Office & Administrative Resume Sample

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Erica Welch
5202 Rafael Trail,  Philadelphia, PA
+1 (555) 566 5907

Work Experience

Administrative Office Specialist
12/2016 - PRESENT
New York, NY
  • Assists the Field Director in the logistics, planning, coordinating, and execution of both small and large Office of Field Instruction events including the development of all materials for these events. Coordinates event preparation and execution of timelines
  • Orders food, reserve space and work with facilities for set-up coordination. For off campus events, works with vendors to reserve event space and determine details. Handles all billing and reconciliation. Creates advertisements and mass invitations for events
  • Maintaining a high level of communication with management/staff
  • Providing assistance to the site admins and the staff they support as needed
  • Responsible for, in partnership with the Branch Manager and Financial Advisors, ongoing branch support associate development through Baird’s annual performance management process. Facilitates setting associate goals and reviewing with associates at mid and year end to establish proper career development. In addition, ensuring alignment of goals with branch and FA business plans
  • Strong organizational skills--ability to prioritize and delegate branch’s daily workflow to effectively organize tasks/people in order to achieve specific goals
  • A good understanding of the various businesses within Debt Markets
  • The ability to maintain excellent working relationships, with Business Managers and Infrastructure colleagues across the platform
Administrative Office Coordinator
01/2010 - 09/2016
New York, NY
  • Compiles periodic reports, agendas, meeting minutes. Takes and distributes meeting minutes at weekly team meetings. Independently manages all correspondence including drafting, formulating, and proofing all written work including minutes and creates and maintains filing systems
  • Assists with scheduling for the Director and field faculty. Maintains calendars (individual and shared) and reserves rooms. Composes and edits correspondence regarding matters of a sensitive or confidential nature
  • Coordinates OFI office operations and has the ability to work under pressure in a fast-paced, multi-tasking environment; maintains and respects confidentiality and works in a small office setting. Coordinates use of office needs and equipment; orders, maintains, and monitors office supplies and equipment as requested
  • Coordinate firm’s marketing sponsorships by providing organizations with logo, advertisements and event attendees
  • A thorough understanding of all Microsoft office, database management (Excel/Access/ServSuite/Exporting/creating reports) and Apple software applications,
  • Company Benefits offered
  • Competitive compensation, paid training, employee awards & recognition, work-life balance, recession resistant company
Administrative / Office Student Govt Intern
01/2007 - 09/2009
Phoenix, AZ
  • Excellent Excel skills with the ability to easily and accurately maintain large disparate datasets and summarise in dynamic tabular and graphical formats
  • Word processing a variety of general and confidential correspondence that include letters, memos, reports, minutes, transmittals, statistics, graphic presentations, etc.
  • Serve as the team lead to Student Employees. Consult and collaborate with two student employees in Dean’s office
  • Coordinate time sensitive requests by assisting the Special Assistant with time management of Dean’s projects
  • Provide general office support by assisting with preparing meeting materials, correspondence and other documents for Dean’s nightly review
  • Provide phone coverage and lunch time back-up for Dean’s Special Assistant
  • Serves as HAP’s equipment liaison and textbook coordinator
  • As the “face” of the Office of Field Instruction, greets students, faculty, staff and other visitors to the office on a professional and friendly manner. Receives and responds to routine/general questions and correspondence following established procedures not requiring management review and delegates more complex issues. Troubleshoots routine inquires


Northwood University - Florida Campus
2002 - 2007
School's Degree in Faculty

Professional Skills

  • Excellent critical thinking skills with exacting attention to detail
  • Have a strong attention to detail, exceptional organizational skills, written and oral communication abilities
  • Be self-motivated, willing to learn new things, and able to prioritize effectively
  • Computer skills including Microsoft Excel, Word, Outlook and 10-key
  • Outstanding communication and interpersonal skills
  • Prior work experience aligned with the administrative and fiscal responsibilities of a support position in a university setting
  • Interpersonal communication skills both orally and in writing

How to write Office & Administrative Resume

Office & Administrative role is responsible for software, organizational, processing, presentation, word, databases, payroll, credit, training, database.
To write great resume for office & administrative job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Office & Administrative Resume

The section contact information is important in your office & administrative resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Office & Administrative Resume

The section work experience is an essential part of your office & administrative resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous office & administrative responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular office & administrative position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Office & Administrative resume experience can include:

  • High-level of interpersonal skills demonstrating poise, tact and diplomacy, often in fast-paced changing environment
  • Experience: 3 year of relevant experience
  • Prior administrative or assistant experience
  • Strong attention to detail highly organized, fast leaner, and excellent communicator- both written and verbal
  • Communicate and work effectively with a diverse group of faculty and students; and
  • Skilled and knowledgeable in medical records filing systems, and proficient in mathematical computations, keyboarding, grammar and spelling

