Meeting Planner Resume Sample

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Work Experience


Senior Meeting Planner
02/2018 - PRESENT
New York, NY
  • Conduct post-meeting analysis and host debrief to ensure service satisfaction and identify service level improvement to support meeting owner and constituent’s experience
  • Values.Demonstrates in word and action the Y’s core values of caring, honesty,respect, and responsibility and a commitment to the Y’s mission, in all matters at all times
  • Inclusion.Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and cultural competence
  • Relationships.Builds authentic relationships in the service of enhancing indivial and team performance to support the Y's work
  • Communication.Listens and expresses self effectively and in a manner that reflects a true understanding of the needs of the audience
  • Quality Results. Demonstrates and fosters a strong commitment to achieving goals in a manner that provides quality experiences
  • Change Capacity. Leads self and others through change by navigating ambiguity appropriately and adapting well to new stuations, obstacles, and opportunities
  • Emotional Maturity.Demonstrates effective interpersonal skills
Meeting Planner
09/2013 - 12/2017
Dallas, TX
  • PROGRAM LOGISTICS: Works with event owners to determine appropriate meeting logistics including meeting room set up, food & beverage needs, audiovisual equipment needs, ground transportation, etc
  • BUDGET MANAGMENT: Provides estimates to event owner to help create budgeT / Manages program costs to stay within approved budget / Alerts event owner if program is in danger of exceeding budgeT / Receives proper approval to increase budget when appropriate
  • BILL RECONCILIATION: Reviews all invoices received to ensure program is charged correctly /Handles any discrepancies directly with venue/vendor in order to present event owner with correct invoice
  • REPORTING: Provides event owner with necessary reports including pre-event reports from on-line registration tool and post-event reports such as program cost savings
  • Occasionally conduct sight visits and facility inspections
  • Management of on-line registration which includes (but not limited to) creation of event registration, website content of upcoming events, save the date, email communications to attendees, attendee management, and on-going reporting of meeting outcomes. Ability to manage rooming list, food & beverage planning and budgeting for all tasks
  • Work with team to determine and confirm the most appropriate location for session and find hotel/meeting space
  • Manage event venue and associated costs within pre-determined budget guidelines
Junior Meeting Planner
05/2010 - 04/2013
Phoenix, AZ
  • Self-Development.Is dedicated to the improvement of own capabilities and demonstrates this through the continual expansion of knowledge and skills
  • Values.Demonstrates in word and action the Y’s core values of caring, honesty, respect, and responsibility and a commitment to the Y’s mission, in all matters at all times
  • Relationships.Builds authentic relationships in the service of enhancing individual and team performance to support the Y's work
  • Quality Results.Demonstrates and fosters a strong commitment to achieving goals in a manner that provides quality experiences
  • Change Capacity.Leads self and others through change by navigating ambiguity appropriately and adapting well to new situations, obstacles, and opportunities
  • Very good knowledge of English, Dutch and French
  • Very good knowledge of Amadeus (GDS) and Atlantis
  • Experienced in organization management
  • Show a great amount of initiative and attention to detail

Education


Auburn University
2005 - 2010
Bachelor's Degree in Business With

Professional Skills


  • Good critical thinking skills. Strong attention to detail. Strong customer service skills
  • Excellent interpersonal and oral and written communication skills to include strong customer service skills
  • Demonstrated leader and team player with polished public speaking skills and human relations skills
  • Strong communications skills verbal, written and presentation skills
  • Strong organization and time management skills; ability to remain flexible and prioritize effectively
  • Experience and skills supporting audio and video conferencing and vendor contract experience
  • Excellent planning, organizational and project management skills with a strong attention to detail

How to write Meeting Planner Resume

Meeting Planner role is responsible for organizational, interpersonal, planning, customer, english, leadership, excel, software, design, training.
To write great resume for meeting planner job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Meeting Planner Resume

The section contact information is important in your meeting planner resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Meeting Planner Resume

The section work experience is an essential part of your meeting planner resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous meeting planner responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular meeting planner position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Meeting Planner resume experience can include:

  • Be a self-starter who is able to effectively manage and complete tasks with demanding timelines and competing priorities, oftentimes under very short deadlines
  • Create food and beverage programs that enhance the meeting while supplying cost effective alternatives to remain within budget control
  • In meeting planning experience
  • Tradeshow/convention/meeting planning experience
  •  3 to 4 years of related work experience in Meeting Planning with Web Registration and database knowledge
  •  International and Domestic Meeting Planning Experience

