Executive Admin Resume Sample

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Marley Bergnaum
345 Autumn Knolls,  Chicago, IL
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Work Experience

Executive Admin Assistant
03/2018 - PRESENT
Dallas, TX
  • Maintain distribution lists including BU QSE directors, BU Technical Directors and QSE associates
  • Maintain headcount and organizational charts for QSE organization
  • National and international travel arrangements
  • Meeting organization and preparation. Collection and preparation of material from internal and external stakeholders
  • Track/manage projects and department activities due dates/deliverables
  • Expense processing and reporting, credit card reconciliation, and related tasks
  • Creation of reports and presentations, drafting and editing correspondence, using spreadsheet, graphic software, and/or database applications
Executive Admin
03/2012 - 10/2017
Boston, MA
  • Supporting management of key department budgets and forecasts
  • Properly code and process invoices: set-up purchase order requisitions, establish new vendors, as necessary, and work with Accounts Payable
  • Work with SVP to ensure cross-departmental communication is timely and effective
  • Outreach and Follow-up with Internal and External Customers
  • Assist with preparing presentation materials for meetings as well as coordination and communication with members of the team
  • Manage VP's day-to-day administrative functions such as Microsoft Outlook calendar management, heavy domestic travel arrangements, including detailed agendas/itineraries and expense reporting
  • Proactively support VP in coordinating special projects, high-level meetings (both internal/external). Properly code and process invoices: set-up purchase order requisitions, establish new vendors, as necessary, and work with Accounts Payable
Senior Executive Admin
07/2009 - 10/2011
Philadelphia, PA
  • Assist with preparing presentation materials for meetings as well as coordination and communication with members of the team. Director, Commercial Marketing and Product (Stamford Corporate headquarters)
  • General administrative support (PowerPoint, create Excel Spreadsheets, Word) including Travel arrangements and Expense reports
  • Conserves Executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications
  • Maintains Executive’s incoming calls as needed, manages appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
  • Maintains Executive’s confidence and protects at all times by keeping information confidential
  • Experience managing projects through full life cycle
  • Maintains all administrative support for the department. Provides assistance to the Director/VP and department in accomplishing special projects assigned to area
  • Acts as a liaison between Managers and the Director/VP, and between other functional departments (i.e., Finance, Sales, etc.). Ensures smooth flow of daily schedule for the Director/VP while guaranteeing that each team member feels the Director/VP is accessible and values the team's ability to function as a collective unit


National American University - Overland Park Campus
2005 - 2009
Bachelor's Degree in Business Administration

Professional Skills

  • Self-motivated with strong organizational skills and exceptional attention to detail; strong follow-up skills essential
  • Excellent interpersonal skills and networking skills, including the ability to interact comfortably with senior leaders
  • Excellent technical skills including minute-taking, dictation, and computer software skills (MS Office Suite)
  • Excellent time management skills to meet deadlines, copes with changing priorities
  • Demonstrate excellent interpersonal and communication skills in dealing with complex and sensitive situations
  • Excellent organizational skills as well as excellent understanding of office practices and procedures
  • Excellent MS Office & Outlook skills. Experience with Excel, PowerPoint, Word and SharePoint

How to write Executive Admin Resume

Executive Admin role is responsible for organizational, interpersonal, advanced, microsoft, organization, planning, software, administrative, powerpoint, outlook.
To write great resume for executive admin job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Executive Admin Resume

The section contact information is important in your executive admin resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Executive Admin Resume

The section work experience is an essential part of your executive admin resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous executive admin responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular executive admin position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Executive Admin resume experience can include:

  • Manages the Director/VP’s fast paced and complex calendar, prioritize and schedule a wide variety of teleconferences, video conferences, WebEx, internal/external meetings, catering and other events. Prepare corresponding agendas and taking notes as needed
  • Strong interpersonal skills: - leadership - client service - creativity - teamwork - organizational skills
  • Excellent social skills, project coordination experience and the ability to work well with all levels of internal management and staff
  • High level of problem solving ability, demonstrates analytical skills and decision making required
  • Excellent Outlook calendar management skills capable of handling complex executive meetings spanning multiple time zones
  • Flawless verbal and written communication skills including an excellent command of English grammar and business writing

