Investment Administrator Resume Sample

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Newell Lang
307 Conn Skyway,  Philadelphia, PA
+1 (555) 866 8715

Work Experience

Investment Administrator
03/2017 - PRESENT
Detroit, MI
  • Support Risk Management/Compliance measures and procedures by
  • Financial Transactions -Basic knowledge of math for review of Financial Transactions within the system
  • Identify, investigate, and resolve all client inquiries, administrative errors, etc
  • Be a key support to the administrative activities and responsibilities of the Team
  • Reduce risk of error by following set procedures
  • Consideration given to all communications made externally. Standard RBC format to be applied
  • Experience with Stock-Splits, Dividends, Mergers & Acquisitions, Rights Issues etc. desireable
  • Advanced Microsoft Excel knowledge is essential
  • “LIVE” the Bank’s Mission Statement and “PRACTICE” the Bank’s Corporate Strategy
Investment Back Office Administrator
09/2014 - 01/2017
Boston, MA
  • Liaise with clients’ audit and tax firms by delivering fiscal year-end accounting records and assist with field work
  • Basic understanding of various securities products, including: Equity, Fixed Income, and Derivative Instruments
  • Build strong rapport with clients and ALPS staff
  • Analyze and problem solve independently
  • Expose the SAP system requirements for investment orders and receipts made to these orders
  • Conduct formal and numerical control invoices, correcting where deviations / error report discrepancies and problems relevant supervisor or worker
  • Enter incoming invoices into the book of incoming invoices in SAP and prepare orders for the payment of invoices
Investment Product Administrator
09/2010 - 06/2014
Los Angeles, CA
  • Prepare winding strip and forwards incoming invoices relevant departments to verify the factual accuracy of approval
  • Record and archive invoices for processing, including confirmation of the factual accuracy concerned departments
  • Maintain an investment by actions / information about individual events, ie. verify the correctness of codes assigned to professionals information systems and following the details of the investment plan
  • Ensuring proper administration, accounting and correspondent/servicing support for all mortgages and real estate activities
  • Balancing of the bank interfaces to the account system totals and resolving any discrepancies
  • Reconciling the mortgage suspense account and performing reconciliation of principal to correspondents
  • Providing accurate and timely mortgages and real estate accounting information (STAT, GAAP, Tax and Management)


Upper Iowa University - Des Moines Center
2004 - 2009
Bachelor's Degree in Accounting

Professional Skills

  • Recent graduate with a third level qualification in a course with a strong financial or mathematical content, such as Accountancy, Finance, Business or Mathematics
  • Demonstrates attention to detail and strong organizational skills
  • Strong customer service, communication (verbal and written), problem solving and organizational skills
  • Strong interpersonal skills to communicate with internal and external clients at all levels
  • Two to five years of mortgage processing experience or equivalent business experience
  • Advanced computer skills including Microsoft Outlook and Word, Excel, Power Point, & Access
  • Demonstrates ethics and integrity, adhering to USBFS’ core values. Holds others accountable for upholding ethics and values

How to write Investment Administrator Resume

Investment Administrator role is responsible for travel, interpersonal, retail, finance, securities, training, shipping, reporting, research, insurance.
To write great resume for investment administrator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Investment Administrator Resume

The section contact information is important in your investment administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Investment Administrator Resume

The section work experience is an essential part of your investment administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous investment administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular investment administrator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Investment Administrator resume experience can include:

  • A good understanding of accounting requirements for investment products in accordance with STAT and GAAP accounting principles
  • Experience with travel and expense management, video conferencing equipment
  • Build strong rapport with clients
  • Managing the process of opening and closing of accounts for clients, handling sensitive information
  • Producing client letters, filing client correspondence, binding documents for meetings
  • Preparing of quarterly and annual financial statement information and coordinating these activities with the Finance department

Education on an Investment Administrator Resume

Make sure to make education a priority on your investment administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your investment administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Investment Administrator Resume

When listing skills on your investment administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical investment administrator skills:

  • Experience working in a Financial Administrator role
  • Previous experience of accounting and office software
  • Five or more years of mortgage processing experience
  • Experience in Function
  • Experience with Microsoft Office products (Excel, Word, Access)
  • Have good knowledge in the current Risk Based Capital (“RBC”) regime, the recommendations made to RBC 2 and capital market regulations

