Executive Assistant Resume Sample

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Kendall Mante
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Work Experience


Executive Assistant to CEO
05/2016 - PRESENT
Boston, MA
  • Steer projects and ensure deadlines and targets are successfully achieved. Work closely with superior, team and departments involved making sure the scope and direction of each project is on schedule
  • Create compelling presentations
  • Ensure consistency, flow and high quality of presentations
  • Ensure an efficient head office
  • Plan and manage domestic and international travel. This includes also the support and management of executive visits and organization of side events, hotel and travel arrangements, etc
  • Manage head office cost center, including regular monitoring for budgets, approval of invoices to ensure correct accounting transactions
  • Optimize departmental efficiency
Executive Assistant to the President
10/2012 - 12/2015
Boston, MA
  • Developing a dedicated ICG program structure aligned to the Global AML PMO, with consistent structure, tools, processes and reporting
  • Executing against ICG’s delivery commitment related to the Global AML PMO workstreams (Governance and Oversight, Risk Assessment, Customer Due Diligence / Know Your Customer, AML Monitoring, Remote Deposit Capture, Independent Testing)
  • Defining and coordinating delivery of other AML commitments as they arise, such as defining and coordinating a response to regulatory requirements pertaining to ICG’s Foreign Correspondent Banking group
  • High volume of calendaring/managing unexpected changes in scheduling, travel arrangements and prioritizing calls and emails mandates excellent time management skills and the intellect to make sound judgment
  • Professional demeanor and a pleasant telephone presence required
  • Excellent overall communication skills (written and oral) are important
  • Create documents, presentations and spreadsheets. Review information for accuracy and consistency and prepare documents for production
  • Schedule internal and external meetings for the division. Coordinate food, audio/visual and teleconferencing, including initial set-up and follow-up during and after the meeting
  • Schedule international and domestic travel for Directors and above
Executive Assistant to President
07/2007 - 05/2012
Los Angeles, CA
  • Prepare expense reports for Directors and above. Track and update all expenses for department ledger and gather numbers for monthly forecasting
  • Answer incoming calls and direct callers to the appropriate resources
  • Gather data for ad hoc reports/analyses
  • Assist with various tasks contributing to office organization, productivity and efficiency, including ordering supplies, tracking attendance, processing mail and updating division calendar and contacts
  • Provide back-up assistance to the Management Team
  • Drafts letters, emails and memoranda from verbal direction or knowledge of bank’s policies, procedures, and functions. Initiates responses to correspondence for senior executive or own signature
  • Prepares electronic reports of executives ‘monthly Bank credit-card statements and expense reports, and audits executives’ direct reports credit-card and expense reports for executive’s approval and submission to Accounts Payable
  • Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the bank. LI-SK1
  • Five or more years’ experience in an executive administrative role

Education


The Ohio State University
2002 - 2006
Bachelor's Degree

Professional Skills


  • Excellent capability in MS Office, including Word and Outlook, with strong PowerPoint/ graphic skills and Excel skills. Experience using SharePoint
  • Excellent organizational skills, attention to detail, strong proofreading capabilities, and excellent written and oral communication skills
  • Demonstrated progressive secretarial skills including strong typing/PC skills including word processing, spreadsheets, and database
  • Attention to detail, excellent organizational skills, good prioritization skills, discretion with confidential information
  • Excellent verbal and written communication skills including demonstrated telephone etiquette skills with all levels of employees, clients and executives
  • Outstanding written and oral communication skills; strong proofreading and editing skills are required
  • Strong organisational and time management skills with superior verbal and written communication skills (including spelling and grammar)

How to write Executive Assistant Resume

Executive Assistant role is responsible for interpersonal, organizational, microsoft, advanced, computer, powerpoint, excel, organization, administrative, outlook.
To write great resume for executive assistant job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Executive Assistant Resume

The section contact information is important in your executive assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Executive Assistant Resume

The section work experience is an essential part of your executive assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive assistant position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Executive Assistant resume experience can include:

  • Strong operations skills with the ability and strong desire to work as part of an effective and collaborative team
  • Strong written and verbal communication skills, proactive follow-up skills mandatory
  • Demonstrated skills in managing confidential information and using good judgment
  • Strong planning, scheduling, prioritization, and follow-up skills required
  • Strong communicator; demonstrates professionalism, empathy, influencing, and interpersonal skills, combined with clear written / verbal communications
  • Effective problem-solving skills with complex situations and ability to prioritize in fast-paced, high pressure environment

Education on an Executive Assistant Resume

Make sure to make education a priority on your executive assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Executive Assistant Resume

