Academic Associate Resume Sample

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Gaston Hansen
537 Foster Stream,  Chicago, IL
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Work Experience

Academic Department Associate
09/2016 - PRESENT
Chicago, IL
  • Coordinate faculty issues
  • Development of graduate and undergraduate curriculum and certificate programs
  • Processes and actions of the College’s Course and Curriculum Committee
  • Coordinate departmental Graduate Program Directors
  • Coordinate classroom and office facilities with College registrar and Director of the Materials Lab
  • Analyze and monitor faculty course loads and course and program delivery costs, and academic policies
  • Develop and maintain College policy manual including
  • Visiting Scholar Program
  • Faculty workload and classroom peer-review
Academic Affairs Associate
11/2011 - 03/2016
Houston, TX
  • Reappointment, promotion, and tenure procedures and post-tenure review procedures
  • Supervise the College’s Student Services Office including
  • Coordination of graduate and undergraduate recruitment and admissions
  • Coordinate Design Lab activities
  • Analyze student trend data, enrollment targets, and enrollment funding
  • Analyze and monitor matriculation and graduation rates, employment data and national employment data
  • Coordinate College involvement in University committee, task forces and programs
Associate Director, Academic Advising
08/2005 - 05/2011
San Francisco, CA
  • Active involvement in teaching
  • Willingness to adapt to change and learn new processes quickly
  • Cope with multiple interruptions
  • Proficiency with Multimedia Software
  • Write grammatically correct correspondence; speak and convey thoughts clearly
  • Learn and apply new software applications to optimize efficiency
  • Experience with procedures and policies in academic or administrative settings
  • Knowledge of purchasing, travel expense reporting, budget tracking and reporting methods, and requisite systems (i.e. WISDM, Shared Financials System)


University of Phoenix - Metairie Campus
2001 - 2005
School's Degree in Criminal Justice

Professional Skills

  • Strong interpersonal skills and experience communicating effectively with a wide variety of stakeholders
  • Work effectively and collaboratively with cross-functional groups inside and outside the University. Excellent persuasion and negotiation skills
  • Leadership skills in directing and motivating teams
  • Demonstrated ability to communicate clearly, respectfully, and effectively in
  • Work with students from a holistic experience with regards to their student experience
  • Teaching experience in higher education
  • Develop programs to assist 1st and 2nd year students in identifying and declaring a major prior to earning 60 credit hours

How to write Academic Associate Resume

Academic Associate role is responsible for research, training, education, design, database, leadership, mac, credit, integration, procurement.
To write great resume for academic associate job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Academic Associate Resume

The section contact information is important in your academic associate resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Academic Associate Resume

The section work experience is an essential part of your academic associate resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous academic associate responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular academic associate position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Academic Associate resume experience can include:

  • Ensures that project efforts (research, communication, organization, and follow-through) are cohesive, consistent, and effective in supporting the department’s, the Radcliffe Institute’s and the University’s missions, goals, and strategic plans
  • Work with the Instructional Support Coordinator in Tutoring Services to arrange tutors’ schedules on WCOnline, provide professional development, address performance issues, and oversee the Center’s internal website for Tutoring Services staff
  • Organizes work flow to effectively and sufficiently meet deadlines
  • Knowledge of and experience with procedures regarding purchasing
  • Experience working with and resolving complaints
  • Maintain strong working relationship with Career Services and develop programs in partnership with Career Services

Education on an Academic Associate Resume

Make sure to make education a priority on your academic associate resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your academic associate experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Academic Associate Resume

When listing skills on your academic associate resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical academic associate skills:

  • Understanding of the issues involved in successfully integrating high-quality teaching, research, and business development activities within an academic setting
  • Excellent organizational skills and willingness to learn schedule-building skills
  • Strong organizational skills; track record of working collaboratively with faculty; and ability to lead effectively in a collegial environment
  • Strong written and oral communication skills and experience with resolving complaints
  • Demonstrated experience working effectively with a variety of personnel/groups, e.g., executives, faculty, staff, students, and Faculty Senate
  • Experience working effectively with external agencies

