Meeting Resume Sample

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Ewald Krajcik
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Work Experience

Meeting & Event Manager
03/2018 - PRESENT
Detroit, MI
  • Intermediate oral and written presentation skills required
  • Strong skill in supporting BCG’s current technology – in depth IT service and support experience and detailed knowledge of related technologies, products and services
  • Assists in the sales process and revenue forecasting for customer groups
  • Deliver first class customer service in line with clients’ objectives
  • Web development experience required. Starcite or Cvent experience required. HTML& flash technology experience desired
  • Professional oral & written communication skills required
  • Willingness to assist with reporting, data entry, and administrative responsibilities related to contracts,
Meeting & Event Planner
07/2011 - 01/2018
Houston, TX
  • Liaising closely with the IT team to provide light technical service support
  • Being the first point of contact for all room issues, providing timely response and coordination of remedial work
  • Ensuring conference rooms have sufficient supplies liaising with catering and vendors
  • Assisting external customers’ with Wi-Fi access
  • Verifying meeting room setups prior to the start of each meeting to ensure customer expectations are met
  • Handling on-floor conference room activities and implementation of meeting & space room protocols, both visually and by means of the reservations system, being aware of meeting start / end times, attendees in the room, food and beverage orders, etc. Advising the appropriate staff members of changes in meeting room status, special requests, etc
  • Knowledge of Word, Excel, PowerPoint, and Outlook
Deloitte University National Meeting Services Intern
09/2007 - 05/2011
New York, NY
  • Serve as Lead Planner for Communities and all WIN Program events, responsible for developing the event logistic strategy from inception to execution
  • Collaborate with event stakeholders to assess and define individual event goals and objectives, developing a plan to deliver measurable value-based outcomes and enhance the overall client experience
  • Work with event stakeholders to reach consensus on plans and secure support to move forward
  • Develop operational plans and budgets that ensure a well-executed line of work, including
  • Managing a high quality, customer focused, meeting room service, providing enhanced support for state-of-the art rooms
  • Completing regular housekeeping checks throughout the meeting rooms to deliver a seamless meeting room experience to all internal and external users
  • Ensuring the rooms are managed to a high standard, and report any deficiencies to the F&H Supervisor


Johnson & Wales University
2003 - 2007
Bachelor's Degree in Hospitality

Professional Skills

  • Strong communication skills (written and verbal); negotiation skills; excellent interpersonal, organizational and problem solving skills
  • Excellent listening skills, time management and organizational skills to manage multiple events and priorities
  • Strong project management and task timeline skills and project budgeting and reconciliation skills
  • Self-motivated, excellent time management and prioritization skills
  • Exceptional administrative and customer service skills with an emphasis on strong organizational, time management, and prioritizing expertise
  • Strong computer skills to include: Microsoft Office and experience using Cvent
  • Experience in business process and procedures with strong business writing and presentation skills

How to write Meeting Resume

Meeting role is responsible for organizational, interpersonal, software, computer, microsoft, negotiation, technology, excel, cvent, events.
To write great resume for meeting job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Meeting Resume

The section contact information is important in your meeting resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Meeting Resume

The section work experience is an essential part of your meeting resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous meeting responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular meeting position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Meeting resume experience can include:

  • Prior experience in effectively handling multiple projects/demands in a high volume environment required
  • Possession of excellent time management skills, including managing tasks concurrently
  • Solid organizational skills, attention to detail, and ability to multi-task with demanding timeframes
  • Possess excellent strategic and critical thinking skills
  • Excellent customer service skills, oral/written communications with ability to anticipate client needs and follow up
  • Excellent verbal and written communication skills in English and Chinese (Putonghua) is required

Education on a Meeting Resume

Make sure to make education a priority on your meeting resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your meeting experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Meeting Resume

When listing skills on your meeting resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical meeting skills:

  • Organizational skills to function effectively under time constraints, within established deadlines and with attention to detail
  • Strong attention to detail, organizational, prioritization and time management skills
  • Effective time management skills, with a strong ability to manage multiple projects and timetables; and
  • Excellent skills using Excel, including sorting, formulas, merging, filters, pivot tables and multi-tab integration
  • Multi task and possessing a high level of attention to detail, strong follow up and follow through skills
  • Strong interpersonal skills and the ability to work with multiple team members

