School Secretary Resume Sample

22 votes

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Veronica Metz
78531 Altenwerth Coves,  Boston, MA
+1 (555) 206 3985

Work Experience

Elementary / Intermediate School Secretary
01/2017 - PRESENT
Houston, TX
  • Corporate discounts through
  • Collect data and report information; maintain accounts for budget, grant funds, purchasing, payroll, timekeeping, transportation, enrollment, attendance, registration, and records requests
  • Keep daily attendance records for staff and records of overtime and compensation time; assists with managing timekeeping records and payroll reporting; secures substitutes to cover classrooms
  • Maintain computer database and files; enter data; research electronic and paper files, records, and documents; review and update statistical information, reports and technical documents
  • Applicable policies, procedures and regulations covering specific areas of assignment
  • Specialized MPS and state agency software applications and network operating environments
  • Customer service principles, protocols and methods
Prin Clerk School Secretary
03/2011 - 12/2016
Dallas, TX
  • Local community resources and community services programs
  • Principles of record keeping and records management
  • Professional standards for business correspondence, writing, spelling and grammar. Business and personal computers, including spreadsheet, word processing, and database software applications
  • Satisfactorily complete skills test
  • Demonstrate the following core values: integrity, high expectations, commitment, respect, dedication to teamwork and passion for a student centered environment
  • Coordinates all student transportation
  • Files and stores graduate student documents in the University’s data management system
Graduate School Secretary
08/2005 - 12/2010
Houston, TX
  • Interacts with the Office of Commencement to edit and format list of graduate students to be included in the University’s commencement program
  • Meets, greets, and interacts with students, staff, families, and community members in a manner characterized by respect, concern, and commitment to support and serve
  • Upon completion of Districts training, ability to utilize various District software packages (i.e., Microsoft Outlook email, FMS, Sierra, etc)
  • Answers telephones and relays messages
  • Assists parents, staff, students, and visitors
  • Opens and disseminates mail
  • Addresss, stuffs, and stamps envelopes
  • Maintains student permanent records, attendance records, and transcripts


Indiana Wesleyan University - Kokomo Campus
1999 - 2004
School's Degree in Computer

Professional Skills

  • Possess excellent interpersonal and communication skills, and high level of integrity regarding student records, employment records and campus issues
  • Satisfactory skills assessment profile in keyboarding, word processing (Microsoft Word and Language (Basic Grammar)
  • Provides secretarial support to work group; performs skilled word processing, data entry and typing; operates a variety of office machines
  • Participate in district and campus staff development programs that improve job related skills
  • Meet and deal effectively with the general public, staff members, students, administrators and other contact persons using tack and good judgment
  • Demonstrated proficiency in general office management and procedures
  • Operates a variety of office machines

How to write School Secretary Resume

School Secretary role is responsible for finance, word, general, software, travel, research, payroll, accounting, compensation, security.
To write great resume for school secretary job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For School Secretary Resume

The section contact information is important in your school secretary resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your School Secretary Resume

The section work experience is an essential part of your school secretary resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous school secretary responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular school secretary position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative School Secretary resume experience can include:

  • Review documents for sufficiency, obtain necessary signatures and route appropriately, maintaining follow-up
  • Perform computer data entry, word processing, database and other software as required
  • Handles booking, rentals and requests for service
  • Prepares accounting records, budgets, estimates, vouchers, requisitions and reports
  • Serves as back up in the absence of other secretary/secretaries
  • Computer, word processing, and data entry skills, including creating spreadsheets, letters, and reports using programs such as Microsoft Excel, Word, and Microsoft Outlook email

Education on a School Secretary Resume

Make sure to make education a priority on your school secretary resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your school secretary experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in School Secretary Resume

When listing skills on your school secretary resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical school secretary skills:

  • Strong Finance and/or Accounting skills
  • Operate office copy machines
  • Working knowledge of office automation
  • Maintain payroll information including attendance reporting, absence reports, etc
  • Establish and maintain recordkeeping procedures for the campus
  • Process documents requiring various procedural knowledge

List of Typical Skills For a School Secretary Resume


Skills For Elementary / Intermediate School Secretary Resume

  • Daily attendance at work and punctuality are essential functions of the job
  • Tuberculosis Test (within 1 year)
  • Two letters of professional reference
  • Kelly Services follows Pennsylvania Department of Education Clearance Requirements
  • Monitor appropriate use of the budget (secure monies received; prepare monies for deposit; dispense monies, paychecks, travel checks, reimbursements, etc.)
  • Maintains a variety of records and files, and gathers information for reports
  • Type and process student registration, absentee lists, tardy slips, etc
  • Type letters and other routine correspondence based on information from records and files
  • Prepare reports, narratives, and statistical tabulations

Skills For Prin Clerk School Secretary Resume

  • Process purchase and work orders
  • Register and withdraw students
  • Maintain internal accounts and prepare financial reports
  • Maintain attendance reports and prepare related reports as required
  • Keep time records and prepare payrolls
  • Prepare requisitions for supplies and equipment
  • Maintain property records as required

Skills For Middle School Secretary Resume

  • Review current developments, literature and technical sources of information related to job responsibility
  • Office equipment and tools: calculator, computer, printer, copier, fax, multiline telephone, and other equipment applicable to position
  • Supervises the maintenance of records and the preparation and issuance of orders, permits, licenses, certificates, requisitions and reports
  • Checks and approves applications, permits, orders, requisitions, bill, vouchers and reports
  • Handles and balances cash, accounts and financial reports. Compute costs, schedules of fees and invoices
  • Dictates and handles correspondence

Skills For Executive School Secretary Resume

  • Serves as the primary secretary to a principal, assistant principal, or both
  • Reviews incoming and outgoing correspondence and distributes as appropriate. Independently responds to letters or inquiries whenever possible, and prepares correspondence of a non-technical or routine nature
  • Maintains suspense files and follows up to ensure deadlines are met. Orders and maintains supplies and materials
  • Compiles information for a variety of administrative and/or technical reports
  • Substitute Teacher Coordination. Arranges for substitute teachers from current listings, calling eligible candidates to verify availability for duty. Determines appropriate placement and assigns substitute for daily teaching schedule
  • Arranges for substitute teachers from current listings, calling eligible candidates to verify availability for duty. Determines appropriate placement and assigns substitute for daily teaching schedule

Skills For Graduate School Secretary Resume

  • Maintains time and attendance and leave records. Processes timecards and prepares request for personnel/position actions for all assigned staff. Serves as the point of contact for pay inquiries
  • Completes requests for identification cards. Checks personnel roster to ensure eligibility for and issues ration cards
  • Maintains records for the extra-duty assignment program
  • Customer service procedures
  • Hours: 7:42 a.m. - 3:12 p.m
  • Maintains appropriate files
  • Franklin D. Roosevelt
  • Luis Munoz Marin
  • Newton D. Baker

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