Assistant Facilities Resume Sample

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Kenya Becker
520 Angeline Prairie,  Phoenix, AZ
+1 (555) 883 2073

Work Experience

Assistant Director of Facilities
02/2018 - PRESENT
New York, NY
  • Be in agreement with the university's Confession of Faith, have a personal commitment to Jesus Christ as Savior and Lord, be active in the life of the church, and live a life consistent with a commitment to the Lordship of Christ
  • Embrace the mission, vision, and values of Fresno Pacific University
  • Be Christ-centered in all areas while working with staff, faculty, students, and guests
  • The ability to complete, evaluate and follow-up on employee performance reviews and six month’s progress reports on a timely basis
  • Work experience in a Healthcare Environment
  • Industry experience either in the corporate environment, third party service provider or as a consultant
  • Accountable for ensuring that all building systems and equipment are maintained in accordance with all applicable State/Federal/Local regulatory requirements. This includes all stationary equipment, i.e. boilers, chillers, compressors, pumps, air handlers, heat exchangers, underground storage tanks, and other such equipment
  • First point of escalation for all facility concerns and/or grievances by facility occupants
  • As needed, provides oversight/support to Property, Project & Procurement Teams in the delivery of maintenance, projects and vendor activities supporting critical operations and/or functions
Assistant Director of Housing Operations & Facilities
01/2015 - 10/2017
Los Angeles, CA
  • Meet or exceed site Key Performance Indicators (KPI’s); monitor Service Level Agreements (SLA’s) monthly to identify potential challenges and plan corrective actions accordingly
  • Assist in the game operations aspects of football, men’s and women’s basketball, as directed by Assistant Athletic Director, Facilities & Event Management
  • Lead ‘fields’ meeting, to determine needs of coaches each week in regards to field preparations and game management
  • Assist in leading strategic sourcing efforts for assigned OS&E and Facilities related products and services required by the company’s various properties
  • Develop and issue comprehensive, consolidated global RFP’s
  • Accountable for ensuring that all building systems and equipment are maintained in accordance with Joint Commission Environment of Care (EOC) standards and all other applicable State / Federal / Local regulatory requirements
  • Maintains working knowledge and ensures compliance with the Master Services Agreement (MSA)and any other relevant amendments or appendices which guide Jones Lang LaSalle’s relationship with Adventist Health
Facilities Office Assistant
05/2011 - 12/2014
Phoenix, AZ
  • Attend and actively participate as needed and required in site committee meetings (Safety, Process Improvement, etc.)
  • Commercial facility management, plant operations, engineering or maintenance supervision experience
  • Able to move materials weighing up to 30 pounds to shelf located 6 feet in height
  • Able to bend twist, push/pull, crouch, kneel
  • Be able to read and understand chemical labels
  • Accountable for ensuring that all building systems and equipment are maintained in accordance with Joint Commission Environment of Care (EOC) standards and all other applicable State/Federal/Local regulatory requirements
  • Accountable for financial performance related to Operational Facilities spend while ensuring adherence to established operating budgets
  • Maintains working knowledge and ensures compliance with the Master Services Agreement (MSA) and any other relevant amendments or appendices which guide Jones Lang LaSalle’s relationship
  • Proficiency with MS Office, Computerized Maintenance Management System (CMMS)


Western Carolina University - Asheville
2007 - 2011
Bachelor's Degree in Construction Management

Professional Skills

  • Excellent interpersonal and customer service skills, including written and oral communication skills required
  • At least one (1) year of prior experience as a Supervisor of engineering, maintenance and Facilities Management staff in a healthcare facility
  • Prior experience managing subcontractors
  • Computer knowledge and skills are essential, particularly with Microsoft office suite and energy management systems
  • Positions with no subordinate supervisors require three years of professional level experience rather than the three years of supervisory experience
  • Painting group: this group is responsible for full performance skilled painting (interior and exterior) on a variety of airport facility surfaces
  • Experience in reading and interpreting construction drawing and specifications

How to write Assistant Facilities Resume

Assistant Facilities role is responsible for software, credit, training, database, procurement, purchasing, security, reporting, design, research.
To write great resume for assistant facilities job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Assistant Facilities Resume