List of Typical Experience For a Meeting Resume


Experience For Meeting & Event Planner Resume

  • Prior successful experience in developing and maintaining key client relationships
  • Demonstrates excellent stamina and be willing to work long hours and weekends
  • Experience in conference/meeting rooms, basic A/V equipment operations and management
  • Experience in organizing Symposia or ancillary meetings in conjunction with Congresses
  • Possess hands on experience in basic technical troubleshooting with an attitude to deliver
  • On site conference/meeting experience
  • Events planning experience
  • Experience in client management

Experience For Meeting & Event Coordinator Resume

  • Develop, manage or assist in skill development for the team for sourcing and overall event management
  • Demonstrated self-confidence, energy and enthusiasm
  • Skilled in negotiation and logistics management
  • Develop and maintain solid relationships with meeting hosts
  • Maintain effective and efficient communication
  • Basic web design experience and/or knowledge of HTML
  • B.A. or equivalent combination of education and experience
  • Maintain strong communication with countries and divisions
  • Coordinate and communicate client needs prior to the program with operations and audio visual

Experience For Meeting Concierge Resume

  • Experience in travel audit functions
  • Experience in budget processes
  • Experience dealing with the public/variety of people
  • Experience in a Meeting Planning/Convention role
  • Consult business units of cost effective destinations, meeting space requirements, room set-ups, themes, etc
  • Experience in the Vietnamese advertising / media field
  • Professional Marketing experience

Experience For Meeting & Event Manager Resume

  • Community Outreach experience
  • MS Office experience (PowerPoint, Word, Outlook & Excel)
  • Has at least two years’ experience in an important support and/or sales role such as Personal Assistant; Sales Coordinator and/or Sales Executive
  • Supervisory or people management experience
  • Industry experience or related field
  • Relevant experience in the event management industry

Experience For Corporate Meeting Specialist Resume

  • Highly organized; ability to handle multiple tasks and apply judgment to prioritize and make decisions
  • Proven ability to work well with senior management and all levels of the organization
  • Experience planning events as the Lead Planner in varying sizes up to 300 people or more
  • Demonstrate independent work style with little oversight and the ability to work with remote teams and be a team player
  • Professionalism – Ability work with C-level executives and clients on a daily basis and guide them with sound advice based on experience and with confidence
  • Demonstrated on-site staff leadership for mid to large size meetings
  • Strong knowledge of PC desktop packages (Microsoft Office) Excel, Word, Outlook, and PowerPoint. Ability to quickly learn company specific software
  • Securing the authorized Company signature(s) indicating meeting approval

Experience For Senior Meeting / Congress Planner Resume

  • Being alert and attentive at all times to guests’ needs, understanding the image projected represents the total hotel
  • Negotiating venue and vendors contracts securing the best possible terms to provide Vertex with the most flexibility and financial security
  • Marketing events to attendees – managing all attendee communication, registration, travel and accommodations. attendees
  • Delivering and maintaining J.P. Morgan brand
  • Learning agility and interest in mastering new systems quickly
  • Creating/completing supplier Statement of Work (SOW) if appropriate
  • Working knowledge of accommodations and room capacities
  • Working knowledge of space management, food and beverage and audio visual
  • Working knowledge of Daylight/Delphi

Experience For Manager Global Meeting Management Resume

  • Working knowledge of Delphi
  • Working knowledge of Delphi.fdc
  • Working knowledge of Word, Excel, PowerPoint, Outlook, Stratton Warren and Remote Expense
  • Being strategic and work as a true business partner
  • Working knowledge of Strategic Meetings Management Program (SMMP) principles
  • Meeting/Event Design and Architecture
  • Working knowledge of Microsoft Office applications (Word, Outlook, Excel, PowerPoint)
  • Meeting execution and coordinate onsite support resources
  • Filing and payment coordination

Experience For Senior Manager, Strategic Meeting Management Resume

  • Maintaining customer centricity and service excellence
  • Maintain ongoing Sponsor and Clinical Trial Manager contact for meeting specific issues by serving as primary lead for meeting planning and management
  • Assist in supervising the Banquet setup, A/V, IT and other operating departmental staff pertaining to the clients meeting requirements
  • Develop meeting management tools, including planning checklists, communication plans, training enhancements and department guidelines
  • Negotiate contracts with suppliers for all aspects of meetings and events including catering, lodging, transportation, speakers, entertainment, etc
  • Works collaboratively with other departments including Travel, Training, and Marketing to ensure consistency and best practices across Bain
  • Monitors breaks and refresh schedules ensuring all services requested is in a timely manner according to the meeting planners expectations