Education on a Meeting Planner Resume

Make sure to make education a priority on your meeting planner resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your meeting planner experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Meeting Planner Resume

When listing skills on your meeting planner resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical meeting planner skills:

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of diverse work styles
  • Strong analytical skills to design and develop effective programs to meet business needs (prepare reports, budgets and reconcile invoices)
  • Excellent communication, interpersonal and presentations skills to provide clear and effective communication
  • Strong decision making, communication, customer service, problem solving, organizational, planning and interpersonal skills
  • Excellent decision making, organizational, planning and problem solving skills needed to manage projects through completion, often under severe time pressure
  • Strong working knowledge and advanced skills in the Microsoft Suite Office products, including Word, Excel, Outlook, PowerPoint, etc

List of Typical Experience For a Meeting Planner Resume

1

Experience For Senior Meeting Planner Resume

  • Excellent internal & external communication skills (written and verbal)
  • Technology and software skills-ideally working with Cvent, Starcite, Lenos, Concur and/or other
  • Microsoft Office skills -- Excel, Word, PowerPoint, Outlook, etc
  • Demonstrate flexibility in planning, organizing and multitasking in a fast-paced, dynamic environment
  • Experience in sourcing, contracting and planning meetings & events
  • Two years meeting planning and administrative experience working with hotels and/or conference facilities is required
2

Experience For Executive Meeting Planner Resume

  • Two years of meeting planning and administrative experience working with hotels and/or conference facilities required
  • Domestic and International Meeting Planning Experience
  • Related work experience in Meeting Planning with Web Registration and database knowledge
  • Meetings & Events planning experience
  • Experience with event online registration software
  • Strong Financial Acumen Ability to travel to events as needed
3

Experience For Meeting Planner / Concierge Resume

  • Collaborate and cultivate strong relationships with key business partners and vendors
  • Strong initiative and work ethic; ability to maintain integrity in all situations
  • Identifying and securing venues, conducting site visits and negotiating venue contracts
  • Planning the logistics of the meeting – from meeting room setup to coordinating all breakouts
  • Arranging and conducing event planning calls and meetings
  • Maintaining the meeting planning system operation (CVent)
  • Meeting room space required, parking for attendees
4

Experience For Meeting Planner Pharma Resume

  • Assuring shipping/delivery of supplies, proper room and audiovisual set-up, event signage set-up, food and beverage function set-up, and cleanliness of rooms
  • Maximising of revenueper event and understanding of overall contribution to revenue andP&L
  • Managing travel requests according to the Client´s requirements
  • Collaborating with internal third-party vendors and external sourcing to evaluate and procure resources within budget and negotiate vendor agreements as needed
  • Training of new team members; provide ongoing support to new team members
  • Meeting/Event Planning process
  • Arranging meeting logistics
5

Experience For Sourcing Manager / Meeting Planner Resume

  • Collaborating with internal third-party vendors and external sourcing to evaluate and procure resources within budget and
  • Assisting with agenda development and speaker identification
  • Meeting measurable performance targets
  • Working with client local stakeholders to integrate global process mandates and requirements into locally achievable and beneficial processes
  • Sourcing venues for a global international client external or internal
  • Creating comprehensive project lists and timelines
  • Working with operations teams to translate agreed process into SOP’s
  • Understanding of hospitality industry and client services
6

Experience For Junior Meeting Planner Resume

  • Assists in maintaining the event space by setting, turning, and refreshing meeting room as needed, monitoring and maintaining cleanliness of facility
  • Identify stakeholder needs and respond creatively listening to information, asking probing questions, applying knowledge and determining solutions
  • Assist team and DHS with planning and coordinating large virtual and in-person stakeholder meetings. Take meeting notes and capture meeting action items
  • Capability of problem solving - anticipating, initiating and resolving customer or vendor issues
  • Wide based knowledge of Cvent (vendor supplier sourcing, registration, reporting, budgeting)
  • Analytical Reasoning – using analysis of today’s meeting data for future event delivery
  • Competency to manage relationships - establishing, developing and maintaining trust and loyalty overtime and through changes
7

