Mail Room Resume Sample

21 votes
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Laron Raynor
86094 Predovic Summit,  Dallas,  TX
+1 (555) 783 8049

Work Experience

Mail Room Associate
06/2017 - PRESENT
Phoenix, AZ
  • Team player, hard worker, pays attention to detail,dependable, positive attitude are qualities we are seeking
  • Assist with the sorting, filing, pick-up and delivery of interoffice mail, incoming mail, and notices; ensure proper methods of packing parcels, and determine best and proper shipping methods; physically lift, move, and transport packages to post office if necessary; trace/track all lost shipments
  • Process and distribute payroll and AP checks under the guidance of a payroll person
  • Maintain postage records for metered postage; keep inventory of certified cards, custom forms, and UPS stickers
  • Train Mail Room personnel on all branch and district locations, efficient routing of mail, use of scale on postage machine, proper postage requirements for domestic and foreign mail, use of folding and inserting machine
  • Account for postage, and advise in a timely manner of need for additional postage; conduct semiannual inventory of envelope stock
  • Process all incoming and outgoing envelopes and packages from services such as United Parcel Service and Federal Express, and any overnight delivery
Mail Room Operator
11/2013 - 02/2017
Detroit, MI
  • Receive and deliver department supplies
  • Receive all inbound deliveries from; FedEx, UPS, DHL, USPS, Messenger, Staples, Bunzl
  • Desk side delivery for packages received from; FedEx, UPS, DHL, USPS, Messenger, Staples, Bunzl
  • Receive and distribute business cards
  • Receive all incoming/outgoing messenger packages from merchants
  • Deliver supplies to all print station
  • Support conference room set up
  • Support video conferencing set-up
  • Shipping supply ordering
Mail Room Assistant
11/2010 - 07/2013
Philadelphia, PA
  • Determine and affix postage and maintain records on postage, registered mail and packages
  • Prepare inter-branch bags for delivery
  • Face-to-Face Customer Service Ability
  • Physical ability to lift 50 lbs and to walk (large building, multiple floors), Full Range of Movement tasks
  • Track, trace, and resolve mail problems with USPS, express and local delivery service
  • Follow mailroom security procedures - Barcode tracking or face scanning incoming mail and packages
  • Receive and sort all incoming USPS mail
  • Receive and distribute inter-store mail
  • Receive and distribute catalogues


Indiana Wesleyan University - Kokomo Campus
2005 - 2009
School's Degree in Computer

Professional Skills

  • Strong initiative, multi-tasking abilities, customer service skills and problem-solving skills
  • Excellent interpersonal skills including verbal and written communication skills
  • Excellent interpersonal skills as well as exemplary organizational and communication skills
  • Strong communication and organizational skills; including a high level of detail
  • Strong computer skills, with proficiency in use of Microsoft Office products and Email
  • Able to handle large volumes of mail quickly and effectively. Organizations skills required
  • Good sorting and organizational skills, including ability to follow directions accurately and handle tasks requiring substantial repetition

How to write Mail Room Resume

Mail Room role is responsible for government, software, credit, mac, printing, shipping, payroll, manufacturing, research, digital.
To write great resume for mail room job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Mail Room Resume

The section contact information is important in your mail room resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Mail Room Resume

The section work experience is an essential part of your mail room resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous mail room responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular mail room position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Mail Room resume experience can include:

  • Able to lift up to 30 pounds. Experience with couriers and carriers, to include DHL, UPS, FedEx and Eagle. 1-3 years- experience
  • Dependability - demonstrates reliability and consistency by working hard, meeting expectations, and following organizational rules
  • Wrap goods using pads, packing paper, and containers, and secure loads to trailer walls using straps
  • Experience in any of the following: administrative, mail room or reception setting
  • Operate and maintain inserter and mail service equipment ensuring proper operation of the mailing machinery
  • Experience in any of the following: administrative, mail room or reception setting

Education on a Mail Room Resume

Make sure to make education a priority on your mail room resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your mail room experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Mail Room Resume