List of Typical Experience For an Academic Associate Resume


Experience For Academic Department Associate Resume

  • At least one year experience with and/or evidence of word processing and spreadsheet software knowledge
  • Influence and work effectively with and through others
  • At least one year experience with business and/or budget record keeping
  • One year or more administrative office management experience in a professional setting
  • Create spread sheets to track all expenditures and fund transfers according to budget priorities
  • Identifying potential solutions to budget, course scheduling, and student related issues as they arise
  • Reviewing course metrics and identifying areas for continuous quality improvement
  • Serve as the administrative coordinator for academic research compliance functions including reporting responsibilities
  • Contribute to meeting the goals of the Center as a member of Center’s leadership team

Experience For Academic Affairs Associate Resume

  • Orders texts and contacts faculty regarding book order time lines, orders desk copies
  • Schedules audio visual equipment and materials for faculty and maintains scheduling for follow-up
  • Generates and distributes class lists using the PeopleSoft system and distributes accordingly
  • Creates and manages administrative process and practices ensuring the seamless flow of work and services
  • Partners with peer institutions to share best practices, cutting-edge delivery of services and resources
  • Independently investigates and resolves operational problems impacting staff and students
  • Provides first point of contact with the public regarding operations, policies and programs

Experience For Associate Director Academic Advising Resume

  • Attends departments’ meetings, records minutes of meetings, and prepares distribution of meeting materials in accordance with university policies
  • Collaborates with Chairs to develop operating budgets: provides feedback and input based upon expenditure history
  • Recommends and assigns expenditures to appropriate fund accounts and adheres to purchasing policies and fiscal year deadlines
  • Resolves billing errors/disputes with vendors in a timely manner
  • Determines undergraduate student staffing requirements to meet operational needs
  • Recruits and hires Work Study and Student Assistant employees according to university guidelines
  • Determines work assignments, develops training and evaluation methods
  • Develop proposals for new initiatives to meet students’ academic needs
  • Manage tasks related to Center’s directives

Experience For Associate Director, Academic Advising Resume

  • Collaborate with and reliably share partner feedback with Flatiron’s team of product managers, engineers, business development leaders, and other cross-functional colleagues
  • Support development of pitch decks and proposal documents for partner stakeholders focused on Flatiron’s offerings for academic institutions
  • Serve on the department’s upper level on-call rotation
  • Supervises the Director of the Office of Institutional Research, Director of the Office of Research and Sponsored Programs, and the Director of the Office of Educational Assessment
  • Provide administrative oversight to the Office of Educational Assessment (OEA), and guide the University’s academic assessment and planning processes, including implementation and maintenance of the comprehensive assessment plan; collaboration with University stakeholders in using assessment results for continuous improvement

Experience For Associate Academic Director Resume

  • Administer the Office of Institutional Research (OIR), including development of research activities supporting University assessment, planning, and decision-making, particularly in the areas of student outcomes, resource utilization, and program outcome review
  • Oversee and prepare internal reports and documents including review of annual reports from Academic Affairs, accreditation-related reports, etc
  • Align institution-wide assessment and accreditation initiatives with college initiatives to ensure integration and avoid duplication
  • Represent the University to internal and external constituencies as related to areas of responsibility; maintain awareness of national trends and issues related to assessment, planning, and institutional research
  • Support University–level accreditation initiatives (principally MSCHE); coordinate OEA and Office of Planning and Institutional Effectiveness functions with the provost, academic deans, program directors and department chairpersons, especially with the MSCHE accreditation processes
  • Oversee implementation and compliance related to the faculty collective bargaining agreement; serve as the administrative contact for matters related to the faculty collective bargaining agreement
  • Oversee specified faculty development/enhancement programs; implement development programs offered through the Office of the Provost; provide administrative oversight to the Office of Research Services and Programs (ORSP)
  • Serve as a primary consultant for the new Provost/Senior Vice-President for Academic Affairs when s/he joins the University on 1 July 2018