Experience For Invite & Meeting Planner Coordinator Resume

  • Monitor and help review vendor billing, ensure payments are made on time, meet cost saving targets and reconcile meeting budgets
  • Support Leadership team on process improvements, training, team building and data reporting. Ensures timely delivery within deadlines
  •  Arranging meeting logistics
  • Guide all vendors in meeting UMW Green Meeting guidelines per their contractual agreement to do so
  • Manage volunteers and key staff members during the planning and implementation of events
  • Order on-going event related supplies from online sites, (i.e., Amazon, Staples and Office Depot.) and all shipping to and from events
  • Advise and interact with conference steering committee and technical staff to establish meeting design and objectives
  • Plan, implement and manage meetings, events and trainings for Robert Half and Protiviti including all aspects of meetings including travel components
  • Position can be within a team of several agents for EBE or among a global dedicated team including meeting planners and under Account Manager Responsibility
8

Experience For Bilingual Corporate Meeting Planner Resume

  • Communicate with Staff Liaisons and Committees in accordance with meeting planning procedures and participate in annual and/or semi-annual meetings
  • Manage and execute meeting logistics for assigned conferences and meetings requiring on site management
  • Complete a post meeting/conference summary report to aid in the planning of future meetings and provide to internal stakeholders as necessary
  • Background in writing, editing, and communications
  • Extensive writing, editing, and communications background
  • Increase M&E Industry knowledge by attending internal training, external events supplier presentations, and team meetings
  • Coordinate and execute stakeholder special needs during planning and program execution
9

Experience For Senior Corporate Events / Meeting Planner Resume

  • Plan, implement and manage meetings, events and trainings for a specific geographic location including all aspects of meetings including travel components
  • Maintain the highest level of quality, professionalism and integrity when negotiating with vendors and interacting with clients and coworkers
  • Creative and strategic thinking capability to “think outside the box” and bring new perspectives
  • Provide feedback to Meeting Manager when coaching is necessary to address challenges and increase service levels
  • Organize and conduct pre-planning strategy and de-brief meetings with marketing, and sales management
  • General knowledge and comfort working with computer programs to include MS Word, Excel, PowerPoint, and on-line meeting database tools
  • Comfortable working with people at all levels including Sr. Management
10

Experience For M&E Meeting Planner Resume

  • Receives meeting requests, assigns rooms, orders catering, technology, etc. to ensure successful execution of meetings and events
  • Is available to either open the facility in the morning or close the facility in the evening
  • Conducts tours of conference center delivering provided talking points confidently and eloquently
  • Establish basic meeting logistics
  • Develop meeting evaluations and metrics
  • Arranges travel, meeting accommodations and menus
  • When applicable, creates meeting content
  • Ensures meetings and events are consistent with Business Unit strategy, positioning and budget
  • Manages projects from initial planning through final execution and post-event follow up

List of Typical Skills For a Meeting Planner Resume

1

Skills For Senior Meeting Planner Resume

  • Flexible leadership style with a strong attention to detail. Strong communication and organizational skills
  • Strong oral/written communication skills to communicate internally and externally
  • Strong skills in time management, attention to detail, follow up, and follow-through
  • Excellent interpersonal communication skills – both verbal and written, and ability to work with ease with executives
  • Excellent written and verbal communication skills and follow through
  • Strong leadership skills with ability to assume the lead role in multiple projects required
  • Strong leadership skills; self-starter but team oriented; requires little direct supervision
2

Skills For Executive Meeting Planner Resume

  • Strong delegation, organizational & time management skills
  • Good attention to detail and first class organizational skills
  • Coordinating and communicating effectively and consistently with Meeting Host and Meeting Coordinator
  • Work within a demanding, deadline driven environment while effectively diagnosing and resolving unexpected issues in a professional manner
  • Proven record of managing multiple projects and priorities simultaneously and meeting established deadlines
  • Cover letter addressing your qualifications and skills related to the position
3

Skills For Meeting Planner / Concierge Resume

  • Highly organized administrative skills (gathering invoices, event closure deadlines)
  • Positive & encouraging approach to all tasks no matter how big or smallWord / Excel / PowerPoint and general IT skills essential
  • Exceptional verbal and written communications, including persuasive communication skills and ability to exercise diplomacy
  • Exhibit leadership skillswhen managing project team
  • Strong Meeting Industry experience
  • Judgment and problem-solving skills to resolve unique and/or unanticipated challenges
  • Exceptional verbal and written communications, including persuasive communication skills and ability to exercise diplomacy consistently
4

Skills For Meeting Planner Pharma Resume

  • Personal computer skills including proficiency in Word, Excel and PowerPoint
  • Time management skillsSearch Jobs US
  • Can use resources (people, material, support) effectively and efficiently
  • Work effectively with customers and all levels of management
  • Excellent and strong multi-tasker who works well under pressure and can easily deal with
  • Superior attention to detail and first class organizational skills
5

