Alumni Relations Coordinator Resume Sample

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Keeley Pfannerstill
627 D'Amore Lane,  Los Angeles, CA
+1 (555) 983 7780

Work Experience


Alumni Relations Coordinator
07/2016 - PRESENT
Dallas, TX
  • Oversee social media presence; maintain and update the alumni page on ropesgray.com and the firm’s alumni LinkedIn group, help to develop campaign and communications strategy to leverage LinkedIn alumni site
  • Coordinate all communications, electronic and otherwise, to Academy alumni, including biannual publications, event communications, general updates and more
  • Establish and maintain an extensive alumni database
  • Coordinate, promote, and host regional alumni gatherings and reconnect dinners in conjunction with Gatton staff's travel schedules and recruitment efforts
  • Plan and coordinate alumni reunions
  • Find/create and promote opportunities for alumni to connect with each other and with the Academy
  • Coordinate with other Gatton and WKU staff to create alumni fundraising efforts, including tracking of face-to-face, email and mail solicitations; creation and distribution of alumni fundraising email campaigns; and serve as support solicitor for all written and face-to-face alumni fundraising requests
  • Build alumni networks across the country to support recent graduates as they transition to other colleges and universities
Communications Coordinator, Alumni Relations
09/2012 - 03/2016
Boston, MA
  • Responsible for overall event creation and registration as well as maintaining accurate and detailed information utilizing event management software
  • Responsible for managing logistics and coordinating details including, but not limited to, working with and/or arranging vendor selection to schedule event space, arrange payment and obtain receipt, catering, name tags, tech needs, parking, signage, etc
  • Responsible for communicating/consulting with Bucknell volunteers/board members regarding assigned events, etc
  • Responsible for collaborating with the academic departments and athletics in the organization and execution of partnered events
  • Responsible for and collaborating with the Bucknell University Alumni Association (BUAA) in the organization and execution of Table for 12
  • Responsible for providing support to program directors, including coordinating calendars, scheduling meetings, surveys, managing check requests, pulling lists, coding volunteers, events, attendees, and gifts
  • Secures commitments from alumni which provide professional expertise and volunteer service
  • Collaborates with colleagues in the administrative offices (including, but not limited to Admissions, Development, and Athletics) and the colleges to create and maintain pathways for alumni participation that advance the goals of the University
Alumni Relations & Recruitment Coordinator
05/2009 - 08/2012
Los Angeles, CA
  • Serves as a liaison to the alumni body to keep them connected to each other and the University through general correspondence, social media, emails, cultivation and invitations to events, etc
  • Assist other University Advancement staff (as needed) with events, projects and activities
  • Recruit faculty and volunteers to facilitate their participation in alumni programs and events, and be an advocate for the Alumni Volunteer Relations program both internally and externally
  • Develop contacts and maintain relationships with alumni, faculty, students, staff, and vendors
  • Develop and implement a range of alumni events, programs, and services
  • Coordinate operational and logistical planning of alumni events, activities, outreach efforts, and event registration (e.g., alumni training, applicant interviews, college fairs, information session panels, and admitted student receptions)
  • Recruit and oversee student workers and temporary/casual workers. - omit

Education


Langston University
2005 - 2009
Bachelor's Degree in Business

Professional Skills


  • Demonstrated skill in developing web and social media content; preferably demonstrated skill with WordPress or similar content management system
  • Effectively demonstrate interpersonal and communication skills, including tact and diplomacy
  • Effectively demonstrate organizational and planning skills with attention to detail and follow through
  • Possess strong organizational, communication and volunteer outreach and engagement skills (including both written and in-person interactions)
  • Demonstrate outstanding written and verbal communication skills
  • Prior experience assisting with event planning
  • Prior experience or knowledge of fundraising and alumni relations

How to write Alumni Relations Coordinator Resume

Alumni Relations Coordinator role is responsible for database, web, organizational, credit, training, recruiting, printing, security, planning, reporting.
To write great resume for alumni relations coordinator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Alumni Relations Coordinator Resume

The section contact information is important in your alumni relations coordinator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Alumni Relations Coordinator Resume

