Property Management Assistant Resume Sample
Georgianna Cronin
116 Coralie Ferry,
Dallas,
TX
+1 (555) 288 5202
Work Experience
Property Management Assistant Manager
05/2016
-
PRESENT
Phoenix, AZ
- Respond to departmental incoming calls, e-mails, and general correspondence
- Maintain electronic and hard files of commercial & residential property records, including correspondence, LOIs, COIs and leases, for example
- Track & update residential leasing renewals, manage deposit refunds
- Manage parking and building card access program for commercial tenants
- Program cards, doors & elevator access
- Input utility chargebacks
- Reconcile department purchasing card
- Process departmental Invoices through Banner and/ or Yardi
- Prepare leasing paperwork for residential tenants
Dual Property Assistant Director of Revenue Management
05/2010
-
04/2016
Dallas, TX
- Excellent written and oral communication skills and strong customer service orientation
- Strong organizational and analytical skills, detail-oriented, time management skills, ability to set proprieties and manage time effectively
- Work independently and make decisions that reflect sound judgment
- Maintain composure and communicate tactfully and professionally when dealing with tenants and the community
- Serve as liaison to the tenants to ensure quality service
- Coordinate tenant move-ins and move-outs
- Ensure the dissemination of information to tenants, staff, building contractors, security staff, etc
- Maintain tenant and vendor's files and contact lists
- Assist in the coordination of service contracts
Property Management Assistant
03/2003
-
12/2009
Phoenix, AZ
- Working hand in hand with Property Accountant on invoices, certificates of insurance, etc
- Place stock & custodial supply orders
- Manage social networking
- Update department website and department forms as needed
- Maintain key inventories and other departmental logs on RShare
- Experience providing administrative and operations support
- Proficiency with computers and desktop software (MS Office, Cascade, Outlook, SharePoint, Yardi Explorer, Banner, R-Card)
Education
Golden Gate University - San Jose Campus
1999 - 2003
Bachelor's Degree in Management
Professional Skills
- Strong communication and interpersonal- skills
- Excellent organizational/time management skills are required
- Strong customer service skills; ability to provide truly exceptional service
- Good communication, organizational, time management, and problem-solving skills
- Strong attention to detail, ability to multi-task, prioritize and ability to be flexible with changing business needs in a team environment
- Advanced computer skills and internet knowledge, including Microsoft Excel, Word, and Outlook
- Speaking: The ability to talk to others in English in person and on the phone and effectively convey information is required
How to write Property Management Assistant Resume
Property Management Assistant role is responsible for microsoft, customer, database, security, insurance, travel, government, software, transportation, outlook.
To write great resume for property management assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Property Management Assistant Resume
The section contact information is important in your property management assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Property Management Assistant Resume
The section work experience is an essential part of your property management assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous property management assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular property management assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Property Management Assistant resume experience can include:
- Self-starter with strong time-management, organizational, and proactive problem-solving skills
- Effectively communicate, both verbally and in written correspondence
- Great Customer service and detail oriented skills
- Effectively facilitate efficient departmental operations
- Effectively maintain schedules and calendars. Use office software efficiently to input and retrieve data
- Able to deliver superior customer service to tenants and clients while developing and building effective working relationships
Education on a Property Management Assistant Resume
Make sure to make education a priority on your property management assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your property management assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Property Management Assistant Resume
When listing skills on your property management assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical property management assistant skills:
- Maintain client satisfaction by providing excellent customer service
- Administrative experience, preferably in real estate management administration
- Administrative experience - required
- Professional phone experience - required
- Previous management experience preferably in Property Management
- Min 2 years previous management experience, preferably in Property Management
List of Typical Experience For a Property Management Assistant Resume
1
Experience For Commercial Property Management Administrative Assistant Resume
- Has strong mathematical and logic skills required to build and maintain spreadsheet data
- Maintain approachable, friendly demeanor while working with competing priorities and demands
- Understands and has experience with accounting transactions and spreadsheets
- Capable of multi-tasking with great follow-through
- Receive work order requests and report requests to responsible staff and maintain the associated logs and reports
- Oversee and provide direction to on site security and janitorial staff as needed
- Receive and code all invoices
- Pursue rent collection and other receivables
2
Experience For Property Management Admin Assistant Resume
- Perform all other related tasks as assigned by the Property Manager
- Knowledge of software applications such as Word, Excel, and database management
- Organize and complete multiple tasks
- Act as the Liaison between tenants and vendor services
- Show available office space when available
3
Experience For Property Management Administrative Assistant Resume
- Assist with phone calls and client interaction
- Put lease files together
- Proficient with Microsoft Office and Yardi
- Interested in a career as a Property Manager
- Manage work study position
- General correspondence for the Property Management Department
4
Experience For Administrative Assistant Property Management Resume
- Assists in the accounting process, including but not limited to, completing property management/accounting forms as required and compiling accounts receivable reports
- Capable of speedy yet accurate data entry
- Quick learner, able to incorporate new knowledge into processes
- Excellent overall verbal and written communication skills including the ability to effectively communicate in a professional manner with all levels of management and staff while being flexible and collaborative
- Understands and follow directions, and able to give direction when needed
- Review Action Agenda items prior to weekly meeting and discuss any updates with the appropriate parties so that the most current and comprehensive Action Agenda is available for discussion
5
Experience For Property Management Assistant Manager Resume