Skills For Sourcing Manager / Meeting Planner Resume

  • Experience in a customer facing role that included meeting planning responsibilities
  • In Corporate Meeting Planning experience in planning, administration and managements. Small meetings to large scale programs up to 400 attendees
  • Highly effective at initiating and leading cross-functional teams by building collaborative relationships
  • Meeting and event planning experience and/or training
  • Experience with planning, facilitating, and coordinating large virtual and in-person meetings
  • Capacity to manage large volume of deliverables, meeting deadlines and responding to changing priorities
  • Experience in meeting management: basic hotel contracts, room-set up, catering, Audio/Visual
  • Experience using a software visual modeling tool (e.g. Visio) and SharePoint
  • Experience in handling in a professional manner demanding and forceful clients
6

Skills For Junior Meeting Planner Resume

  • Meeting and event planning experience at the VIP/Executive level
  • Professional meeting/event planning experience
  • Able to respond quickly to changing priorities while meeting deadlines
  • Strong knowledge of marketing processes related to meetings for product training as well as audio/visual industry for materials preparation
  • If no CMP designation, then 4-5 years’ experience in meeting planning or related field within the hospitality industry
  • Responsible for consolidating and maintain the attendee registration list, as well logistics updates (flight itinerary, hotel, meal preferences, etc)
  • Experience planning events/meetings
  • Experience planning meetings for federal government
  • Proven understanding of Strategic Meetings Management and the key components of a program
7

Skills For Invite & Meeting Planner Coordinator Resume

  • Knowledge and experience with federal contracting
  • Experience in working in Meetings & Events (Nice to have)
  • Significant experience of planning required in Meetings & Events
  • National event planning experience
  • International venue sourcing experience is essential
  • Demonstrated ability in leading complex meetings within timeline and budget constraints
8

Skills For Bilingual Corporate Meeting Planner Resume

  • Past experience working on the Mac platform
  • Experience in managing mobile apps for events
  • Define problems, collect data, establishes facts, and draw valid conclusions while also working on several projects simultaneously
  • Valid Driver's License with no more than 2 moving violations and/or at-fault accidents within the last 3 years
  • Significant current relative Meeting/Event Management experience required,
  • Significant Meeting/Event Management experience required,
  • Experience supporting events and meetings, preferably for the Federal Government
  • Able to efficiently and successfully manage multiple projects simultaneously. Able to prioritize projects with competing timelines
9

Skills For Senior Corporate Events / Meeting Planner Resume

  • Strong knowledge of computer applications required in advanced event planning
  • Comprehensive negotiation and contracting knowledge and experience
  • Experience in meeting/event design, development and coordination
  • Previous experience in the Healthcare and/or Pharmaceutical industry
  • Insurance industry knowledge or experience
  • Prioritizes work and asks for direction when overwhelmed or uncertain
  • Experience arranging and facilitating in person and virtual meetings (e.g., teleconference, video conference, webinar)
10

Skills For M&E Meeting Planner Resume

  • Experience with facilitation technology, such as electronic voting
  • Experience in event management and customer-service related roles
  • Experience planning and managing meetings with 250+ attendees
  • Set priorities and multitask in a fast-paced, multi-project environment. Ability to work well as a team player. Ability to be self-motivated
  • Experience with public safety communications or with the Federal Government
  • In-depth experience and knowledge on the Cvent web based registration platform
  • Experience with pharma industry compliance knowledge, processes and policies

List of Typical Responsibilities For a Meeting Planner Resume

1

Responsibilities For Senior Meeting Planner Resume

  • Effective organizational and time management skills, with a strong ability to manage multiple complex projects and timetables
  • Strong communication skills in business English is strictly required
  • Excellent English and Chinese communication skills, both written and oral
  • Outstanding organizational skills and attention to detail with a focus on process and results
  • Effectively communicate with internal/external partners on an ongoing basis
  • Meeting planning experience
2

Responsibilities For Executive Meeting Planner Resume

  • Experience in meeting planning
  • Establishes effective controls, and monitors all committee activity regarding travel, on site and post TE approvals
  • Working knowledge of a GDS is required; experience with Sabre is required
  • Excellent venue knowledge, mainly in Europe is an advantage
  • Previous experience in event management: Incentives, Product Launches, Internal Sales meetings, trainings…
  • On-site execution, to include management of all the above focused on the Customer Experience
  • Request and review final folio prior to preparing and delivering final invoice to client
  • Experience working with multiple stakeholders to coordinate, plan, and execute client meetings and events
  • Proven ability to uphold a high level of professionalism and attentiveness serving senior leaders and/or executives
3