Experience For Associate Academic Dean Resume

  • Provost’s Office liaison on internal/external audits to relevant campus and university offices. Monitor and oversee Provost’s management of audit matters
  • Serve as liaison between the Provost’s Office and the Division of Public Safety, Public Affairs, and the Office of Diversity, Equity and Access to ensure effective information-sharing and task coordination
  • Evaluate and report on all aspects of the Academic Resource Center’s content tutoring program
  • Answers department telephone and notifies faculty (phone or email) of any telephone messages
  • Types letters, reports, minutes of meetings, memos, etc

Experience For Associate Director of Academic Advising Resume

  • Types references as requested for department, faculty, students and former students for placement portfolios
  • Maintains contact with faculty, providing scheduling and course materials. Takes responsibility for contacting faculty for textbook orders necessary to support their courses
  • Flexibility and the ability to work in a fast-paced work environment
  • Highly organized, self-motivated, hard worker
  • Pay close attention to detail is essential
  • Schedule, assign, balance, and maintain Guided Path, FlexPath, and Residency courses
  • Send faculty assignment notifications

Experience For Associate Provost for Academic Affairs Resume

  • Provide oversight for the development and modification of academic programs at the certificate, associate, baccalaureate, master’s and doctoral levels
  • Review proposals, Letters of Notification (LONs), Letters Intent (LOIs), and Program Change Forms (PCFs) prior to beginning the approval process (when requested by the faculty/chair)
  • Advise faculty, chairs, and deans on the most efficient/effective ways to approach curricular change processes
  • Provide support and direction of the establishment of new off-site instructional locations
  • Ensure that all necessary documentation on approval requests is submitted to the Board of Trustees (BoT) and Arkansas Department of Higher Education (ADHE) – communicate deadlines and processes
  • Provide operational support for university-level curriculum committees

Experience For Associate Provost for Academic Policies & Administration Resume

  • Work on continuous improvement of communication and processes from the time curricular revisions are proposed through the entering of changes in Banner and ensure accurate catalog text
  • Collaborate with campus leadership on integrated planning, including resource allocation for academic programs and student support
  • Manage all department financial transactions in consultation with the department chair
  • Maintain control on the usage and tracking of the department procurement card and reconcile monthly billing statements. Assist all department faculty with their procurement card reconciliation
  • Reconcile monthly billing statements
  • Create spreadsheets to track all expenditures and fund transfers

Experience For Seasonal Academic Placement Associate Resume

  • Serve as liaison to Dean’s budget officer
  • Establish and maintain department student files
  • Create database of all alumni and update annually
  • Assist faculty in dissemination of semester Alumni newsletter
  • Maintain departmental social media presence
  • Update and maintain student forms and associated procedures

List of Typical Skills For an Academic Associate Resume


Skills For Academic Department Associate Resume

  • Demonstrated bookkeeping experience, especially pertaining to budget, travel,
  • Demonstration of working effectively with diverse communities, including but not limited to Native Hawaiian, Pacific Islander and Asian American communities
  • Demonstrated experience in the use of software including Microsoft Office Suite,
  • Work effectively and collaboratively with cross-functional groups within the University
  • Manage multiple tasks and effectively organize work to meet multiple deadlines
  • Manage multiple tasks and effectively organize work to meet deadlines
  • Manage multiple tasks and effectively organize work
  • Knowledge of and experience with procedures regarding purchasing, purchasing
  • Experienced in scholarly work in research, publishing, grant writing, and/or working with doctoral students

Skills For Academic Affairs Associate Resume

  • Work experience in UW-Milwaukee or UW-System, or other higher education setting
  • Experience in a unionized setting in academic personnel contract interpretation and management
  • Bring high energy to inspire a team to offer a better student experience
  • Knowledge and experience in the use of computer software including Microsoft Office Suite (i.e. Word, Excel, PowerPoint, etc.)
  • Knowledge and experience in the use of e-mail (i.e. Outlook, Gmail) functions including electronic calendars
  • Utilize analytics and evidence-based management to develop and execute actions that drive continuous quality improvement practices in learner success