Experience For Meeting & Travel Analyst Resume

  • Solely responsible for the issuing and collecting of keys to all meeting space
  • Negotiate contracts with suppliers for all aspects of meeting and events; catering, lodging, and transportation
  • Strategic role contributing to and reviewing Policy, procedures, supplier relationships and use of technology, recommending enhancements to improve performance
  • Knowledge in negotiating contracts for all aspects of an event; location, lodging, catering and transportation
  • Knowledge of PhRMA Code and current/emerging regulations governing interactions with HCPs and spend reporting
  • Responsible for meeting project management, coordination, budgeting, logistical planning, and execution/on-site operations for all meetings assigned
  • Work with Meeting Planning Registration site (currently using CVent software) to define and capture registration information

Experience For Webinar & Virtual Meeting Production Specialist Resume

  • Develop and create online websites/invitations for brand or division meetings/events utilizing meeting attendee registration software
  • Serve as the Administrator for the Global Meetings technology (CVENT) ensuring the reporting and data is accurate
  • Reconcile meeting/event budgets and post-event reporting
  • Manages the participant database. Manages budgets, including tracking and reconciliation
  • Be available to the Meeting Planner at all times, including extra hours in an effort to maintain consistency
  • Physically inspect all meeting rooms and ensure they are set in accordance to the Meeting Event Order or Banquet Event Order
  • Makes decisions on the spot as it relates to client requests including meeting room changes
  • Resolve customer issues and fulfilling Meeting Planners needs and requirements
  • Facilitate planning and strategy meetings related to program content development and objective setting

List of Typical Skills For a Meeting Resume


Skills For Meeting & Event Planner Resume

  • Excellent Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations
  • Proven aptitude for technology and/or software solutions and analytical skills required. Experience with Cvent desired
  • Excellent customer service and communication skills, verbal and written
  • Build strong customer relationships, understand their clients’ needs and effectively communicate their value proposition to meet those needs
  • Effective communication and interpersonal skills to work with executives, colleagues, and vendors
  • Strong systems and technical skills and ability to maintain knowledge of current and new developments of tools and technology
  • Past sourcing/meeting planning skills are required
  • Knowledge and experience using Microsoft Office applications including: MS Excel, Word, and PowerPoint experience required
  • Professional work experience. Strong working knowledge of spreadsheet, database, project management, and scheduling software

Skills For Meeting & Event Coordinator Resume

  • Prior successful experience in developing and maintaining key client and Sales relationships
  • Demonstrates sound experience in efficiently managing multiple global meetings of significant complexity
  • Organizational skills to determine the variety of requests from the Meeting Planners and apply
  • Computer skills with working knowledge of Microsoft Word and Excel or their equivalents
  • Experience in the hospitality industry managing guests experiences
  • Demonstrated ability to develop, organize, and manage multiple tasks with varying priority levels
  • Prior experience with computers and Microsoft Office suite of programs

Skills For Meeting Concierge Resume

  • Written communication and presentation skills
  • Interpersonal and problem resolution skills
  • Position requires flexibility to adjust to changing priorities and the ability to prioritize accordingly
  • Work effectively in a deadline oriented environment while maintaining high quality standards
  • Able to work effectively in and out of multiple buildings in extremes temperature (heat, cold, humidity)
  • Excellent ability to exercise independent judgement consistent with organization’s guidelines and priorities
  • Work effectively with third party management companies and agencies for outsourced meetings
  • Computer skills, MS Office (excel, word, ppt)
  • Proven team player with the ability to organize, prioritize and handle multiple projects simultaneously

Skills For Meeting & Event Manager Resume

  • Speak effectively in front of large groups as well as with senior management
  • Collaborate and interact effectively with Firm’s senior management, middle management and customers
  • Meeting System Tool Experience
  • Meeting management experience in a corporate environment or travel industry
  • Experience working with complex budgets; projecting, managing and finalizing event budgets in the scope of $100,000 to $5,000,000
  • Experience in a role involving meeting planning in the medical device or healthcare industry
  • Current & relative meeting/event management experience, including at least two years handling large and complex events
  • Experience with managing outside vendors, sourcing and negotiating contract services

Skills For Corporate Meeting Specialist Resume

  • Specialized knowledge in contracting, organizing and managing all logistical aspects of complex meetings and events; 5-10 years of experience
  • Knowledge of and experience in planning, scheduling, and executing large and small events
  • Experience related to either a facilities/workplace services department or meeting/event planning related role
  • Experience in working with supply management, accounting or legal
  • Experience with ordering Promotional products and maintaining inventory
  • At least two (2) years’ experience in providing meeting coordinator support
  • Pharmaceutical meeting planning experience highly desirable
  • Experience working within the Cvent technology tool – a global meeting data repository

