Financial Administrator Resume Sample

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Levi Willms
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Work Experience

Financial Administrator
05/2018 - PRESENT
Chicago, IL
  • Monitors overall payout businesses, meeting and maintaining KPI (key performance indicators) for company’s policies for the financial services group as well as the client’s requirements for processing financial transactions
  • Manages inbound and outbound email communication within SLA’s
  • Interacts with other departments to resolve problems that interfere with the company’s productivity
  • Assist with monthly general ledger closing responsibilities
  • Knowledge of Governmental Accounting Standards Board (GASB) and Generally Accepted Accounting Principles (GAAP)
  • Knowledge / ability to work with Banner and other financial systems
  • Establish and maintain effective working relationships with individuals internal and external to the university
  • Excellent technical accounting skills and knowledge (including GASB, FASB, IRS regulations, etc.)
Senior Financial Administrator
09/2015 - 12/2017
Los Angeles, CA
  • Demonstrate excellent computer and software skills, particularly with Microsoft products
  • Set up all of the project information in the accounting project management software, Deltek Vision. This includes all initial contract fee information and ongoing maintenance to ensure accurate project information throughout the life of the project
  • Work with leadership monthly to coordinate billing and collections
  • Work closely with, leadership to populate the 6 month company-wide revenue projections
  • Log and file accident reports, grievances, recognition awards, etc
  • Providing backup support to HR Coordinators
  • Draft correspondences and reports for director
  • Assist in development and drafting of policies
IT Financial Administrator
09/2008 - 05/2015
San Francisco, CA
  • Responsible for Utility and Facility Organizational Management
  • Process IT requests
  • Order office supplies, policy booklets, newsletters, etc
  • Coordinate annual charity campaigns
  • Process requisitions into purchase orders, term contract releases, PCard transactions or Small Dollar Invoice transactions
  • Process change orders to the above when required
  • Process invoices and resolve discrepancies
  • Distributing asset tags and coordinating asset audits


Strayer University - Henrico Campus
2003 - 2008
Bachelor's Degree in Accounting

Professional Skills

  • Strong math and analytical skills in combination with strong problem-solving skills
  • Excellent communication skills, both written and verbal, in combination with strong interpersonal skills
  • Strong organizational skills to prioritize and manage time effectively
  • Strong writing skills, including an ability to organize thoughts in a logical and coherent manner and a strong command of English grammar
  • Excellent project management skills, including experience managing large projects
  • Strong organizational skills, prioritizes and plans work activities and uses time efficiently
  • Proven time management skills-clearly prioritises and delivers against deadlines and SLA’s

How to write Financial Administrator Resume

Financial Administrator role is responsible for customer, microsoft, organization, financial, excel, interpersonal, finance, organizational, software, administration.
To write great resume for financial administrator job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Financial Administrator Resume

The section contact information is important in your financial administrator resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Financial Administrator Resume

The section work experience is an essential part of your financial administrator resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous financial administrator responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular financial administrator position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions. Representative Financial Administrator resume experience can include:

  • Demonstrate excellent written and oral communication skills, time management, and organization skills
  • Strong attention to detail, organization and planning skills
  • Outstanding customer service and client service skills
  • Three or more years of experience using SunGard Banner or 5 or more years experience using another university or college accounting system
  • Two or more years of experience using SunGard Banner or three or more years’ experience using another university or college accounting system
  • Responsible for providing office administrative support to ensure daily operations flow efficiently and effectively

Education on a Financial Administrator Resume

Make sure to make education a priority on your financial administrator resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your financial administrator experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Financial Administrator Resume

When listing skills on your financial administrator resume, remember always to be honest about your level of ability. Include the Skills section after experience. Present the most important skills in your resume, there's a list of typical financial administrator skills:

  • Possesses strong problem-solving skills, analytical skills, as well as strong social, organization and planning skills
  • Strong collaborative working style with excellent consultative, problem-solving, and customer service skills
  • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking, flexibility and creativity when resolving issues
  • Proven customer service orientation, and decision-making skills
  • Excellent working knowledge of day-to-day operations and administration skills in regards to client accounts
  • Strong writing and numeracy skills

