Team Secretary Resume Sample
Pasquale Okuneva
34011 Marjory Vista,
Philadelphia,
PA
+1 (555) 318 6540
Work Experience
PA to MD Head of Syndications & Team Secretary
05/2017
-
PRESENT
Philadelphia, PA
- To provide a whole range of secretarial and organisational support to Edinburgh’s Business Space team to enable it to execute the firm’s strategy and business plan and to provide best in class service
- To provide administrative support to the Secretariat and Legal Department
- To convene, attend, take minutes and manage actions at board meetings of regulated and significant legal entities
- To co-ordinate the preparation of agendas and board packs and their timely circulation
- To assist with the provision of information for annual report and accounts, including auditor requests
- Liaising with colleagues and external advisors in relation to entity records
- The ability to work to deadlines and prioritise tasks
- To provide other related support services as and when required
- To provide a whole range of secretarial and organisational support to teams to enable them to execute the firm’s strategy and business plan and to provide best in class service
Team Secretary
08/2013
-
02/2017
Detroit, MI
- O Secretarial skills
- Assist team in meeting their financial management including solicitor’s invoices, expenses, other invoices, billing etc
- Provide quality control/checking service to your team’s documents
- Booking taxis and couriers
- Managing agendas of
- Providing full secretarial support role to 18 legal professionals
- Under limited direction providing administrative support to above which includes screening calls, diary management; organising meetings, conference calls, booking meeting rooms, booking travel, preparing itineraries, travel expenses, preparation of presentations, booking of internal and external courses, audio typing, and processing of invoices and expenses
- Acting as contact for general enquiries for the legal professionals within the team
- Manage the team resources, including property brochures and literature / electronic documents supporting the team’s activities
Team Secretary, Mercer Edinburgh
09/2008
-
07/2013
Dallas, TX
- For MD’S and senior directors, keep diaries up to date with travel details, () meetings and lunches on a daily basis. Check diaries prior to the week ahead to check no missed meetings
- Covering for colleagues
- Diary Management - Organisation of complex diary and travel arrangements, liaising with both internal and external clients, including senior stakeholders across PA
- Confidence to ‘manage up’ to ensure that deadlines are met
- Good understanding of visa and passport requirements to ensure that the correct documentation can be arranged prior to travel
- Arrange diverse itineraries for global visitors ensuring cultural needs are met at all times
- Travel Packs issued to customers on time and in full
- Ensure Johnson Matthey travel policy is adhered to at all times
Education
Antioch University McGregor
2004 - 2008
Mba's Degree in Management
Professional Skills
- Excellent organisational skills with the ability to prioritise at short notice
- Detail oriented and strong organising and administrative skills
- Excellent organisational skills and the ability to work under pressure and with different time zones
- Confident with strong communication skills
- Discretion, confidentiality and excellent interpersonal skills
- Organised and confident, having good interpersonal skills and an approachable demeanour
- General administrative & data handling skills
How to write Team Secretary Resume
Team Secretary role is responsible for microsoft, planning, training, administrative, printing, retail, finance, credit, database, reporting.