When listing skills on your mail room resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical mail room skills:

  • Extremely organized. Strong multitasking and time-management skills
  • Experience with maintaining strict 100% control of evidence while in the care of logistics to include the mailroom and en route to any shipping facilities
  • Prior inventory or mail room experience is helpful
  • Experience affixing postage meters and creating shipping labels
  • Good knowledge and understanding of the business unit’s key products and services, processes and controls
  • Experience of working in a mail room although not essential

List of Typical Experience For a Mail Room Resume


Experience For Mail Room Associate Resume

  • Preparing, scanning and indexing images
  • Ordering and distributing stationary
  • Logging and distributing registered and recorded deliveries
  • Inputting data into spreadsheets and databases
  • Computer literacy and working knowledge of software programs to include Microsoft Office Suite e.g. Excel, Outlook, Word, Skype
  • Sorts and delivers mail, packages, and flowers to independent and assisted living residents
  • Purchases stamps for office and assisted living residents

Experience For Mail Room Assistant Resume

  • Creates a current resident mail room list as well as corresponding mailbox labels
  • Identify and separate mail according guidelines
  • Establish route, rate, timing, and other order requirements to process order; document shipment information
  • Completion and filing of all internal delivery documentation
  • Assists Consultants in carrying orders to vehicles
  • Be part of the HQ Facilities Team (8 in total including Reception)

Experience For Mail Room Operator Resume

  • Assist in any heavy moving
  • Supervise out of hours jobs by Claspers (building maintenance provider)
  • Assist with any building maintenance
  • Arrange the furniture set up of meeting rooms
  • Processes outgoing mail; goes to the post office, if necessary, to retrieve and send out mail
  • Receive and log incoming mail and packages, sort and deliver to the recipient throughout the Carmel campus and Hillsdale facilities
  • Perform regular audits of the seating layout charts and make updates accordingly

Experience For Production & Mail Room Assistant Resume

  • Assist with ensuring University compliance with the United States Postal Service Regulations
  • Assist with delivering cases of paper to campus locations when requested
  • Maintain and monitor accurate records for all mailbox assignments and corresponding keys for residential students and departments
  • Process all incoming mail and distribute accordingly to designated department(s) and student(s) mailboxes
  • Process all incoming student packages and distribute to students when they come to pick up
  • Process all outgoing University department mail and packages

Experience For Mail Room Specialist Resume

  • Two years in a manufacturing environment
  • Use standard office equipment including scanners, copiers, fax machines and other methods of electronic communications
  • Assist in the breakdown or loading of pallets
  • Responsible for postal credits, crediting cheques received into customer accounts
  • Basic mail sorting
  • Deliver and pick-up mail on scheduled run
  • Distributes memos and monthly calendars to all residents
  • Sorts and distributes mail to the office staff

Experience For Shift Mail Room Associate Resume

  • Sorts, labels and forwards undeliverable mail as necessary
  • Oversees, trains and schedules resident volunteers for weekends and vacations
  • Completes work orders and other paperwork as required
  • Deliver mail to departments and possibly sort to department’s mail systems
  • Sort internal and external mail correspondence
  • Transfer mail between corporate campus locations

Experience For Mail Room Associate Positions Available Resume

  • Lift and or move up to 30 lbs
  • Good communication skills – phone, written and personal contact – with patience and tolerance in dealing with others. Strong emphasis on excellent customer service
  • Maintain a professional appearance at all times
  • Regularly lift 20-50 lbs
  • Process a variety of documents, mail, and packages
  • Handle time-sensitive and/or confidential documents
  • Interact positively with customers and team members
  • To distribute and collect mail to/from AMECFW Aberdeen satellite offices

Experience For Print Production / Mail Room / Reception Resume

  • To deliver to personnel any item that is too large for them to carry
  • To ensure adequate stationery stock for the mailroom is maintained at all times
  • To assist the Handymen with tasks as and when required, which shall include but not be limited to
  • Acquire and open the mail
  • Dispose of PHI material in approved HIPAA bins
  • Work without constant supervision
  • Maintain a high standard of quality