List of Typical Experience For a Financial Administrator Resume


Experience For Senior Financial Administrator Resume

  • Knowledge of and/or experience in working with federal grant funding agencies
  • One or more years of experience using SunGard Banner or university or college accounting system
  • Three or more years of experience in data processing and the use of automated systems
  • Experience working with Microsoft Excel, Word, and Access
  • Three or more years of experience with the State of Delaware accounting system (First State Financials)
  • Knowledge of and/or experience in fund accounting
  • One or more years of experience with the State of Delaware accounting system (First State Financials)
  • Direct accounting/finance and cost share experience

Experience For Administrative Assistant & Financial Administrator Resume

  • Strong understanding of financial impacts
  • Clerical work or bookkeeping experience
  • Strong working knowledge of Microsoft Office Suite and Office 365 Collaboration Tools (Groups, Teams, SharePoint)
  • Previous experience in a university financial or research administration setting desirable
  • Accuracy and attention to detail demonstrated in all phases of work
  • Three or more years of experience gained preferably at a university or college business office
  • Knowledge of and/or experience in fiscal affairs on the university level
  • Knowledge of and/or experience in grant administration
  • One or more years of experience gained preferably at a university or college business office

Experience For IT Financial Administrator Resume

  • Any previous Financial Services experience (ideally within a faced paced, corporate environment)
  • Financial Services experience - Preferably within an investments or securities background
  • Auditing and processing the Inter Company expense/blinking invoices
  • Monitoring and tracking aging and unbilled receivables
  • Raising and resolving any queries on invoices, with both the operational team and the venue to ensure that a correct invoice is received
  • Preparing weekly Inter Company back haul billing file

Experience For Temporary Financial Administrator Resume

  • Processing invoices on a weekly basis and ensuring accruals are done at month end
  • Understanding safe computing practices and information management
  • Monitoring undesignated sponsored project reporting, which requires follow-up with multiple campus units to ensure Institute policy compliance
  • Managing the budget to ensure funds are being spent within GT and sponsors’ guidelines
  • Understanding financial reporting
  • Issuing and managing sub-awards
  • Developing spreadsheets for reconciling balance sheets
  • Working within small team to internal cut-off times, often under pressure to ensure internal clients meet deadlines

Experience For Business Financial Administrator Resume

  • Referring unusual or complex issues to supervisor
  • Ensuring all invoices are correctly authorized for payment
  • Filing of AP paid invoices, deposits, expense reports
  • Raising commission invoices on the payment accounts
  • Liaising with the credit control team to resolve queries on commission invoices
  • Setting Agents/Brokers and their respective rates in the system as needed
  • Reviewing expenses to be sure they are allowable and allocable

Experience For Financial Administrator A/P Resume

  • Processing cost transfers, journal entries, and salary distribution changes
  • Preparing financial reports as needed for sponsors, professors, or other Georgia Tech entities
  • Reviewing expenses to be sure they are allowable and allocatable
  • Accounting Technician qualification with (3+ years) for Romania
  • Processing invoices and other financial transactions within a shared database
  • Preparing standard and specialized reports for account reconciliations and balance sheets

Experience For Financial Administrator, Osss Resume

  • Submitting budget revisions
  • Acting as the escalation point for queries from suppliers and vendors issues raised
  • Ease with pulling reports; managing, manipulating, interpreting and presenting data
  • Excels in writing, editing, proofreading, including ability to present concepts verbally
  • Attends professional training as a means of remaining current in the latest accounting methods, principles and practices
  • Provides support and assistance for audits, accounting research, processing accounting documents
  • Assist in gathering and preparing accounting/tax reports and schedules
  • Monitor and report various industry trends such as industry incentive spending, financing trend, competitor incentive spending, etc

Experience For Financial Administrator K-K Resume

  • Coachability – Being receptive to feedback; willing to learn; embracing continuous improvement
  • Budget planning, tracking and forecasting
  • Some form of administrative or bookkeeping background would be beneficial. A desire to continue studying in the field of accounting would be beneficial
  • The Financial Administrator supports the accounting team by assisting with general accounts payable and receivable functions
  • Knowledge of basic accounting and budgeting procedures
  • Provide regular scheduled training to p-card holders regarding the policy and expense report procedures
  • Provide ongoing training and assistance to faculty and staff as needed
  • Maintain various finance systems including intranet, network drive, financial reporting tools, Excel models and external tools such as Prolease and CSC
  • Process and prepare financial and business forms for the purpose of checking account balances, facilitating purchases, etc