The section work experience is an essential part of your alumni relations coordinator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous alumni relations coordinator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular alumni relations coordinator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Alumni Relations Coordinator resume experience can include:

  • 3) Proven verbal and written communication skills
  • 4) Excellent organization skills
  • 5) Strong leadership skills and the ability to take initiative and drive a team to achieve goals
  • Prioritizing, implementing, and managing multiple projects and due dates
  • Resourcefulness in finding appropriate solutions to problems and initiative in presenting alternatives and implementing solutions to ensure effective change
  • 7) Experience using social media including Facebook, twitter, Instagram, etc

Education on an Alumni Relations Coordinator Resume

Make sure to make education a priority on your alumni relations coordinator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your alumni relations coordinator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Alumni Relations Coordinator Resume

When listing skills on your alumni relations coordinator resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical alumni relations coordinator skills:

  • Demonstrated organizational skills and ability to juggle multiple priorities
  • Well-developed and professional interpersonal, written and oral communication skills and the ability to use various mediums effectively to communicate messages
  • Effectively working with diverse and multicultural persons
  • 2) Demonstrated program development experience
  • Computer, web and database maintenance skills required
  • Computer, web and database maintenance skills

List of Typical Experience For an Alumni Relations Coordinator Resume

1

Experience For Alumni Relations Reunion Coordinator Resume

  • Manage alumni social media accounts, including content creation, positing, and strategy
  • Coordinate the application, review and selection process for the Jim Day Housing Scholarship
  • Alumni Relations Programming
  • Coordinate all aspects of the career services programming
  • In coordination with the Stewardship and Annual Giving teams, create comprehensive alumni communications calendar
  • Work with Advancement Services to create and send email communications using Blackbaud NetCommunity
  • Report on gifts and ensure appropriate follow-up
  • Maintain CAPLA Raisers Edge records
2

Experience For Communications Coordinator, Alumni Relations Resume

  • Conduct database research and prepare project reports as needed
  • Create graphics and text for communication pieces for email and/or direct mail communications tools
  • Assist with prospect identification and research
  • Recruit volunteers to facilitate their participation in alumni programs and events, and be an advocate for the Outreach Volunteer Alumni Link (OVAL) Program
  • Plan and organize Homecoming activities hosted by the Dean’s office. This includes but is not limited to the Breakfast with the Dean: All Class Reunion, Alumni Tailgate and College Tours
  • Provide information to the Marketing & Communications team to ensure all Eller-specific Homecoming events are marketed via web, email, social media and USPS mailings
  • Oversee the setup and tear down of the Breakfast with the Dean: All Class Reunion, Alumni Tailgate and any other Homecoming activities hosted by the Dean’s office
3

Experience For Annual Giving & Alumni Relations Coordinator Resume

  • Serve as primary liaison to alumni affinity group volunteers, responsible for execution, communication, and marketing of special events such as pre-Homecoming symposia and events throughout the year
  • Responsible for working with third-party software developers, such as Guidebook, to contract, provide content, and development/manage promotion for alumni adoption
  • Responsible for program development and execution of young alumni programming held during Homecoming Weekend in conjunction with young alumni planning committee
  • Oversee all aspects of Homecoming Weekend registration process including the supervision and training of the Homecoming Database Assistant (temporary staff position), creation of online registration form, and management of Registration Central for on-site registration during Homecoming Weekend
  • Recruit and provide training for campus-side staff volunteers to oversee events during Homecoming Weekend
  • Assist with drafting and editing content for alumni and event communications
  • Screen and respond to incoming departmental email, telephone and in person inquiries
  • Provide support for alumni programs and event logistics
4

Experience For Alumni Relations & Recruitment Coordinator Resume

  • Manage event database and registration system
  • Coordinate special internal events for faculty and staff
  • Process reimbursements and invoices
  • Update and maintain event websites
  • Participate in implementation of Reunion Weekend (3 day, carefully orchestrated alumni event) including print materials, events coordination, registration and miscellaneous details
  • Handle travel logistics and calendar for Director of Alumni Relations
  • Maintain Alumni Board lists and manage information flow for Advance (Development Database)
5