Experience For Mail Room / Statement Rendering Resume

  • Track and verify material delivery to maintain customer confidence
  • Retrieve and copy text, data, and graphics to produce quality documents and presentations
  • Store and retrieve both paper and electronic files in accordance with established procedures to ensure the timely access of information and records
  • Process orders and document shipment information; prepare materials for shipment; deliver shipments to carrier to ensure timely delivery of materials to customer; track and verify material delivery to maintain customer confidence
  • Responsible for stocking breakroom supplies (corporate) and keeping the par for office supplies at DTP
  • Communicates with all levels of employees regarding deliveries and shipments
  • Call for service and repairs as needed to prevent office and work disruption; ensure proper supplies related to relevant equipment are available and stocked

Experience For Mail-room Seasonal Fulfillment Resume

  • Responsible for office supply order (corporate) and assists with office supply levels at DTTP
  • Delivers all USPS, FedEx/UPS/DHL/Delivery Service envelopes & packages
  • Twice daily inner office and USPS mail runs at Corporate, assist with package delivery while at DTTP
  • Daily pick up from the USPS post office boxes, distribute mail from those boxes
  • Assist as needed (Corporate and DTTP) with large furniture moves/special event set ups

List of Typical Skills For a Mail Room Resume


Skills For Mail Room Associate Resume

  • Experience with working with Microsoft products: Outlook, Word, Excel and PowerPoint
  • Experience reading work tickets
  • Corporate or government mailroom experience; and be at a point in your career where supervising a mailroom is the next step
  • 1-2 years' experience in an office support / mail room support capacity
  • Production Print and Mail experience
  • Assist with GoodNews distribution to satellite locations

Skills For Mail Room Assistant Resume

  • Proof of prior work reliability
  • Previous Mail Room experience
  • Prioritise workload under pressure (work on their own as well as part of a team)
  • Experience in a mailroom environment required
  • Experience with couriers and carriers, to include DHL, UPS, FedEx and Eagle
  • Pitney Bowes Insite experience
  • Experience in position
  • Previous similar experience

Skills For Mail Room Operator Resume

  • Operate a forklift or pallet jack to load/unload and move pallets around the warehouse
  • Dependable transportation, driver’s license with clean record and valid auto insurance
  • Previous similar work experience
  • Mail room experience
  • Examining transactions and documents for correctness, classifying or compiling information to prepare for outgoing mail
  • Collecting items from loading bays and delivering to end point
  • Managing all incoming and outgoing mail

Skills For Production & Mail Room Assistant Resume

  • Packing, labeling, and processing all UPS / FedEx domestic and international parcels
  • Picking, packing, labeling and delivery of all employee orders and IPRs
  • Printing shipping labels as needed
  • Sorting and distribution of incoming mail and packages
  • Incoming and outgoing mail distribution
  • Processing USPS mail, both domestic and international, through metering equipment

Skills For Mail Room Specialist Resume

  • Reading work tickets and running the job accordingly
  • Making sure the right packages are sent out to the proper place
  • Understanding of USPS requirements
  • Assisting with office and mail room operations
  • Delivering paper to photocopiers
  • Changing toner cartridges at photocopiers
  • Taking meter readings at Photocopiers

Skills For Shift Mail Room Associate Resume

  • Delivering crates between buildings
  • Assisting with office relocations
  • Processing mail and parcels through USPS, UPS, and FedEx computerized / electronic equipment
  • Running an offline meter
  • Closing work tickets in system
  • Entering data into excel
  • Prepare items for shipment, shipping merchandise or material; receiving, unpacking, verifying and recording incoming merchandise or material
  • Pack and close boxes and prepare for shipping by taping and attaching correct shipping label 10%