Skills For Associate Director Academic Advising Resume

  • Experience with content management software (sharepoint, Onedrive)
  • Experience with Mac and PC platforms; familiarity with Courseleaf, Wordpress or similiar
  • Significant familiarity with MBA curriculum and student experience
  • Knowledge of online delivery methods and effective communication in both traditional and online educational forums is essential
  • Coordinate projects, work independently and to independently set priorities to meet the demands of the position
  • Demonstrated ability to work independently, and to assume responsibility for complex projects

Skills For Associate Director, Academic Advising Resume

  • Previous academic administrative experience desired
  • Solid record of participation in and/or leadership in local, regional, national, and/or international professional associations
  • Previous experience working as an associate in a busy office environment
  • Participate in professional development and training to become more effective and efficient
  • Identify opportunities to improve processes, products, and better the student experience
  • Demonstrated knowledge of key issues, concepts, and policies in higher education internalization

Skills For Associate Academic Director Resume

  • Auditing, mentoring, and coaching of first year courses
  • Understanding of issues related to Native Hawaiians and Hawaii’s unique cultural environment
  • Develop, interpret, and administer university and campus policies and procedures, including creating and updating Provost’s Communications
  • More than five years working with living and learning programs
  • Provide procedural oversight for the recruiting, hiring, and training of new advisors
  • Maintain and develop relationships with existing partners and ensure that Flatiron products are meeting or exceeding expectations
  • Drive preparation for senior leadership meetings by defining internal preparation processes and producing high impact meeting collateral (e.g., agendas, decks)

Skills For Associate Academic Dean Resume

  • Communicates with Dean’s office as needed for issues relating to staffing, funding, and curriculum
  • Manage the departmental office, including processing mail, SAA e-mail account, and phone
  • Focus on improving advising services
  • Coordinate with UAA Leadership team to provide cross-training opportunities for other advisors in the University Academic Advising Center
  • Review student satisfaction survey results weekly and teaching evaluations each semester – provide timely feedback and offer mentoring as needed

Skills For Associate Director of Academic Advising Resume

  • Coordinate with academic departments and/or schools for transitioning students to departmental advising
  • Maintains signature authorization for procurement credit card (GPR and vending accounts): complies with University policies for use of card and tracking
  • Assist chair with managing enrollment during the registration process
  • Act as first point of contact for each department, including visitors seeking to use space and resources in the Women’s Resource Center (WRC)
  • Process in-coming and out-going mail
  • Continually research and assist with identifying and drafting grant proposals to support global-local programs and initiatives
  • Upload the following with your online application: resume & cover letter
  • A self-starter focused on achieving results in support of business goals and strategies within graduate programs
  • Proficiency with financial accounting software (e.g. WISDM)

Skills For Associate Provost for Academic Affairs Resume

  • Proficiency in software programs, including Word and Excel
  • Proficiency in Microsoft Office Suite, including Outlook, Word and Excel
  • Represent the Provost’s Office on various campus and university system committees and working groups
  • Resolve multi-faceted types of problems encountered involving courses, faculty, learners, regulatory or administrative issues
  • Coordinates the search and hiring of new faculty. Advises the VCAA, division chairs, and faculty on the search process, timelines, and procedures

Skills For Associate Provost for Academic Policies & Administration Resume

  • Assist department faculty with developing a graduate assistantship supervisor manual
  • Manage and coordinate other office activities as they relate to department faculty/ staff, including travel
  • Serve as liaison to Records & Registration regarding curriculum and enrollment
  • Assist department chair and faculty in assigning student advisors
  • Assist faculty with reserving rooms for faculty relative to research and service
  • Assist faculty with setting up student evaluation meetings

Skills For Seasonal Academic Placement Associate Resume

  • Assist with recruitment, selection, and training or military services coordinators and academic advisors
  • Chair formal and informal meetings
  • Coordinates with chairs, OCE staff and programs’ Coordinators regarding registration, books orders, faculty hires, etc., in relation to the online versions of both undergraduate and graduate programs
  • Prescribe and practice ethical behavior
  • Along with other leaders works to integrate program, academic and regulatory considerations with business strategies and plans
  • Resolves multi-faceted types of problems encountered involving courses, faculty, learners, regulatory or administrative issues in the hiring and onboarding process with new faculty members
  • Acts in compliance with all regulatory, accreditation, and university rules and standards
  • Monitor and analyze data related to early faculty performance and best practice quality metrics