The section contact information is important in your assistant facilities resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Assistant Facilities Resume

The section work experience is an essential part of your assistant facilities resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous assistant facilities responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular assistant facilities position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Assistant Facilities resume experience can include:

  • Strong communication, interpersonal and intercultural relations, curricular development and decision making skills
  • Three or more years of hospital facility management, plant operations, engineering or maintenance supervision experience
  • University purchasing experience
  • Maintains a strong working knowledge of CMMS, systems and any other proprietary systems for the respective site(s)
  • Experience in Integrated Facilities Management, including engineers and staff management positions
  • Experience in the direct supervision of employees

Education on an Assistant Facilities Resume

Make sure to make education a priority on your assistant facilities resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your assistant facilities experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Assistant Facilities Resume

When listing skills on your assistant facilities resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical assistant facilities skills:

  • Excellent verbal, written and personal communication skills
  • Communicate effectively, both orally and in writing, with individuals at all levels in an organization
  • Oversee the operation of NCSA’s coffee shop, including making decisions on staffing, goods and services offered and necessary equipment
  • Two years of experience in reading and interpreting construction drawings and specifications required
  • Previous strategic sourcing experience with a focus on OS&E/Facilities sourcing
  • Two years of experience in managing a diverse portfolio of facilities and construction-related projects required

List of Typical Experience For an Assistant Facilities Resume


Experience For Assistant Director of Facilities Resume

  • Manage and track NCSA’s equipment and other inventory at the NCSA and National Petascale Computing Facility (NPCF) Buildings. Purchase equipment as requested, ensuring that vendors are paid correctly and appropriately
  • Experience in building maintenance, security, and management
  • Experience overseeing a large organization’s equipment inventory
  • Support the mission of the College through an understanding of facility needs in all facets of a veterinary healthcare environment including medical device management, infection control standards, and surgical services’ needs. Direct maintenance needs of special medial/laboratory equipment
  • Assist the college’s Director of Facilities in providing support for department-level facilities management staff, including department heads and administrators, as they make decisions regarding use, modification, and reassignment of their facilities
  • Assist the college’s Director of Facilities with development of program statements; work with departments as they progress through the project timeline; and provide advice to them on critical decisions
  • Provides direction for the University’s off-campus student housing services and resources
  • Accountable for ensuring that all building systems and equipment are installed and maintained in accordance with Joint Commission (EOC) standards and all other applicable State/Federal/Local regulatory requirements
  • Oversee access to facilities. Includes keyless entry system, key distribution and recording, and alarm systems

Experience For Assistant Director of Housing Operations & Facilities Resume

  • Participate in short-term facility planning
  • Serve as a willing participant in Athletic Department projects and functions
  • Play lead role in maintaining safe laboratory practices throughout the Beckman Institute
  • Engage local campus safety groups to manage comprehensive safety audits of laboratories focusing on identification and mitigation of hazards
  • Work with Beckman Security to assist in providing a safe and secure work environment
  • Partners internally/externally to ensure the use of best practices

Experience For Facilities Office Assistant Resume

  • Oversees and supports Facilities Operations Capital equipment forecast/budget process
  • Point of escalation for all facility concerns and/or grievances by patients, physicians and staff
  • Works/partners with the Sourcing / Contracts Managers to ensure all vendor contracts are properly implemented and executed consistent with the identified scope of work and requirements of the MSA
  • Serves as communications hub for the site between national operations teams and national platform directors to improve working relationships among service delivery teams, including suppliers
  • Tracks, trends and recommends action plans with regard to KPI/SLA below standard performance (MSA Driven) for Facilities (All Inclusive)
  • Supervise assigned personnel and create work schedules
  • Plan material costs and estimate manpower and work schedules
  • Issue Facilities Management Work Orders

Experience For Principal Facilities Planning Assistant Resume

  • Perform preventive maintenance inspection on equipment
  • Coordinate assignment and performance of private contractors and vendors
  • Install and repair equipment
  • Ensure inventory of materials and tools necessary to the performance of assigned and supervised tasks
  • Ensure compliance with NFPA, OSHA and NYCRR regulations
  • Able to work weekends and holidays as scheduled and additional hours in the event of unusual projects or emergencies

