Program Administrator Resume Sample

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Maryse Schuster
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Work Experience


Program Administrator
11/2016 - PRESENT
Boston, MA
  • Schedule program level meetings and co-ordinate logistics across multiple resources and geographies
  • Manage document storage and maintenance using online knowledge store tool (Sharepoint)
  • Co-ordinate and aggregate program-wide reporting on resourcing, financial and milestone information to build program-level views of delivery status
  • Support and enforce defined standards for milestone, resource, issue and risk tracking across multiple project deliverables adhering to the RBC Frameworks
  • Track deliverables and dependencies across project plans and delivery teams to provide analysis and reporting of progress against overall program-level plan
  • Track path to completion for delivery plans, including post-implementation and closure artefacts
  • Prepare and produce draft presentation/reporting materials for program level communication
  • Co-ordinate timely and appropriate updates with all areas and in all communications
Academic Program Administrator
02/2012 - 06/2016
Houston, TX
  • Experience in Sales Administration or equivalent in the high-technology, government, aerospace, and/or commercial and international industries
  • Oversee the application process for CS, JHUISI, and SRE
  • Respond to applicant inquiries for CS, JHUISI, and SRE
  • Actively recruit prospective students
  • Access and maintain data for over 800 student applications and make accessible to CS and JHUISI faculty for review
  • Work closely with faculty and the WSE graduate office on student fellowship awards – identifying available funds and matching with student applicants
  • Generate and send admissions letters. Manage responses from admitted students
  • Coordinate and manage documents and process for enrolling new students
National Program Administrator
04/2006 - 01/2012
Houston, TX
  • Advise international students on the necessary documents and processes for enrollment
  • Generate statistical reports related to application and admission data
  • Coordinate with department Communications Specialist on production of brochures and other marketing materials as necessary
  • Review and update program information on department webpage
  • Schedule campus visits with prospective students
  • Serves as a liaison between the Program Management Office and functional departments as required
  • Attends Management meetings as required to provide support in areas of financial reporting, training, etc.

Education


Western International University
2001 - 2005
Bachelor's Degree in Business

Professional Skills


  • Excellent interpersonal skills, ability to relate to multiple audiences, along with excellent planning and time management skills
  • Excellent organizational skills, project management, customer service and problem solving skills
  • Prioritize, multi-task, and assign work to others. Strong planning and organizational skills required. Ability to manage multiple priorities
  • Strong interpersonal communication skills and organizational skills
  • Excellent communication skills, both verbal and written, and demonstrated experience working with a team
  • Demonstrate leadership experience in managing a variety of programs, motivational skills and ability to communicate both orally and in writing
  • Excellent keyboarding skills and knowledge of PC applications; SAP experience highly desirable

How to write Program Administrator Resume

Program Administrator role is responsible for organizational, interpersonal, computer, microsoft, customer, software, leadership, word, database, training.
To write great resume for program administrator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Program Administrator Resume

The section contact information is important in your program administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Program Administrator Resume

The section work experience is an essential part of your program administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous program administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular program administrator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Program Administrator resume experience can include:

  • Strong facilitation and project management skills and experience in leading diverse people into high-functioning teams
  • Good communication, team building, and problem-solving skills
  • Enthusiasm, sense of humor, patience, and self-control, strong supervisory and counseling skills
  • Strong team building and leadership skills required
  • Excellent oral and written communication skills, including ability to communicate collegially and knowledgeably with faculty at multiple institutions
  • Excellent computer skills in word processing, spreadsheets, database programs and internet searches

Education on a Program Administrator Resume

Make sure to make education a priority on your program administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your program administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Program Administrator Resume

When listing skills on your program administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical program administrator skills:

  • Strong interpersonal skills, including the demonstrated ability to communicate and work effectively with a diverse clientele and colleagues
  • Strong written and verbal communication skills to interact effectively with staff, clients, and a widely diverse public
  • Excellent organizational skills, including file management skills
  • Consistently demonstrate a strong customer orientation, producing analyses on-time and communicating results effectively
  • Strong interpersonal skills including the ability to maintain effective relationships with a diverse population of students, faculty, and administrators
  • High level of interpersonal skills, diplomatic skills, written and oral communication necessary to interface with various levels of management

