Admin Staff Resume Sample

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Rico Ondricka
547 Rhianna Cliff,  Houston, TX
+1 (555) 262 7876

Work Experience

Senior Staff Admin Associate
03/2018 - PRESENT
Detroit, MI
  • Willingness to work in the 24 7 Global support models
  • In senior secretarial/administrative capacity or equivalent combination of education and experience
  • Exercises considerable discretion and professionalism
  • Uses independent judgment to make decisions on planning, organizing, and scheduling work.Determines best method to accomplish tasks and uses creativity to achieve goals.Able to resolve complex inquiries
  • Fluency in SAP procurement and master data modules, or strong ability to learn tasks in an advanced ERP system
  • Advanced knowledge of applicable processes and procedures
  • Advanced PC-Office application skills
  • Complete operating knowledge of all applicable office equipment
  • Strong reading, business writing, and analytical skills
Staff Platform Systems Admin
03/2014 - 12/2017
Chicago, IL
  • Function effectively in a team-based environment
  • Take initiative, self-motivate and function autonomously
  • Excellent judgment, problem solving, and data gathering skills
  • Accuracy and ability to focus attention to detail
  • Excellent computer skills, especially in word processing (Word), Power Point, Excel, Access, and familiarity with scheduling software
  • Responsible for administrative and clinical calendar management for the Chief
  • Schedule on- and off-site appointments, events, meetings, and interviews, ranging in size/scope from one-on-ones to those attended by the entire department. Send out timely notification / confirmation of scheduled meetings and coordinate all related logistics
  • Responsible for updating and maintaining CV in Harvard format
Admin Staff Assistant
10/2007 - 09/2013
San Francisco, CA
  • Demonstrates judgment to effectively set priorities, make decisions and work in a fast-paced environment
  • Is competent, self-motivated and able to work independently receiving minimal supervision and guidance
  • Demonstrates judgment to organize priorities across multiple individuals
  • Schedules highly-complex meetings involving multiple individuals and organizations both within, and outside, the Partners Healthcare System as well as internationally, across time zones
  • Demonstrates discretion to handle confidential information
  • Needs to be able to manage a complex array of competing priorities
  • Demonstrates proficiency in using Microsoft Word, Excel, PowerPoint and Outlook and can quickly learn other information systems used within the institution
  • Demonstrates ability to work with both senior clinical and non-clinical staff
  • The ability to effectively manage multiple tasks, in large volume, in a fast paced environment with keen attention to clients’ needs


Huntington University
2002 - 2006
Master's Degree in Business

Professional Skills

  • Demonstrate excellent interpersonal, communications, organizational, and problem-solving skills along with exceptional attention to detail and follow-through
  • Exceptional organizational skills and ability to organize time and priorities effectively, asking for direction when appropriate
  • Strong reading, business writing, planning, analytical, organizational, interpersonal, customer service, negotiation, math and overall communication skills
  • Strong problem solving skills, ability to work under pressure and meet deadlines
  • Excellent communication and analytical skills, diplomacy and tact
  • Exceptional computer skills (including operating systems, Internet, spreadsheets and other office management systems)
  • Function effectively within a changing environment; is flexible to accommodate changes in priorities

How to write Admin Staff Resume

Admin Staff role is responsible for software, travel, research, reporting, security, purchasing, recruiting, procurement, database, integration.
To write great resume for admin staff job, your resume must include:

  • Your contact information
  • Work experience
  • Education
  • Skill listing

Contact Information For Admin Staff Resume

The section contact information is important in your admin staff resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:

  • First and last name
  • Email
  • Telephone number

Work Experience in Your Admin Staff Resume

The section work experience is an essential part of your admin staff resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous admin staff responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular admin staff position you're applying to. The work experience section should be the detailed summary of your latest 3 or 4 positions.

