Associate Administrative Resume Sample

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Katrine Larkin
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Work Experience


Associate Administrative Assistant
03/2016 - PRESENT
Detroit, MI
  • Support Location and Sales Managers to achieve Gold Glove status
  • Responsible for answering & directing phone calls, greeting & coordinating appointments, maintaining on site security clearance and database for security access system
  • Sending out birthday and anniversary cards
  • Maintain calendars, schedules and organize meetings for 4 Managers
  • Effectively coordinate travel plans for 4 Managers
  • Accurately reconcile monthly travel and expense reports for 4 Managers
  • Preparation of documents, correspondence and presentations for 4 Managers
Senior Associate, Administrative Services
05/2011 - 09/2015
Detroit, MI
  • Receive and distribute of mail for 4 Managers
  • Electronic submission and management of agreements and contracts as needed for GFGC Plano team
  • Coordinate visits from Global GFGC senior leaders to Plano
  • Support of Plano GFGC townhall activities
  • Maintain departmental office supplies for GFGC Plano team
  • Work with the Site Manager, RE Services Analyst and Contract Performance Manager to prepare budgets and cost forecasts (in SAP, using RE specific ITOCC categories) and provide regular cost reports for the site team
  • Manage routine financial transactions within delegated authority including raising purchase requisitions, administering sub-tenant costs and coordinating the timely payment of invoices
  • Provide first-level support to the Shell team on the Fountain system and maintain oversight of the quality of system administration including incident recording, action planning and follow-up and regular management information etc
Associate, Administrative Services
11/2008 - 11/2010
Detroit, MI
  • Support the Site Manager and Contract Performance Manager with contract spend information (actual vs. approved), target cost administration, approval of contract financial transactions and local procurement
  • Act as Records Management Focal Point including maintenance of the site File Plan and information integrity including control of drawings, inventories, processes, licenses, consents to GRM standards
  • Support the Site Manager(s)/Site Team with management reports from Fountain and coordinate information for site/Territory dashboards
  • Provide the Shell FM team with advice and support on travel and expenses administration, IT hardware and IT accounts
  • Provide general support to the Shell FM team including arrange and participate in team meetings, conferences, and project activities
  • Act as SharePoint Focal Point for entire countries for Latin America
  • Act as first-level support for maintaining Services A – Z portal
  • Work with Brazil Site Manager to maintain digital signage content

Education


Palm Beach Atlantic University
2002 - 2007
School's Degree in Management

Professional Skills


  • Strong organizational skills to include multi-tasking and prioritizing assignments required
  • Excellent written, verbal, organizational, and presentation skills
  • Strong organizational, computer, and mathematical skills with significant attention to detail
  • Demonstrated leadership and teamwork skills and ability to work independently
  • Exceptional organizational and time management skills. Possess ability to handle, prioritize and organize a large number of simultaneous assignments
  • Producing/completing various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem solving skills
  • Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement

How to write Associate Administrative Resume

Associate Administrative role is responsible for computer, advanced, devices, power, government, suite, administrative, powerpoint, security, printing.
To write great resume for associate administrative job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Associate Administrative Resume

The section contact information is important in your associate administrative resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Associate Administrative Resume

The section work experience is an essential part of your associate administrative resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous associate administrative responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular associate administrative position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Associate Administrative resume experience can include:

  • A good decision maker, with proven success at making timely decisions that keep the organization moving forward
  • Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other peripheral devices
  • Effectively communicates with senior staff and executives, both internally and externally to coordinate schedules and events
  • Handle multiple changing priorities simultaneously in sometimes challenging situations, keeping management involved as needed
  • Experienced in coordinating travel, including Global
  • Past experience writing SQL helpful, but not required

Education on an Associate Administrative Resume

Make sure to make education a priority on your associate administrative resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your associate administrative experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Associate Administrative Resume

When listing skills on your associate administrative resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical associate administrative skills:

  • Excellent interpersonal/communication skills with all levels of management and with external customers
  • Excellent follow-up skills, attention to details / accuracy
  • Plan, prioritize, and effectively manage multi-component operations / projects independently. Ability to meet deadlines and deliverables
  • Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem, solving skills
  • Reach new and existing audiences more effectively by deploying new communications tools and media
  • Effectively interacting with Merck executives and internal clients both on-site and remotely to maintain workflow