Experience For Assistant Director for Athletics Facilities & Event Management Resume

  • Coordinate daily facility maintenance and work orders for Athletics facilities. Coordinate and work closely with WSU Physical Plant and facility staff to complete maintenance and repair work
  • Coordinate the daily operations of Athletics facilities
  • Coordinate practice and event set-ups, tear-downs and change overs
  • Manage and monitor annual facility budgets
  • Proficient in Microsoft Office, Microsoft Project, PRZM, or related software
  • Manages the maintenance and operations activities for assigned site(s)
  • Evaluates and justifies supplies, equipment and purchases on an as needed basis

Experience For Administrative Assistant Facilities Resume

  • Maintains a high safety standard and champions the promotion of this important company initiative
  • Ensures compliance with relative regulatory agencies
  • Conducts regular facility inspections and evaluates each of the core program(s) provided at the assigned site(s) (janitorial, maintenance, landscaping, hvac etc.)
  • Responsible for implementation of all policies and procedures established by C&W Services and the customer
  • Understand finances, ie. Departmental budgets, expenditures
  • Answer phones and direct calls to appropriate staff members or take messages
  • Answer radio calls and respond to routine questions
  • File documents, manuals and various correspondences
  • Aid in various department projects as assigned

Experience For Facilities Project Assistant Resume

  • The desire and ability to work with a diverse individuals and groups across departments, schools, and within the community are required
  • Assist the Director of Facilities with the design and specification of projects such as remodeling of space and changes to building systems. Use AutoCAD and other software tools to plan, specify and document changes to building facilities
  • Enter, update and audit records in facilities space databases
  • Interact with faculty, staff, and other research personnel to establish, document, communicate, and implement prudent laboratory practices
  • Manage maintenance of autoclaves and glassware washers. Schedule preventative maintenance for this equipment
  • Oversee the Beckman research group safety contacts program
  • Consult with research personnel and department staff on experiment and/or process-specific safety needs. Assist with implementation as needed
  • Serve as principal liaison between Beckman Institute and various departments on campus to ensure overall compliance with various regulations involving OSHA, RCRA, NFPA and ACGIHA

Experience For Assistant Chief of Facilities Resume

  • Prepare periodic reports on operation of the Beckman Institute facilities and assist with budget preparation
  • Coordinate the biennial space utilization audit
  • Serve as the primary emergency contact for the Beckman Institute for 24/7 contacts by Public Safety and Facilities & Services
  • Represent Beckman Institute leadership at campus security and safety meetings or events
  • Supervise, train, direct workflow, prepare job descriptions, and complete performance evaluations for the Research Facility Attendants and the Shipping/Receiving personnel
  • Manage property accounting and coordinate the biennial property accounting audit
  • Pursue ongoing professional development. Stay abreast of developments in technologies and procedures related to lab safety and facilities management
  • Lead and coordinate small projects from original concept through final implementation integrating structured project management methodology.Ensure adequate communication is maintained regarding all project by providing updates

Experience For Assistant Director of Athletics for Game Day Operations & Facilities Resume

  • Act as a departmental liaison with FMCS, CDFD, EH&S and Computing Services for all small projects and daily services
  • Prepare statistical reports for the department when necessary, and check accuracy of submitted figures to raise unusual activity to the attention of leadership
  • Coordinate the collection of information needed to initiate maintenance service requests, daily cleaning service requests, and campus renovations.Purchase necessary supplies for routine maintenance and projects
  • Proven organizations skills
  • Three years experience in facilities operations, general management, or residential life supervising clerical, service, or administrative staff
  • A working knowledge of SAP is good to have but not essential

Experience For Facilities Systems Assistant Resume

  • Experience with AiM (Asset Inventory Management) software or a similar integrated workplace management system
  • Heating, Ventilation, ad Air Conditioning (HVAC) Certification
  • Perform project schedule maintenance and tracking
  • Establish necessary project communication, documents, and tracking procedures to ensure project scope is executed on schedule
  • Oversee the implementation of contract project and program controls functions of cost, risk, schedule, and reporting