Skills For Mail Room Associate Positions Available Resume

  • Provides administrative support to business operations by performing processing tasks such as scanning, mail sorting or similar activities
  • To frank outgoing mail being sent by Royal Mail using the AMECFW franking machine
  • Collaborate with other employees as necessary when performing loading and unloading activities requiring assistance
  • Lift and carry/move packages weighing 50+ lbs with proper material handling equipment on re-occuring basis
  • Physical requirements: spending most of the day standing/walking and able to deliver large and/or heavy boxes of mail
  • Oversees general mail room operations, including sorting of incoming mail and delivery of mail to the appropriate departments
  • Process all outgoing packages, including leading the process for international shipments
  • Co-lead the badge management system; creating badges and adding or removing credentials upon request
  • Maintain supplies, including shipping and mailing envelopes, boxes, markers, forms, stickers and tape

Skills For Print Production / Mail Room / Reception Resume

  • Knowledge of postage machines, personal computers, folding and inserting machinery
  • Reviews bill of ladings and other applicable shipping documentation from multiple carriers (UPS,FedEX, commercial trucking companies)
  • To report any defects or accidents using the correct reporting form as as soon as practicable
  • To comply with all site safety requirements including the safe use of equipment and appropriate manual handling techniques
  • Ensure meeting rooms are supplied with pens and cleaning products
  • Maneuver trucks into loading or unloading positions
  • Assist peer(s) with refrigerator stocking and catering requests as necessary
  • Assist with the hiring, training, and supervision of student employees for the University Mail Center
  • Assist with completing weekly, monthly, and yearly postage assessments and departmental reporting

Skills For Mail Room / Statement Rendering Resume

  • Process all incoming department/faculty/staff packages and deliver to corresponding location
  • Support clean and organized mailrooms by properly arranging mail and in coming packages
  • Fold and prepare boxes for mailing
  • Utilize computer to create and re-print labels as needed and sort according to account
  • Comfortable doing basic research
  • Command of safety procedures (including lock-out/tag-out)

Skills For Mail-room Seasonal Fulfillment Resume

  • Manage multiple tasks simultaneously with minimal supervision in a fast-paced and constantly changing environment
  • Teamwork - Contribute to building a positive team split
  • Open, sort and deliver Account Payable’s incoming mail to the appropriate person
  • Work on feet all day lifting bags of mail and boxes of paper
  • To sort all incoming Royal Mail, courier delivered items, parcels and any other form of mail delivered to the mailroom
  • To prepare for despatch all items that are to be sent by courier, ensuring that all information necessary is recorded to enable the cost to be recharged
  • To carry out routine driver checks of the company vehicle and keep it in a presentable condition at all times in line with the vehicle operating procedure
  • To ensure the franking machine is kept in credit at all times
  • Assist with keeping the mail van on its maintenance schedule

List of Typical Responsibilities For a Mail Room Resume


Responsibilities For Mail Room Associate Resume

  • Daily transfers of all mail types between Corporate & DTTP, weekly transfers to satellite locations (schedule to be provided)
  • Negative results on drug screen
  • Provides operations functions in one or all of the following areas: operates high volume duplicating equipment, performs associated copying tasks, operates high volume document imaging equipment and related software
  • Generates reports for digital printing, imaging, and mail systems in digital format
  • Performs a variety of clerical support functions in a field claim office
  • Performs basic data entry
  • Receipt, sort, and delivery of all internal and external inbound and outbound USPS mail to/from designated delivery points throughout the facility
  • Identification and completion of domestic and international parcel documentation
  • Provides face to face customer service and problem resolution support

Responsibilities For Mail Room Assistant Resume

  • Organizes and positions orders
  • Locates and retrieves orders on demand
  • Functions as the Front Receptionist Desk 2x a week
  • To ensure all meetings rooms are set up
  • Provide all mail room services; deal with internal mail deliveries and collections, collect and unpack parcels from the loading bay, book and track International and local couriers and frank royal mail letters
  • Provide general facilities back-up service
  • Monitor the Facilities inbox and respond to enquiries

