of Typical Skills For a Project Accounting Resume

1

Skills For Project Accounting Specialist Resume

  • Good Interpersonal skills and ability to effectively function in a matrix organization and manage complex high volume activities
  • Good interpersonal skills for dealing with internal and external clients
  • Proficient computer skills including Excel, Word, PowerPoint and Access
  • MS Office computer skills are required
  • Able to function effectively within a multi-cultural, team environment
  • Intermediate verbal and written communication skills, both in English and Chinese
2

Skills For Project Accounting Manager Resume

  • Prior construction project experience in Australia
  • Strong Excel and analysis experience
  • Self-management skills and ability to work with limited supervision
  • Intermediate computer and Microsoft (Excel, Access, PowerPoint) skills
  • Extensive IT skills are essential
  • Prior team lead, or supervisory experience is mandatory
3

Skills For Project Accounting Associate Resume

  • Capitalization, Cost Accounting or Asset Accounting experience
  • Financial analysis experience with an understanding of how operating metrics impact financial performance
  • Experience in Architecture/Engineering consulting industry highly desired
  • Strong financial background, includingproject accounting or cost accounting
  • Hands on Project Accounting experience working with contracts, change orders, and project estimates
  • Project Accounting Experience (preferably in Engineering or Construction industry)
  • Maximize efficiency and effectiveness by reviewing the process, reflecting it to local needs and advice on required local changes
  • Experience working in the Construction and/or Real Estate industry
  • Hands-on experience working with General Ledger
4

Skills For Project Accounting Analyst Resume

  • Relevant accounting type experience
  • Experience in Project or Cost Accounting
  • Experience in Project Accounting
  • Good working knowledge of Bechtel’s financial and commercial systems
  • Fixed Asset accounting experience
5

Skills For Manager Project Accounting Resume

  • IT literate, with ability to be highly flexible to changing systems and priorities
  • Experience of dealing with high volumes of data
  • Process mapping experience would be beneficial
  • Experience with Accounting Software (Deltek’s CostPoint Prefered)
  • Experience in in Project or Cost Accounting
  • Experience in accounting and payroll
6

Skills For Senior Project Accounting Manager Resume

  • Identify gaps in existing processes and suggest solutions that increase efficiency and effectiveness
  • Experience using Deltek Vision or similar software program
  • The role of Project Accounting Manager requires the individual to have a strong knowledge of BAE Systems and the defence industry
  • Strong Knowledge of IFRS 15 or ASC 606
  • Proven agility to gather, input, analyze, interpret, and report financial data
  • Experience with Capital Projects, Fixed Assets
  • Good team player, clear-thinker, problem-solver
  • General Office experience
  • Experience in similar industry
7

Skills For Project Accounting Assistant Resume

  • Upervisory experience
  • Construction experience
  • PeopleSoft experience
  • Have completed and submitted all draft invoices to Supervisor for review prior to the billing cut-off date
  • Related experience
8

Skills For Senior Accountant, Project Accounting Resume

  • Experience in JDE or equivalent
  • Validate and challenge forecast as well as provide analysis/trends
  • Work well with other project team members under deadline situations and respond to changes in priorities
  • Excellent computer and Microsoft (Excel)
  • Mailing, faxing and emailing invoices and copies of invoices
9

Skills For Project Accounting Clerk Resume

  • Understanding of percent complete accounting, Financial Statement analysis, foreign currency terminology and concepts
  • Guiding and administrating all finance related processes for the EMEA implementation of Qondor/SAP
  • Understanding billing terms for each assigned client as specified in the applicable contract
  • Printing and sorting prebills and invoices
  • Inputting new project setups (jobstarts) into the MIS (Deltek CostPoint)
  • Signing up non-union Craft and enter new hires in JDE
  • Assisting with preparation of invoices
  • Sound Project Accounting and Life Cycle Management Background including CSRs, Sales / Margin Trading, Risk Management, Pricing and Rates
10

Skills For Senior Project Accounting Specialist Resume

  • Participate in weekly AR meeting by gathering information regarding outstanding invoices
  • General familiarity with accounting. Ideally project accounting
  • Meet with Project Managers as needed to resolve any issues delaying the billing
  • The majority of your day would be spent monitoring and analyzing project financials
  • Manages associates in the completion of project accounting processes (i.e., set-up, review project costs and budgets, status reporting and closeouts)
  • Future interest in obtaining a BA in Accounting (or related field)
  • Give technical training for Accounting and Financial applications
  • Monitoring & Reporting

List of Typical Responsibilities For a Project Accounting Resume

1

Responsibilities For Project Accounting Specialist Resume

  • Working with invoices
  • Maintain Project billing files and supporting documents associate with Billing
  • Complete all billing for assigned clients within the month following the performance of services
  • Participate in staff meetings by providing updates on aging unbilled and project reports
  • Assists in the annual audit by providing information and answering questions as requested
  • Manage all transactional accounting activities on site (billing, AP)
2