List of Typical Experience For an Investment Administrator Resume


Experience For Investment Back Office Administrator Resume

  • Provides support by assisting with various projects for acquisitions, dispositions and development transactions. Responsible for maintaining the corporate closing records and due diligence files
  • Assembles and provides marketing/seller deliveries to brokers and buyers. Coordinates the warranty transfers to buyers and sellers. Prepares various schedules for completion of the Purchase and Sale Agreements and Assignment and Assumption of Contracts and Leases. Coordinates the execution of contracts and closing documents for transactions
  • Manage a number of tasks and prioritise accordingly
  • Reviewing corporate actions
  • Assembles and provides information to lenders for financing projects. Assists the attorneys with various projects during the financing process
  • Responsible for processing construction payment applications for development projects. Updates and maintains the Draw Summary and Balance Sheet Project Draw List. Provides weekly cash request updates and quarterly accruals to Accounting. Reviews construction contracts for compliance and assists with close out obligations
  • Assists in monitoring and renewing the consulting agreements and the certificates of insurance compliance. Responsible for monitoring and maintaining the company’s holdback escrows for acquisitions, dispositions and development projects

Experience For Investment Services Administrator Resume

  • Organizes workload to comply with deadlines and priorities, works independently to complete routine department functions and prepare routine correspondence, reports, forms, and the like for review by manager
  • Assists in coordinating and following up on the work of lower level support staff
  • Schedules meetings, conferences, interviews, luncheons, and/or other activities. Plans and arranges for required facilities, materials, equipment, and food
  • Produces, collates, and distributes correspondence as appropriate. Establishes and maintains record keeping and filing systems; classifies, sorts, and files correspondence, records, and other documents
  • Following established guidelines, tracks and processes various accounting information such as check requests, monthly expense reports, invoices, subscription renewals, wire transfers, and the like
  • At least three years of related experience in order to gain knowledge of real estate concept, legal functions and procedures, knowledge of administrative policies and procedures, organization skills to support senior executives as well as proficiency in various computer-based word processing, graphics, and spreadsheet packages
  • Strong interpersonal and telephone communication skills when screening callers, scheduling meetings and travel arrangements, interacting with managers and staff in different departments, and keeping executive abreast of changes in travel, meetings, and/or commitments
  • Internal Contacts: Regional and corporate management and staff personnel to exchange information, schedule meetings, and forward and describe requests from executive
  • External Contacts: Management and executive personnel at key businesses such as vendors, real estate developers, investors, financial institutions, consulting firms, attorneys, title companies, and the like in order to obtain, clarify, and exchange information

Experience For Investment Product Administrator Resume

  • Provide elite customer service by responding to day to day incoming calls, faxes and emails from clients
  • Processes account changes and instruct Central Services or Operations Department to process account changes on the accounting system when necessary
  • Maintain presentation and marketing collateral for each investment proposition
  • Answer customer questions within knowledge base and authority in the absence of the Financial Advisor
  • Work closely with customers to process change requests and transactions within their accounts

Experience For Investment Banking Marketing Administrator Resume

  • Coordinates with Central Services, Operations, Investments, Tax and Compliance to ensure proper completion of work flow
  • Maintain excel spreadsheets which define asset allocation and sector exposures for the investment propositions
  • General support and back up for the team
  • Maintain highest standards of TCF
  • Adhere to principles of conduct risk
  • Ensure no issues in terms of conflict of interest
  • Ensure CPD is kept up to date
  • Maintain excel spreadsheets for the investment proposition
  • Manage requests from internal and external advisers/clients: provide responses directly or ensure timely responses from another member of the team

Experience For Graduate Investment Management Administrator Resume

  • Identifies, researches and makes decisions to resolve issues regarding regulatory and compliance issues on IRA's, SEPs, SIMPLEs, HSAs and retail accounts and provides exceptional customer service and accurate information to Financial reps and clients. Assists and mentors other department members with complex regulatory and/or compliance matters
  • Provides subject matter expert knowledge in specific areas within the division to assist with procedure improvements and projects in a variety of strategic business efforts and project teams from multiple areas
  • Experience as a Retirement and Investment Specialist or equivalent experience working with IRA and Qualified Retirement plan regulatory requirements and/or investment suitability reviews
  • Knowledge of financial accounting systems, i.e. Financial Accounts, AddVantage, Content Manager
  • In depth knowledge of various types of IRA and Qualified Retirement plans
  • Comprehends the companies and industries being followed by assigned investment personnel and independently works to streamline and minimize administrative burden on the investment professional
  • Understands and masters all department systems, databases and research tools to ensure smooth and efficient department operations

