Admin Associate Resume Sample

4.9
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Pinkie Mills
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Work Experience


Admin Associate
10/2016 - PRESENT
Philadelphia, PA
  • Manage the Administration Manager's diary and coordinate all meetings
  • Coordinating staff communication within MacCap
  • Coordinating seating allocations and maintaining floor plans
  • Coordinating review of internal cost management reporting
  • Central point of contact for facilities maintenance issues
  • Liaison with external service providers
  • Central point of contact for technology maintenance issues
  • Ordering and unpacking stationery for the floor
Senior Admin Associate
04/2010 - 06/2016
Los Angeles, CA
  • Maintaining internal meeting rooms and utility areas
  • Control the asset register for Sydney
  • Maintain Cabcharge register and reconcile monthly invoice
  • Maintain registers and issue of spare technology
  • Proven customer service experience
  • Proficiency in the use of the Personal Computer
  • Support team members and projects as directed by CDO
Maintenance Admin Associate
02/2006 - 01/2010
Los Angeles, CA
  • Coordinate the team’s’s performance against goals, metrics and tracking, including planning and operational excellence, governance and compliance, grantmaking database management, and other technology and tools
  • Responsible for diary management, coordination of both internal and external schedules and daily reconciliation
  • Focus to organize all travel and accommodation for business related travel including transfers and full itineraries but to also monitor spend
  • Prioritizing VPs’ schedules to accommodate high-priority meetings with some supervision
  • Assist’s with Vertex internal technologies such as iProcurement, SharePoint, Concur, etc
  • Maintain and apply working knowledge of PSEG Standards for Business Controls and meet management’s expectations for effective internal business controls
  • Four years demonstrated administrative experience is required
  • Coordinate interdepartmental meetings, complex travel plans, and conferences/enrollment/registration

Education


California Miramar University
2002 - 2006
Bachelor's Degree in Finance

Professional Skills


  • Demonstrates excellent communication, and interpersonal skills
  • Demonstrate strong computer skills in Word, Excel and PowerPoint
  • Excellent organizational skills that reflect ability to perform and prioritize multiple tasks with accuracy and attention to detail
  • Strong computer technology skills including, but not limited to Microsoft Outlook, Microsoft Word, Excel, and PowerPoint
  • Excellent typing/data entry skills
  • Strong oral,written and presentation development skills
  • Demonstrated design, facilitation, and presentation skills

How to write Admin Associate Resume

Admin Associate role is responsible for microsoft, interpersonal, advanced, powerpoint, organizational, software, computer, database, technology, excel.
To write great resume for admin associate job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Admin Associate Resume

The section contact information is important in your admin associate resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Admin Associate Resume

The section work experience is an essential part of your admin associate resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous admin associate responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular admin associate position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Admin Associate resume experience can include:

  • Proven ability to prioritize effectively and successfully implement multiple projects on competing timelines
  • Keyboarding skills and proficiency with intermediate to advanced level in Microsoft Word, Excel, PowerPoint and Outlook, and database technology
  • Keyboarding skills and proficiency with intermediate level PC applications such as Microsoft Word, Excel,
  • Proven ability in coordinating and managing multiple activities with the ability to prioritize work with deadlines with only minor supervision
  • Strong work tenure: 5 to 10+ years of experience supporting executives, law firm partners and/or in-house legal department
  • Displays exemplary organization skills to maintain order and stability throughout function

Education on an Admin Associate Resume

Make sure to make education a priority on your admin associate resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your admin associate experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Admin Associate Resume

When listing skills on your admin associate resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical admin associate skills:

  • Excellent communication skills both written and verbal. Excellent customer service skills
  • Demonstrated excellent communication, verbal and written formats and interpersonal skills
  • Possesses strong interpersonal skills, highly motivated behavior and good documentation habits
  • Exhibits good interpersonal skills and an ability to work in teams of internal and external stakeholders
  • Possesses strong organizational and coordination skills
  • Work independently with attention to detail yet uses good judgment in seeking advice when necessary. Time management and organizational skills

List of Typical Experience For an Admin Associate Resume

1

Experience For Senior Admin Associate Resume

  • Demonstrates advanced computer skills (Microsoft Office, etc)
  • Demonstrates excellent communication, both verbal and written
  • Advanced skills in Microsoft Word, Excel, PowerPoint
  • Prioritizes and manages manager's schedule to include conferences, speaking engagements, travel, and daily meetings
  • Relevant administrative experience
  • VEEG prior authorization for all hospital admissions regardless of outpatient service location
  • Demonstrates an awareness of and respect for cultural differences
  • Prioritizes and manages the Country Manager’s schedule to include conferences, external engagements, travel, and daily meetings
  • Working with Accounts Receivable, Route Settlement and cashiering
2