List of Typical Responsibilities For an Academic Associate Resume


Responsibilities For Academic Department Associate Resume

  • Experience in a leadership capacity in a regional 4-year postsecondary institution, in matters concerning academic personnel and faculty development
  • Experience in program development and evaluation, including program review, assessment, and accreditation in higher education
  • Oversee coaching, mentoring and training of staff on the military services and advising team
  • Assist department chair with the collection of materials and scheduling of meetings for all ranked faculty personnel processes, including SEI and TAI data
  • Responsible for directly supervising and overseeing the daily functions of the office location managers and military services team
  • Manage daily functions of an Military Services and Academic Advising staff
  • Create student handbooks with links to polices, forms, calendar, etc
  • Maintain current and accurate lists of all students enrolled. Update associated student listserv

Responsibilities For Academic Affairs Associate Resume

  • Represent and act as first point of contact for Student Affairs Administration department
  • Make arrangements for all department meetings, candidates for positions, and departmental events including alumni reunions, student recruitment events, SAA Capstone Day, and SAA Graduation Celebration
  • Assist with the collection of information/data for departmental reports and Promotion, Retention and Tenure committees as needed
  • Update department website regularly
  • Create and maintain master department calendar

Responsibilities For Associate Director Academic Advising Resume

  • Work with SAA Campus Liaison to create and maintain data on graduate assistantship positions, as well as internship, and practicum placements
  • Take minutes at all department meetings and disseminate
  • Assist Chair in creating class schedule and scheduling classrooms for the semester in response to various parameters, e.g., room availability, course conflicts, faculty schedules, enrollment management. Maintain computerized schedule
  • Identify and verify which course materials are required for courses each semester and that quantities are available. Serve as liaison to textbook rental and bookstore, including assisting faculty with ordering course materials, and assisting department Library Liaison with updates to library guides, book lists, etc
  • Serve as the department liaison for the administration of student evaluation of instruction
  • Willingness to anticipate, identify and adapt to change as processes, technologies or service needs dictate
  • Engage in all job-related interactions and activities with contacts from within and outside the University in a courteous and professional manner; communicate with styles that are approachable and respectful
  • Observe all policies and regulations that protect the privacy of all student record data

Responsibilities For Associate Director, Academic Advising Resume

  • Evaluate and assign workflow daily
  • Serve as a subject matter expert on all policies and procedures related to Military Services
  • Review requests for Military Leave of Absences to approve/deny, accordingly
  • Represent Walden as a military-friendly institution through active participation in professional associations, delivering conference presentations, and/or through writing articles for publications
  • In collaboration with SFTV’s Communications office and the Graduate Directors, develop and help execute a comprehensive branding and marketing strategy to attract an ample, talented, and diverse pool of applicants. (15%)
  • Regularly target specific regions of the country (by geography, ethnicity, gender) for intensive recruitment to meet each program’s diversity goals
  • Ensure that all necessary documentation on approval requests is submitted to the Board of Trustees (BoT) and Arkansas Department of Higher Education (ADHE). Communicate deadlines and processes
  • Coordinate and continuously improve SBL processes to facilitate learner success
  • Monitor and analyze data related to SBL program quality metrics

Responsibilities For Associate Academic Director Resume

  • Collaborate with practicum support team to track progress toward practicum life cycle and approval across Capella’s 3rd party vendor systems (CORE ELMS, CobbleStone, and CastleBranch)
  • Manage and facilitate mentors orientation processes about practicum requirements in collaboration with program chairs
  • Coach mentors about SBL processes, documents and system requirements when opportunities for improvement are found
  • Collaborate with practicum support team to ensure efficient practicum site coordination and compliance for SBL learners
  • Influence, implement, and ensure compliance with Capella University academic and related policies