List of Typical Experience For a Program Administrator Resume

1

Experience For Academic Program Administrator Resume

  • Skills and experience in writing, content creation, editing, and proofing
  • Demonstrated proofreading and copy-editing skills
  • Strong computer literacy including advanced skills in Microsoft Word, PowerPoint and Excel
  • Excellent organizational skills, including ability to consistently and reliably meet deadlines
  • Excellent conflict resolution, negotiation and problem-solving skills
  • Strong administrative, organizational, communication, and writing skills
  • Work well independently as demonstrated by resourcefulness and problem solving skills
2

Experience For Senior Program Administrator Resume

  • Good convening and group process skills,
  • Strong leadership skills and the ability to mentor staff
  • Excellent interpersonal skills, customer service orientation, and ability to maintain relationships with staff in other departments and organizations
  • Strong communication skills with the ability to make proactive contact with customers to obtain additional business
  • Strong computer skills including Excel, Word, email and Internet
  • Outstanding human relations and leadership skills
3

Experience For National Program Administrator Resume

  • Demonstrated experience managing, coordinating, and facilitating multiple projects simultaneously
  • Relevant experience including administering sustainability programs, or equivalent combination of education and experience
  • Prior experience designing social justice education curriculum for students, staff, and faculty in a higher education setting
  • Effectively communicating relevant project information to superiors and cross-functional team members on status of assigned contract
  • Strong understanding of effective recovery support practices
4

Experience For Service Program Administrator Resume

  • Complex decision making and negotiation skills are necessary to resolve client inquiries and drive loyalty
  • Evidence of being an effective consultant and/or behavior support coach at the system level
  • Expert in computer skills, software, Microsoft Office Programs, including PowerPoint, Excel, Word, etc
  • Strong understanding of Sales and prioritization of initiatives
  • Office skills such as telephones, data entry, office software to include, word processing, spreadsheets, presentation package and database systems
  • Internet and word processing skills
  • Assist management in operating more efficiently and effectively
  • Proven sales operations, finance, and planning experience
5

Experience For Asst Program Administrator Manager Resume

  • Learn complex systems; synthesize information effectively
  • Research, data management, and data analysis skills
  • Forecasting and estimation skills
  • Schedule office and travel time effectively to minimize cost and maximize results
  • Prior experience with financial and/or clinical modeling or data analysis
  • Two years strong customer service experience
  • Exceptional organizational/time management skills required
  • Bilingual skills (ability to read, write and speak Spanish)
6

Experience For Recognition Program Administrator Resume

  • Prior experience with Microsoft Office Suite
  • Has the ability to work effectively with internal and external management and customers
  • Practical skills and knowledge of tools in communication, change management, and stakeholder analysis
  • Demonstrated ability to plan and prioritize work tasks
  • Team development, facilitation of team-meetings, training design, and crafting organizational improvement plans are critical skills as well
  • Relevant experience in admissions or related student services area including experience managing program or office operations
  • Understanding of and experience with Social Media Platforms such as Twitter, Facebook and LinkedIn
7

Experience For Dhses Program Administrator Resume

  • Understanding of and experience with Social Media Platforms such as Twitter, Facebook and LinkedIn are an asset
  • Skilled at identifying and removing barrier problem-solving
  • Knowledge and understanding of, and experience working with, CDW’s internal systems and reporting tools
  • Knowledge of best practices in leadership development, individual coaching, mentoring, and training effectiveness
  • Experience training in one on one and group setting; NSCA Certified Strength and Conditioning Specialist; USAW Sport Performance Coach
  • Microsoft SharePoint experience, including creating and managing sites, libraries, lists and security groups
  • AS Highly Desired or equivalent 2 year work experience in engineering, software development, project engineering, system engineering or project management
  • Two years experience working with or supporting academic programs in a post-secondary setting (University, College, etc.)
8