Education on an Executive Admin Resume

Make sure to make education a priority on your executive admin resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your executive admin experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Executive Admin Resume

When listing skills on your executive admin resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical executive admin skills:

  • Excellent Microsoft Office skills in particular Microsoft Outlook, Microsoft PowerPoint & Excel skills
  • Strong office equipment skills such as faxing and copying
  • Strong skills in utilizing presentation and database software and preparing presentations
  • Strong organizational and time management skills with the ability to multitask and work in a fast-paced and constantly changing environment
  • Strong communication and interpersonal skills for communicating with internal and external personnel of all levels
  • Strong computer (Microsoft Office) and writing skills

List of Typical Experience For an Executive Admin Resume


Experience For Executive Admin Assistant Resume

  • Interpersonal skills to efficiently and effectively assist colleagues to work effectively in a team environment required
  • Demonstrated experience in a demanding and complex role that required good judgment
  • Strong working knowledge of Excel, Word, Adobe, and PowerPoint skills
  • Excellent multi-tasking and organizational skills and attention to detail required
  • Strong collaboration skills and ability to partner with other staff to maximize efficiencies across work groups
  • Highly professional with excellent interpersonal and organization skills
  • Excellent computer skills (MS Office Suite, MS Word, MS PowerPoint, MS Access, MS Outlook, and Internet)

Experience For Executive Admin Asst Resume

  • Solid prioritization, organization, and time management abilities. Strong attention to detail
  • Outstanding organizational, project-management and analytical skills
  • Outstanding organizational and follow up skills - Discretion with sensitive information
  • Effectively manages the ordering and inventory of all office supplies and maintenance of office equipment
  • Able to develop strong working relationships, proactive, and a good business partner
  • Strong multi-tasking and prioritization abilities
  • Have a good sense of humor, have fun and a good perspective
  • Verbal and written communication skills, including punctuation, composition, sentence structure, etc
  • Proven administrative and executive support experience

Experience For Senior Executive Admin Resume

  • Senior/advanced general administrative skills/ knowledge
  • Navigates effectively in a team based corporate environment, coordinates activities among departments and outside parties
  • Advanced people skills
  • Assists with sorting, prioritization, and disposition of incoming calls and correspondence responding independently as appropriate
  • Assist with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate
  • Experience making complex travel arrangements and coordinating meeting agendas and itineraries for business trips
  • Support hiring process of PSI, set-up interviews with candidates, support talent sessions, consolidate feedback and support on-boarding process of new hires
  • Manage calendar, including executive access and juggling appointment priorities

Experience For Executive Admin Level Resume

  • Manage an appropriate and effective filing and archive system, including document storage facilities
  • Strong travel and calendar scheduling expertise
  • Experience in preparing PowerPoint presentations
  • Executive Assistant experience supporting VP or director level executives
  • Experience managing calendars and agendas
  • Experience providing administrative support to 1 or more executives
  • Experience coordinating travel for 1 or more executives

Experience For Executive Admin Asst-tamp, FL / Va Beach, VA Resume

  • Extensive experience using Microsoft Outlook, Word, Excel, and PowerPoint
  • Prioritize meeting requests and proactively solve for calendar conflicts
  • Work to prioritize information needing Executives' attention
  • Organizes mail and other executive paperwork, forwards to appropriate party and/or responds independently as appropriate calling attention to priorities
  • Provide high-level administrative support with a demonstrated ability to improvise, improve procedures and meet demanding deadlines
  • Experience in preparing multiple Time & Expense reports. Able to interact comfortably with all levels
  • Progressive administrative experience supporting management to the VP level
  • Preferably 5 – 7 years’ experience supporting senior or C level staff
  • Develop strong working relationships with EA counterparts across the firm

Experience For Executive Admin Assistant to APJ President Resume

  • Able to identify KPI’s for a sales organization and create effective/scalable reporting to leadership
  • Customer Focus - achieving Company, department, and personal goals through a strong customer focus
  • Demonstrated history of providing executive level support, support to multiple roles, and interaction with all levels of management
  • Two years office experience in executive setting required
  • Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers
  • Strong proficiency with Amex meet, MS Office, including Word, Excel, PowerPoint and Outlook required
  • Demonstrable experience of working autonomously and in highly pressurized environment
  • Relevant experience in a corporate setting
  • Outstanding experience with Microsoft platforms - Word, Excel, PowerPoint, and Outlook