Education on an Office & Administrative Resume

Make sure to make education a priority on your office & administrative resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your office & administrative experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Office & Administrative Resume

When listing skills on your office & administrative resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical office & administrative skills:

  • Demonstrated written and verbal communication skills to effectively interact with internal and external contacts at all levels of responsibility
  • Strong organizational skills with the ability to prioritize multiple tasks and problem solve
  • Strong time management, organizational, problems solving and planning skills
  • Attention to detail with Excellent written and verbal communication skills as well as
  • Clerical experience; 2+ years of experience in a Managerial function
  • Experience with Banner, eVA, and ChromeRiver required. Education, Experience, Licensure, Certification required for entry into position

List of Typical Experience For an Office & Administrative Resume


Experience For Administrative Office Specialist Resume

  • 401K Plan, Flexible Spending Account, Employee Stock Purchase Plan, Long Term Disability Plan, Vacation, Holidays, Sick Leave, Park Discounts, Tuition Reimbursement, Dependent Scholarship AwardWe are a drug-free company
  • Ensure compliance with BCS policies and procedures within the scope of this function and monitor performance of 3PL’s using department established key performance indicators
  • Provides assistance and coordination of strategic planning efforts of the Dean’s office. Works on establishing procedures for the strategic planning process, coordinates meetings, collects and distributes information, tracks progress towards goals, and creates regular and ad hoc reports on the progress to internal and external constituents
  • Acts as a liaison on behalf of the Dean’s office and coordinate various administrative and operational activities with offices throughout GW and external constituents
  • Proposes improvements to processes and serves on special projects and work groups to streamline administrative support to the Dean’s office and further the outreach efforts
  • Provides administrative support in collaboration with other Dean’s office staff, including making travel arrangements, processing invoices, scheduling meetings, maintaining calendars, coordinating reception of visitors and record-keeping

Experience For Administrative Office Coordinator Resume

  • Serving as the primary point of contact for a weekly seminar—working with faculty on the semester calendar; communicating with speakers; and planning travel, meals and logistics for speakers and participants
  • Communicate effectively and clearly with confidence and tact, both verbally and through written notes
  • Assisting the coordinator during an annual summer weekend conference; and
  • Editing all department publications, including but not limited to center website, the annual report, grant requests, and faculty academic work
  • Answer incoming phone calls and emails regarding general customer questions, warranties, product problems, and service questions
  • Make bank deposits, process credit card payments, and perform overall basic banking functions
  • Performs general data entry, documents management and clerical functions relative to partnering agencies, programs, field instructor and student paperwork

Experience For Office Administrative Coordinator Resume

  • 1, Serve as General Office Management
  • Collaborate with essential personnel at office and headquarters
  • Work with management team to stay updated on product knowledge and new product offerings
  • Process Payroll on occasion
  • Support Business Unit Manager, Project Managers and other professional and technical staff

Experience For Office Manager Administrative Associate, Asum Resume

  • Create, edit and maintain; forms, templates, reports, graphs, specifications, and correspondence in Microsoft office programs (Word, Excel)
  • Supervision of other office administrative staff
  • Develops work policies and procedures to ensure efficient operations
  • Trains, coordinates and supervises the work of office staff
  • Sensitive administrative business is handled in a confidential manner
  • Handle phone calls and all related correspondence

Experience For Front Office Administrative Associate Resume

  • Ensure adherence to relevant company procedures and policies
  • Make travel arrangements for the senior managers
  • Keep databases in check and update them regularly
  • Monitor the office supplies state and make sure it is in accordance with office needs
  • Supervise cleanliness of office space
  • Create and present reports for managers
  • Input new information into database systems

Experience For Administrative Specialist IV for Lseo Division Office Resume

  • Create and manage spreadsheets
  • Provides general clerical support to the Assistant Dean for Field Education, the field faculty and other office operations
  • Prepares materials such as presentations, reports, new hire packets etc
  • Support and coordinate employee orientation schedules
  • Ensures all employee paperwork is completed correctly
  • Greet visitors and callers in a pleasant and professional manner
  • Manage mail and deliveries to and from the office
  • Arrange conference rooms and meals for specific client office meetings and events

Experience For Academic Office Coordinator Administrative Analyst Resume

  • Excellent time-management skills: experience working in a busy, high-traffic office with a wide range of people, handling multiple requests from faculty, staff, and students, prioritizing tasks, and meeting deadlines
  • Technological skills: proficient use of software programs, including spreadsheets (Excel), databases (e.g., CS and CFS), word processing (Micosoft Office, Adobe) and graphic presentation software (e.g., PowerPoint)
  • Collaborate with colleagues in the development and implementation of departmental initiatives developed with faculty and staff input and directed by the chairperson
  • Experience taking minutes: Including capturing decisions, action items, future agenda items, and the conversation
  • Skilled and knowledgeable in the rules, regulations and laws pertaining to protected health information
  • Proficiency in preparing meeting agendas and taking minutes