Experience For Program Administrator Ses Resume

  • Has a strong foundation and understanding of peer recovery support services and the needs of individuals seeking relief from substance use
  • Act proactively and independently, exercising good judgment, thinking creatively to overcome logistical challenges
  • Implementation—Identifying and disseminating effective clinical practices for the use of health IT
  • Strong working proficiency of a variety of computer applications to include advanced knowledge of automated accounting / financial systems
  • Demonstrates knowledge and understanding of career counseling theories and methodologies for individuals and groups
  • Experience working in community health care setting
  • Three years’ experience designing and implementing large-scale leadership development programs
9

Experience For Technical Program Administrator Resume

  • Experience working with Mobius – Alberta Secure Access Service or a similar client tracking system is required
  • Previous warehouse experience in receiving, inventory, warehousing, and/or distribution
  • Strong passion and dedication for training, service, and supporting business partners
  • Experience in facilitating global learning
  • Professional educational experience supervising staff and developing curriculum
  • Experience advising MBA students
10

Experience For PTC Data Analyst & Program Administrator Resume

  • Experience managing relationships across programs and departments
  • Experience working with clinical data
  • Experience working in a clinical environment
  • Data Integration, Data Warehousing, Data Analysis and SQL Experience
  • Spreadsheet and word processing experience required
  • Possesses the ability to prioritize well and focus on completion of tasks and objectives while under stress of demanding work schedule
  • Experience providing analytical and operational support within the Federal government
  • Experience working with assessments, audits or investigative reports is highly desired

List of Typical Skills For a Program Administrator Resume

1

Skills For Academic Program Administrator Resume

  • Effective time management skills necessary to manage and prioritize multiple tasks and projects
  • Exercises discretion and good judgement skills in evaluating criteria for obtaining results and solutions to move projects forward
  • Exercises good judgement skills in evaluating criteria for obtaining results and solutions to move projects forward
  • Strong writing, organizational, problem-solving and teamwork skills; ability to multi-task
  • Excellent proofreading and editing skills required
2

Skills For Senior Program Administrator Resume

  • Demonstrated positive planning, analytical, team building, organizational and communication skills
  • Strong PC skills/knowledge covering general office software, including MS Office (Word, Excel, PowerPoint) and email required
  • Good communication, team building and problem-solving skills
  • Good Skills on Order management & Demand planning
  • Excellent technical and computer skills (Internet, and software applications: word processing, spreadsheets, presentations, etc.)
  • Strong negotiation skills, including the ability to work diplomatically with all levels of personnel in state agencies required
  • Good Communication skills especially engagement on commit/cost negotiations
  • Excellent oral, written, and interpersonal communication skills are required in order to interface with staff and senior management throughout JHM
  • Outstanding planning, problem-solving, analytical, organization, project management, and customer service skills
3

Skills For National Program Administrator Resume

  • Exceptional written and verbal communication skills for drafting, editing and disseminating correspondence and reports
  • Demonstrated experience working positively and collaboratively with a wide range of stakeholders, bridging differences and managing conflict when as it arises
  • Experience working in an academic environment. Experience supporting wide range of sponsored programs
  • Personal computer software skills including databases, word processing, spreadsheet, email and website maintenance
  • Administrative support experience, including at least 1 year of project coordination experience involving complex projects
4

Skills For Service Program Administrator Resume

  • Possess computer and word processing skills, including familiarity with all aspects of Microsoft Office
  • Possess bookkeeping, data entry, and cashiering skills
  • Prior experience working in a gender and sexuality student center within a higher education setting
  • Web editing or design skills
  • Work effectively with faculty and staff in a collaborative research setting
  • Effectively establish and maintain working relationships with peers and constituents at all levels of the organization
  • Prior experience supporting senior leadership in a DoD Information Technology environment
  • Communicate effectively, both verbally and in writing, with a wide variety of internal and external
5