- Track bids associated with capital expenses
- Track capital projects, budgets, progress and final payments as directed by the Asset Manager, Property Manager and Director of Operations
- Assist in preparation of monthly and quarterly financial variance reports for each property in the portfolio
- Assist in creation and maintenance of annual operating projections and capital budgets for each property to be reviewed with the Asset Manager, Property Manager and Director of Operations
- Ensure that vacancies are clean and free of debris; coordinate possession of premises from vacating tenants and utility account transfers; coordinate vacant space showings with Leasing Department
- Review and understand lease terms and Landlord/Tenant obligations; prepare written correspondences to tenants
- Obtain/process and file property information including lien releases, certificates of occupancy, certificates of insurance and warranties; maintain orderly and efficient contract and paperwork system throughout the department
6
Experience For Assistant, Property Management Resume
- [Office Supplies Management]
- 8,000+ ksph in data entry
- Handle Tenant Calls
- Handle work orders
List of Typical Skills For a Property Management Assistant Resume
1
Skills For Commercial Property Management Administrative Assistant Resume
- Administrative experience in a customer service environment required
- Three years of administrative experience
- The ability to organize and prioritize with an acute attention to detail
- Hearing: The ability to listen to and understand information and ideas presented in English in person and on the phone is required
- Outgoing, dependable, responsible, flexible, patient
- Negotiating and analyzing contracts
2
Skills For Property Management Admin Assistant Resume
- Professional office environment using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
- Work with budgets, tracking and overseeing reconciliations
- The employee is required to stand, walk, sit, bend, twist, kneel, push, pull, and grasp when performing the essential functions of the position
- Repetitive Motions: Making substantial movements (motions) of the wrists, hands, and/or fingers
- Mainly sedentary role though some filing and supply maintenance requires the ability to lift files and supplies, open cabinets, bend, crouch, stand, and walk
- General filing of important association and homeowner documents
- Conduct daily routine maintenances of HQ office with building inspector’s maintenance checklist
- Coordinate tenants requests by communicating with vendors
3
Skills For Property Management Administrative Assistant Resume
- Interact with tenants and landlords/building management team at all Cedars-Sinai offsite properties
- Interface with contractors for scheduling of small maintenance projects at all offsite properties
- Coordinate tenants’ requests by communicating with vendors
- Coordinate and oversee tenant and building construction
- Knowledge of finance and operations
4
Skills For Administrative Assistant Property Management Resume
- We offer Facetime and Skype interviews!
- Office environment that is highly interactive, and very confidential
- Extremely fast-paced at times, and very time sensitive
- Vision: Visual acuity adequate to read small print and to drive a motor vehicle is required
- High levels of attention to detail, initiative, accountability and adaptability
- High levels of attention to detail, initiative, accountability, and adaptability
- Work collaboratively with people from diverse backgrounds
- Collaborate effectively with property managers, resident services coordinators, vendors, maintenance technicians, and partner organizations in support of PPL's mission
5
Skills For Property Management Assistant Manager Resume
- Self-starter and self-directed, ability to work independently on assigned projects
- Work with MS Office programs and internet and learn new systems/software
- Willingness to maintain confidentiality of private resident information
- Work on multiple projects simultaneously with multiple personnel and multiple deadlines
- Work well under pressure and adhere to deadlines
- Review owner statements and communicate expenses to homeowners
- Answer phone calls for the department and direct calls to the appropriate manager
- Assist realtors and contractors with requests
6
Skills For Assistant, Property Management Resume
- Work with team on office or department projects
- Highly competitive benefits package
- Inspect property units for damage (vary from single home to apartment buildings)
- Manage repair requests from tenants
- Utilize Yardi to manage and track property modifications and maintenance
- Obtain approval from management for costly repairs
- Provide administrative support to the Associate Director of Offsite Properties
- Read and understand simple property leases and related documents
7
Skills For Dual Property Assistant Director of Revenue Management Resume
- Process rent and service invoices for payment for all offsite properties
- Generate rent invoices for tenants as required
- Process service and maintenance requests for purchase order
- Generate monthly financial/budgetary reports as assigned by the Associate Director
- Occasional need to travel between sites that do not have reliable public transportation
8
Skills For Property Management Assistant Resume
- Ensure compliance with policies and procedures, regulations and government agencies
- Bid and manage vendor contracts
- Participate in community meetings
- Face to face client care and interaction
- Develop, create and input data for spreadsheets and other documents; record, and prepare action minutes for distribution and files; maintain calendar for meetings
- Residential Property Management experience required
- Previous experience in commercial real estate is also desirable
- Multi tenant office property management experience
- Working knowledge of property management lease administration required, as it relates to rent and lease abstracts
9
Skills For Commercial Property Management Administrative Assistant Resume
- Preparation, dispatching, and tracking of tenant work orders
- Process and discern invoices, ensuring each is coded correctly and in accordance with the property budget
- Track rent receipts, issue late letters and ensure posting of late fees
- Responsible for payments and handling payables and receivables
- Spreadsheet preparation and ongoing maintenance updates
- Responsible for prompt and positive responses to tenant requests ensuring timely resolution of issues
10
Skills For Property Management Admin Assistant Resume
- Plan and schedule meetings, conferences, teleconferences, and travel schedules; maintain staff or management schedules
- Store and retrieve files in accordance with established procedures; ensure the timely access of information and records
- Answer and direct inbound calls to proper personnel; provide general information to callers; meet visitors
- Order and verify receipt of supplies; troubleshoot or call for maintenance of equipment to prevent office and work disruption
- Property management lease administration; create lease abstracts and communicate with property owners
- Proficiency in Microsoft Office: Excel, Word, Access; Outlook, Visio
- Communicate with tenants to ensure timely receipt of rent
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