List of Typical Skills For an Assistant Facilities Resume


Skills For Assistant Director of Facilities Resume

  • One year of experience operating Division I athletic facilities
  • Demonstrated commitment to creating a positive game environment
  • Previous experience serving as an on-site game administrator
  • Previous experience in marketing and/or corporate sponsorships
  • Possession of a valid Colorado Class "R" Driver's license at the time of application or within six months of probation

Skills For Assistant Director of Housing Operations & Facilities Resume

  • Valid Pennsylvania Driver's License
  • Understanding of building Management Control Systems, Life Safety Systems, CMMS & etc
  • Working knowledge or the desire to learn word processing software applications MS Word, MS SharePoint, Excel, Outlook Mail and Calendars
  • Purchasing and ordering
  • Reconciling credit card payments at month end
  • Raising invoices for works completed as required
  • Assist with archiving of building information by classifying and maintaining records, copying and/or scanning documents of various sizes
  • Provide support to the Facilities Administration team with answering calls and allocating jobs during peak periods and as absence cover
  • A generalist’s knowledge of mechanical, electrical, plumbing, carpentry, painting, HVAC, etc., and the ability to call in specialist help when needed

Skills For Facilities Office Assistant Resume

  • Maintains a leadership role in managing and motivating the department managers.
  • Assist in maintaining office files, photocopying and mail distribution
  • Help prepare and maintain project documentation including
  • Create vendors and raise PO’s for the Facilities Department ensuring timely payment of invoices
  • Be the first point of contact within the department for queries relating to invoices and expenditure
  • Month/year end financial responsibilities. Working with the Facilities Director and Finance team to ensure month/year end is met
  • Provide assistance to Construction and Infrastructure Coordinator on creating contracts

Skills For Principal Facilities Planning Assistant Resume

  • Provide support to the Facilities Administration team in all things administrative during peak periods and as absence cover
  • Analyzes and improve preventative maintenance and staffing plans to improve overall facility operations
  • Selects, trains, develops, and evaluates trades staff. Makes decisions on hiring, terminations, promotions, and disciplinary actions as required
  • Tour facility daily and monthly, including off-hour tours
  • Assists, as requested, in formulating maintenance procedures
  • Supervise facility and event staff, including graduate assistants, interns, and temporary employees

Skills For Assistant Director for Athletics Facilities & Event Management Resume

  • Maintains a tactical working relationship with client
  • Proficiency with various computer applications, including Microsoft Office and CMMS systems
  • Act in a warm, welcoming professional manner
  • Perform routine data entry and complete word processing assignments
  • Follow directions and follow proper phone and other communication etiquette when dealing with a large variety of clients
  • Understand customer process and assume responsibility for customer satisfaction

Skills For Administrative Assistant Facilities Resume

  • Flexible to work on compressed shifts (12 hours), overtime, stand-by, on-call, holidays, etc, when required
  • Performance Evaluations for the most recent two years
  • Master Time Record for the most recent two years
  • Business Acumen - Understands and utilizes business information (e.g., data related to employee engagement, guest satisfaction, and property financial performance) to manage everyday operations and generate innovative solutions to approach business and administrative challenges
  • Supporto nella preparazione e nell’aggiornamento quotidiano dei report e delle presentazioni relative alle attività dell’area di riferimento

Skills For Facilities Project Assistant Resume

  • Pregressa esperienza presso uno studio tecnico o presso uffici di progettazione presso la segreteria tecnica
  • Ottima conoscenza della lingua inglese parlata e scritta
  • Ottima conoscenza del pacchetto office (Excel e PowerPoint)
  • Motivazione, orientamento al dettaglio
  • Provide the Facilities Director with financial reports on expenditure
  • Any ad-hoc office administration works as required
  • Two years building and facility experience in a university setting, appropriate industrial setting, or similar large complex organizational environment required