List of Typical Experience For an Associate Administrative Resume

1

Experience For Associate Administrative Assistant Resume

  • Anticipates and prioritizes work to be done, and applies knowledge.skills to a range of activities
  • Coordination and performance of multiple tasks while understanding the project principles and technical skills related to work assignments
  • Advanced computer skills in Word, Excel, PowerPoint, Outlook and PDF Converter
  • Anticipates needs of the Associate Vice President and their team and prioritizes work
  • Detail-oriented in your approach: demonstrated in your work, correspondence and written communication
  • Demonstrated knowledge of Microsoft programs (Word, Excel, Powerpoint, etc) is required
2

Experience For Senior Associate, Administrative Services Resume

  • Work priorities and activities are performed independently with minimal supervision
  • Experience implementing a digital data management/filing system is required
  • More than 5 years of relevant executive administrative experience is required
  • Experience in a legal office/paralegal environment is a definite asset
  • Experience with Records Retention Management is an asset
  • Plan the annual calendar and facilitate the integration and prioritization of business activities
  • Creating PO’s, ordering office supplies, placing work orders, as needed
  • Ordering and tracking Uniform purchases within budgetary guidelines
3

Experience For Associate Administrative Manager Resume

  • Liaising with outside law firms
  • Overseeing the quarterly update of the Company’s trademark charts
  • Assisting with the logistics of meetings, including obtaining conference rooms and ordering catering
  • Setting up new employees (ordering equipment, obtaining a cubicle, ordering business cards)
  • Editing contracts for clients
  • Assisting with travel arrangements
  • Assisting other Administrative Assistants as time allows
4

Experience For Associate, Administrative Services Resume

  • Location Process Owner for Safety Training, Driver Compliance, and timely uploading of required compliance documents to FADV website
  • Back up Cashier Bulk, Dispatch Bay and Full Service Routes. This includes cash counting, check reconciliation and preparing deposits for armored car pick up
  • Adapt at creating partnerships and working collaboratively with others to meet shared objectives and goals
  • Redesign and update OVS’ website/intranet (using Drupal software), assisting other editors as needed
  • Completes work assignments in a fast-paced environment, managing to critical deadlines
  • Heavy Outlook use to support frequently changing calendars, meetings, conferences and appointments
5

Experience For Senior Associate, Administrative Resume

  • Full compliance with audit requirements and office policies as pertaining to financial and account information
  • Ensures compliance with all appropriate State motor vehicle laws, including OPWDD compliance with Article 19-A,
  • Prepares new vehicle purchase business case and works with vendors and purchasing to order new vehicles,
  • Ensures new vehicles are properly distributed to the districts and include a proper registration, and appropriate fuel purchasing cards,
  • Morocco & FWA: support regulatory pharmacists for preparing files submissions
6

Experience For Associate Administrative Analyst Resume

  • Monitor financial loss lines (Accounts Receivables, NSF’s, Driver over/shorts) to ensure all outstanding balances are collected
  • A professional who is comfortable working closely with management, faculty and staff
  • Support RE FM team with coordination of soft services provider activities in accordance with GFMP
  • Act as focal point for emergency response team
  • Responsible for notary services
  • Organizes frequent international travel, and researches and negotiates travel expenses to adhere to departmental travel budget
  • Ensure that all timelines meet operations, client or agency timelines 98% or above of the time
7

Experience For Functional Associate Administrative Assistant Resume

  • Quality of work and accuracy of statistical data is at 98% or above
  • Administrative support of Merck’s corporate responsibility report publications
  • Administrative and Team Support
  • Provide preliminary review and analysis of grant applicants’ fiscal systems and ability to administer Federal funds
  • Monitor contractor fiscal systems and financial reporting, including conducting on-site financial site visits, on a rotating basis and in special circumstances as approved by the Executive Director
8

Experience For Senior Associate, Administrative Svcs Resume

  • Monitor contractor expenditure levels to budget throughout the year for program and administrative grants. Work with each, as necessary, to complete budget modifications and keep spending on target
  • Monitor Commission expenditure levels to budget throughout the year and provide the Executive Director with monthly updates
  • Coordinate training for and train grant contractors, both in-person and using online and other appropriate tools, with requirements of various OMB Circulars and appropriate grant provisions
  • Coordinate training for and train grant contractors, both in-person and using online and other appropriate tools, on preparation of periodic financial reports to the Commission
  • Preparation and submission of necessary financial reports, grant application budgets, and other financial material required or requested by funding sources, including entry into any required in-house, web-based or cloud-based reporting systems (i.e. CMS, eGrants, etc.)
9