To write great resume for team secretary job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Team Secretary Resume
The section contact information is important in your team secretary resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Team Secretary Resume
The section work experience is an essential part of your team secretary resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous team secretary responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular team secretary position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Team Secretary resume experience can include:
- Have good organisation skills with a methodical approach to their work and a good level of accuracy
- Have excellent customer facing and problem solving skills
- Team Secretarial / administrative skills working for Managers / Heads of Departments
- A good level of secretarial and administrative experience, preferably in a large organisation
- Prioritise, work under pressure to tight deadlines and adapt to change, able to prioritise and multi-task
- Awareness of Document Management Systems, CRM Databases and Microsoft OneNote and willingness to learn operational skills for these systems
Education on a Team Secretary Resume
Make sure to make education a priority on your team secretary resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your team secretary experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Team Secretary Resume
When listing skills on your team secretary resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical team secretary skills:
- Proven planning and organisational skills with ability to work to tight deadlines
- Interpersonal skills with the ability to build and maintain good working relationships
- Develop good working relationships with colleagues and work effectively as part of a team
- Able to work effectively under pressure, managing a variety of tasks and priorities
- Good academic background supported by good grades at A-Level and/or GCSE in subjects that include Maths and English
- Arranging cost effective travel through Aon systems
List of Typical Experience For a Team Secretary Resume
1
Experience For PA to MD Head of Syndications & Team Secretary Resume
- Assist in the forward planning of diaries, making the most effective possible use of time
- Keep diaries under continual review making appropriate adjustments for conflicting priorities and short-notice changes where business needs require this
- Previous secretarial experience within a busy, demanding commercial environment
- Always investigate a sustainable and cost effective travel option
- Acting as a first point of contact for the T&R practice dealing with external enquires and correspondence and meeting and greeting visitors arriving on site
- Utilising as appropriate, central filing resources and Group electronic filing/archiving systems in line with audit/compliance guidelines
- Copying, collating and binding reports and appendices
- Arranging travel, ensuring that Visa’s, itineraries, accommodation and transfers are ready for travel as early as possible
2
Experience For Team Secretary / Administrator Resume
- Fielding/dealing with telephone calls
- Filing; archiving and destruction
- Scheduling of Banking appointments/meetings/Video Conferences; Co-ordination of Management meetings
- Providing full secretarial support role to 10 legal professionals
- Managing email account of Senior Leader(s)
3
Experience For PA / Team Secretary Resume
- Producing letters and documentation for Senior Management
- Dealing with Clients first line queries and refer to appropriate team members, when necessary
- Managing relationships with key stakeholders
- Assisting Senior Leader with completion of HR forms such as sickness absence forms and job change forms
- Adhering to best practices business processes as directed by Operations
- Adhering to the standards, procedures and best practices of Aon Limited to ensure FCA and other regulatory compliance
- Understanding of compliance and FCA regulation
- Organising domestic and International travel within the company for both individual and group bookings
4
Experience For Team Secretary, Mercer Edinburgh Resume
- Organising calendars for various directors within the company
- Archiving of documents offsite
- Monitoring of debtor schedules and action where appropriate
- Maintaining files and job records
- Preparing expenses claim forms for the team
5
Experience For IBD Team Secretary Resume
- Typing letters and correspondences
- Typing of reports and correspondence
- Covering for PA’s in other teams when required
- Ordering office supplies – stationery/ppe/it equipment
- Running weekly CRM exception report
6
Experience For Float Team Secretary Resume
- Filing systems for Directors in paper and electronic formats and production of appropriate material for meetings
- Arranging lunch meetings
- Inducting new starters
- Arranging some travel
- Responding to emails
- Booking rail travel
- Booking hire cars
7
Experience For Team Secretary Resume
- Typing, preparation and formatting of valuation reports
- Generating Ordnance survey extracts to identify property boundaries (training provided)