Skills For Assistant Chief of Facilities Resume

  • Work with a variety of constituents, including faculty, unit administrators, Facilities and Services staff, and external architects, engineers, and contractors required
  • Completion of new manager training program prior to the end of probation
  • Handle multiple tasks and priorities simultaneously required
  • Fundamental skills in critical systems such as emergency/stand-by generators, automatic transfer switches, un-interruptible power supply (UPS) systems, power distribution systems/medical gas
  • One year of experience in a Division I Athletics office
  • Fully knowledgeable of activities necessary to produce a state of perpetual compliance
  • Plumbing group: responsible for all day-to-day preventative maintenance and emergency response repair in multiple environments from facilities to storm drainage and sewers
  • Building Construction group: this group is responsible for small scale construction around DEN
  • Develops annual and multi-year work plans and strategies to meet business needs. Develops and directs the implementation of operations and maintenance goals, objectives, policies, procedures, and work standards to ensure success

Skills For Assistant Director of Athletics for Game Day Operations & Facilities Resume

  • Communicates business and work area plans to staff and goals to managers and supervisors to secure and understand buy-in
  • Works closely with AIM Development in the oversight and implementation of standards, and policies and procedures
  • Assists in the development of, and monitors the section budget. Prioritizes and allocates resources to achieve strategies. Utilizes resources to develop or expand services and/or operation. Ensures resources are utilized appropriately and do not exceed the established budget without approval
  • Resolves sensitive, and at times confidential, and controversial issues by making decisions that are inclusive of multiple perspectives. Resolves escalated employee and customer complaints including long-term resolutions in problem areas
  • Represents the division/department in meetings with elected and appointed officials, other city entities, and state and federal agencies. Serves as the airport's representative with a variety of public, business, and community organizations. Fosters collaborative relationships to the benefit of the organization
  • Develops, reviews and approves performance metrics established by staff and crew supervisors
  • Coaches, mentors, and challenges staff. Champions continuous improvement, including devising new strategies and new opportunities. Sets performance standards for the division and ensure operations achieve or exceed performance metrics
  • Demonstrates personal accountability, responsibility, and initiative, and holds staff to same standards
  • Builds effective teams, encourages zealous debate and dialogued, encourages strengths and addresses deficiencies

Skills For Facilities Systems Assistant Resume

  • Experience within intercollegiate athletics event operations and/or facilities management
  • Demonstrated success in the aforementioned field at an NCAA institution
  • Joint Commission / CMS Survey Experience at the Hospital level. Fully knowledgeable of activities necessary to produce a state of perpetual readiness and compliance
  • Fundamental skills in building critical systems such as HVAC, electrical and mechanical, life safety systems, emergency / stand-by generators, automatic transfer switches, un-interruptible power supply (UPS) systems, power distribution systems
  • Proficiency with and knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Access and Outlook) and, Computerized Maintenance Management System (CMMS)
  • Coordinate the Center’s remodeling and construction projects. Work closely with Facilities and Services (F & S) architects, engineers and outside contractors to establish project budgets and timelines and ensure project is completed as specified
  • Develop, maintain and monitor NCSA’s facilities compliance initiatives, including, but not limited to, the Building Emergency Action Plan, Card Access and Video Security System
  • Oversee all events held within NCSA’s facilities, including scheduling resources and space availability. Meet with current and potential customers, both internal and external, to determine their space and event needs. Make recommendations on services and solutions

List of Typical Responsibilities For an Assistant Facilities Resume


Responsibilities For Assistant Director of Facilities Resume

  • Develop and understand policies, procedures, and department objectives and apply that knowledge when making decisions
  • Be guided by project or department objectives to independently determine best methods for delivering results
  • Proficiency with Microsoft Office Suite including Microsoft Project
  • Functional competencies in facilities management, logistics, work processing, spreadsheet and database software
  • Work with individuals from different viewpoints and positions while utilizing teamwork in daily activities

Responsibilities For Assistant Director of Housing Operations & Facilities Resume

  • Universal Environmental Protection Agency (EPA) Certification
  • Support development of RFQs for construction activities, and leads Vendor selection
  • Ensure all projects are completed and closed out in a complete and timely manner
  • Knowledge of the organizational roles of a construction and maintenance organization
  • Adapt and Embrace Change
  • Knowledge of facilities management process are preferable but not essential
  • Ottime doti comunicative
  • Work with the Director of Facilities to plan and coordinate facilities maintenance, repair, remodeling, and major construction projects. Help to ensure work is coordinated so as to minimize disruption of research and other building program activities. This includes interacting with faculty and staff, Facilities and Service, an internal or external consultants and contractors

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