When listing skills on your executive assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical executive assistant skills:

  • Have excellent organizational skills, attention to detail, strong proofreading capabilities, and excellent written and oral communication skills
  • Superior time management skills, organizational skills, multitasking skills, and the ability to prioritize tasks with minimal supervision
  • Excellent organizational skills and the ability to prioritize effectively
  • Strong multi-tasking skills and the ability to prioritize effectively despite frequent interruptions
  • Demonstrates excellent interpersonal skills with a strong team orientation mentality
  • Demonstrates strong ability to effectively prioritize assignments and manage time/deadlines

List of Typical Experience For an Executive Assistant Resume

1

Experience For Executive Assistant to CEO Resume

  • Solid computer skills including experience using property management software
  • Excellent organizational skills, attention to detail, strong proofreading capabilities
  • Excellent communication, time management, and organizational skills and ability to build strong relationships and to work in a team environment
  • Excellent organizational skills with good attention to details
  • Decisiveness and good judgment required to effectively operate the executive office, typically in the executive’s absence
  • Good communication skills with excellent self-discipline and patience
  • Strong attention to detail, excellent organizational and follow-up skills
2

Experience For Executive Assistant to the President Resume

  • Strong customer service skills with excellent communication abilities, both written and verbal
  • Have advanced skills in MS Word, PowerPoint and Outlook and intermediate skills in Excel
  • PC Skills: Advanced skills in Microsoft Word, Excel, PowerPoint, MS Outlook, Internet Explorer required
  • Good skills in using MS office, Outlook, travel booking system, expense and payment system
  • Strong organizational skills, multitasking in a dynamic and changing environment required
  • Strong inter-personal skills required, including ability to tactfully engage with personnel at all levels of the company
  • Strong organizational skills required, including ability to properly maintain digital and physical records, files, etc
3

Experience For Executive Assistant to VP Resume

  • Excellent communication skills including fluency in English. Conversational Mandarin is not essential but an advantage
  • Expert-level written and verbal communication skills, strong decision making ability and attention to detail are equally important
  • Excellent verbal and written communication skills; confident interacting with constituents all levels
  • Solid partnering skills with the ability to work well with all levels in the organization
  • Strong communication skills including ability to work well with all levels of internal management, as well as staff, vendors and clients
4

Experience For Executive Assistant to President Resume

  • Excellent relathionship building skills
  • Strong analytical, problem solving and teamwork skills
  • Meticulous with good organizational and planning skills
  • Strong technology skills including ability to work within PC and Mac programs, Blackberry, iPad, iTouch, internet savvy, etc
  • Liaise effectively with EA counterparts and build strong working relationships with a wide range of company stakeholders
  • Excellent communication skills, both verbal & written, articulating issues politely and professionally
  • Solid Microsoft Office Suite skills (including Word, PowerPoint, Excel, Project, Outlook)
5

Experience For Executive Assistant to Managing Director Resume

  • Strong scheduling, calendar management and travel coordination skills
  • Excellent organizational skills with proficiency in file set-up, maintenance and filing procedures
  • Excellent spelling, grammar, punctuation, and English-usage skills
  • Good Microsoft office skills (word processing, spread sheets) are essential
  • Thorough knowledge of general office procedures with demonstrated advanced administrative skills
  • Excellent interpersonal and communications skills including written and verbal
  • Strong technical skills especially in the areas of MS Excel, MS Powerpoint and MS Outlook
6

Experience For Temporary Executive Assistant Resume

  • Excellent verbal and written skills required, with a pleasant and professional phone manner
  • Proficiency in Microsoft Office (Word, Excel and PowerPoint) with strong emphasis on PPT skills to develop corporate level presentations to Senior leadership
  • Excellent phone skills – professional, polite and direct
  • Strong people skills; positive attitude
  • Excellent organizational skills with the ability to provide attention to detail
7

Experience For Executive Assistant to SVP Resume

  • Strong interpersonal skills and ability to work with all types of personalities and work styles
  • Demonstrate professional phone and email etiquette skills
  • Solid English language skills – both verbal and written
  • Strong PC skills, ability to navigate Windows OS and Internet Explorer
  • Excellent interpersonal skills, initiative, and dependability
  • Excellent writing skills with the ability to prepare a variety of communication materials
  • Excellent MS Office skills including Word, Excel, Outlook and PowerPoint
  • Balanced skill profile including attention to detail, problem solving and decision making, organization and time management, and communication skills
  • Systems savvy with strong skills in Word, Excel, PowerPoint, Outlook, and Concur
8