Experience For Admin Associate Senior Resume

  • Ensures the accurate filing and tracking of all departmental documentation, including memos, correspondence, presentations and reports
  • Updates patient status for ongoing programs and helps to develop and maintain tracking tools
  • Manage internal and external meetings, including set up (dial-in, WebEx, etc.), catering orders, and day-of support with internal IT, if needed
  • Quickly learn, follow and understand the purpose of existing business processes while continuously looking for ways to improve upon these processes
  • Coordinates, schedules and manages travel, meetings, seminars series, speaking engagements and conferences for most senior members of department
  • Reviews and edits departmental documents for grammar, style and formatting
  • Independently coordinates multiple on-going conferences for department staff
  • Work with Sales Staff on New Account Set up, Uniform Ordering, Special Event Coordination and cell phone management
  • Provide education and oversee timely invoice processing for customers
3

Experience For Maintenance Admin Associate Resume

  • Independently manages office/facility related matters, including availability of medical materials/stationary
  • Has an understanding of the regulatory environment in the Nordic countries
  • Advance those of the Admin Associate II to include the following
  • Independently coordinates multiple on-going conferenced for departmental staff
  • Assist with booking travel, accommodations and expenses
  • Compose meeting minutes for weekly Chemistry CRO meetings and bi-weekly Chemistry Leadership meetings
  • Serve as the face for designated leadership while liaising with key internal and external customers (e.g., members of government/agencies)
  • Work with internal resources to prepare meeting rooms for key meetings
  • Communicates with vendors on behalf of MAP Managers to ensure the accurate and timely tracking of patient status
4

Experience For Ap-admin Associate Resume

  • Supports the development of internal training initiatives on Managed Access Programs (Compassionate use/expanded access program/named patient program)
  • To manage too change according to BOM and documented
  • At least three years supporting a Director level or Executive position
  • Self-motivated and positive approach to solving problems
  • Zinc: web-based application designed to accommodate materials requiring multiple-stakeholder approval
5

Experience For Admin Associate / Admin Specialist Resume

  • Flexible, adaptable, and the able to work in a dynamic, fast-paced, environment managing multiple tasks
  • Possesses deep understanding of departmental and company policies and procedures
  • Proficiency with Outlook Calendar Management and Concur Expense reporting systems
  • Expertise with multiple computer software applications including Outlook, Word, Excel, Power Point, Access, SharePoint and Adobe Acrobat
  • Provides administrative support to Quality Coordinator –
  • Provides administrative support to departmental administrator
  • Provides administrative support to the Department of Anesthesia
6

Experience For General Admin Associate Resume

  • Prepares and processes departmental paperwork, including non-routine correspondence, PO’s, complex presentations, and detailed reports requiring analysis of data
  • Proactively coordinates calendars, schedules and manages travel, meetings, seminar series, speaking engagements and conferences for leadership within the department
  • Processes new-hire paperwork, schedules orientations and on-boarding meetings
  • Reviews and edits departmental documents for grammar, style, and formatting
  • Represents head of department and staff to internal and external clients to coordinate department/manager business needs
  • Works with specialized software applications to develop controls and reports for the department, division, or company
  • Extensive calendar management for the Heads of HEOR and P&R including arranging complex meetings with video-conference capabilities and across multiple time-zones
  • Prepares and processes departmental paperwork, including non-routine correspondence, complex presentations, and detailed reports requiring analysis of data
  • Provide logistical planning and administrative support for the GIS Leadership Team
7

Experience For E-commerce Admin Associate Resume

  • Initiates administrative procedures for department
  • Prepares reports and statistics based on information compiled from various sources on a regular basis
  • Represents head of department and department staff to internal and external clients
  • Regularly interacts with internal and external contacts to coordinate department/manager business needs
  • Create executive presentations in PowerPoint
8