Representative Admin Staff resume experience can include:

  • High level of interpersonal skills and ability to work collaboratively with others
  • Serves as the liaison, scheduler and facilitator between the Director and Program Manager for The Gillian Reny Stepping Strong Center for Trauma Innovation
  • Professional experience, preferably within procurement, accounts payable, finance or accounting
  • SAP or other enterprise software experience highly desirable
  • Operate related computer hardware and other business equipment
  • Assist in the preparation of power point slides develop talking points including researching information and prepare written materials.

Education on an Admin Staff Resume

Make sure to make education a priority on your admin staff resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your admin staff experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.

Additional details to include:

  • School you graduated from
  • Major/ minor
  • Year of graduation
  • Location of school

These are the four additional pieces of information you should mention when listing your education on your resume.

Professional Skills in Admin Staff Resume

When listing skills on your admin staff resume, remember always to be honest about your level of ability. Include the Skills section after experience.

Present the most important skills in your resume, there's a list of typical admin staff skills:

  • Work effectively within a changing environment, develop timelines, and meet deadlines
  • Demonstrated ability to juggle multiple tasks and competing priorities
  • Work independently, to prioritize multiple competing tasks, and flexibility to adjust to changes in workloads, assignments and priorities
  • Maintains superior organizational skills
  • Effectively manage day-to-day operational tasks
  • Demonstrate strong service orientation

List of Typical Experience For an Admin Staff Resume


Experience For Staff Platform Systems Admin Resume

  • Manage fellowship budgets, including monitoring fellowship grant expenditures, identifying and resolving discrepancies on a regular basis. This involves working with Research Faculty, Accounts Payable, Purchasing and other hospital departments and staff
  • Responsible for on boarding of fellows each academic year with credentialing at multiple institutions through verification of MA Medical License, immunization records, malpractice, DEA, Controlled Substance, NPI. Coordinate systems training at all sites for entry of orders, OR and discharge protocols
  • Work closely with peer to develop and ensure fellowship rotations are executed seamlessly to patients and staff. Coordinate international rotations including credentialing and travel coordination for fellows
  • Continual development of fellowship program for international expansion including working with professional societies to promote and maintain MGH as a destination for international fellows. Assist in recruiting fellows, and serve as contact for fellowship applicants and interview schedules through the ASES Match
  • Day-to-day oversight of research staff working with the chief and fellows as it relates to project deadlines and ensuring timely completion of assignments related to presentations, manuscripts, study designs and enrollment
  • Recruit and retain staff to meet the office needs of the Chief Shoulder Service. Assist with the selection, development and management of administrative staff for the Service. Assist with on-boarding of clinical and administrative staff including credentialing, board certification, appointment privileges and training
  • Manage staff’s input to clinical, surgical and academic calendar for all activities related to the Chief. Oversee staffing needs for cross-coverage of surgical and clinical coordinators as needed

Experience For Senior Staff Admin Associate Resume

  • Work closely with the Practice Coordinator, Practice Administrator and the orthopedic Financial Planning Manager to prepare fiscal year budgets. Analyze monthly utilization and cost trends of practice funds. Review monthly P&L statements and sundry fund inflows and outflows
  • Responsible for the accurate/timely approval and processing of purchase requisitions, check requests and vouchers for supplies, equipment, personnel, services, employee reimbursements
  • Identify and help to solve patient issues and offer solutions to add greater value for patients through collaboration with Patient Family Relations as needed. Serve as liaison for all legal requests on patient care related to the practice
  • Strong computer skills, ability to learn new software
  • Strong Knowledge & Experience on Win2008, Win2012, Win2016 Windows Security & Scripting, VMware with tools like P2V/ Virtual centre and Hyper-V with SCVMM
  • OS Configuration Compliance and Patching of Windows and Virtualization Platforms
  • Comfortable working in rotational shifts - 24 5

Experience For Admin Staff Assistant Resume

  • Provide R&D assistance in resolving DB2 problems as needed
  • Test operating system and program products to ensure compatibility with vendor-supplied changes
  • Discretion – ability to handle sensitive and confidential information
  • Develop new systems and procedures that enable the smooth and efficient operation of the Sports Medicine Service clinical, academic and research programs
  • Provide Virtualization Support for VMware, Microsoft Hyper-V and other x86 hypervisor platform