Skills For Senior Meeting / Congress Planner Resume

  • Excellent opportunity for someone interested in getting into the meeting/event industry
  • Relevant professional experience in the convention/event/meeting/tradeshow planning industry
  • Relevant professional experience in the in convention/event/meeting/tradeshow planning industry
  • Effective planning and execution of client conferences and events across APAC
  • Knowledge of the event and hospitality industry as well as experience in planning corporate events
  • Experience in complex project management, consisting of 6-12 persons on project team
  • External facing customer experience as it relates to Deere's customer network
  • Experience in planning multiple events at one time

Skills For Manager Global Meeting Management Resume

  • Experience with working with multiple divisions across John Deere
  • Experience in building mobile event apps in CrowdCompass
  • Experience working for a company that provides professional business services, preferably in event management
  • Managed care experience, preferably in health plan marketing and / or sales departments
  • Demonstrate ability to develop and implement meeting/event management and strategy
  • Contribute effective ideas to client strategic planning and analysis processes
  • Experience in negotiating hotel and vendor contracts required
  • Coordinate and communicate client needs prior to the program with operations, audio visual and catering staff
  • Counsel clients on industry best practices and contribute innovative and effective ideas to client strategic planning and process analysis

Skills For Senior Manager, Strategic Meeting Management Resume

  • Previous experience working at an AAA four to five diamond properties
  • Previous experience working with groups over 10 rooms
  • Experience with Sales/Marketing Processes
  • Experience working at a AAA four to five diamond property
  • Experience working with groups over 10 rooms
  • Liaise with corporate and brand planners to assess meeting objectives and determine cost-effective solutions
  • Develop and apply a good understanding of clients’ businesses and products
  • Strong sense of urgency and ability to assist team during high pressure situations
  • At least one 1 year of experience in Hospitality, Convention Services, Event Planning or Front Desk/Reservations

Skills For Meeting & Travel Analyst Resume

  • Experience in Hospitality, Convention Services, Event Planning or Front Desk/Reservations
  • Experience working with global or multi-national clients and suppliers
  • Experience with working in the health field
  • Some experience managing a local and remote team
  • Analytical and budget planning experience
  • Maintain a good attitude in stressful situations. Able to be calm and level-headed in potentially event-effecting situations
  • Handle shipping of office supplies and other items from corporate office to events prior and after events take place
  • Experience working in a fast paced, high volume environment
  • Provides excellent customer service to both internal & external customers through the following

Skills For Webinar & Virtual Meeting Production Specialist Resume

  • Demonstrate high level of judgment and ability to respond quickly to changing situation
  • Has a good reputation among the hotel, civic and client community – is actively involved in industry related organizations
  • Experience in working within cross-functional teams
  • Experience in group travel and event planning
  • Experience in airline contracting, specifically for group travel
  • Experience in managing multiple events at the same time
  • Experience with problem solving especially in Customer Service area
  • Experience in dealing with multiple levels of management

List of Typical Responsibilities For a Meeting Resume


Responsibilities For Meeting & Event Planner Resume

  • Provide consultative approach to destination and venue selection through strong knowledge of North American hotel market, industry trends, and fare analysis reporting
  • Skilled in planning, forecasting and budgeting of events of varying size and scope
  • Experience planning corporate/business meetings required
  • Experience interacting with corporate employees and suppliers globally- AMERICAs, APAC, EMEA and LATAM
  • Experience collaborating across organizations – internal and external – in a global project
  • Experience gathering key financial information from different internal organizations, 3rd party suppliers and systems to meet project deliverables
  • Experience with event or meeting creation and management
  • Learning and working within Deloitte’s Meeting Management System (MMS)
  • Maintaining event files, checklists, attendance reports, etc. for each event/program

Responsibilities For Meeting & Event Coordinator Resume

  • Developing partnerships amongst the team for coverage on complex conference and events
  • Provide event details to clients, AV staff and catering staff detailing upcoming meeting needs
  • Provides general office support, including but not limited to filing, photocopying, faxing, and audiovisual
  • Responsible for building meeting profiles, manages invitee lists, rooming lists and transportation manifests
  • Manage customer-training events at our National Learning Centers including: travel, accommodations, food and entertainment

