Technical Administrative Assistant Resume Sample
Rylee Larkin
64126 Quigley Light,
New York,
NY
+1 (555) 729 0890
Work Experience
Technical / Administrative Assistant
09/2016
-
PRESENT
Dallas, TX
- Manages department RFP/RFQ process for purchasing software licenses
- Functions as a central point of contact for facilities related requests. Handles issues related to the main spaces like the conference rooms or break areas and any general department requests like hanging new artwork
- Support Program Managers with creating monthly program and technical review packages
- Identify and coordinate the generation of custom program reports to ensure consistency
- Perform desktop publishing functions, as required, using scanner and graphics software
- Assist Program Managers with presentations, briefings, schedules, diagrams and custom reports
- Support Senior Engineering Staff in preparation of proposals, technical status reports and design reviews
Technical Administrative Assistant
10/2013
-
05/2016
New York, NY
- Related experience required
- Experience in various office procedures, including typing, word processing, graphics, etc
- Extensive knowledge of WordPerfect, Microsoft Word, Excel, and experience with graphics programs
- Position requires extensive organizational skills and the ability to handle numerous tasks simultaneously with interruptions
- Extensive knowledge of Microsoft Word, Excel, and experience with graphics programs
- Experience in various office procedures, including typing, word processing, and graphics Extensive knowledge of Microsoft Word, Excel, PowerPoint and experience with graphics programs
- Serves as the IT liaison for coordinating related communications, purchasing/renewing software and new laptops, coordinating expiration dates and configurations (equipment needed), and assisting with all IT inquiries (i.e. Windows 10 migration)
- Serves as the department`s travel expert. Addresses staff member`s inquiries related to booking travel and related details
- Responsible for department purchases, including supplies and equipment, with department p-card
Education
University of Phoenix - Fox Valley Learning Center
2009 - 2013
Bachelor's Degree in Business
Professional Skills
- Excellent organization, prioritization, planning, and general administration skills
- Excellent interpersonal and organizational skills and ability to communicate effectively
- Excellent problem solving/conflict resolution skills
- Administrative/academic-related experience OR five years customer-service experience troubleshooting
- Good communication and written skills. Good data process management, filtering and assimilation
- Strong ability to communicate effectively, both verbally and in writing
- Any experience with Blackboard LMS or administrative experience with other LMS (Canvas, Moodle, Absorb, etc.)
How to write Technical Administrative Assistant Resume
Technical Administrative Assistant role is responsible for microsoft, general, finance, training, database, printing, purchasing, security, reporting, design.
To write great resume for technical administrative assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Technical Administrative Assistant Resume
The section contact information is important in your technical administrative assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Technical Administrative Assistant Resume
The section work experience is an essential part of your technical administrative assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous technical administrative assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular technical administrative assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Technical Administrative Assistant resume experience can include:
- Previous experience working in Lab/Technical environment
- The ability to prioritise the varying demands and handle multiple tasks
- Experience in related field required
- Related experience required
- Experience in similar role
- At least two years of experience as an Administrative Assistant
Education on a Technical Administrative Assistant Resume
Make sure to make education a priority on your technical administrative assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your technical administrative assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Technical Administrative Assistant Resume
When listing skills on your technical administrative assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical technical administrative assistant skills:
- Computer skills (Word, Excel, PowerPoint and SAP)
- Assessing and adjusting to changing priorities while simultaneously handling numerous ongoing project activities
- Building and maintaining strong professional relationships
- Experience with analyzing, organizing and solving problems
- Capable of making good decisions with minimal data
- Experience providing administrative support to multiple internal/external customers
List of Typical Experience For a Technical Administrative Assistant Resume