- Co-ordinating meetings, booking and setting up meeting rooms
- Responsible for providing admin support to team leaders/ teams including travel, expenses, training, staff information co-ordination and specific projects
- Frequent use of in-house computer systems: opening files, updating fee productions, updating contacts
8
Experience For PA to MD Head of Syndications & Team Secretary Resume
- Personal Assistant to three Partners – inbox and diary management, claiming expenses, managing travel arrangements, updating xRM contacts
- Management of expenses for the team including arranging currency and processing expense claims in a timely manner
- Complex diary management, including planning meeting series across multiple time zones
- Deal with correspondence and composing written replies on behalf of the team and taking follow-up action where appropriate, redirecting if necessary
- Work in a flexible yet high pressured, demanding and changing environment
- Support to consultant team, including booking hotels and travel
- Responsible for providing a support function for other admin on a team basis including holiday cover
9
Experience For Team Secretary / Administrator Resume
- Workshop assistance (including BeTalent and Winmark) – providing full support with the co-ordination, production and distribution of material
- Provide team secretarial role, supporting the team in delivering their business plan objectives
- Provide support in the marketing of the teams, including property brochures and literature / electronic documents
- Liaise with distribution teams, meeting owners and product executives to ensure smooth running of client meetings
- Document handling including
- Provide a professional telephone answering/messaging service for assigned bankers and colleagues in a telephone pick-up group
- A team player, demonstrably used to dealing with the challenges of team working
- Organise all travel and accommodation arrangements and providing all relevant ticketing
- 3) Sort, evaluate and distribute MD’s mail and maintain proper filing and record systems
10
Experience For PA / Team Secretary Resume
- Assistant Practice appraisal co-ordinator for annual review process including management of the assignment appraisal process
- Personal Assistant to partner(s) – organising diaries, meetings and travel arrangements
- Responsible for arranging monthly team meetings for each team, take minutes and distribute
- Responsible for providing support to team leaders/teams for business trips and client visits
- Expense checking for consultant team
- Practice support and cover for holidays and absence and support to overseas members of staff visiting 123 as required
- Responsibility for organising meetings for both internal and external clients
- Provide management reporting, as required
List of Typical Skills For a Team Secretary Resume
1
Skills For PA to MD Head of Syndications & Team Secretary Resume
- Organise and service meetings including providing agendas, taking accurate notes and minutes and ensuring effective follow up action
- Demonstrate tact and discretion in preparing, disclosing and handling information of a confidential and sensitive nature
- Demonstrable experience of working in a similar capacity and taking ownership of similar responsibilities
- Experience working within property arena
- Establish and maintain good working relationships with all levels of the organization
- Travel arrangements national and international, making cost effective decisions
- Numerate and literate with significant experience working as a secretary/PA within a financial institution
- Develop and maintain good relationships with all staff and the wider business but specifically REA and RE&I Leadership Teams in support of Managing Director
- Proven track record of being an Executive Assistant/PA
2
Skills For Team Secretary / Administrator Resume
- Experience of working under pressure and in a busy fast-paced environment
- Able to multi-task whilst prioritising workloads
- Ecretarial experience, preferably in a large organisation
- Previous secretarial/administrative experience required
- Experience in use of MS Word, PowerPoint and Excel
3
Skills For PA / Team Secretary Resume
- Management and effective co-ordination of diaries
- Email management; drafting, responding (without reference as appropriate), prioritising and printing
- Good understanding in their area of focus
- 3-5 yrs of relevant work experience
- Happy to contribute to effective teamwork
4
Skills For Team Secretary, Mercer Edinburgh Resume
- Establish work priorities and remain flexible
- Efficiently respond in a calm and effective manner to a variety of demands and projects
- Excellent attention to detail - accuracy is critical
- Good knowledge of all Microsoft Office packages (advanced Word and PowerPoint essential, intermediate/Advanced Excel desirable)
- Secretarial and administrative experience required
- Demonstrable secretarial experience
- Experienced Team Secretary
- Previous experience within Valuation is essential for this role
5
Skills For IBD Team Secretary Resume