Experience For Executive Admin, Gcib Management Resume

  • Experience in managing strategic and complex project milestones and logistics
  • Experience supporting high level managers, directors, Vice Presidents or executives
  • Executive Administrative Assistant with experience supporting multiple executives
  • Experience interacting with Board of Directors
  • Event planning experience is desirable
  • Demonstrate our company values: being different, leading humbly, organizing for speed, and acting as one team
  • Strong ability to organize and complete multiple tasks
  • Progressive and directly related administrative support experience
  • Managing training programs, coordinating with hotels of various categories based on the budget for better cost effectiveness

Experience For Executive Admin, Senior Resume

  • Detailed MIS reporting on monthly basis in line with the budget for effective monitoring and cost control, presenting the same to the Management periodically
  • Vendor Management – billing validation, reconciliation and payment process
  • Administrative experience in a fast-paced corporate environment
  • Strong attention to detail and ability to track high volumes of data
  • Experience in an Administrative role

Experience For Executive Admin Asst-sk Resume

  • Pro-active, self-starter able to prioritize and multitask
  • Maintains an effective flow of communication with the President, CFO, Administrative Council and Leadership Council
  • Experience in the role of Executive Admin, Assistant, Secretary, or similar, providing support to one or more executives
  • Administrative support experience
  • Experience working with executives in international environments

Experience For CIO Executive Admin Resume

  • Extensive experience with office productivity tools such as Microsoft Word, Power Point, Excel, and SharePoint
  • Prioritize multiple tasks and meet tight deadlines
  • Strong tolerance of ambiguity
  • HR Experience and/or HR qualifications
  • Seeks guidance from more experienced staff when required
  • Administrative experience, preferably in a global pharmaceutical/scientific environment
  • Capable to handle multiple tasks concurrently with tight time schedules by appropriate self prioritization of work with minimal supervision

List of Typical Skills For an Executive Admin Resume


Skills For Executive Admin Assistant Resume

  • Strong interpersonal skills, and the ability to coordinate and interact effectively with team members across multiple sites/business regions; a team player
  • Excellent interpersonal skills including sensitivity to diverse cultures
  • Excellent written and verbal communication skills with all levels of the organization including C-level executives
  • Demonstrate initiative, flexibility, dependability, confidentiality and problem-solving skills with sound judgment; assume responsibility and make decisions
  • Excellent organizational and planning skills with high attention to detail

Skills For Executive Admin Asst Resume

  • Good people, organizational, and communication skills
  • Strong project management skills: Ability to handle multiple-tasks simultaneously and manage workload to timely completion
  • Professional, attention to detail, extremely organized and detail-oriented with strong follow-up skills
  • Strong interpersonal skills, both written and spoken
  • Strong organizational & communication skills; including the ability to communicate both orally and in writing in a clear, professional and pleasant manner
  • Excellent PC skills; Expert knowledge of MS Outlook, Word, PowerPoint, and Excel
  • Excellent customer service skills with ability to work well with others/pleasant disposition
  • Proven organizational and time management skills required
  • Demonstrates leadership and exceptional organizational skills

Skills For Senior Executive Admin Resume

  • Exceptional time management, multi-tasking, and organization skills with strong attention to detail
  • Excellent written and verbal communication, organizational, and interpersonal skills
  • Proven high level of attention to detail and accuracy and successful in prioritizing tasks and meeting deadlines
  • Strategic thinking skills; networking; project management; proactive approach to tasks
  • The role also effectively manages an office for a larger team, including providing organizational and administrative support

Skills For Executive Admin Level Resume

  • Sets daily priorities and time management plan; seeks input when changing or competing priorities arise
  • Skills, knowledge and applications related to office management, scheduling, travel, presentations, team meetings, communications and calendar management
  • Experience providing one or more of administrative support, project management, HR coordination or operations experience
  • Able to leverage SharePoint, outlook, videoconferencing, etc. effectively
  • Proven ability to maintain confidentiality and demonstrate a high level of discretionary decision-making
  • Demonstrated experience in working independently
  • Prior group administrative experience in a growth organization supporting Director level