1
Experience For Technical / Administrative Assistant Resume
- Understanding of design and print/web production
- Assist with documentation by making copies, scanning, and faxing as needed
- Support Program Coordinator in preparation of program and manpower status reports
- Reconcile in-house listings information against agency documentation
- Learn approval agency requirement concepts as they apply to our products
- Learn to process secondary listings for local markets such as California (CSFM), and New York (OTCR)
2
Experience For Temporary Technical Administrative Assistant Resume
- Support the broader R&D organization with other technical needs, such as monthly database reports
- Member of Project Delivery team for delivery of multiple projects
- Arrange PHA’s, PSSR meetings, and coordinate venues and attendees
- Minute design and safety meetings
- Imparts OPQL safety culture
- Play an active role in the coordination of the management of change program
- Delegate for PHR administrator
- Clear new accounts, enter into Omega, confirm clearance to Underwriter
- Monitor SCOR UK Branch Mailbox
3
Experience For Technical Administrative Assistant Resume
- Mail or email certificates and endorsements to clients
- Review policy wordings, assess endorsements
- Coordinate with outside resources to ensure document schedules are met
- Coordinate delivery of submittals to civil and military aviation authorities
- Assist Certification staff with presentations, briefings, schedules, diagrams and custom reports
4
Experience For Technical / Administrative Assistant Resume
- Support Certification staff in preparation of proposals, technical status reports and statements of work
- Support Certification Manager in preparation of program and manpower status reports
- Work with enterprise document management system to support document release
- Punctuality to work each day and be prepared to work scheduled work hours
- Extensive knowledge of Microsoft Word, Excel, and Windows
- Greet new employees and help them acclimate to their environment
5
Experience For Temporary Technical Administrative Assistant Resume
- Ensure deployment readiness of Field Team, IAW Foreign Clearance guide to include all medical, DoD and country requirements
- Coordinate / Communicate all deployment requirements / changes with Field Manager / PMO as needed
- Create and maintain deployment requirements and training for all SNC and Subcontractors- provide requirements and training to respective POCs within each sub-contracting company
- Maintain personnel and medical records in accordance with HIPAA (Health Insurance Portability and Accountability Act) guidelines
- Locate and train Medical / Dental providers for annual medical fitness IAW DoD guidelines
6
Experience For Technical Administrative Assistant Resume
- Create, maintain and provide training on Travel and Expense functions within internal accounting software- work with PMO to ensure all travel and expense is accurate and coded correctly
- Other PMO Support as needed to include Purchase Requests, Program Support requests, document review and monthly CDRL reporting
- Meets deadlines while handling multiple projects
- Enters, monitors and uploads information
- Manages timelines and deadlines
7
Experience For Technical / Administrative Assistant Resume
- Punctuality to work each day and ability to work scheduled work hours
- Assemble paper tax returns
- Prepare error free reports, memos, letters and legal documents
- Draft and deliver Tax Engagement Letters
- GoFileRoom database management & due date reports
8
Experience For Temporary Technical Administrative Assistant Resume
- New client set up in various web-based programs
- Write Client and IRS Correspondence letters/forms
- Communicate with clients in person, by phone, and via email
- ITAM certification desired
- CIP Designation an asset
- Organizes and files
List of Typical Skills For a Technical Administrative Assistant Resume
1
Skills For Technical / Administrative Assistant Resume
- Related work experience
- Prioritise and balance Work Request workload for Technical Helpdesk / OOH support consultants
- Previous Customer Service/Help Desk experience
- Experienced user of Microsoft word & excel
- Related experience (as described above)
- Strong attention to detail and ability to take initiative as well as accept direction
- Prioritize in a multi-faceted work environment
2
Skills For Temporary Technical Administrative Assistant Resume
- Scheduling meetings, managing team conference rooms, and arranging catering as needed
- Willing and able to work overtime on an as-needed basis, such as during turnaround activities
- Tracking of all Faculative prospects until binding
- Preparing and processing monthly expense reports
- Performing quality assurance functions in support of DCMA Ground Operating Procedures and Repair Station process compliance
- Preparing and reviewing quality assurance documentation for FAA-conformity
- Tracking training status of QA Inspectors