Experience For Materials Engineering Division Office Administrative Specialist Resume

  • Manages associate anniversary recognition program by ordering and distributing cards/gifts
  • Practice critical thinking, analyze, and evaluate data to identify essential issues related to academic management and fiscal issues
  • Formulate solutions to problems and make recommendations about both short-term and long-term issues that arise across academic, administrative, fiscal, and operational endeavors
  • Core Competencies - embody the following competencies
  • Assists in site and company-wide planning and execution of associate events, as needed
  • Proficiency in Microsoft Word, Excel, PowerPoint or similar programs

Experience For Administrative Associate, Office of the Dean Resume

  • Knowledge of administrative procedures in order to independently make arrangements for meetings, conferences and/or travel, often under considerable time constraints
  • Demonstrated ability in using a personal computer and Microsoft Office software, to create professional documents and presentations including but no limited to: Microsoft Word, Excel, PowerPoint, and Outlook
  • Demonstrated ability to prioritize and plan work activities and perform tasks with high efficiency, accuracy and many times with tight deadlines and with very little supervison
  • Diplomacy and tact handling external and internal ESH customers
  • Familiarity in a HIM Department or medical office setting; office practices and procedures; use of facsimile, microfilm and copy machine

Experience For Csuea Office Manager Administrative Analyst Resume

  • Knowledge of MS Office to include Word, Excel and Outlook, office practices and general office equipment
  • Read, comprehend, write and retrieve information from medical records and microfilm
  • Technological skills: proficient use of software programs, including spreadsheets (Excel), databases (e.g., CS and CFS), word processing (Microsoft Office, Adobe) and graphic presentation software (e.g., PowerPoint)
  • Previous working experience as a Receptionist/Office Admin/Admin Assistant
  • Experience

List of Typical Skills For an Office & Administrative Resume


Skills For Administrative Office Specialist Resume

  • Assist in new hire onboarding experience by ensuring work station/office setup
  • Experience in working with confidential materials and matters
  • Administrative experience in a marketing/media office
  • One (1) year experience working directly with Executive Leadership
  • Receives and prioritizes all incoming correspondence for the company site; distributes accordingly

Skills For Administrative Office Coordinator Resume

  • Proven history of maintaining financial data
  • Multi-task and prioritize
  • Experience as a receptionist
  • Experience integrating and managing multiple financial resources to develop various budgets; track and analyze financial data to make projections
  • Skilled in keyboarding and personal computer
  • Experience with grant proposal development and post-award management

Skills For Office Administrative Coordinator Resume

  • Serving as a point of contact for walk-in visitors and phone inquiries, responding to questions and e-mails, and directing inquiries to the correct resources
  • Ordering and setting up pantry supplies for kitchenettes
  • Working knowledge of website content management tools, e.g. drupal
  • Preparing materials for meetings (agendas, presentations, documents, notes)
  • Meeting and event coordination
  • Working knowledge of medical records
  • Maintaining inventory of paper supplies for copiers and distributing among floors
  • Supervising the maintenance and alteration of office areas and equipment
  • Providing administrative help in day-to-day office management

Skills For Office Manager Administrative Associate, Asum Resume

  • Assists in the planning, scheduling and catering needs for Executive Management and other requested meetings
  • Coordinates and supports the diversity and inclusion efforts of the Dean’s office by tracking progress, coordinating activities and communicating results
  • Maintains proper filing order as specified in the filing guidelines, sorts and files one inch of material in one hour or less
  • Edit up to book-length projects in order to adhere to specific editing requirements for journals and academic publishing houses
  • Track department’s leads using internal lead tracking software
  • Provide assistance with different budgeting and bookkeeping activities

Skills For Front Office Administrative Associate Resume

  • Keeps management informed by initiating data collection reports and distributing them as required
  • Ensures operation of office equipment by completing preventative maintenance requirements and or calling for repairs
  • Knowledge of generally accepted filing system and record
  • Delivers the medical records to the HIM Medical Record Specialist for further processing
  • Proficiency with Adobe Creative Suite programs including Photoshop, InDesign, and Illustrator
  • Attends confidential Leadership meetings; takes and distributes meeting minutes
  • Acts as the primary greeter for auditors visiting site (i.e. FDA, ISO, OSHA); follows company procedure to welcome and notify appropriate management
  • Maintain safe and efficient storage and handling of client products at external / public warehouses