Experience For Business Continuity Financial Administrator Resume

  • Assist in various accounting functions including reconciliations, journal entry preparation, accounts payable and accounts receivable related functions
  • Assist in quarterly and year-end financial reporting by developing appropriate schedules and support
  • Answer questions concerning cost share and financial and accounting systems policies and procedures
  • Conduct periodic assessments of planning, scheduling and budget & risk for projects
  • Reconcile differences with the shipping agents and/or Shipping Coordinators and meet payment deadlines
  • Assist Shipping Coordinators with Shipping-related tasks, as required
  • Accurately checking incoming invoices from venues on payment accounts daily basis
  • Assist Finance team with month end by posting JE and preparing month end variance reports

Experience For Senior Business Financial Administrator Resume

  • Perform various ad-hoc analyses for KMA and KMC management as requested including vehicle pricing proposal
  • Has thorough understanding of financial principles and how to apply them in a manufacturing environment
  • Oversee annual budget planning and preparation, financial analysis, long-term projections and overall reporting
  • Performs budgeting, forecasting and variance analysis. Works closely with management to investigate and reconcile variances and recommend course of action
  • Oversees billing operations. Monitors and manages revenue cycle, process analysis and present reports. Ensures compliance with billing practices
  • Performs accounting activities. Prepares monthly reports, reviews with senior management, and recommends improvements. Processes accounting transactions
  • Process and enter Buzzmart (purchasing tool) orders, budget revisions and Salary Planning & Distribution (SPD) changes
  • Assists with cost share related questions, detailed tracking of cost share and reporting this information to management as required

List of Typical Skills For a Financial Administrator Resume


Skills For Senior Financial Administrator Resume

  • Strong interpersonal skills with the ability to build relationships across all levels of the organization
  • Excellent IT Skills, particularly in Excel & MS Office Package
  • Able to effectively manage own time and prioritise activities
  • Superior attention to detail and strong organizational and time management skills
  • Proven experience practicing sound judgment and providing customer service with tact and diplomacy
  • Demonstrated experience with budget and strategic financial planning
  • Advanced skills in Microsoft Excel and Access, familiarity with core NU systems (NUFinancials, InfoEd, Cognos, etc.) and federal funding agencies

Skills For Administrative Assistant & Financial Administrator Resume

  • Demonstrated experience working with the OMB circulars and sponsored projects financial rules and regulations
  • Prior experience in a job costing environment
  • Demonstrated experience working in a complex academic environment
  • Demonstrated success and affinity for providing senior level staff support with a strong customer service mindset
  • Proven experience of contract drafting and negotiation
  • Proven experience in accounting and accounts payable environment
  • Demonstrated experience with online financial management systems, database management and spread sheet applications

Skills For IT Financial Administrator Resume

  • Highly proficient with Microsoft Office suite (particularly MS Excel), and overall computer skills/technical aptitude
  • Demonstrated experience with financial systems and data query tool
  • Exhibits superior reasoning skills in uncertain environments
  • Possesses strong attention to detail, excellent customer service, and the ability to work both independently and as part of a team
  • Demonstrated experience with pre- and post-award administration

Skills For Temporary Financial Administrator Resume

  • Proven experience in financial management, particularly in service delivery and ideally in an academic environment
  • Superior facilitation, communication and customer service skills
  • Demonstrated experience in research administration at a major university or non-profit organization
  • Organization skills, with keen attention to detail
  • Corporate Actions / Custodian bank experience desireable (experience with Stock-Splits, Dividends, Mergers & Acquisitions, Rights Issues etc. ideal)
  • Able to work effectively with minimal guidance
  • Accounting experience for other EU countries (or international)
  • Collegiality – being helpful, respectful, approachable and team oriented, building strong working relationships and a positive work environment

Skills For Business Financial Administrator Resume

  • Experience in Higher Education or Government Contracting setting
  • Financial, budgeting and preparing account reconciliations or financial statements along with financial analysis or other relevant experience
  • Financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience
  • Three to five years’ experience in financial or accounting oversight is required, preferably in an academic setting
  • Experience in a professional high volume, complex accounting or auditing operation
  • Management and updating of the financial master files ensuring that only approved and valid records are held
  • Provide financial guidance for planning and effective decision-making
  • Responsible for being proactive, resourceful, and providing excellent customer service