Experience For Ef-admin Associate Resume

  • Serve as a collaborative partner to HR Business Partners, Corporate Communications and other partner functions to implement best practices for engagement, diversity and inclusion, change management and workforce planning that lead to improved business and people-related outcomes
  • Play a lead role in designing and implementing employee engagement initiatives, including stakeholder management plans, communication strategies, and supporting analytics
  • Define and implement strategy to continuously collect data and feedback from employees throughout the employee life cycle
  • Work with HRLT, HRBPs and senior leaders to analyze results, identify trends and make recommendations to improve and maintain high employee engagement
  • Ensure successful integration of D&I best practices and core principles into Vertex’s talent processes and programs. Partner with process owners to identify opportunities to leverage existing programs to attract, retain, and develop diverse talent while introducing new and creative concepts
  • Be a visible champion of D&I at Vertex and provide support and guidance to our employee led D&I resource groups; facilitate connection to external D&I partners and networks
  • Partner with the VP, Global Organizational and Leadership Development to implement organizational effectiveness interventions and initiatives in support of critical business priorities. This includes creation of a change management process, participation in strategic workforce planning and other company-wide processes
  • Benchmark external leading practices and incorporate into design of talent management solutions where appropriate; identify internal trends and recommend strategies to address gaps
9

Experience For Admin Associate to MDs Resume

  • Self-starter with high standards; demonstrated comfort and ability to achieve success in a fast-paced, dynamic, and excellence oriented environment
  • Register conferences and make all relevant travel arrangements relating to the trip
  • Prepare and process departmental paperwork, including non-routine correspondence, complex presentations, and detailed reports
  • Participate in other talent and leadership development projects as a member of the Global Organizational and Leadership Development team
  • Evaluate organizations, identify themes and work with leaders to identify talent solutions that increase employee, team, and organizational effectiveness
  • Research and collect best practices and key trends from many internal and external sources and make recommendations for relevant application to the organization
10

Experience For DVC Document Preparation Admin Associate Resume

  • Exceptional interpersonal skills, especially with senior executives
  • Consistently displays sound ethics, good judgment and demonstrates Vertex’s core values
  • Prioritize and manage manager’s calendar
  • Prioritize and manage manager's schedule to include travel, conferences and daily meetings
  • Detail oriented with the ability to proactively identify and communicate conflicts in scheduling/priorities
  • Influence high-level stakeholders and colleagues without direct authority
  • Provide administrative support to General Manager Poland and Czech Republic and the Country Leadership Team, which includes managing calendars and meetings, coordinating business travel, meeting planning, and correspondence

List of Typical Skills For an Admin Associate Resume

1

Skills For Senior Admin Associate Resume

  • Excellent computer skills and ability to use Microsoft Office software
  • Intermediate skills in Microsoft Office products, including spreadsheet, word processing and other business-related applications
  • Basic keyboard skills with proficiency in use of personal computer required
  • Relevant prior office administrative experience in a fast paced environment with heavy computer and phone utilization
  • Advanced skills in data base management
  • Related experience, or equivalent combination of education and experience
  • Experience with MS Office products, including spreadsheet, word processing and other business-related applications
  • Experience coordinating meetings including all logistics
2

Skills For Admin Associate Senior Resume

  • Ability/experience working with employees at all levels in the organization and across varying functions
  • Experience coordinating and managing logistics meetings both small and large
  • Ability/experience working with employees at all levels in the organization and across all functions - both internal to Vertex and with external partners
  • Experience working in the commercial organization of a small to medium size pharmaceutical or biotech company considered an asset
  • Ability/experience working with employees at all levels in an organization and across functions
  • Experience with Outlook Calendar Management and Concur expense reporting systems; proficient in advanced Microsoft Suite applications and Lync
  • Administrative experience, including coordinator support of projects, meetings, programs, etc
  • Experience supporting multiple people
3

Skills For Maintenance Admin Associate Resume

  • Work/experience working with employees at all levels in the organization and across all functions
  • Experience in working within pharmaceutical/medical industry (Essential)
  • Experience in working within pharmaceutical/medical industry
  • Experience supporting a Senior Leader within the Pharmaceutical Industry
  • Proactively prioritizes and manages manager’s schedule to include conferences, speaking engagements, travel and daily meetings with minimal supervision
4

Skills For Ap-admin Associate Resume

  • Demonstrate an in-depth knowledge of company operations, policies and procedures relevant to conducting business in Poland
  • Prioritizes and manages manager’s schedule to include conferences, speaking engagements, travel, and daily meetings
  • Take initiative to continuously improve processes and approaches for ongoing effectiveness of the department
  • Proven ability to work in a professional manner with different levels in the organization and with external parties
  • Demonstrates basic knowledge of medical terminology and ICH GCP regulations
  • BA or equivalent and 3-6 years of relevant experience
  • Demonstrates advanced proficiency in Microsoft Office Suite
  • H.S. Diploma, A.A. or A.S. and 4 — 8 years of relevant work experience, or
5