Skills For Executive Admin Asst-tamp, FL / Va Beach, VA Resume

  • Strong experience in handling factory administration
  • Graphic design skills and the capability to create marketing presentation materials
  • Intermediate to advanced level skills in Microsoft Office (Word, Excel, PowerPoint)
  • Administrative experience, or any combination of education and experience, which would provide an equivalent background
  • Communicate effectively (written and verbal) with all levels of personnel, as well as with external associates and customers globally
  • Advanced interpersonal skills and the ability to build relationships with all internal and external stakeholders

Skills For Executive Admin Assistant to APJ President Resume

  • Five (5) years prior administrative support or similar work experience in a corporate environment
  • Work effectively with all levels of internal management/staff, customers, and/or vendors
  • Advanced PC skills, Microsoft Outlook, Excel, Word, OneNote, and Power Point
  • Work effectively across organizational and functional lines
  • Adobe Creative Suite and Microsoft power user skills
  • Great phone skills, alert brokers when calls come in
  • Executive Assistant experience or similar work experience

Skills For Executive Admin, Gcib Management Resume

  • Proven to be trusted to handle confidential and sensitive information with the ability to exercise discretion and show good judgment
  • Specific advanced software skills as required by the department
  • General office administration or closely related experience with good references
  • Prioritizing what is important and urgent. Acknowledging receipt/replies on behalf of, etc
  • Coordinates and/or supervises office administrative and support personnel, assigning, prioritizing and monitoring work

Skills For Executive Admin, Senior Resume

  • Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging travel
  • Enhances the Executive's effectiveness by conducting research and analyzing data, reports results with recommendations or for Executive’s decision making
  • Skillful planning and organizing
  • Calm and confident during high stress situations, experienced in handling confidential and sensitive materials with discretion
  • Experience working with writing styles such as grammar, sentence form and structure

Skills For Executive Admin Asst-sk Resume

  • Experience working in an administrative capacity or performing administrative functions is required
  • Highly proficient in standard office productivity tools including; MS Word, PowerPoint, Excel, Visio, databases, reporting and web experience
  • Experience creating and/or supporting presentation development for senior management
  • Able to prioritize tasks and responsibilities and handle complex meeting scheduling with internal and external attendees
  • Strong work ethic, self-motivated and a passion for being part of a high performing team

Skills For CIO Executive Admin Resume

  • Proven track record of working independently but also acting as a successful team player
  • Experience supporting executive level team members and their corresponding direct reports
  • Experience in planning large meetings and events
  • Strong agility and adaptability to meet the needs of a dynamic and changing organization
  • Administrative experience supporting multiple individuals
  • Demonstrates a thorough understanding of executive's job and methods of work

List of Typical Responsibilities For an Executive Admin Resume


Responsibilities For Executive Admin Assistant Resume

  • Demonstrated ability to work on multiple tasks concurrently and to work effectively across functional areas and with all levels in the organization
  • Good to have proven experience as executive secretary or similar administrative role within the software industry
  • Good written and verbal communication skills, and attention to detail are equally important
  • Exceptional human psychology and communication skills – both written and verbal
  • Advanced MS Office (Word, Excel, PowerPoint, and Visio) and Internet skills
  • Successfully prioritize multiple priorities

Responsibilities For Executive Admin Asst Resume

  • Experience managing complex calendars in multiple time zones and booking complex travel arrangements
  • Utilize a variety of software applications; operate PC’s and performs the full scope of work processing and/or spreadsheet applications
  • Manages executive’s short-term and long-term calendar and schedule based on a practical understanding of the business priorities
  • Identifies potential problems and shifting priorities
  • Possess ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities

Responsibilities For Senior Executive Admin Resume

  • Experience working with JD Edwards systems
  • Strong working knowledge of computer programs (i.e. Microsoft suite), Adobe Acrobat, Internet search tools
  • Demonstrates initiative and sense of urgency in completing tasks
  • Manage multiple and competing tasks through prioritization
  • Successful project management and leadership experience
  • Executive Assistant experience
  • Strong initiative, tolerance for ambiguity and ability to work independently
  • Assertive and resourceful with demonstrated ability to learn and complete activities quickly; sets fast pace for self and others
  • Excellent communication and negotiation abilities