Skills For Financial Administrator A/P Resume

  • Good planning and organising ability
  • Experience supporting financial operations, preferably in higher education
  • Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel and Outlook
  • Experience in the architecture, engineering, or construction (A/E/C) industry
  • Clear evidence of being a self-starter, with a willingness to learn from others
  • Proven track record of leading projects to their conclusion

Skills For Financial Administrator, Osss Resume

  • Experience working with a project management software
  • Substantial experience of working with Oracle processes and excel spreadsheets
  • Experience with payroll and employee onboarding
  • Experience in an accounting field
  • Finance and Accounting package experience
  • Solid understanding of the Romanian tax system
  • Experience working with a diverse population which includes students and a constituent of faculty at all levels

Skills For Financial Administrator K-K Resume

  • Develop and maintain a good working relationship with both internal and external contacts
  • Validate event build based on TM Host internal date and flagging
  • Develop and maintain a good working relationship with both internal and external
  • Previous experience with one or more of the following data sources: VCATS, CMDA, COMPASS, VAST, VISTA, FactSet, Morningstar, Bloomberg and/or VIFI
  • Manage and prioritize tasks/projects with little supervision
  • Demonstrates flexibility, enthusiasm, and a willingness to learn
  • Demonstrated proficiency in SAP, MS Office Suite (Word, Excel, PowerPoint, Project, Access)
  • Financial /administrative experience
  • Assist in the consolidation of GL & Project accruals

Skills For Business Continuity Financial Administrator Resume

  • Strong knowledge of MS Office (Word, Excel, and Outlook)
  • Experience with working across multiple departments to facilitate generating a financial projection
  • Financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis or other relevant experience
  • Financial, budgeting &/or preparing account reconciliations or financial statements along with financial analysis experience
  • Experience in Lean/Six Sigma, Process Improvement, Lean Processing
  • Experience of working in a shared services organisation with the ability to co-ordinate multiple services and needs from providers, customer and end users
  • Experience with Buzzmart and T&E
  • Detail and process orientated, ability to deal with several priorities simultaneously and maintain a flexible approach

Skills For Senior Business Financial Administrator Resume

  • Experience in one or more aspects of sponsored program administration in a research environment, or in faculty affairs
  • Demonstrated ability to manage multiple projects simultaneously in different stages of development
  • One year of related progressively responsible experience
  • Extensive experience with Excel, Word, and PowerPoint required. Deep understanding of the diplomacy and protocol involved in faculty services
  • Progressive Business Continuity/Resilience experience
  • In-depth QuickBooks experience
  • Intermediate experience (2-4 years) with ERP systems (SAP, Oracle, etc.)

List of Typical Responsibilities For a Financial Administrator Resume


Responsibilities For Senior Financial Administrator Resume

  • Strong, demonstrated problem identification, analysis, and resolution skills
  • Strong numeral skills
  • Be flexible and with adaptability to work effectively under considerable time pressure
  • Exemplary numeracy skills
  • Interacts and communicates effectively with customers, dealers, vendors and Daimler Trucks North America’s personnel at all levels
  • Demonstrated ability to utilize creative problem solving techniques and collaborative learning to find solutions to complex problems
  • The flexibility to change and reprioritize workload to meet the needs of the office; and
  • Enter purchase orders, receive goods, code invoices and send invoices to AP shared services for payment
  • Demonstrated ability to exercise accuracy, efficiency, attention to detail confidentiality, integrity and professionalism in all phases of work

Responsibilities For Administrative Assistant & Financial Administrator Resume

  • Strong proficiency in Microsoft Office with a focus on Excel
  • Experience preferable
  • Intermediate experience with payroll
  • Good overview of the financial laws
  • Demonstrated competency of Word, Excel, Powerpoint and Windows required
  • Financial analysis experience (internal & external)
  • Experience in the payroll environment (automotive industry an advantage)
  • Experience in the creditors’ environment (automotive industry an advantage)
  • Experience with strategic planning, budgeting and forecasting

Responsibilities For IT Financial Administrator Resume

  • Financial or cost management experience with multi-office and multi-national international development organization
  • Investigate failed calculation validations and resolve failure through financial changes
  • Clear event error exception prior to event on sale
  • Cooperates with audit requirements and implements audit recommendations
  • Strong proficiency in Microsoft Office with focus on Excel
  • Healthcare administrative experience
  • High level progressive office experience required