Experience For Associate Administrative Resume

  • Respond to fiscal inquiries from federal and other agencies and work with federal grants staff as requested
  • Coordinate communication and serve as first point-of-contact for the Commission with OCFS internal bureaus (e.g., AQC, BFO, BCM, BBM) on all fiscal matters including but not limited to audit review questions, improper payment procedures, budget questions, contracting, federal reporting, etc
  • Develop/maintain Operating Certificate and Program Code structures to track costs by service types for Federal cost reporting purposes
  • Provide fiscal and budgetary support to the Executive Director and program staff, including development of Commission annual budget and request
  • Assist with Lapsing and Fiscal Year End
  • Serve as first point-of-contact for all Commission contractors and/or subcontractors on fiscal matters
10

Experience For Associate Administrative Assistant Resume

  • Work on projects related to Budget, General Ledger and Project Costing: creating business process flows, participating in requirements elicitation, writing and/or updating functional specifications, writing test scripts and data value sheets, and executing test scripts or performing ad hoc testing
  • Assist in the analysis of complex production issues
  • Develop/Maintain URC coding structure to track salaries/FTE’s of staff by organizational function (both in OPWDD’s current CDMS platform as well as in the TDS platform for Central Office staff who have been migrated to the LATS NY)
  • Run/review Personal Service download (annually for cost finding; quarterly for Medicaid Administration Claims)
  • Coordinate Quarterly and Annual URC Verification by HR offices
  • Compile annual units of service provided under each of the programs and/or sites required to be reported on the annual cost report and used to establish Medicaid service rates for State Operations
  • Analyze employee work effort (FTE) and salaries in response to special project requests from Bureau Director; managers from other Divisions/Bureaus; or requests from other NY State Agencies
  • Coordinate updates to the bureau’s URC Definition Manual and CARS Processing Manual
  • Use existing review form to complete semi-annual audits of

List of Typical Skills For an Associate Administrative Resume

1

Skills For Associate Administrative Assistant Resume

  • Excellent written/verbal communication skills and grammar
  • Problem anticipation and solving skills
  • Demonstrates the ability to work independently, exercises good judgment, and the ability to take initiatives appropriately
  • Capacity to adapt and work effectively within a variety of situations, and with various individuals or groups
  • Excels at multi-tasking and prioritizing work
  • Assist in developing and communicating the priorities of the Board of Regents and NYSED through digital communications
  • Experience working with confidential or sensitive information required
2

Skills For Senior Associate, Administrative Services Resume

  • Event Planning/ Coordination experience
  • Experience in processing invoices
  • Proven track record in supporting Sr. level managers
  • Previous experience using Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Proficiency in Oracle, MS Office, Outlook, Concur or demonstrated proficiency in learning similar office software tools
  • Demonstrate ability to take a project from beginning to end with minimal guidance
  • Initiative and some independence in managing work priorities as supervision of routine tasks is limited
  • Experience processing Visa/Passport Applications
  • SAP experience processing Expense Reports, Purchase Orders, and Payment Requests
3

Skills For Associate Administrative Manager Resume

  • Demonstrate tact, highest integrity, maturity, professionalism and respect for others, both internally(Functional Teams) and externally
  • Demonstrated spiritual maturity and wholehearted commitment to BGEA’s Statement of Faith, procedures, and practices
  • Merrill Edge, Merrill Lynch, or Operations experience
  • Budget/Finance Management experience
  • Experience with field support
  • Experience with HTR systems
  • Demonstrated ability to build relationships and trust with internal clients and other key stakeholders
  • Navigate the organization and establish him or herself as a strong valued partner
4

Skills For Associate, Administrative Services Resume

  • Experience Admin Support
  • Demonstrate highest integrity, maturity, professionalism, and respect for others, both internally (Functional Teams) and externally
  • Prior review and approval of any sales seminars conducted by
  • Coordinating donation requests by collecting information, processing, and communicating approval and pick up times
  • Maintaining busy calendars, including scheduling of international and domestic travel
  • Understanding of office management procedures
  • Calendar Management including the scheduling and handling of logistics of recurring department meetings and events
  • Develop a process for editing and distributing NYSED newsletters, including the agency-wide News and Notes, as well as individual program office newsletters
  • Candidates holding all of the following licenses: 4, 24, and 53)
5

Skills For Senior Associate, Administrative Resume

  • Facilitate the ongoing development, implementation and associated reporting of Key Performance Indicators across the Administration & Operations business unit
  • Serve as the OGS Lean Deployment Manager providing ongoing support to the agency’s continuous process improvement initiatives
  • Performance requires the understanding of the proper handling of confidential information and documents
  • An understanding of the proper handling of confidential information
  • Respond to questions and assist OPWDD staff in understanding URC, Operating Certificate and/or Program Codes
  • Support virtual meetings using the latest technologies for WebEx, Teleconferences and Webcasts, ensuring seamless execution of logistics
6