Responsibilities For Associate Academic Dean Resume

  • Update SBL program requirement manuals, offerings timelines and deadlines for the application process, affiliation agreements and sites requirements
  • Review and continuously improve SBL outcome assessments and strategies to insure currency and applicability of content
  • Utilize analytics to develop and execute actions that drive continuous quality improvement practices in learner success
  • Supervise assigned associate staff members
  • Integrate program, academic and regulatory considerations with business strategies and plans
  • Manage multiple academic and administrative projects
  • Act independently to achieve results in support of business goals and strategies within graduate programs

Responsibilities For Associate Director of Academic Advising Resume

  • Maintain compliance with all regulatory, accreditation, and university rules and standards
  • Provides guidance and support in curricular and co-curricular assessment and re-accreditation efforts
  • Interprets and prepares academic policies, procedures, requirements; oversees curricular and co-curricular program reviews in compliance with the CBA and the University Policies and Procedures
  • Develops campus-wide policies and procedures for academic personnel. This includes faculty appointments, reappointments, tenure, promotion, leaves, compensation, grievances, complaints (to include EEO/AA), etc
  • Serves as senior advisor to the Vice Chancellor and Chancellor in matters involving complex and precedent setting complaints, issues, and grievances. This includes administering and interpreting the faculty collective bargaining provisions, University policies and procedures, and advising in the area of academic human resources
  • Oversees the planning, development, and implementation of academic programs to include (but not limited to) Early College, International Programs, Work Force Development, and Summer Session
  • Supervises the tenure and promotion process to include ensuring timely training, informational communication, and interpretation and intent of relevant collective bargaining provisions
  • Attainment of the rank of Associate Professor or equivalent
  • Knowledge of academic programs and administration

Responsibilities For Associate Provost for Academic Affairs Resume

  • 40%Course Building: This includes determining what classes to schedule at which times of the day (coordinating over 30 individual schedules), building the classes in PeopleSoft, working with Room Scheduling to find appropriate rooms, keeping the schedule/PeopleSoft/faculty & staff/Room Scheduling up to date with schedule changes
  • 5%Budget: Order department’s supplies, manage department supply expense and departmental sponsorships, monitor department and student salary budget throughout the year
  • Monitor faculty performance issues and provide coaching as necessary
  • Assign advisors: for majors, place and remove holds on student accounts, update the handbook for majors annually
  • Meetings one to two times a quarter to level set and troubleshoot

Responsibilities For Associate Provost for Academic Policies & Administration Resume

  • Data analytics for first year courses
  • Partners with SFTV administration, faculty, and staff to ensure smooth communication and cooperation between the two campuses. Coordinates space use with administration, faculty, staff, and students. Serves as “point-of-contact” in support of site use and activities
  • Oversees security of building and resources in cooperation with Public Safety. Acts as Access Control lead for the campus. Coordinates access to the building for faculty, staff, and students
  • Intakes and tracks problems and resolutions with the campus. Helps troubleshoot issues with AV equipment and facilities. Works with SFTV technical staff to facilitate repair and maintenance of facilities
  • Works with SFTV events staff to coordinate events using the space including Theater and Screening Room. Trains and manages student workers in The Playa Vista campus SPO (Student Production Office)
  • Manages office equipment including copiers, printers, coffee makers, orders office supplies, etc. for The Playa Vista campus. Oversees exhibition of Student Work and digital signage throughout building
  • Ensures campus users’ compliance with university policy, procedure and protocol including but not limited to access, safety, equipment utilization, event protocol, etc

Responsibilities For Seasonal Academic Placement Associate Resume

  • Serve as SFTV Playa Vista liaison to other university units to maintain maximum efficiency of operations
  • Preferably possess broad knowledge of all aspects of university administration protocol including relationships with the president’s office, senior vice presidents, vice presidents, and donors, and other key constituents
  • Analyze, manage, multitask, motivate, plan, organize and execute day to day operations and work under constant deadlines while maintaining a
  • Assist faculty with their service obligations related to their university roles (second to primary support for teaching and scholarship)
  • Assist with department events and public relations by updating web site, brochures, etc
  • Track 1st and 2nd year students, examining major declaration, retention, and progress to graduation

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