Experience For FTE Alumni Relations Coordinator Resume

  • Serve as a central information resource for questions from Alumni
  • Work independently and collaboratively in a goal-oriented team environment
  • Supports the Director of Annual Fund and Alumni Relations as key manager of operations and events. Coordinates all daily operations and support for the CSUMBAA, affiliated chapters, FOAA, and the Parents Club
  • Execute on marketing and communications for alumni programs as well as produce and distribute promotional materials in print and online, including invitations, web postings, social media, and communications calendars. This could also include overseeing the production of specialty print projects
  • Use database to produce supplemental materials, like reports, name tags and guest lists for programs
  • Collaborate with student organizations to engage alumni around areas of shared interest
  • Revise and implement the alumni and corporate partner communication plan. Coordinate with Sr. PR Coordinator on website, newsletters, social media and other communications to ensure compliance with University style guide and branding
6

Experience For Alumni & Donor Relations Coordinator Resume

  • Create and implement a University Housing alumni board
  • Plan and implement a variety of alumni relations activities and events to enhance cultivation and connection
  • Establish annual goals for alumni relations, fundraising and development and staff appreciation activities in consultation with the executive director and assistant to the executive director
  • Serve as a liaison with Student Affairs Development to develop and implement an alumni fundraising and development plan for various stakeholders to include cultivation, prospecting, solicitation and stewardship for University Housing
  • Expand the number of department staff involved in fundraising and educate all staff on the importance of private giving
7

Experience For Office Coordinator, Alumni Relations Resume

  • Utilize the University's alumni database to track alumni interactions and career outcomes
  • Work with the college's Director of Development and campus partners to strategically identify alumni stakeholders from targeted industries and build effective affinity groups
  • Regularly develop and administer surveys to identify the personal and professional needs of alumni
  • Under the direction of the Director of Alumni Relations, support all aspects of alumni programming including creation, facilitation, management, staffing and marketing of new and continuing alumni programs
  • Provide support and coordination for all alumni benefit programs
  • Coordinate all aspects of membership, gift and benefit fulfillment
  • In coordination with the university’s event staff and the Director of Donor Engagement, oversee event planning for all Alumni Association events including the annual Alumni Awards event and Alumni Weekend
  • Experience working in higher education
8

Experience For Philanthropy & Alumni Relations Coordinator Resume

  • Prioritize, implement, and manage multiple projects and due dates
  • Work with Advancement Services to create a volunteer management tracking and reporting system to support volunteer management efforts
  • Actively recruit alumni volunteers for various programming and volunteer needs
  • Work with Advancement Services to create event registration pages as necessary
  • Work with vendors to coordinate event needs; and
  • Coordinate and supervise all event volunteers
9

Experience For Development & Alumni Relations Coordinator Resume

  • Volunteer Recruitment and Management
  • Appropriately manage and steward alumni volunteers; and
  • Work with campus partners to identify volunteer opportunities
  • Communicate University initiatives and updates to the alumni populations
  • Facilitate the connection of prospective/current students with graduates/clinical students
  • Maintain alumni records through the use of AMA database, Salesforce, surveys, event registrations, etc
10

Experience For Coordinator of Alumni Relations Resume

  • Coordinate travel arrangements including transportation, lodging, conference registrations, travel authorization and claim forms. Processes travel and expense forms for travel requests,
  • Research event opportunities and assist in the marketing of each
  • Represent the department at University sponsored events
  • Facilitate Alumni communications – social, email, phone
  • Work with diverse and multicultural persons

List of Typical Skills For an Alumni Relations Coordinator Resume

1

Skills For Alumni Relations Reunion Coordinator Resume

  • Experience in social media platforms, and knowledge of data mining techniques
  • Comfortable with changing priorities on a daily basis
  • Experience with planning and implementation of events and programs
  • 6) Experience working in Raiser’s Edge (or similar customer relationship management, CRM, software.)
  • Demonstrated initiative to lead, organize, and follow through with complex tasks to meet deadlines
  • Excellent knowledge of Microsoft Office Suite software applications, including Word and Excel
2