Skills For Associate Administrative Analyst Resume

  • Possible travel to other Merck sites (UG/KW) to support coordination of internal team meetings including need to take meeting minutes
  • Oversee the maintenance of all Regents monthly meeting materials and develop processes to ensure data integrity, confidentiality, and tracking of documents
  • And Cash trading using EAO system
  • Participate and oversee the regular archiving of records in accordance with the State Archive and Records Administration guidelines and OSC Policy
  • Contribute to the periodic publication of newsletters and progress reporting
  • Assist in the scheduling and preparation of meetings
  • Assist in the scheduling and preparation of internal and external team meetings/events
  • Assist in troubleshooting issues with SFS related to Finance Office business processes; offer solutions and liaise with SFS staff to resolve issues
7

Skills For Functional Associate Administrative Assistant Resume

  • Lead agency readiness testing of new SFS functionality that impacts the Finance Office
  • Develop training guides and procedure documentation as required
  • Serve as the lead Customer Relations Representative with the Chief Information Office coordinating all IT related issues between the Bureau and CIO
  • Significant knowledge of agency computer systems and/or of state financial management and accounting procedures required
  • Familiarity with New York State motor vehicle laws, including Article 19-A
  • Proficient at independently navigating web-based applications
  • Capable of working independently and under time constraints with minimal supervision
  • Comfortable working independently,
  • Prepare periodic reports to unit leadership tracking the implementation of improvement recommendations and their effects on unit operations
8

Skills For Senior Associate, Administrative Svcs Resume

  • Periodically meet with program managers concerning further opportunities for organizational improvement
  • Prepare and certify annual internal control reporting requirements
  • Each individual FSA/BFA/SRM location, ensuring compliance with all
  • Received verbally or in writing for Merrill edge
  • Monitor and manage registration and licensing for FSA’s/SRM’s
  • Regard to mutual fund trading, concentrated positions, and margin
  • Track with and complete multiple tasks
  • Considered for the role (in lieu of the 8 or 9/10 we could consider
  • Administer specific applications/time bound processes to include specific SME tasks (AP, CETS, CTS, ESC, ERT, FFP, Kronos/SAP, Masterfiles, Respond & Recover) in an accurate and timely manner
9

Skills For Associate Administrative Resume

  • Highly proficient in Microsoft Office (excel, word, power point)
  • Proficient with SAP, SKI, KRONOS
  • Reviews, approves and signoff of weekly payroll for approximately 150 employees (more when needed)
  • Basic administrative support (phones, copies, office supplies, fed ex, badges, etc.)
  • Ensures participation and compliance with all Payroll/GCS audit procedures
  • Computer literacy in office computer software programs
  • Proficient with Word, Publisher, Excel, and PowerPoint programs
  • Maintain the Finance Office intranet site; ensure content is up-to-date and meets the needs of the Bureau and our customers
  • Create, consolidate and maintain a library of internal procedures, and laws, policies and regulations governing Finance Offices business processes; make recommendations for business process improvements; present recommendations to management and staff
10

Skills For Associate Administrative Assistant Resume

  • Maintain the Finance Office’s Business Continuity Plan; coordinate with other bureaus to manage periodic table top exercises and tests of the plan
  • Provide general administrative and clerical tasks in support of an Executive Director, 2 Directors and staff
  • Schedule internal/external meetings, teleconferences, and video conferences, monitor calendar conflicts, ensure all relevant teleconferences and/or contact information are included in meeting invites, secure catering and logistics
  • Apply knowledge and understanding of standard operating procedures for the organization and Division
  • Maintain knowledge of all applicable Company policies and practices
  • Order supplies, prepare and manage POs, track budget and follow up on invoices
  • Provide backup coverage for the CPO’s executive assistant

List of Typical Responsibilities For an Associate Administrative Resume

1

Responsibilities For Associate Administrative Assistant Resume

  • Computer skills and operation of peripheral PC devices
  • Review current operating procedures and methods, such as organizational structure, policy, programs, and management systems for adequacy and effectiveness
  • Two years administrative or customer service experience
  • Experience in an Administrative Assistant function
  • Demonstrates full knowledge and compliance with all appropriate regulatory requirements and practices
  • Organization and time management: Ability to handle, prioritize and organize a large number of simultaneous assignments
  • Previous experience with SAP, Expense Reports, Purchase Orders, Payment Requests
2