Experience For Executive Assistant to Director Resume

  • Strong verbal and written communication skills, ability to interact comfortably with individuals at all levels
  • Good time management and communication skills able to take initiative and be proactive
  • Conscientious individual with exceptional organizational skills and the ability to prioritise workload / multi-task
  • Prior experience as an Executive Assistant required (4+ years) and at least 6 years’ experience as a senior level assistant
  • Strong organizational skills and the ability to manage electronic filing systems
  • Excellent computer, customer service, problem-solving, and organizational skills
  • Strong Word, Excel, PowerPoint, and Outlook skills
  • Strong analytical and detail skills
9

Experience For Executive Assistant to MD Resume

  • Strong PC skills (MS Office: Excel, Word, PowerPoint, Outlook, web browsers)
  • Able to liaise with all levels of the organization and to use strong networking skills to achieve results and obtain information required
  • Strong executive presence; superior interpersonal communications skills
  • Excellent communications (verbal & written), interpersonal, organizational, and project management skills
  • Attentive to details with strong follow-up and organizational skills
  • Gain a strong command of new systems (P2P, Citi Travel & Expense) Non-Technical Skills -
  • Excellent time management skills, able to meet deadlines
  • Excellent verbal, written and follow-up communication skills
10

Experience For Executive Assistant to ELT Resume

  • Thorough knowledge of general office procedures with demonstrated advanced calendar management and administrative skills
  • Strong organizational skills and is also a team player
  • Proven ability to communicate effectively and articulately with all levels of the organization
  • Strong organizational and secretarial skills
  • Excellent verbal and written communication skills in English (French is an asset)
  • Excellent communication skills, and ability to interact professionally with a diverse group of individuals
  • Strong computer skills in MS Word, Excel, Outlook and PowerPoint
  • Handle complex and sensitive work situations with the necessary skills and diplomacy to produce effective outcomes for those involved

List of Typical Skills For an Executive Assistant Resume

1

Skills For Executive Assistant to CEO Resume

  • Problem solving skills, decisiveness and good judgement required to effectively operate the executive office, typically in the executive’s absence
  • Exercise good judgment and effectively use decision making skills
  • Strong interpersonal skills and excellent written and verbal communication skill
  • Excellent interpersonal skills to liaise effectively with various stakeholders
  • Solid interpersonal skills and ability to communicate effectively withsenior management, sales force and peers
  • Demonstrate creativity and be able to learn advanced graphic and other PowerPoint skills as well as other advanced Excel skills
  • Excellent communication skills and the ability to interface effectively with peers, management and investment managers
  • Proficient IT literacy skills, including a thorough understanding of the MS Office suite with advanced skills in PowerPoint and Excel
2

Skills For Executive Assistant to the President Resume

  • Strong organization skills with an ability to prioritise an often conflicting workload
  • Strong project management experience management, problem solving, conflict management, negotiation skills
  • Strong time management skills with the ability to juggle conflicting priorities and plan workload appropriately
  • Excellent interpersonal skills and ability to be diplomatic and use tact; strong ability to collaborate
  • Experience in Microsoft Office software, with strong skills in Outlook
3

Skills For Executive Assistant to VP Resume

  • Excellent organization skills with a strong focus on attention to detail and flawless execution
  • Demonstrated comfort level with all levels of the organization; advanced relationship-building ability and strong interpersonal skills
  • Proactive, resourceful as well as demonstrate good problem solving skills
  • Excellent customer service: responsive, organized and demonstrates top-notch follow-up skills
  • Decisiveness and good judgment required to effectively operate in the Vice-President’s absence
4

Skills For Executive Assistant to President Resume

  • Strong analytical and quantitative skills with attention to detail, ability to prioritize and multi-task
  • Demonstrate proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and possess strong keyboard skills
  • Organized with ability to effectively prioritize and reprioritize
  • Proven organizational skills, with the ability to prioritize and organize work tasks, information, regional files, etc
  • Excellent problem resolution skills; resourceful and effective in a deadline oriented environment
  • Excellent communication, strong organisational skills and high attention to detail
5

Skills For Executive Assistant to Managing Director Resume

  • Strong communicator with excellent written and verbal skills
  • Strong verbal and written communication, interpersonal, professional, organizational, prioritization and administrative skills are required
  • Strong verbal and written communication, interpersonal, organizational, prioritization and administrative skills are needed
  • Excellent verbal and written communication skills (solid understanding of grammar and syntax)
  • Understanding and demonstrating good problem-solving skills with a creative mindset
  • Excellent writing and communication skills to include grammar, punctuation, spelling, proofing, and editing
  • Proven experience acting with little supervision, anticipating needs while managing the day-to-day workflow and prioritizing various projects
  • Excellent organizational, written and verbal skills, including editing and proofreading
  • Solid experience in managing daily changes in personal work load, work priorities and deadlines, supporting multiple leaders and/or teams
6