Experience For Alternative Investment Administrator Resume

  • Gathers research/data for presentation material, organizes travel for company visits, conferences and marketing trips and processes expense requests in a timely manner
  • Serves as a resource to the senior office associate with new hire and on-going training
  • Ensures external and internal communication, documents and materials are accurate and error free
  • Consistently looks for ways to improve various department processes and procedures to ensure efficiency
  • Have a keen interest in financial markets and investments

Experience For Portfolio Administrator Private Investment Counsel Resume

  • Client service coordination: EFT changes, address changes, premium reminders, beneficiary updates, etc. Ensuring client service is coordinated, done efficiently and in a timely manner
  • Work to tight deadlines and cut-off’s
  • Securities Institute investment related qualification would be advantageous but not essential such as IOC/IAQ or equivalent
  • Completion of at least two years from a college or university is desired
  • Knowledge of alternative investment funds advantageous
  • Previous knowledge of funds or trust environment

Experience For Investment Fees Administrator Resume

  • Industry education designations (FLMI, CLU, ChFC, etc.) encouraged
  • Cubicle work space with moderate noise level
  • Prepare customer mailings
  • Understanding of regulatory environment generally and specifically relevant to private clients; awareness of TCF initiatives (as embedded at CBAM); knowledge of AML obligations and procedures; understanding and acknowledgement of relevant CBG policies and CBAM Compliance Manual; awareness of good ethical values; client due diligence; understanding and managing of portfolio investment risk

List of Typical Skills For an Investment Administrator Resume


Skills For Investment Back Office Administrator Resume

  • Work effectively within a small, fast growing team and assist in the development of that team
  • Experiences in Accounting / Financial area
  • Two to five years of experience in portfolio/partnership accounting
  • Retirement plan experience
  • Experience in the financial services industry that directly aligns with the specific responsibilities desirable
  • Financial Services background (particularly life insurance and investment administration experience) would be preferable
  • Administrative and client service experience in a professional environment
  • Previous experience of Framework and / or Jobstream

Skills For Investment Services Administrator Resume

  • Tracking and turning in client agreements and delivery receipts for fee based plans
  • Understanding of underlying admin systems, specifically Pulse/Symphony
  • Ensuring a high quality of customer service is provided to all internal and external clients by
  • Managing the Investment Tracker to keep team informed of every step of the process
  • Providing coverage for other areas within the Back Office Investment Operations as needed (securities, derivatives, etc.)

Skills For Investment Product Administrator Resume

  • Monitoring portfolios to ensure they remain within suitability parameters
  • Client Servicing: Assisting the team in responding to client requests, corresponding with clients and making sure client files are kept up to date and accurate
  • Applications: in charge or getting the correct application/one pager to planner or processing online applications
  • Thorough knowledge and understanding of portfolio accounting and the investment management industry
  • Operations: Liaising with the operations team to ensure the smooth processing of requests
  • To be responsible for the presentation, pitch and marketing literature for each of the investment propositions

Skills For Investment Banking Marketing Administrator Resume

  • To be responsible for the presentation, pitch and marketing literature for the investment proposition
  • Apply an analytical and questioning approach to ensure risk mitigation
  • IT knowledge including Microsoft Office
  • Flexibility with work hours as required in supporting the clients’ needs
  • Transfer of Assets: Ensuring the application is funded in a timely manner
  • Produce pitch documents and client meeting packs
  • Adhere to CBAM Suitability processes and procedures, taking account of outcomes for clients