Responsibilities For Temporary Financial Administrator Resume

  • Experience within a transportation environment is an asset
  • Organizing and updating documentation to support the firm’s emergency response strategies
  • Maintaining a professional and positive atmosphere within the office setting and with clients
  • Administering travel arrangements and expense reporting activity
  • Coordinating department schedules and planning

Responsibilities For Business Financial Administrator Resume

  • Processing bank and petty cash transactions
  • Assisting in and provide data for month-, quarter- and year-end close process
  • Supporting department events
  • Purchasing office supplies
  • Managing the budgets to ensure funds are being spent within institute and sponsor guidelines
  • Monitoring of K2 credit notes and chasing with FM’s
  • Outgoing and confident demeanour
  • Providing Sales Team with accurate and timely promotional contracts
  • Responsible for reconciling the Channel Marketing budget to actual spend and reporting and analyzing ad hoc or special requests

Responsibilities For Financial Administrator A/P Resume

  • Interface with internal and external departments and organizations to include handling and resolving customer requests and queries
  • Accountable for providing recommendations and contributing to the coordination and preparation of proposals and presentations
  • Calendar management in regards to scheduling and confirming client appointments and meetings
  • In charge of processing account transactions, completing order entries, and all other documentation
  • Responsible for updating and maintaining the database in an efficient and timely manner

Responsibilities For Financial Administrator, Osss Resume

  • Assists and participates with customer/dealer events including dealer meetings, customer visits, tradeshows, training events and special events
  • High interaction with External Clients, confirming instructions via a Call Back for time critical instructions
  • Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues
  • Updates budget estimates & provides commitment tracking support for all financial activity
  • Third Party and Restricted Party Screening Processes
  • Proficient in MS Office (including Outlook, Word, Excel, PowerPoint), Adobe Acrobat, SharePoint, CRM, and Concur

Responsibilities For Financial Administrator K-K Resume

  • Enter appropriate information into the accounting database by last day of the month. Subsequently initiate review and update on a monthly basis
  • Establish and maintain contracts in the accounting database
  • Review source documents to ensure proper costing. Initiate necessary adjustments
  • Meet all scheduled deadlines, for example, EUB staff reports, billing cutoff, and sales adjustment cutoff
  • Performs tasks associated with maintaining an accurate general ledger such as analysis, reconciliations and journal entries as needed or on a monthly basis
  • Prepare billing and ensure timely collections for University rentals
  • Responsible for ensuring that all freight invoices are correct in accordance with the vendors quote and/or purchase order
  • Issuer purchase order numbers and ensure payment of invoices for the Shipping Departments sundry expenditures

Responsibilities For Business Continuity Financial Administrator Resume

  • Respond swiftly and accurately to queries from clients, departments and other offices in regards to queries about shipping charges
  • Reconcile all shippers accounts ensuring that all invoices have been received and have been processed
  • Prepare regular and ad hoc management reporting
  • Chase shippers for outstanding dispatch details
  • Chase shippers for outstanding invoices
  • Reconcile Sotheby’s FedEx account ensuring payments are made in accordance with the terms and conditions of the contract
  • Competency using Microsoft office, especially Excel and Word
  • Assist faculty with special spending issues such as equipment, conferences and participant payments

Responsibilities For Senior Business Financial Administrator Resume

  • Review and confirm the grant allows for the purchasing of equipment; as well as the reimbursement for select expenditures
  • Attend regular OSP Roundtable Meetings and any other University- wide meetings pertaining to Research Administration; and
  • Proficiency using Microsoft Office Suite applications, particularly Excel and Word
  • Maintain Claims, Deductions & promotional materials utilizing ECM (Company's Document Management System)
  • Oversee preparation and accounting of approved budgets
  • Manages internal monthly accounting procedures, A/P transactions and approvals, and payroll transactions
  • Maintains outside revenue contracts, coordinates invoicing of outside entities and deposit of cash receipts
  • Develops policy and procedures for all financial operations. Trains internal users regarding current and revised policies and procedures
  • Communicate regularly with faculty and staff in other departments to properly reconcile expense reports for timely and accurate general ledger posting

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