Experience For Staff IT Database Admin Resume

  • Support and maintain private and public cloud deployments
  • Work on problems of diverse scope where analysis of data requires thorough evaluation
  • ITIL, VCP, MCSE, AWS Certification is an added advantage
  • Build and support DB2 subsystems for use by all R&D
  • Provides customer support for users of the software and subsystems
  • Provide and support demo environments for all products used by the software consultants and international consultants
  • Creates product installation plans and maintenance tactics to ensure currency

Experience For Staff DBA Admin Resume

  • Implement IBM RSU and PUT software service periodically to keep mainframe systems at the requested software service levels
  • Perform problem analysis and work with IBM to resolve problems on all supported subsystems
  • Use creativity to employ automation and innovative solutions
  • Manage multiple, simultaneous tasks
  • Participate in vendor early ship/early support programs as needed
  • Implement new hardware and software technologies as required

Experience For Staff IT Systems Admin / F- Ship Rider Resume

  • Participate in BMC beta/early ship/early support programs whenever possible and feasible
  • Support BMC disaster recovery/business continuity programs as directed
  • Participating in project teams as subject matter expert, relating to the support of existing technologies and the selection and implementation of new technologies
  • Resolves complex inquiries

List of Typical Skills For an Admin Staff Resume


Skills For Staff Platform Systems Admin Resume

  • Balance multiple tasks and competing priorities
  • Demonstrates initiative, continually strives to enhance the credibility of the center
  • Proven track record in Windows, Linux Server Administration (RedHat/CentOS)
  • Work independently, be a self-starter, be able to anticipate others’ needs, exercise good judgment, discretion, and maintain strict confidentiality
  • Flexibility to handle shifting priorities and deadline pressures
  • Coordinates physician’s credentialing for MA license and Hospital and Academic appointments, including tracking CME credits
  • Knowledge of scripting languages and platforms such as vmware PowerCLI, PowerShell, Bash
  • Basic Knowledge of Networking (CCNA level)
  • Comfortable working in rotational shifts -24 5

Skills For Senior Staff Admin Associate Resume

  • Assemble meeting materials and prepare agendas
  • Uses tact and discretion in handling highly confidential and sensitive information
  • Responds to and routes incoming calls to appropriate areas
  • Takes ownership and responsibility for assigned activities
  • Open to, and encourages feedback from, colleagues
  • Very Good Exposure of Remedy Integrations using latest version of Remedy APIs and ARS workflow (AR 7.6.04, AR 8.x and AR 9.x) e.g. Integration with SRM, Incident, Change, Work Order and CMDB Module

Skills For Admin Staff Assistant Resume

  • Familiarity with SQL & RDBMS software: MS SQL Server required, PostgreSQL desirable
  • Be highly proficient with Microsoft Office applications (Outlook e-mail and calendar, Word, PowerPoint, Excel) and other information systems used within the institution
  • Possess strong writing, editing, language, and grammar skills evidenced through day-to-day e-mails, phone calls, meeting minutes, and other methods of correspondence
  • Stability of a profitable 60+ year-old company
  • Maintain a highly proficient and professional image of Massachusetts General Hospital by cooperating with hospital staff to achieve goals and maintain strong employee relationships, interdepartmental relations, client and patient relationships and public relations
  • Maintain the calendar of the Executive Director and ensure that he/she has needed materials, is on time, and in the right location for a complex series of meetings, events, and conferences both at Partners Healthcare, across Boston and across time zones during international travel

Skills For Staff IT Database Admin Resume

  • Collaborate and prioritize to the immediate and on-going needs of the Council
  • High level of proficiency with Microsoft Word and Excel
  • Approachable with a positive customer service attitude
  • Schedule and coordinate all domestic and international travel arrangements and prepares detailed itineraries for meetings
  • Handle high volume of incoming telephone calls; answer and triage routine inquiries in accordance with established policy and procedure. Expedite and triage priority matters appropriately and to the proper party