- Manage and prioritise workloads to meet deadlines
- Attending general meetings and operating company meetings, taking minutes and distributing to attendees and operating company Directors
- Booking meeting rooms and arranging catering for meetings/client entertaining
- Booking meeting rooms (and ensuring they are cancelled if meeting is cancelled) for UK subs team
- Answering telephones, directing calls as necessary, taking messages and relaying appropriately
- Typing and formatting of correspondence and reports, binding and scanning documents
- Working with line managers to coordinate resource requirements and on-boarding/off-boarding process of colleagues
- Anticipating and coordinating all travel and accommodation following Mercer’s guidelines
6
Skills For Float Team Secretary Resume
- Managing the team’s electronic filling - making sure that the standard Mercer processes are followed
- Drafting and typing of documentation including e mail correspondence, schedules and reports of a complex nature
- Meeting and greeting of clients, preparation of drinks and organisation of catering as required
- Clearing meeting rooms and stacking the dishwasher
- Completing job opening forms and registering new jobs on appropriate systems, creation of conflict check reports and creation of appropriate files
- Creating regular invoicing and managing the team’s work in progress
7
Skills For Team Secretary Resume
- Photocopying, filing and scanning
- Creating and updating various spreadsheets and schedules using Excel and Word and in-house systems
- Creating and updating brochures using appropriate system
- Drafting basic responses to shareholders or forwarding correspondence on the Computershare Investor Services
- Assisting with the creation of a new Main Board and Subsidiary Committee filing system
- Arranging and facilitating the induction of any new recruits to the team
- Setting up conference calls and videoconferencing
- Liaising with suppliers and ordering of all stationery
- Storing and maintaining documents in the electronic records management system
8
Skills For PA to MD Head of Syndications & Team Secretary Resume
- Raising invoices and managing invoice records
- Identifying and arranging IT requirements for new starters and Graduates in the team
- Meeting co-ordination and minute taking
- Setting up meeting rooms
- Making teas, coffees and organising lunches for client meetings
9
Skills For Team Secretary / Administrator Resume
- Photocopying and binding of documents
- Using Promaps to create maps for reporting
- Creating files and filing
- Adding and updating various property websites
- Typing of reports, letters, presentations and other professional documents
- Drafting basic correspondence for UK Subs team to go to Companies house
- Submitting expense claims via Mercer’s expense system
10
Skills For PA / Team Secretary Resume
- Typing of report, letters, faxes, emails
- Arranging travel and accommodation both domestic and international and preparation of detailed itineraries
- Processing client/applicant enquiries by phone/e-mail
- Preparing papers for meetings and when required take minutes at leadership meetings
- Managing team and individual expenses through the appropriate Aon systems
List of Typical Responsibilities For a Team Secretary Resume
1
Responsibilities For PA to MD Head of Syndications & Team Secretary Resume
- To manage incoming comms (incl post), vetting, prioritising and drafting responses as appropriate working with the senior managers
- Administration experience, preferably within a previous Consultancy environment
- Secretarial experience preferably in a large organisation
- Preferably 1 years’ experience in an admin / office assistant role working for a large ‘blue-chip’ organisation
- Creating and updating various lists, spreadsheets & schedules using Excel, to an intermediate level
2
Responsibilities For Team Secretary / Administrator Resume
- Raising of invoices using the B20 system
- Managing telephone calls and accurate message taking
- Working with GHO IT's senior managers to maintain administrative procedures and supporting documentation
- Organising events and meetings for IT function including regular team meetings and off site events
- Setting up valuation files for a variety of property types including undertaking Land Registry and Planning searches (training provided)
- Telephone cover including screening, answering enquiries and requests when appropriate
- Ensure filing, file register and archiving is all up-to-date
- Travel booking and accommodation with approved partners including itineraries for both domestic and international journeys
- Extensive diary management to include booking of team, client and intermediary meetings both internal and external
3
Responsibilities For PA / Team Secretary Resume
- Collection, distribution and franking of post and courier deliveries
- Maintain existing and new MS Excel databases
- Act as a focal point of contact, ensuring efficient liaison between team, manager and clients/colleagues
- General administration support for the team – typing letters/reports/CV’s/minutes etc
- Be pro-active in assisting other colleagues when needed