Skills For Communications Coordinator, Alumni Relations Resume

  • Experience in higher education or another nonprofit setting
  • Experience with Raiser’s Edge or other database software
  • BA/BS or HS diploma with 5+ years of administrative experience
  • Experience managing complex projects across teams required
  • Assists with planning and coordinating annual giving efforts and events
  • Research alumni database identifying outstanding alumni for general publications and or marketing productions
3

Skills For Annual Giving & Alumni Relations Coordinator Resume

  • Researches alumni database in identifying outstanding alumni for general publications and or marketing productions
  • Assists with planning and coordinating university alumni efforts and events
  • Prepare or assist in preparation of funding proposals to donors or sponsors, including individuals, and corporate and family foundations
  • Work with the Alumni Council and other volunteers to design and implement compelling programming around specific interest areas
  • Proficiency in analytical tools including excel, relational databases, and web-based platforms
4

Skills For Alumni Relations & Recruitment Coordinator Resume

  • Rarely writing by hand, sort/file paperwork or parts
  • Maintains detailed and organized records related to event activities and efforts for purpose of reporting
  • Coordinate donor and prospect correspondence, from development through printing and distribution
  • Coordinate gift processing and preparation of acknowledgement letters
  • Coordinate events as required – includes but is not limited to Homecoming, Scholarship Celebration, Development related receptions
  • Collaborate with internal partners to gather event information and cross promote department- and program-specific Homecoming activities
  • Assist with updating alumni web site
  • Assist in the planning and management of special donor events such as lunches and dinners, with key Owen investors
  • Supports the Director of Alumni Relations in managing the Distinguished Alumni Award process
5

Skills For FTE Alumni Relations Coordinator Resume

  • Assist Director of Alumni Relations with event mailings, event marketing, and website maintenance
  • Assist in the recruitment of AUC graduates for University programs including but not limited to information seminars, webinars, and campus visits
  • Assist with the coordination of the alumni/student mentoring programs
  • Coordinate department and division-wide meetings, as appropriate, and arranges for meeting specifics, such as meals, refreshments and materials
  • Assist in the recruitment of RUSM graduates for University programs including but not limited to information seminars, webinars, and campus visits
  • Assists in the management of annual alumni awards through nomination and committee planning process
  • Serve as advisor to the RUSM Alumni Association (meetings, admin support, events, strategic planning)
  • Oversee planning and execution of student-related campus events
6

Skills For Alumni & Donor Relations Coordinator Resume

  • Coordinates department and division-wide meetings, as appropriate, and arranges for meeting specifics, such as meals, refreshments and materials
  • Professional development within the Academy and the University at-large
  • Salary range of $29,858 to $36,000 annually, with benefits package including options for medical insurance, dental insurance, life insurance, retirement plan, partial University tuition waiver, University Bookstore discount, and reduced price membership to the University's health and fitness facility. (Salary grade 107)
  • Multi-task, prioritize work, and meet deadlines
  • Stand four or more hours continuously
  • Walk four or more hours continuously
  • Obtain and maintain a California Non-commercial Class license and drive day or night
  • Computer and database proficiency and the ability to learn new systems
7

Skills For Office Coordinator, Alumni Relations Resume

  • Knowledge of Postgrads (internal database) and Oracle financials desirable
  • Understand and can communicate the value of a liberal arts education
  • Excellent interpersonal skills and the ability to communicate effectively with a diverse group of individuals in a diplomatic and professional manner, including both strong written and verbal communication skills
  • Interact with high-level professional and corporate individuals with confidence and professionalism
  • Be flexible in working independently as well as collaboratively with co-workers, students, and departmental faculty and staff to achieve defined goals
8