Skills For Temporary Executive Assistant Resume

  • Effectively manages multiple tasks, competing deadlines, handle interruptions and changing priorities appropriately
  • Excellent communication skills, diplomacy in dealing with high-level professionals including donors and Board members
  • Proficient organization, planning, scheduling and time management skills with the ability to multi-task, make decisions and prioritize work
  • Strong communication skills, verbal and in writing, demonstrating clear, concise abilities
  • Excellent multitasking skills and customer focused
  • Solid problem solving time management skills
  • Excellent computer skills, including: Outlook, Word, PowerPoint, Excel
7

Skills For Executive Assistant to SVP Resume

  • Experience maintaining IT systems and advanced IT skills
  • Strong written communication skills and ability to edit and tailor writing to different audiences
  • Strong oral communication and diplomatic skills and ability to communicate clearly with internal and external contacts, including high-profile individuals
  • Demonstrates proficiency in PC skills, including Word, Excel, PowerPoint and Outlook
  • Prior experience supporting a Senior-level experience
  • Strong organization, time management and problem solving skills
  • Proficient computer skills and good working knowledge of relevant software such as MS Office Suite
  • Effective communication, organisational and planning skills
  • Display excellent influencing and interpersonal skills
8

Skills For Executive Assistant to Director Resume

  • Strong technical skills in Microsoft Office including Word, PowerPoint, Excel
  • Advanced Internet skills and good working knowledge of the on-line medium
  • Excellent IT skills ( MS Office products, including Outlook)
  • Strong interpersonal skills and the ability to build relationships including staff, board members, external partners, etc
  • Strong interpersonal skills and the ability to develop constructive and cooperative working relationships with others
  • Strong computer skills, including proficiency in Microsoft Office applications (Word, Excel, Power Point and Lotus Notes) is required
9

Skills For Executive Assistant to MD Resume

  • Excellent planning and organizational skills, able to multi-task with ease
  • Strong organizational/communication skills (both verbal and written)
  • Excellent PC skills (especially with MS Office products and web browsers)
  • Strong technical skills in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook
  • Immaculate organizational skills and ability to prioritize workload and balance a wide range of responsibilities
  • Excellent diplomatic skills to deal with a busy team and with a range of external stakeholders
  • Strong interpersonal skills, written and oral communication
  • Excellent written and verbal communication skills with individuals at all levels within and outside the company and impeccable attention to detail
  • Create presentations, as well as excellent written and verbal communication skills
10

Skills For Executive Assistant to ELT Resume

  • Excellent written, oral, organizational, and interpersonal skills
  • Excellent Word, PowerPoint, and excel skills
  • Positive attitude , exceptional interpersonal skills, excellent communicator- able to deal with people at all levels across a multicultural environment
  • Manage the day-to-day work flow as well as possess confidence and strong communication skills to interface with all levels of staff
  • Effectively and successfully respond to problem situations and prioritize issues
  • Detail oriented with proven organizational and administrative skills

List of Typical Responsibilities For an Executive Assistant Resume

1

Responsibilities For Executive Assistant to CEO Resume

  • Decisiveness and good judgement required to effectively operate the executive (or equivalent) office, typically in the Senior Director's absence
  • Excellent, effective communication skills; written, verbal, and interpersonal are vital to the success of this role
  • Strong proactive troubleshooting and problem solving skills
  • Excellent communication skills, both verbal & written, articulating issues in a professional manner
  • Proven ability to manage multiple tasks/projects effectively
2

Responsibilities For Executive Assistant to the President Resume

  • Strong typing (approximately 55wpm), filing and dictation skills (60wpm) required
  • Liaise effectively with Executive Assistant counterparts and build strong working relationships with a wide range of company stakeholders at all levels
  • Work under minimal supervision and effectively prioritize multiple assignments under tight time constraints
  • Highly numerate and literate, with excellent written and verbal communication skills
  • Strong organizational skills and attention to detail in a high volume, fast paced environment
  • Excellent organizational, problem identification and resolution skills
  • Excellent Microsoft computer skills, including Word, Excel, PowerPoint, etc
3