Responsibilities For Senior Associate, Administrative Services Resume

  • Willingness to learn and expand current skill sets
  • Handling and processing of monthly outside counsel billing (paper and electronic billing); review billing for accuracy and completeness
  • Handling of translation projects, coordinating with translators and proofreading translated materials
  • Processing expense reports,
  • Help plan all other meetings, including telepresence booking for team – supporting ever changing schedules
  • Reconciliation of Legal Affairs budgets (billing, cross charging, monthly tracking, 3rd party payments, quarterly and exceptional accruals)
  • Responsible for updating, managing and storing all legal contract templates and related documents on customer and Department Sharepoint and repositories
  • Work with FOIL staff, assist in gathering, reviewing and redaction of responsible documents
  • Responsible, where applicable, for coordinating various events such as regulatory inspections and hosting site visits
3

Responsibilities For Associate Administrative Manager Resume

  • Maintain the site’s security badge cardkey access/parking permit system, supplies, and associated tracking sheets; and
  • Location Process Owner for Safety Training, Driver Compliance, and timely uploading of required compliance documents to website
  • Understands client and/or customer needs and identifies solutions to non-standar request by interpreting existing procedures, processes and practices
  • Understands client and/or customer needs and identifies solutions to non-standard request by interpreting existing procedures, processes and practices
  • Manage complex calendaring, scheduling and travel to balance business needs for our organization leadership
  • Provide technical assistance to program areas in implementing improvements, preparing written procedures and update administrative and procedural manuals
  • Track status of current hearing requests and ensure timelines are met by all involved staff
  • Develop and maintain systems for tracking HIPAA/Clinical records requests and Freedom of Information Law requests
4

Responsibilities For Associate, Administrative Services Resume

  • Assist in development of agency policies, including procurement, HIPAA, and other agency-wide policy documents
  • Coordinate and/or facilitates key meetings, including meals, and schedules
  • Maintain training reports, assign lockers, manage GMP access request requests and / or special assignments by
  • Location Process Owner for Staffing, set up start date and Day 1 Orientation
  • Management of the record retention of Department files, including Legal holds
5

Responsibilities For Senior Associate, Administrative Resume

  • Creation/maintenance of electronic document system and filing of hard copies
  • Coordination and booking of all travel arrangements
  • Maintenance and ordering of departmental supplies
  • Works closely with the Chief Privacy Officer, Canada to monitor, process and respond to incoming privacy-related requests
  • Solves moderately complex problems and applies judgement in developing solutions
6

Responsibilities For Associate Administrative Analyst Resume

  • Open, sort, log and route all incoming mail and maintain log sheets
  • Reconcile address and phone changes with mailing list and office records
  • Maintain all other special listings and card files including birthday cards, procedures book, Decision magazine, and Christmas card lists
  • Supervision of lower-level analysts
  • Policies, procedures, settings and circumstances. Secondary locations are
  • To be visited annually
  • Review and respond to Sales Practice customer complaints
  • Control and review New Account Profiles for Option, Margin
7

Responsibilities For Functional Associate Administrative Assistant Resume

  • Review and maintain all Compliance and Regulatory
  • Monitor accounts with large debit balances and short market
  • Values over $500,000 and coordinate approval with Credit
  • Review Policy Settlements of a particular threshold to ensure
  • Settlements are within Firm Policy and Procedures
  • Review exception requests for Control Securities and
8

Responsibilities For Senior Associate, Administrative Svcs Resume

  • Coordinate with Field FSAs/BFAs
  • Monitor and review client accounts for potential risk with
  • Review Compliance 1028 exception items for potential
  • Exposure, and ensure timely and appropriate follow-up
  • Monitor all address changes submitted by clients and Field
9

Responsibilities For Associate Administrative Resume

  • Manage projects / initiatives to improve sales supervision and
  • Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel, including visa/passport procurement, Expense reporting
  • Manage projects/initiatives to improve sales supervision and risk management processes
  • Use existing review form to complete semi-annual audits of each individual FSA/BFA/SRM location, ensuring compliance with all policies, procedures, settings and circumstances. Secondary locations are
  • Ensure all vehicles are inspected and serviced annually or as appropriate,
  • Ensures manufacturer recalls are distributed to the districts timely and repairs are timely made,
  • Monitors all vehicle repairs and costs for appropriateness given age, repair history,
10

Responsibilities For Associate Administrative Assistant Resume

  • Ensures vehicles are appropriately surplused,
  • Ensures vehicle accidents are appropriately managed,
  • Ensures vehicle violations are distributed to districts timely, and paid timely,
  • Supervise fleet management staff,
  • Provide functional supervision to transportation staff in the districts,
  • Support Responsible Pharmacist & Delegate in quality operations
  • Onboard New Drivers and ensure DOT compliance

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