Responsibilities For Mail Room Operator Resume

  • Liaise with our office helpdesk/Site manager for extra works, information and direct involvement with the customer to discuss job progress and status
  • Order stationery and office and kitchen supplies
  • Prepares special shipments and deliveries as necessary
  • Familiar with mail room procedures and equipment
  • Sort, distribute, or transfer internal and external mail correspondence to company/employees
  • Label and scan Fedex and UPS boxes for shipment
  • Obtain receipts or signatures when mail/packages are delivered if required

Responsibilities For Production & Mail Room Assistant Resume

  • Transport shred bins to assigned locations and move filled bins onto truck for return transit to the warehouse
  • Stock copy paper at locations throughout the corporate campus
  • Help produce print jobs in print shop
  • Maintain warehouse to be neat and orderly
  • Load and unload packages to be delivered from the mail van
  • Maintain telephone or radio contact with supervisor to receive delivery instructions
  • Attend safety and/or work briefings daily
  • Perform frequent inventory assessments for printer paper stock levels and assist to fill accordingly
  • Assist peer(s) with office move requests as necessary

Responsibilities For Mail Room Specialist Resume

  • Maintain and update mail room standard work
  • Address security, safety, and environmental issues within area of responsibility to ensure a safe work environment
  • Oversee the Mail Room MDI (Manage for Daily Improvement) process
  • Manage projects to a documented, verifiable completion
  • Communicate in a proactive, professional, positive, courteous manner with all levels of business associates

Responsibilities For Shift Mail Room Associate Resume

  • Interface with external vendors to complete work as needed
  • Deliver and pickup mail and packages to/from the west end of campus
  • Monitor all postage accounts and request funds when balances are low
  • Knowledge of Microsoft Office, Excel and Word
  • Hand insertion of small orders
  • Quality control of own work and others
  • Maintain clear record/receipts of all mail received and delivered to include date of receipt, where and whom it was sent to/from for easy identification

Responsibilities For Mail Room Associate Positions Available Resume

  • Sort mail from various shuttles to ensure it is accurate for deliveries to the different PPG locations and outside carriers
  • Collect mail and packages at various locations throughout the facility
  • Support express delivery services (in and outbound) as needed
  • Prepare receipts for maintenance on equipment, parts, etc
  • Professionalism - works well both independently and in team environments

Responsibilities For Print Production / Mail Room / Reception Resume

  • Be accurate and detail oriented
  • Work production type, repetitive hand work
  • Familiar with Microsoft Office Suite programs
  • Microsoft Office Package – Word, Excel
  • Be able to obtain a Public Trust Clearance

Responsibilities For Mail Room / Statement Rendering Resume

  • The employee frequently is required to sit, stand, walk; use hands to finger, handle, or feel; reach with hands or arms
  • 1 months (contract) (possible extension)
  • Enter the name of the person receiving any package in the "Deliver to" field of the hand held palm device 100% of the time, whether transferring the package to myself, a co-worker, recipient, or a representative of the intended recipient
  • Constantly inspect the mail room area to ensure that all packages and mail are staged in the appropriate area (bucket or mail slot) to avoid loss or misplacement
  • Pay close attention to the details, when sorting mail, to ensure that mail is routed correctly
  • Accurately sort mail pieces to appropriate mail slot for respective floors 100% of the time

Responsibilities For Mail-room Seasonal Fulfillment Resume

  • Lift and move up to 70 pounds without assistance, as well as walk, bend, twist, squat, stoop, sit and stand for extended periods of time
  • Inbound receipt and outbound shipment of all assets
  • Knowledge of basic postal regulations
  • Regularly required to talk and hear; frequently required to stand, reach with hands and arms, and use hands to finger, handle, and feel; occasionally required to walk, sit, and lift and/or move up to 25 pounds; requires close vision and color vision
  • A good level of accuracy and attention to detail
  • Wrap completed jobs in plastic bags or envelopes based on specific job procedures 40%
  • Sort wrapped jobs numerically and match to appropriate account box 20%

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