Skills For Graduate Investment Management Administrator Resume

  • Maintain presentation and marketing collateral for investment proposition
  • Proficient in Microsoft Office (Outlook, Word, Excel, Power Point), and broker dealer website
  • Approach problems/decisions with sound judgment
  • Intermediate knowledge of Windows applications and Microsoft Office programs such as Word, Excel, PowerPoint and Outlook
  • Composes thorough and detailed written financial presentation materials
  • Utilizes variety of interpersonal styles and communication methods appropriate to the audience
  • To assist the investment team in the management of CBAM’s Discretionary Management Service (DMS), Managed Portfolio Service (MPS), Socially Responsible Investment Discretionary Management Service (SRI) and Bespoke client portfolios

Skills For Alternative Investment Administrator Resume

  • To oversee queries from CBAM’s internal adviser network and the Business Development Channel and build relationships with these channels
  • Receives, logs, and maintains critical documents such as service agreements and investment policy statements ensuring client satisfaction and/or adherence to risk management
  • Utilizing professional judgement and adherence to practice discipline, independently produces, mails and tracks out-going client documentation such as negative election letters, fiduciary termination letters, client invoices and/or the mapping and notification of replacement investment options
  • Stores, tracks, and maintains a retention system of critical documents in both a hard-copy and electronic media format for on-site and off-site locations to include organizing and maintaining files on the SWBC server
  • Provides documentation development support in the updating, editing, printing, binding, shipping and tracking of various reports, presentations, and sales materials such as quarter-end deliverables, Investment Committee meeting support documents, and sales presentations and materials
  • Coordinates, and organizes all logistical arrangements for sales conferences to include developing and maintaining conference project plans, organizing prospect lists, preparing conference materials, and coordinating venue particulars and set-up

Skills For Portfolio Administrator Private Investment Counsel Resume

  • Provides administrative support in the development of expense reports, general correspondence, and maintains committee minutes for the various investment committees
  • Performs general office management responsibilities, including maintaining office equipment, supplies, mailing resources, publications, and the like to include remote location logistics for field personnel and new hires
  • Maintaining standing data records
  • Performing cash and asset reconciliations and helping to resolve identified reconciliation breaks
  • Performing control checks to ensure transactions uploaded correctly

Skills For Investment Fees Administrator Resume

  • Processing cash transfers, interfund and asset allocation transactions
  • Importing listed asset prices from external vendors
  • Greets all visitors and receives all incoming telephone calls by screening calls and taking appropriate messages and assisting and/or directing visitors
  • Complete defined processes sequentially in accordance with the defined standard operating procedures
  • Regularly liaise with team supervisor & manager to determine objectives; report on any key issues occurring and any decisions made to resolve problems
  • Occasional travel to client meetings and/or sales conferences, typically no more than a total of 6 nights per calendar year
  • Using strong knowledge of the Bank’s, Scotia Private Client Group and Private Investment Counsel diverse products and services, to ensure the client’s needs are well understood, documented and satisfied

Skills For Investment Cashier / Finance Administrator Resume

  • Ensuring a comprehensive understanding of each client’s financial needs, risk tolerance, and long-term objectives by maintaining ongoing dialogue
  • Minimizing the Bank’s exposure to risk by maintaining awareness and ensuring compliance/adherence to all procedures, regulatory activities and guidelines including Privacy, Anti-Money Laundering, Anti-Terrorist Financing, FCAC, Know your Client, Occupational Health & Safety and Guidelines for Business Conduct
  • Supporting the Portfolio Managers and Associate Portfolio Managers in maintaining client portfolios in accordance with established firm strategy which includes, utilizing the Central Portfolio Models and pools, focusing on client segmentation and client’s risk appetite
  • Liaise with External Fund Managers when appropriate to resolve queries
  • Any other related activities required by team supervisor/manager
  • Knowledge of complex investments, including but not limited to: mortgage loans, real estate, derivatives, private placements, fixed income and equity securities
  • Relevant administration/investment experience
  • Expertise in investment accounting systems
  • To assist the investment team in the management of CBAM’s Close Inheritance Tax Service (CITS)

Skills For Alternative Investment Products Administrator Resume

  • Thorough knowledge of each SPCG & PIC Business Line’s value proposition and product and service offering in order to identify opportunities across the SPCG Team of Experts
  • Professional, disciplined and proactive approach to work
  • Secondary education in Economics
  • English (Fluent spoken and written)
  • Well-versed in MS Excel, MS Access and Bloomberg

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