Skills For Philanthropy & Alumni Relations Coordinator Resume

  • Multicultural awareness and competence; ability to work in a diverse environment and serve constituents from a wide variety of backgrounds
  • Research, properly evaluate information, and prepare concise, well-organized reports, summaries, and correspondence
  • Demonstrated ability to organize a diverse workload, to prioritize projects, and to establish strategies and action plans to achieve targeted objectives by noted deadlines
  • Work a flexible schedule, attending evening and/or weekend events as needed; some evening and weekend hours are required to meet the needs of our students
  • Provide excellent customer service to alumni and others in response to phone, email inquiries, and requests for information. Includes training on web tools used by over 100 alumni clubs
  • Experience working in higher education or alumni relations
  • Assist with tracking expenses, variance reporting, and submitting and paying all travel and p-card expenses and invoices on a timely basis
9

Skills For Development & Alumni Relations Coordinator Resume

  • Provide administrative support for colleagues who require assistance with trip planning, meeting preparations and responding to alumni requests and other tasks
  • Work a flexible schedule, including some evenings and weekends
  • Think analytically while maintaining confidentiality
  • Compile and track data on alumni participation and volunteerism on a quarterly basis
  • Hire, Train and manage student workers and temporary/casual workers to assist with clerical tasks such as data entry, errands, and mailings
  • Manage the inventory of office and alumni supplies
  • Serve as primary contact for data, reports and analysis of various projects
  • Assist with coordination of programs, event logistics, and registration with staff, faculty, students, and volunteer leaders
  • Provide program and administrative support to Alumni Communities team as needed
10

Skills For Coordinator of Alumni Relations Resume

  • Write and edit for publication
  • Established flexibility and initiative; the ability to work independently, as well as thrive in a team environment to achieve institutional goals
  • Position involves some travel and requires a willingness to work evenings and weekends
  • Knowledge of Social media and the various changes within the social and digital media arena
  • Best communicate the company's message on different social media platforms, determine audience, and measure outcomes
  • Familiarity with Access and Advance (or comparable donor and information management system) is highly desirable
  • Caltech is engaged with all alumni

List of Typical Responsibilities For an Alumni Relations Coordinator Resume

1

Responsibilities For Alumni Relations Reunion Coordinator Resume

  • Travel and requires a willingness to work evenings and weekends
  • Comfortable with technology and social media platforms (Facebook, LinkedIn, Instagram, etc.)
  • Communicates University initiatives and updates to the alumni populations
  • Execute alumni-related scholarships, awards, and grant programs
  • Assists in the administration of the RUSM mentorship program
  • Facilitates the connection of prospective/current students with graduates/clinical students
2

Responsibilities For Communications Coordinator, Alumni Relations Resume

  • Maintains alumni records through the use of AVMA/AMA databases, Raiser’s Edge, surveys, event registrations, etc
  • Facilitates Alumni communications via social, email or phone
  • In conjunction with the Manager of University Events, coordinates travel arrangements including transportation, lodging, conference registrations, travel authorization and claim forms. Processes travel and expense forms for travel requests,
  • Enhance the department’s reach through social media outlets
  • Proficiency in Eloqua and Photoshop is recommended
  • 6) Ability to work evenings and weekends as needed
3

Responsibilities For Annual Giving & Alumni Relations Coordinator Resume

  • 8) Ability to work evenings and weekends as needed
  • Alumni are valued and celebrated by the Institute
  • Alumni add value to and promote the Institute
  • Alumni are well-served by and of service to the Institute
  • Caltech’s alumni are well-informed by and have a clear voice at the Institute
  • Alumni contribute to the quality of student life at the Institute
  • Students and alumni see themselves as part of a lifelong Caltech community
4

Responsibilities For Alumni Relations & Recruitment Coordinator Resume

  • Professional work experience in alumni relations, volunteer board management, development, event planning, program development or similar professional work required
  • Constantly perform desk-based tasks
  • Occasionally grasp forcefully, use a telephone, lift/carry/push/pull objects that weigh up to 40 pounds
  • Frequently stand/walk, sit
  • Alumni Communications
  • Job postings from alumni
5

Responsibilities For FTE Alumni Relations Coordinator Resume

  • Manage alumni calendar
  • Daily inbox management
  • Event Management
  • Assist with coordination, logistics and management for Owen Alumni and Board events throughout the year including local and regional alumni and stewardship events through the recruitment of volunteer hosts, selection of venues, the production of invitations and registration websites, social media, and by encouraging attendance through follow up communications

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