Responsibilities For Project Accounting Manager Resume

  • Completion of the weekly billing log
  • Add/update projects in Deltek Vision utilizing final Project setup modification forms (PSUMF)
  • Ensure that timely communication with Project Managers on any issues that arise with documentation for invoicing matters
  • Review and log out-going invoices on Phone Call log
  • Basic Knowledge of percent complete accounting,
  • Basic Technical accounting knowledge
3

Responsibilities For Project Accounting Associate Resume

  • Proficiency with accounting systems highly desired - specifically BST or similar
  • Hands-on job cost accounting for multiple projects
  • Work closely with Project Managers to ensure they are receiving necessary support for each project
  • Monitor projects, including all costs related to each project
  • Monitor status of all subcontractor pending change orders
  • Knowledge of percent complete accounting, Intermediate
  • Technical accounting knowledge, Intermediate
  • Maintain efficient job cost filing
4

Responsibilities For Project Accounting Analyst Resume

  • Ensure that timely communication with Project Managers on any issues that arise with documentation and invoicing matters
  • Provide daily support to accounting team
  • Review revenue recognition templates on new contracts/projects and provide guidance to project accountants on preparing them
  • Ensure that bids are based on correct charging rates and have responsibility for the cash flow provided in the Request for Bid Approval
  • Work under pressure to tight deadlines and multi-tasking
5

Responsibilities For Manager Project Accounting Resume

  • Oversight of project financial analysis, including: project revenue, GM, and cash flow forecast
  • Provide project related training to operations personnel, peers and subordinates as required
  • Complete invoicing, collect and present necessary backup, and ensure that invoice meets
  • Clients specifications, and assure delivery to the client. Understand the billing terms for each assigned client as specified in the applicable contract
  • Foster a team environment that promotes growth and relationship building within the business unit
  • Percent complete accounting
6

Responsibilities For Senior Project Accounting Manager Resume

  • SAP transaction accounting
  • Enter in-service dates and retirements
  • Initiate feeder close date extensions
  • Sign up craft and enter new hires in JDE
  • Process electronic expense reports
  • Proficiency in Excel, Access, Word and Adobe Professional
  • Timely create monthly invoices, custom and generic, for assigned clients
  • Collect from Project Managers or directly from billable employees necessary documentation required to be submitted to support invoice and timely notify Project managers of any deficiencies
7

Responsibilities For Project Accounting Assistant Resume

  • Create any documentation required to be submitted to support invoice
  • Create and use custom invoices and reports as required by assigned clients
  • Understand and be able to invoice multi-currency projects
  • Understand and be able to invoice Multi-level projects
  • Deliver invoices, i.e. email, mail, client portal
  • Completion of assigned work by provided deadlines
8

Responsibilities For Senior Accountant, Project Accounting Resume

  • Intermediate computer and Microsoft (Excel)
  • With knowledge in JDE or equivalent
  • Create and challenge key IBP assumptions. Direct, coordinate and undertake the IBP process in the project area. Financial modelling of all IBP baseline assumptions
  • Instil a cash and cost awareness culture and manage cash flow to optimise working capital
  • Develop and manage BAE Systems SDT Project Accounting activities, processes and systems, ensuring best practice is adopted and regular review points are in place to maximise efficiencies
  • Ensure project accounting processes and procedures enable the production of Financial Forecasts and Returns that are compliant and consistent with company policies
9

Responsibilities For Project Accounting Clerk Resume

  • Management, motivation and development of professional staff including succession planning and co-ordination of training requirements
  • Highly motivated leader able to manage resource to ensure that deadlines are fulfilled and reliable, accurate information is produced
  • Prepare invoice packages for approval by Project Manager, containing draft and final invoices for all billable projects assigned, including all applicable backup, as requested per contract
  • Prepare all sub-consultant invoices for coding and approval
  • Perform labor adjustments and billing transfers as required per instruction from PA or PM
  • Provide payment status to PA for Accounts Receivable aging as needed
  • Provide billing information to PA for WIP report. Support PA in the preparation of WIP reports for monthly submission to management
10

Responsibilities For Senior Project Accounting Specialist Resume

  • Maintain project-related records; make correction on project costs booking
  • Approve and distribute draft invoices and/or credit memos to Project Management for review based on understanding of contract
  • Monitor compliance with generally accepted accounting principles and company procedures
  • Understand the projects assigned including milestones, contract/commercial terms, revenue recognition and IFRS 15
  • Review and log outgoing invoices on invoice log
  • Review documentation of payment request and prepare Wire Request to Treasury for payment process
  • Update Cash movement information and support on Cash Forecast preparation
  • Communicates project financial information to management for assigned projects. Identifies and communicates material variances
  • Provide training to lower level employees to ensure proper scope and set up for projects, and approve project set up requests. Approval requires a reasonable understanding of the capitalization policy as it relates to the function he/she is supporting

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