Skills For Admin Associate / Admin Specialist Resume

  • Attention to detail; ability to independently organize and prioritize multiple tasks
  • Experience with HR related administrative work
  • Experience in internal communication
  • Experience with company internal IT and HR systems
  • Experience in office/facility management matters
  • Two (2) years Accounts Payable processes experience, required
  • Experience with company internal IT systems
6

Skills For General Admin Associate Resume

  • Experience in Iprocurement (Oracle based system): for requests of Purchase Order numbers
  • One to two years previous secretarial experience required
  • Experience in office / facility management matters
  • Excellent language capability in both Spanish and English – written and oral
  • Extensive experience with Microsoft Office (Outlook and PowerPoint in particular) as well as other technologies such as SharePoint, Excel, WebEx, and Concur
7

Skills For E-commerce Admin Associate Resume

  • Proactive, highly motivated, self-starter with a strong desire to understand and meet customer needs
  • Four (4) years experience required in clerical support or related area
  • Scheduling and organizing regular meetings and conferences
  • Uncompromising Commitment to Patients
  • Contracting: Vertex system to maintain legal review and transparence report of contracts
  • Creating locations, internal participants, activity defined fields (ADF’s) for data imports
  • Using various software applications, such as spreadsheets, databases, and graphics to assemble reports and presentations
8

Skills For Ef-admin Associate Resume

  • Participating as needed on substantive and ad hoc projects that advance the goals of both groups
  • Perform various supporting tasks: mailing, filing, typing, amending documents/presentations in Word, Excel or PowerPoint, printing, etc
  • Provide logistical planning and administrative support including: calendar management, travel, expense reporting, catering and document production
  • Ensure accurate filing and tracking of all departmental documents, including memos, correspondence, presentations and reports
  • Responsible for planning, scheduling and coordinating daily meetings with minimal supervision
  • To work with planner on molding scheduling
  • Independently manage office/facility related matters, including availability of marketing materials/stationary
  • Take on special projects (e.g. office extension, Regional Meeting planning)
9

Skills For Admin Associate to MDs Resume

  • Fluent in Polish (comprehension, writing, and speaking)
  • Coordinate schedules, meetings, seminars, speaking engagements and conferences. Also manage travel arrangements including flights and hotels
  • Deal with last minute/ad-hoc meeting requests. This includes managing changes to diaries at short notice
  • Support the MD and other medical staff in coordinating multiple on-going conferences, nationally and regionally
  • Coordinates on-going high level steering committee meetings
10

Skills For DVC Document Preparation Admin Associate Resume

  • Manage multiple calendars and meeting scheduling
  • Assist with operational aspects of VIER programs i.e. calendar invites for VIER events, conference room booking, catering and other logistics as needed
  • Assist with managing weekly VIER meeting agendas
  • Manage contract requests, PO processing, payment of sponsorships and purchasing items through iProcurement
  • Prepare and process departmental paperwork, including non-routine correspondence, complex presentations, and detailed reports requiring analysis of data
  • Kronos responsibility for current tech staff. Responsible for reviewing shift coverage and changing shifts as needed

List of Typical Responsibilities For an Admin Associate Resume

1

Responsibilities For Senior Admin Associate Resume

  • Proven experience working in a fast-paced environment where multi-tasking is a part of doing business
  • Proficient in Microsoft Office suite, Outlook Calendar Management, and Concur Expense reporting systems
  • Team player with a track record of developing rapport and credibility with colleagues
  • Screen CDO’s visitors, calls and incoming correspondence and refer to appropriate personnel
  • Responsible for overall maintenance (office, copy machine, cleaning, food)
  • Point of contact for the travel agency, catering and transfer
2

Responsibilities For Admin Associate Senior Resume

  • Proactively coordinate schedules, manage travel, meetings, seminar series, expenses, speaking engagements and conferences for leadership within the department
  • Review and edit departmental documents for grammar, style, and formatting
  • Follow up and Coordinate ED discharges, that leave ED without an appointment for VEEG monitoring
  • Coordinate with nursing for 1:1 care when pre-surgical patients are admitted
  • Regularly interact with high level internal and external clients/stakeholders to coordinate activities that accomplish business needs
3