4
Responsibilities For Team Secretary, Mercer Edinburgh Resume
- Coordination of ad-hoc events – offsites, team lunches, staff training
- Organise room bookings and catering as necessary
- Flexible approach to responsibilities/working hours
- Act as the main point of contact for attendees and an ambassador for REA liaising with all relevant parties – external and internal – throughout
- Produce quality documents and reports ensuring a high standard of accuracy and presentation is maintained
- Receive telephone calls on behalf of the Consulting team, respond to enquiries where possible or refer the enquiry if appropriate
- Manage budgets, applying cost centre management
5
Responsibilities For IBD Team Secretary Resume
- Provide required reports as necessary and reporting any discrepancies within the budget
- Manage multiple electronic diaries; co-ordination of meetings involving both internal and external personnel
- Pre-approve Travel requests, liaising with senior management, as appropriate in absence of Floor Support Coordinators
- To provide a full range of IT and secretarial support using Microsoft office packages such as Outlook, Word, Excel and Edge
- Maintain stationery cupboard and keep track of stationery, ordering new when necessary
- Arrange meetings, booking rooms and help prepare agendas where needed
- Book hotels, flights & hire cars using eztravel
- Ensure when a new team member joins that everything has been arranged/set up via MyAccess and the Facilities Department for passes/phones
- Create efficient filing and retrieval systems
6
Responsibilities For Float Team Secretary Resume
- Distribution incoming post to Teams
- Support and create meeting packs, presentations and other relevant documents for external meetings
- Proactive in building relationships with internal and external service providers and responsive and helpful to external clients
- Proactive in building relationships with internal and external service providers
- Management of meeting rooms for visitors to the first floor of Head Office
7
Responsibilities For Team Secretary Resume
- Collate trustee meeting packs, these are large documents filled with confidential information
- Performs tracking for signed MD orders and to monitor visit frequency orders to ensure Home Health compliance
- Perform all discharge procedures to ensure tracking is closed and medical record is complete
- Touch-typing to 60wpm
- Accuracy of information and attention to detail
- Time and diary management
- Able to work independently and proactively, sometimes in ambiguous situations where outcomes are not always defined
- 4) Receive MD’s guests and screen unsolicited calls
8
Responsibilities For PA to MD Head of Syndications & Team Secretary Resume
- Peoplesoft administrator and coordinator of Practice personnel files
- Management of new joiner process for consultant team
- Ad-hoc administrative support to the Managing Consultants, Principal Consultants and below Consulting ranks – booking meetings (client and internal), catering, organising travel and hotel accommodation, typing up of flipchart notes, and formatting / assistance with presentations / proposals
- System Administration – P2P (Purchase to Pay – all general invoicing for the Service team), Concur (travel and expense management), Pyramid (Intranet), Condeco (room booking system)
- General office housekeeping and other ad-hoc tasks - stationery ordering, post, lockers and general Admin team support (including holiday/sickness cover)
9
Responsibilities For Team Secretary / Administrator Resume
- Assist Marketing in preparing materials for events / conferences if needed
- Proactive with a commitment to quality and accuracy / attention to detail
- Be the gatekeeper to manage the time of the Central London Agency Team- efficiently and proactively organise diaries, appointments and travel
- Liaise with agent on travel arrangement (flights, tickets and hotel)
- Preparation of detailed business plans and preparation of complex PowerPoint presentations
- Preparation of monthly expense and mileage claims for the Directors
10
Responsibilities For PA / Team Secretary Resume
- Upkeep of reception area, meeting rooms and client kitchen. Displaying current marketing material, newspapers and industry magazines, keeping press cuttings files up to date and regular clearing of meeting rooms of cups etc
- Liaising with suppliers to maintain adequate office stock levels including stationary, consumables and sundries. Ongoing maintenance of stationary store room and storage areas
- Printing, collating and binding of business plans, presentations, standard documents and company information. Ensuring adequate levels of binding materials are available at all times
- Highly personable and capable of building strong relationships
- Proactive and confidence in managing expectations as required
- Commitment to get the job done often without supervision
- Professional communication style (both verbal and written) at all levels within BCG and with external clients
- Knowledge of: Business Processes, Policy and Standards
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