Responsibilities For Meeting Concierge Resume

  • Provides assistance as needed with Customer call backs and gathering initial meeting and event requirements
  • Support EMEA Traveller inquiries including customer service issues, directing travellers to resources
  • Support online travel booking tool (Concur) including WebEx and education sessions when required
  • Basic training on Deloitte’s meeting registration process
  • Coordinate group's box receiving, shipping and delivery and post charges for group boxes and copies
  • Work with logistics manager and maintain the Local Show Program. Responsible for incoming and outgoing orders
  • Promote flexibly crafted packages to the guests that are designed with varying time and pricing levels which suit the entire spectrum of guest needs

Responsibilities For Meeting & Event Manager Resume

  • Ensure financial stewardship through planning and negotiating of expenses
  • Identify creative solutions to find cost savings opportunities while adapting to ever-changing business needs, policies and laws
  • Work alongside event stakeholders in coordination and implementation of all event logistics; catering, transportation, lodging, audio/visual, etc
  • Conduct venue site searches, sourcing, negotiations and provides recommendations with ability to influence decision makers on hotel or meeting venue selection
  • Coordinate travel, lodging and expenses for participants traveling to meetings
  • Manage all Regional and National Sales meeting events including: contracts, amenities, accommodations, food and entertainment
  • Conduct routine provider field visits to distribute marketing and other plan collateral / messaging, with a focus on membership growth and retention

Responsibilities For Corporate Meeting Specialist Resume

  • Maintain compliance with all Agency for Health Care Administration (AHCA) Marketing Rules and Regulations, including State Laws and Federal Statutes
  • Participate in professional meeting/event business organizations to keep current with emerging trends, technologies
  • Assist in financial management including budget creation, monitoring revenue/expense performance and collection of registration and/or exhibit fees
  • Lead meeting planning and operation teams
  • Capable of escalating same-day issues to appropriate resolving groups

Responsibilities For Senior Meeting / Congress Planner Resume

  • Manages the budget, responsible and accountable for tracking and recording the event budget with a view to cost efficiency
  • Process oriented, managing risk and control around event marketing
  • Process check requests for meeting expenses and post meeting reimbursements
  • Assist Marketing with logistics regarding the events schedule. i.e., agenda, set-up, key note speakers
  • Venue sourcing, negotiating venue and vendors contracts

Responsibilities For Manager Global Meeting Management Resume

  • Assist the Meeting & Event Team in the planning, design and execution of meetings, events, tradeshows and exhibits
  • Collaborate with Indirect Procurement to provide cost savings/avoidance reporting to brand functions and divisions
  • Participate in sourcing travel vendors (hotels, travel agencies, car rentals) for transient travel program
  • Monitor ISOS reporting protocol to ensure travel policy risk management protocols are maintained
  • Responsible for member enrollment for Medicaid, conducting retention efforts, Medicaid renewals and DSNP event support for sales

Responsibilities For Senior Manager, Strategic Meeting Management Resume

  • An understanding of meetings budgets and how they are defined and analyzed
  • Communicate all group information/changes to existing information to appropriate hotel colleagues in an accurate and timely manner
  • Knowledge and understanding of Delphi system's function diary to check function space and times
  • Facilitate the discussion of the meeting (app. 2 days)
  • Produce a report of the meeting (app. 4 days)
  • Communicate meeting and event information to all levels of enterprise management/clients, field staff, dealers, customers and suppliers
  • Makes decisions for items within purview, displaying sound judgement. Knows when to escalate issues

Responsibilities For Meeting & Travel Analyst Resume

  • On-site support for designated meetings to ensure successful meeting execution
  • Frequent interaction with Hotel/DMC/Hospitality Industry sales and operation professionals, supporting Deloitte’s partnerships in a professional manner
  • Take initiative, identify solutions and organize work independently and with coaching from others
  • Generate invoicing for clients and Bon Appetit Management Company
  • Generate reports from meeting software for various management needs
  • Develop regional account relationships with group meeting planners and regionally based corporate business accounts

Responsibilities For Webinar & Virtual Meeting Production Specialist Resume

  • Review sales and labor costs for previous day; resolve discrepancies with Accounting. Track actuals against budget
  • After review of the detail with the Meeting Planner and internal departments, determines appropriate action to be taken to assure a successful event
  • Act as a liaison between other departments in matters pertaining to events where needed
  • Manage the processing for all invoices for events and ensure that vendors are paid on time; follow up with Accounts Payable on issues related to payments
  • Manage and process the Corporate Meeting card account for the team
  • Responsible for all event team travel to events and site visits including extended team

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