Responsibilities For Maintenance Admin Associate Resume

  • Handle details of significant, highly confidential, and critical matters
  • Independently write internal and external communications to distribute on behalf of leadership team
  • Coordinates with colleagues at other Vertex locations around the world to schedule meetings via phone and Internet
  • Independently coordinate conferences and meetings, nationally and internationally
  • Independently coordinate executive and management committee meetings
  • Implement company policies and procedures as needed by the business
  • Maintains records of materials and relevant information
  • Manage purchase orders, contracts, sponsorship agreements and invoices with vendors for respective managers
4

Responsibilities For Ap-admin Associate Resume

  • Help coordinate local company car fleet needs in Poland and Czech Republic
  • Plan and coordinate off site meetings and events
  • Represent head of department and department staff to internal and external clients
  • Regularly interact with internal and external contacts to coordinate department/manager business needs
  • Oversee the encoding of all invoices to ensure proper General Ledger account distribution based upon FedEx guidelines to aid in proper Financial reporting of expenses and payments
  • Assist vendors with inquires and account status information and requests
  • Audit expenses reports to ensure proper documentation and compliance with company expense policy
5

Responsibilities For Admin Associate / Admin Specialist Resume

  • Oversee compliance for approvals/terminations related to company owned devices
  • Provide support to internal departments for research and documentation of entries
  • Examine invoices for compliance to company policy guidelines for invoice approval
  • Handles details of significant matters of a highly confidential and critical nature
  • Composes internal and external communications and distributes on behalf of manager
  • Coordinates with colleagues at other sites to schedule inter-site meetings via phone and internet
6

Responsibilities For General Admin Associate Resume

  • Implements and facilitates company policies and procedures for staff
  • Maintains records of materials and information transferred out of and into the function
  • Tracks and maintains records of all employee data information within function
  • Ensures that all administrative needs, including meeting planning, correspondence, contracts, PO administration and travel arrangement are met in an efficient and effective manner
  • Supports the medical department in relation to medical conferences participation and medical material development
  • Participate in ad hoc projects as needed for Senior Directors and Directors
  • Manage VIER and Chemistry SharePoint sites
  • Assist with SharePoint conference calendar, conference registrations and travel
  • Manage logistics of monthly Chemistry seminars and meetings
7

Responsibilities For E-commerce Admin Associate Resume

  • Manage logistics, vendor set up, spend activity and reimbursement of external speakers
  • Exercises sound, independent judgment to regularly handle new and complex situations
  • Handle all expenses for designated leadership in a timely fashion and per company policy/guidelines
  • Work with cross-functional internal and external Administrative Assistants to facilitate executive meetings and travel
  • Setup conference calls and web casts for meetings with domestic and international participants
  • Liaise with other offices in other Vertex sites
  • Work with Human Resources, Commercial departments, Meetings/Events Planning, and other Administrative Assistants to facilitate interview schedules, large team meetings, and outside vendor meetings
8

Responsibilities For Ef-admin Associate Resume

  • Interview other administrative staff to help select and onboard new administrative hire
  • Schedule/manage the bi-weekly leadership team meetings such as North American Leadership Team and Global Market Access meetings
  • Able to be trusted with highly confidential and sensitive information
  • Able to work independently on most aspects of projects
  • Able to solve non-routine, complex issues in a proactive manner
  • Prepare executive communications, , reports, spreadsheets, presentations, etc
  • Maintain and coordinate the CDO’s calendars, schedules and travel plans and meetings with internal and external parties
  • Serves as point of contact for landlord
9

Responsibilities For Admin Associate to MDs Resume

  • Serves as point of contact for all office related vendors
  • Coordinates all employees equipment (amex, IT, phone)
  • Prepare letters, visual aids, reports, spreadsheets, etc
  • Maintain and coordinate calendars, schedules and travel plans and meetings with internal and external parties
  • Manage a database for the grant making process and assist in implementing, troubleshooting and maintaining grants management software that follows foundation, contributions, sponsorships, events, and corporate memberships work processes
10

Responsibilities For DVC Document Preparation Admin Associate Resume

  • Establish a work flow priority based on assessment of tasks and consideration of interdepartmental needs
  • Support team projects and coordination as needed
  • Coordinate meetings and events with external healthcare professionals
  • Maintain and update medication denial log for physicians, to renew or change based on insurance coverage
  • Coordinate Neuropsychology consults for VEEG patients
  • Provide flyers/education materials, etc for coordinate Community Outreach activities with physicians
  • Authorization for FHC admissions
  • Maintain a list of pending elective EEG admissions for patients who get cancelled due to bed availability (currently not tracked and the delay often results in patients going elsewhere)
  • Medication, MRI and PET scan prior authorizations for all Epilepsy patients regardless of outpatient service location

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