3
Skills For Technical Administrative Assistant Resume
- Meeting preparation: printing documents, bind reports, meal/refreshments orders, prepare agendas, make arrangements, etc
- Working knowledge of Insurance (Reinsurance is an asset)
- Providing support to the assigned team
- Interacting with internal personnel and external business contacts in a professional manner
- Handling correspondence for internal and external purposes and prepare itineraries
- Ordering supplies and track inventory
- Providing timely, accurate and professional resolution of a large number of inquiries and requests
- Organizing office moves for team
- Setting up offices for new hires and summer interns(furniture, phone computer, and other office needs)
4
Skills For Technical / Administrative Assistant Resume
- Tracking of inspection status of aircraft modification and maintenance
- Generating quality assurance metrics reports
- Performing audits of quality assurance and production build records
- Maintain office supplies inventory from managing stock, ordering and verifying receipt of supplies
- Extensive amount of regulatory correspondence preparation, scanning, mailing, filing, etc
- Support Certification staff with organizing, tracking and reporting on document and approval status
- Communicate facts and or ideas orally or in writing when answering questions
- Support other administrative assistants in managing helicopter bookings and coordinating relevant QP passes for RLIC, Mesaieed, and Offshore
5
Skills For Temporary Technical Administrative Assistant Resume
- Assist with certain projects requiring the compilation and comparison of information, including report preparation
- Manage logistics related to regulatory approval, including database management and project tracking
- Collect, manage and maintain data and statistics, creating reports out of these data
- Plan meetings and take detailed minutes, assist in the preparation of regularly scheduled reports, develop and maintain a filing system
- Is a team player, willing and able to adapt to change
- Computer literacy is essential in using MS Project, Word, Excel and Power Point software
- Capable of working with personnel from many diverse backgrounds
- Highly organized with the ability to manage multiple projects and competing demands
6
Skills For Technical Administrative Assistant Resume
- Basic understanding of facultative policies (an asset)
- Contact customers to provide scheduling and status information on Work Requests
- Track and issue weekly KPI reports for Engineering Queries
- Process and maintain DoD IDs / network access and Letters of Authorization (Orders) - track deployments for all employees who are traveling on Orders
- Manage purchase orders, manual checks, invoices, and other support functions related to agency listing efforts
7
Skills For Technical / Administrative Assistant Resume
- Collect, proofread, edit and format product and product registration documentation as well as other departmental documentation
- Do basic research, data compilation and database maintenance for projects and documents
- Is professional, friendly and respectful in all interactions with company partners and colleagues
- Is able to perform well in a busy office and be steady under pressure
- Software and hardware lifecycle
- Microsoft Office (Access, Excel, Outlook, PowerPoint, Word, etc.)
- Continuous improvement process and practices, such as Lean or Six Sigma
8
Skills For Temporary Technical Administrative Assistant Resume
- Verbal, written and interpersonal communication
- Maintain the status of projects and set timely goals and dates for completion
- Competitive salary and PTO package
- Advanced knowledge of Microsoft Office products (Outlook, Word, Excel, PowerPoint)
- Desire to work collaboratively and build relationships with cross-functional teams
9
Skills For Technical Administrative Assistant Resume
- Proficiency in all Microsoft Office applications, particularly Microsoft Excel
- Thoroughly and accurately reconcile transactions
- To create and maintain accurate information within the OMEGA environment (Treaty and Fac)
- Provide first point of contact for customer queries
- To monitor Remote Support email queues
- Schedule Work Requests on Outlook and CRM systems
- Assign Work Requests to Technical Helpdesk and OOH support consultants
- Arrange and schedule Overtime resources with OOH scheduled Work Requests
10
Skills For Technical / Administrative Assistant Resume
- Provide status emails alerts to Technical Consultants
- Provide periodic reports on Helpdesk statistics. Eg. SLAs, closure rates etc
- Update CRM system with Remote Support module updates
- Extensive knowledge of WordPerfect, Microsoft Word, Excel
- Exposure to a professional environment
- Post Secondary Education desired
- Provide technical and administrative support to the project engineers
- Maintain PHA and PSSR action items list and track closure of
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