Responsibilities For Executive Assistant to VP Resume

  • Excellent computer skills and comprehension of Outlook and MS Office
  • Excellent MS Office skills (excel, power point, word), Outlook and preferably SAP knowledge
  • Strong coordination skills, accuracy and attentiveness
  • Motivated Self-starter with excellent communication skills (both written and oral)
  • Excellent communication skills - proficient in spoken and written English and Chinese
  • Organization and prioritization skills necessary
  • Excellent administrative, interpersonal and organisation skills
  • The ability to operate effectively in a fast-paced environment with little supervision
  • Strong computer skills, specifically Lotus Notes, Word, Excel and PowerPoint
4

Responsibilities For Executive Assistant to President Resume

  • Work effectively under stress, changes in work priorities, and in emergencies
  • Demonstrates exceptional written and verbal communication skills with sound knowledge of grammar and punctuation
  • Strong computer skills and proficiency with all Microsoft Office applications, especially PowerPoint and Excel
  • Proactive self starter with ability take initiative and provide strong organizational and detail orientated skills
  • Working knowledge of business office procedures, including filing, writing business letters and organizational skills
  • Planning and problems solving skills
5

Responsibilities For Executive Assistant to Managing Director Resume

  • Requiring broad and comprehensive experience, skill and knowledge of organization policies and practices
  • Outstanding written and verbal communication skills. Fluent in English & Japanese
  • Outstanding oral and written communication skills and the ability to clearly articulate information to various audiences
  • Manage managers effectively, including obtaining and requesting important and often confidential information
  • Demonstrate outstanding level of professionalism in providing executive support, including ability to exercise good judgment, discretion, tact, and diplomacy
  • Demonstrated acumen for solving complex problems and prioritizing workload
6

Responsibilities For Temporary Executive Assistant Resume

  • Demonstrated experience coordinating/managing travel, calendars, and schedules
  • Has demonstrated work experience supporting a senior level executive including a public company Board of Directors in a fast paced environment
  • Establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with other employees and the public
  • Be able to communicate effectively internally and externally, orally and in writing, in English and in Spanish with respect to any of the above tasks
  • Be involved in the administrative management of the CEO’s office to ensure smooth operations and that resources are available and operating effectively
7

Responsibilities For Executive Assistant to SVP Resume

  • Work independently without supervision and demonstrates initiative, while exercising good judgment
  • Fast and accurate typing and shorthand skills, 100 words per minute shorthand
  • Work effectively in a continually changing environment
  • Advanced Microsoft Office skills, specifically with Word and PowerPoint. Working knowledge of Visio and Excel helpful
  • Valid driver's license and safe driving record.Education and Experience
  • Demonstrate the ability to operate in a team environment, exhibiting the ability to work well with other Executive assistants and professional staff
  • Intermediate or advanced PC skills including word, excel, powerpoint
  • Superior communication, writing and grammatical skills
8

Responsibilities For Executive Assistant to Director Resume

  • Handle high-call volume while maintaining an efficient and effective priority list for SVP
  • Prior experience working in a matrixed corporate environment is desired
  • Teamwork – Collaborates effectively with others; Balances team and individual responsibilities; Contributes to building a positive team spirit
  • Executive calendar management using good judgment to prioritize and manage events, meetings etc
  • Professional demeanor and manners, and superior interpersonal skills including courtesy, professionalism and a cooperative attitude
  • Rapport building and interpersonal skills
  • Experience providing Administrative support to Executive-level staff. years of experience
  • Exceptional creative and logical thinking skills
  • Prior experience supporting a team
9

Responsibilities For Executive Assistant to MD Resume

  • Demonstrate flexibility in all aspects of function, including time management, prioritization, and projects
  • Prior experience working in an agency or with a Talent Agent
  • Experienced senior level PA. Extensive experience working in a corporate environment at
  • Speak effectively with internal and external customers ( including Executive Staff )
  • PC Skills: MS Word, Windows, and Excel required
10

Responsibilities For Executive Assistant to ELT Resume

  • Prior experience as an assistant within an international executive environment
  • Strong skill in MS Outlook, Word, Excel and PowerPoint required
  • Prior experience assisting executive professionals or a group of professionals or acting as an office or department coordinator/manager
  • Proven success in a high volume work and shifting priority, environment
  • Proactive thinker, creative problem solving skills
  • Proactively maintain the SD’s diary, ensuring regular updates and changes are communicated effectively
  • Prior experience supporting Talent Management & Organizational development – nice to have
  • Highly detail-oriented and organization skills
  • Professional demeanor and exceptional phone presentation and skills

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