Responsibilities For Executive Admin Level Resume

  • Highly organized, can manage multiple and changing priorities
  • Experience working with executives required
  • Use good business judgment when responding to needs of clients, both internally and externally
  • Technical skill depth, need to understand more than the basics of Word, Excel and PowerPoint
  • Experience with calendar management for 1 or more executives
  • Organizing and proactively maintaining calendars, including scheduling meetings across multiple time-zones, using a high level of tact and integrity
  • Assisting the VP’s with complex meeting scheduling

Responsibilities For Executive Admin Asst-tamp, FL / Va Beach, VA Resume

  • Tracking and entering timekeeping for team
  • Taking and distributing meeting notes and action items
  • Assisting in creating and managing IA Purchase Requisitions / Purchase Orders
  • Meeting coordination and setup (e.g., conference rooms, video conferencing, catering)
  • Assisting with on- and off-boarding and new employee logistics
  • Helping build team engagement and performance through organizing team meetings and activities
  • Supporting invoicing, purchase and contract processes
  • Ensuring timely preparation and processing of Expense Reports and Invoices

Responsibilities For Executive Admin Assistant to APJ President Resume

  • Typing up meeting minutes
  • Preparing and collating presentations, co-ordination of presentations by speakers
  • Writing and dispatching routine or straightforward letters
  • Organizing new hire first days, workstation, PC’s, office supplies
  • Coordinating travel arrangements and logistics (hotel, rental car, and other travel-related needs)
  • Managing the procurement of office supplies and other departmental needs
  • Supporting ad hoc project work as directed by leadership

Responsibilities For Executive Admin, Gcib Management Resume

  • Being the initial liaison and primary communication of the VP office for all Senior leaders and teams, and external clients/partners
  • Protecting sensitive and confidential information received and generated
  • Seating and space management
  • Scheduling and Support of Team Meetings and logistics
  • Reporting to the VP and Software and BioInformatics teams
  • Preparing mailings and FedEx in support of DeCA PM’s/Area Managers to Technical Inspectors
  • Policing the regular processes for completeness
  • Ordering stationery and reference material

Responsibilities For Executive Admin, Senior Resume

  • Manage logistics, including booking rooms, coordinating catering and technology services and arranging for guests as required
  • Assist during audits and regulatory examinations by taking notes during meetings and gathering and keeping track of requested document
  • Assists in project work to include coordinating projects, gathering necessary data, preparing and ensuring projects are in compliance with business practices
  • Responsible for arranging and coordinating all logistics, catering and refreshments for meetings /event planning
  • Management of some aspects of the on-boarding and/or off-boarding process, including space planning, equipment orders, and / or supplies
  • Make independent decisions regarding planning, organizing and the scheduling of the executive's work

Responsibilities For Executive Admin Asst-sk Resume

  • Develop and/or assist in the development of PowerPoint presentations including formatting, editing and gathering content
  • Supply ordering in Ariba Buyer and weekly attendance tracking for accurate timekeeping of payroll
  • Oversee office management tasks such as ordering office supplies, handling of office mail, preparing shipments, and vendor relationships
  • Screen phone calls, review incoming mail and emails, maintain calendars, schedule appointments and meetings, and preparing meeting materials
  • Manage business trips of delegates visiting from other Siemens locations with respect to booking meetings, agenda , arranging for lunch etc
  • Maintain various spreadsheets and/or databases for tracking purposes, including department Financial tracking and reconciliation
  • Coordinate executive visits and SJ site events including coordinating catering as needed

Responsibilities For CIO Executive Admin Resume

  • Provide general office support: i.e. filing, scanning, faxing, update documents, etc
  • Project Operations from beginning to end (i.e.: bidding, contracts, change orders, marketing packets, weekly reports, closeout, etc.)
  • Assists with customer contracts administration by filing, copying and obtaining proper signatures etc
  • Responsible for ordering, distributing and maintaining supplies for the department
  • Manage all aspects of executive calendars, coordinating meeting schedules and gathering necessary information/material for preparation of meetings
  • Provides general office and secretarial support to the Executive, including, typing, transcription, and
  • Event, meeting and interview planning, execution & oversight
  • Naturally energetic, enthusiastic, engaging, and outgoing interpersonal style
  • Manage incoming and outgoing electronic communications

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