Skills For Staff DBA Admin Resume

  • Meet regularly with the Chief concerning assignments, policies and procedures, projects, and related issues
  • Manage schedule via Outlook calendar; administer voicemail, e-mail, and other office technologies
  • Greet visitors with a high level of customer services, ascertain their needs, and escort or direct them to the appropriate person or office
  • Maintains and processes all licensure, DEA, and society renewals
  • Interact daily with senior hospital administrators, chiefs of service, and physicians
  • Proofread and edit manuscripts, perform library or literature searches and help to create and edit presentation materials. Work with less direction with ability to create more advanced material
  • Schedules patient office appointments using the EPIC Cadence Scheduling System

Skills For Staff IT Systems Admin / F- Ship Rider Resume

  • Enter business-related expenses, check requests, and invoices via PeopleSoft
  • Schedules elective surgical procedures and coordinates the other activities related to elective surgeries such as the PATA phone call and any other required consultations
  • Monitor and update Purchase Orders by using SAP and by coordinating with assigned buyers globally
  • Create and update vendor master data for domestic and foreign vendors using Legal Tracker and SAP
  • Create Purchase Requisitions for domestic and foreign vendors using SAP
  • Work with vendors regarding reconciliation of invoices and payments

Skills For Boulder Campus Staff Council Admin Resume

  • Assist, research, and reconcile any vendor discrepancies using SAP
  • Work closely with Accounts Payable team to resolve invoice processing and payment issues
  • Train and assist Legal Dept. staff on invoice coding and how to use SAP
  • Generate financial reports as needed for budgeting and other purposes
  • Legal projects such as due diligence, document review and analysis, contracts administration, and other tasks as needed
  • Generate financial reports for quarterly and annual accruals to provide to internal finance personnel, external auditors, and others as needed

Skills For Spec, Admin & Staff ACC / CDU Southwood M-F s Resume

  • Coordinate with IT personnel to ensure and improve functionality of Legal Tracker with SAP
  • Meticulous attention to detail, and highly organized
  • Manages AFEs, purchase requisitions, p-card purchases, and vendor communications
  • Requests new vendor adds and new material part numbers
  • Manages Sunshine law expenditures and serves as Sunshine representative for the division
  • Manages various documentation and project files
  • Supports Managers with miscellaneous tasks, such as expense reports and travel arrangements
  • Provides advanced administrative support to senior management

Skills For Staff Admin Associate Resume

  • Initiates, compiles, analyze and prepare special reports
  • Completes projects as assigned
  • Advanced knowledge of applicable procedures, processes and software programs
  • Research and strategize for opportunities for the Service to participate in care redesign
  • Conduct and analyze cost-effectiveness studies to implement methodologies for practice, division, and department procedures including process mapping, financial data collection, capacity calculations and resource identification for a full care cycle and/or process
  • Assist Chief with responsibilities related to establishment and activities of American Shoulder and Elbow Society Value Committee Initiatives, including evaluation of reimbursement guidelines and changes in the orthopedic reimbursement landscape
  • Develop and present executive level and board analyses on key programs status
  • Move projects forward and manage key tasks utilizing project management software. Identify potential issues, and prioritize projects and assignments to ensure efficient execution

Skills For Purchasing & Material Admin Analyst Staff Resume

  • Maintain and manage the content of the MGH Shoulder website and Boston Shoulder Institute website with the assistance of the Orthopedic Webmaster
  • Review and regularly discuss Balance Scorecard Metrics with Chief and Service Attending on key metrics related to practice efficiency and alignment with hospital-wide benchmarks
  • Analysis of process improvements related to optimizing patient care through office efficiency. Measure patient volume data to make recommendations for program expansion and/or deletion. Meet regularly with the Practice Administrator and Practice Coordinator to strategize
  • Organize and supervise annual Orthopedic/Rehabilitation Service education events, including initial development of program, creation and distribution of marketing materials, registration collection, direct program flow on day of the event, and final billing reconciliation
  • Coordinate, oversee and promote weekly Shoulder Conference, ensure adherence to ACGME guidelines, secure speakers, maintain attendance records, compile database of information related to topics

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