Skills For Asst Program Administrator Manager Resume

  • Two years of demonstrated experience providing project support in a professional environment
  • Prior experience in program planning
  • Verbal and written training skills
  • Demonstrates advanced knowledge of functional concepts and a solid understanding of Flex policies and procedures
  • Proficiency in numeric reasoning and mathematical skills
  • Computer knowledge; program assessment; data collection (surveys) and spreadsheets; internet; word processing skills
  • Experience with and strong commitment to social justice and addressing issues faced by historically marginalized communities
  • Inventory Management Systems and probably hands on experience in MRP/ERP systems and Excel skill
6

Skills For Recognition Program Administrator Resume

  • Intermediate or better skills in Microsoft Office Suite (Word, Excel, Powerpoint)
  • Motivating staff and delegating effective leadership
  • Demonstrate critical thinking, problem solving, conflict resolutions, sound fiscal decision making, resource allocation and usage
  • Experience in Project Controls, Scheduling, or Estimating
  • Coordinates administrative functions and activities of the institute including establishing internal deadlines and priorities to meet external ones
  • Work independently, coordinating and prioritizing multiple tasks
  • Previous experience in financial area such as billing, contract management, reporting, and some analytical work
  • Experience interpreting and translating health information
  • Experience with MakerSpace tools (3D Printing, Laser Cutting, CNC)
7

Skills For Dhses Program Administrator Resume

  • Experience participating in and leading business, operational and/or organizational activities and events
  • Experience working in a university setting. -
  • Microsoft Office suite, including experience using Excel to generate financial reports
  • Experience in contracts and business development, including the costing and preparation of proposals
  • Assist in identifying potential partners for the MHRC and building strong sustainable relationships
  • Experience working with BANNER or other similar financial system
8

Skills For Program Administrator Ses Resume

  • Experience working with SFS
  • Skill in managing fiscal and program design and viability
  • Skill in creating a department infrastructure of divisional or functional managers
  • Prioritize concurrent projects and deadlines in addition to recurring tasks
  • Strong proficiency in a variety of computer applications to include advanced knowledge of university accounting systems
  • Experience in managing individuals
  • Create and maintain effective working relationships with both
  • Experience conducting original academic research
  • Experience working with major international donors
9

Skills For Technical Program Administrator Resume

  • Four (4) years of experience in an administrative management position in a health care setting
  • Four (4) years of experience in an administrative management position in a healthcare setting
  • Experience working with ERP databases
  • Demonstrated ability to exercise independent judgment and critical thinking to resolve issues
  • Experience working with university staff, students, and faculty
  • Experience working in education abroad
  • Work independently and adapt to changing environments and priorities
10

Skills For PTC Data Analyst & Program Administrator Resume

  • Strong working knowledge of the Microsoft Office Suite and intermediate proficiency in the use of Internet technologies and database systems
  • Experience in Manufacturing and Supply Chain companies is an added advantage
  • Hands-on experience managing Beta programs
  • Prioritizes proposal submissions based on funding agencies’ deadlines and internal submission dates/time
  • Experience with project management and systems thinking

List of Typical Responsibilities For a Program Administrator Resume

1

Responsibilities For Academic Program Administrator Resume

  • Coordinating, managing and executing projects/programs small to medium size in scope from inception to completion preferably in a large corporate environment
  • Good interpersonal skills and a proven ability to communicate in a positive manner with internal and external customers
  • Proven human services program management/supervision and leadership skills experience
  • Strong computer skills, particularly in the use of Microsoft Office
  • Excellent interpersonal, oral and written communication skills, and close attention to detail
  • Strong organizational, time management and communication (written and verbal) skills
2

Responsibilities For Senior Program Administrator Resume

  • Excellent writing and communication skills dealing with a range of constituents
  • Effectively interact with all levels of staff throughout the company
  • Perform repetitive tasks effectively and efficiently
  • Advanced computer skills, particularly MS Office
  • Prior experience with project management and student supervision
  • Prior experience in K-12 educational environments
  • Demonstrated ability to work under tight deadlines and with changing priorities
3