Responsibilities For Meeting Planner / Concierge Resume

  • Proven ability to plan and execute meetings and events in line with client expectations and needs
  • Knowledge/Experience in Event Management or Travel Industry
  • Setting-up and managing the onsite registration desk and distributing onsite materials
  • Producing and preparing lists down loaded from the delegate registration site – rooming list, master list, transfer lists, dietary requirements etc
  • Marketing of Meeting Services throughout the businesses of Ingersoll Rand
  • Anticipating and solving potential obstacles
4

Responsibilities For Meeting Planner Pharma Resume

  • Working with Sourcing Manager on contract logistics
  • Assisting on meeting-related expenses and track expenses
  • Supporting the more senior team members on larger projects
  • Managing project pieces inclusive of timeline, budget, attendee management, and vendor logistics
  • Providing industry best practice recommendations to clients
  • Conducting post program follow up to review learnings
  • Collaborating with clients to plan, develop and successfully execute meetings in line with their goals
  • Providing on-site leadership of meetings
5

Responsibilities For Sourcing Manager / Meeting Planner Resume

  • Supervising vendor relationships and sourcing for new vendors
  • Creating PSA and Task Orders
  • Communicating to arrangers
  • Meeting Professional Designation (CMP)
  • Meeting Planner Certification (CMP; CGMP) or in progress
  • Assist in scheduling meetings, sourcing for locations including accommodation and transportation coordination
6

Responsibilities For Junior Meeting Planner Resume

  • Knowledge and understanding of meeting planning principles, requirements and procedures
  • Self-starter and highly motivated to build out meeting planning offering
  • Basic knowledge of hotel industry, including evaluating vendors and negotiating contracts
  • Prepare meeting collateral, including badge information, name tags, tent cards and meeting agendas.
  • Work with company and departmental computer programs/systems, (e.g. Cvent) to perform data entry, including: updating records, creating custom reports, etc
  • Professional Retail Optimization Meeting Planning. Responsible for contract negotiation and facilitation for 80+ PRO Seminars across the country
7

Responsibilities For Invite & Meeting Planner Coordinator Resume

  • Prepare meeting materials, including agendas and information packets
  • Provide support for onsite meetings and events, adhering to all venue and meeting related procedures
  • Web-casting and Multi Casting
  • Works closely with catering vendor staff to ensure timely and appropriate setup of meeting rooms, delivery of food items
  • Knowledge of travel and meeting technology including Concur and Cvent
  • Extended hours during on-site meetings and during peak workloads or special projects
  • Delegate Management – delegate queries, booking travel, printing welcome packs, badges
  • Reserve meeting rooms, coordinate logistics and provide confirmation. Facilitate planning meetings/calls with clients to meet budget and goals
8

Responsibilities For Bilingual Corporate Meeting Planner Resume

  • Knowledge of virtual meeting software (e.g., Adobe Connect, Go-to-Meeting, WebEx, Zoom)
  • 1) Consult with meeting sponsors in order to determine location, objectives and requirements for the meeting and events
  • Spend on appropriate projects within client budgets and signing authority
  • Engage suppliers at partners’ discretion adhering to budget constraints
  • Design, plan and manage meeting/events as assigned
9

Responsibilities For Senior Corporate Events / Meeting Planner Resume

  • Analyzes participant evaluation survey responses and prepares post-event report summarizing results
  • Financial and Data Reporting per event, per client
  • Proficiency in Cvent and/or Lanyon (Starcite) – data entry, eRFP, reporting, budget
  • GDS: Group and individual reservations (depending on market: Amadeus, Sabre, Galileo)
  • Works closely with meeting hosts and vendors to ensure the highest standards of
10

Responsibilities For M&E Meeting Planner Resume

  • Enters and tracks meeting profile data with meticulous attention to detail as required
  • Contribute to the development and editing of documents such as technical bulletins and strategic plans
  • Results-oriented problem solving abilities
  • Identify upselling opportunities and inform Supervisor
  • Maintain up to date knowledge of key locations and venues by working with suppliers on product updates, attend fam trips, supplier meetings/presentations etc
  • Negotiate pricing and concessions
  • Lead and direct the work of the Meeting Planner as needed
  • Negotiate contracts with hotels, audiovisual vendors, decorators, and various meeting facilities

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