Skills For Administrative Specialist IV for Lseo Division Office Resume

  • Handles purchasing and personnel transactions
  • Regularly update existing database system records
  • Proficiency in Microsoft Office with ability to take and transcribe minutes, compile/organize data for
  • Be proficient in office automation tools (MS Word, PowerPoint, Excel, Outlook, etc.)
  • Serves as the Medical Record Specialist and is responsible for the maintenance and safekeeping of medical records and the protected health information contained within them on the patient units, as well as the permanent medical records within the HIM Department

Skills For Academic Office Coordinator Administrative Analyst Resume

  • Ensures the patients’ clinical information is arranged and according to established guidelines as a means of supporting the Department’s overall mission of providing quality customer service
  • Reviews new admissions between admission day 7 and 10 and places unit medical record in the correct filing order, to assure the documentation is complete
  • Independently audits health information documentation for medical record reviews to insure compliance with Hospital policy and JC Standards
  • Purges and reviews completeness to include date, time and signature
  • Assures name and medical record are on every page and assures no other patient’s PHI is within the medical record

Skills For Materials Engineering Division Office Administrative Specialist Resume

  • Determines when splitting the medical record is necessary and places the proper tab dividers and filing guidelines in the medical record and affixes the correct names
  • Facilitates the retrieval of discharged unit medical records on day three of post discharge
  • Alerts HIM Director when medical records are unavailable for retrieval
  • Daily retrieves filing from assigned areas, checks for documentation completeness and obtains required signatures dates/times, identifies appropriate records and files material
  • When requested, researches and identifies information and provides copies of documents within the medical record for release of information
  • Performs medical record reviews, privacy reviews, prohibited abbreviation reviews, and special reviews in assigned areas and submits data to HIM Director
  • Demonstrated experience handing multiple demands, setting priorities, and having a high level of attention to detail to complete high quality work in a timely manner

Skills For Administrative Associate, Office of the Dean Resume

  • Dedicated team player with the desire to develop strong relationships
  • An ability to manage multiple priorities and diverse responsibilities
  • Security background/knowledge is helpful
  • Highly organized, detail-oriented and motivated
  • Flexibility, drive and a sense of humor. Mixed with seriousness and an ability to govern
  • Reliable, self-motivated, independent, adaptable and versatile with an enthusiastic collaborative spirit
  • Familiarity with communications agency
  • Compile/organize data for report preparation

Skills For Csuea Office Manager Administrative Analyst Resume

  • Experience working with faculty and students in an academic setting (e.g., schedule building, student database related to admissions and enrollment, search committee and hiring procedures, recruitment and events coordination)
  • Excellent written communication skills and mastery of English grammar, punctuation, spelling; experience writing official correspondence and reports; editing and proofreading documents
  • Excellent verbal and interpersonal communication skills with public, faculty, and staff, and students from multiple units regarding fiscal and academic processes
  • Proficient use of Excel to generate spreadsheets and charts, for input and maintenance of critical department data regarding enrollments, budget records, faculty status, etc; ability to perform math calculations and descriptive statistics within Excel
  • Experience managing expense accounts and travel accounts: coordinating and processing travel authorizations and expense reports, reconciling accounts, and ensuring reimbursements

List of Typical Responsibilities For an Office & Administrative Resume


Responsibilities For Administrative Office Specialist Resume

  • Employer conducts drug screening and national background check.
  • Pass a physical and drug test
  • Carry out and support administrative tasks for multiple managers, and project staff
  • Get answers from executives with limited availability
  • Create and update office/cubicle signs as necessary for new hires, terminations and job changes

Responsibilities For Administrative Office Coordinator Resume

  • Orders flowers for various associate occasions
  • Sorts and distributes paychecks
  • Read, analyze, and interpret documents in English
  • Learn and understand new technology systems
  • Answers the company main phone line in a professional manner; screens and directs incoming calls and visitors accordingly; checks voicemail daily and forwards as necessary
  • Receives and processes a daily check log for customer check payments; stamps, logs, places in envelope for accounting, sends e-mail of log to accounting/appropriate personnel, and holds in secured location for Accounting to pick up
  • Coordinates site tours and interview schedules; ensures guest(s) are escorted between and to/from meetings

Responsibilities For Office Administrative Coordinator Resume

  • Orders and maintains inventory of office supplies; maintain and regularly stock conference rooms for meetings/trainings
  • 4601 Ironbound Rd
  • 1300 W. Locust
  • Primary responsibility for managing scheduling for the Assistant Dean for Field Education and field faculty, including complex meetings involving several parties and scheduling video conferencing via BlueJeans. Maintains calendars (individual and shared) and reserves rooms. Composes and edits correspondence regarding matters of a sensitive or confidential nature
  • Excellent problem-solving and organizational skills: experience developing office procedures/operations and administrative systems for filing, tracking correspondence, coordinating flow of information and documents and processing requirements for fiscal, operational, and academic protocols set by department, college, and university policies and guidelines

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