Responsibilities For National Program Administrator Resume

  • Experience in area of Hotel and Event Logistics and Call Center experience
  • Good communication skill, and team work spirit
  • To Assist PM to grow business with existing customers by establishing and maintaining good relationship with customers
  • Experience with the MA Quality Rating and Improvement System (QRIS) and related assessment materials
  • Ability and experience in supervising staff and campers
  • Postdoctoral cancer research experience required
  • Relevant administration and supervisory experience in multi-project environment
4

Responsibilities For Service Program Administrator Resume

  • High motivation with excellent judgment and well-developed analytical abilities
  • Experience with on-line grants management systems (such as proposalCENTRAL)
  • Prioritize projects and work in a fast-paced environment on multiple tasks simultaneously with minimal supervision
  • Experience in similar roles
  • Five (5) years of healthcare experience prefered
  • Related work experience required in administrative support, customer/patient interface as well as fiscal tracking and budget creation
5

Responsibilities For Asst Program Administrator Manager Resume

  • Strong desire to pursue increasing responsibilities in program management career field
  • Exceptionally strong attention to detail and work ethic
  • Develop and maintain strong relationships with faculty, partners, and students, and facilitate connections to appropriate resources across the University
  • Strong interest in health policy and government
  • Independently prioritize and coordinate multiple projects simultaneously in a fast paced environment
6

Responsibilities For Recognition Program Administrator Resume

  • Good to process plenty of the data
  • Developing training materials for and assisting in the planning of JEP’s bi-annual training for undergraduate and graduate student staff (off-site)
  • Managing the department’s workflow and annual calendar; tracking, monitoring, and guiding the programs’ timelines and goals
  • Assisting PS’s in capturing meeting minutes and action items; distributing to teams as directed by the PS’s
  • Managing program budget and tracking, reporting and overseeing assessment of the PCP
  • Assisting in the process of developing curricula, syllabi and training materials for JEP service-learning students
7

Responsibilities For Dhses Program Administrator Resume

  • Assisting PS’s in prepping for client meetings; create product PowerPoint decks; packing product, setup of product
  • Tracking and reporting on the implementation and delivery of training for new and revised processes
  • Identifying need and building standard modules where they are lacking
  • Developing and directing the marketing/communications strategy, policies, and procedures for the CHS program
  • Hiring, training, and supervising office manager and student workers
8

Responsibilities For Program Administrator Ses Resume

  • Monitoring, recording and acting on teacher fulfillment of CHS responsibilities
  • Engaging in purchasing related to ELI operations and preparing cash reports
  • Overseeing the ongoing training and support of JEP’s undergraduate student staff and peer educators
  • Developing and managing service-learning programs in cooperation with other JEP staff and other units on campus
  • Setting up and managing Blackboard and other learning management systems for JEP students and staff
9

Responsibilities For Technical Program Administrator Resume

  • Being a MyEvaluations super user, available for user support and trouble shooting
  • Ensuring cross-functional coordination of process improvement projects by managing the request queue
  • Conducting standing meetings/calls with internal stakeholders to discuss change in standards and provide updates for each item
  • Promoting the Professional Curation Program (PCP) and liaising with staff and others to identify and recruit program collaborators
  • Coordinating and facilitating digitization of collections
  • Working with collaborators and others to license copyrighted materials and making digital assets available to the public; and
  • Providing recommendations for CHS strategic plan and policies as well as implementing program evaluation for accreditation
  • Ensuring successful partnerships by managing all support operations for at least 11 CHS courses
10

Responsibilities For PTC Data Analyst & Program Administrator Resume

  • Developing and maintaining curricular knowledge for the courses
  • Planning and managing yearly teacher professional development meetings
  • Planning and attending weekly staff meetings for undergraduate student staff
  • Coordinating with and supporting USC faculty whose students participate in JEP
  • Maintaining accurate and current data about participating courses, faculty and programs
  • Creating and updating cost budgets and revenue forecast for assigned customer contracts
  • Assisting with the development of policies and procedures that document the “why” and “how” we provide facilities management services to the client
  • Assisting with the development and implementation of program guidelines for the Robert F. Smith Professional Curation Program

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