Staffing Assistant Resume Sample
Modesta Schaden
4652 Swift Radial,
Phoenix,
AZ
+1 (555) 492 3453
Work Experience
NPO Staffing / Assistant HR Manager
04/2016
-
PRESENT
Detroit, MI
- Partners with recruiters to post job requisitions
- Coordinates phone interviews for recruiters
- Screens and directs incoming calls and visitors
- Participates in department projects as assigned
- Hands-on recruiting, interviewing, and selecting qualified skilled manufacturing personnel for key accounts
- Posting jobs on various job board sites
- Coordinates adequate staffing coverage for each shift
- Maintains information in Kronos under
- Time card editing for all staff members/Approval
Staffing Assistant
12/2010
-
03/2016
Los Angeles, CA
- Works collaboratively with others to organize, initiate, and coordinate continuous quality improvement activities
- Collects incremental census information and other related information from each clinical unit at predetermined intervals
- Uses staffing protocols and decision trees to deploy staff on all shifts for nursing units. Accountable for staffing to grids, under the supervision of the Patient Flow Manager
- Maintains all unit schedules accurately in the Laborworkx system, documenting and communicating employee absences to nursing units
- Assigns adequate staffing days in accordance with policy
- Accountable for following the guidelines for attendance, punctuality and overall dependability. Accountable for effective performance and follow-through of all assigned responsibilities and for completing responsibilities within designated (or agreed upon) timeframes. Completes responsibilities in a manner consistent with organizational policy, goals and values
- Approval of PTO/Vacation time via Kronos in conjunction with Departmental Guidelines and Departmental Leadership
- Perform various administrative and project-related activities to support recruiter team’s daily operations
- Maintain and update all staffing assignments and related data in the Staffing Online database system
Staffing Assistant
05/2004
-
06/2010
Detroit, MI
- Acting as liaison with our clients; evaluating skills required for various job assignments and filling open orders in an effective and timely manner
- Ensures the unit schedules are up- to-date at all times by accurately recording changes as advised
- Maintains accurate record of schedule edit requests
- Assists in production and distribution of various reports generated from the Care Value System
- Attend daily Bed Meetings
- Uses proper phone etiquette when receiving or making calls
- Trouble shoots and problem solves special staffing issues with the Staffing Manager and House Administrator as necessary
- Communicates with hospital staff of pending staff changes or other needed information for the following shift
- Performs other work related activities as assigned
Education
Evangel University
1998 - 2003
Bachelor's Degree in Communication
Professional Skills
- Possess excellent communication skills and listening skills with the ability to express ideas while representing the organization
- Excellent interpersonal skills and communication skills are essential
- One year secretarial/clerical work experience in a medical setting that demonstrates attainment of the requisite job knowledge skills/abilities
- Organizational skills: ability to handle competing priorities effectively
- Excellent problem-solving and conflict resolution skills
- Strong computer and researching skills
- Strong computer skills including MS Office, Outlook, and ability to learn new systems as needed
How to write Staffing Assistant Resume
Staffing Assistant role is responsible for computer, english, software, customer, telephone, powerpoint, credit, retail, training, database.
To write great resume for staffing assistant job, your resume must include:
- Your contact information
- Work experience
- Education
- Skill listing
Contact Information For Staffing Assistant Resume
The section contact information is important in your staffing assistant resume. The recruiter has to be able to contact you ASAP if they like to offer you the job. This is why you need to provide your:
- First and last name
- Telephone number
Work Experience in Your Staffing Assistant Resume
The section work experience is an essential part of your staffing assistant resume. It’s the one thing the recruiter really cares about and pays the most attention to.
This section, however, is not just a list of your previous staffing assistant responsibilities. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular staffing assistant position you're applying to.
The work experience section should be the detailed summary of your latest 3 or 4 positions.
Representative Staffing Assistant resume experience can include:
- Effective decision making and problem solving skills are essential
- Demonstrated recruiting experience and expertise leveraging recruiting tools, specifically LinkedIn, to attract passive candidates for recruiting purposes
- Three years clerical experience, communications, or customer service experience in a healthcare setting
- Demonstrated experience handling sensitive and confidential information
- Demonstrated experience maintaining complex schedules and calendars
- Think proactively and independently to get work done more efficiently and effectively
Education on a Staffing Assistant Resume
Make sure to make education a priority on your staffing assistant resume. If you’ve been working for a few years and have a few solid positions to show, put your education after your staffing assistant experience. For example, if you have a Ph.D in Neuroscience and a Master's in the same sphere, just list your Ph.D. Besides the doctorate, Master’s degrees go next, followed by Bachelor’s and finally, Associate’s degree.
Additional details to include:
- School you graduated from
- Major/ minor
- Year of graduation
- Location of school
These are the four additional pieces of information you should mention when listing your education on your resume.
Professional Skills in Staffing Assistant Resume
When listing skills on your staffing assistant resume, remember always to be honest about your level of ability. Include the Skills section after experience.
Present the most important skills in your resume, there's a list of typical staffing assistant skills:
- Courteous telephone skills and excellent customer service required
- Good employee relations skills and ability to resolve issues
- Very strong verbal communication skills; fluency in English
- Typing skills and telephone etiquette
- Proficient skills in typing, word processing, and file maintenance
- Prior staffing or customer service experience
List of Typical Experience For a Staffing Assistant Resume
1
Experience For Recruiting Coordinator / Staffing Assistant Resume
- Strong customer service attitude – returning emails and messages in a timely fashion
- Good level of written and spoken Italian and English
- Maintains a strong knowledge of Workday business processes
- Demonstrates professionalism in attitude, demeanor, and attire
- Excellent organizational abilities and high attention to detail
2
Experience For Kppaac Staffing Assistant Resume
- Flexible "can-do" attitude and strong sense of urgency
- PowerPoint knowledge strongly recommended
- Maintaining office calendar with appointments and other deadlines
- Providing clerical, administrative, and organizational support to recruiters and associates, to include Spanish-English and English-Spanish translations
- Lead direct labor hiring for Sensata Changzhou. Develop a proactive approach to hiring and sourcing candidates
- Assists recruiters in filling out and tracking personnel and requisitions
- Provide prescreening/phone screening of potential candidates
- Verify missing time recorded on electronic timesheet systems
- Comfortable with the use of data based systems and report running
3
Experience For Staffing Assistant CC Resume
- Work with CPH Head of Operations, Staffing Coordinator and Partners to achieve optimal deployment of consultants to projects
- Maintain knowledge and comply with all state and district policies, regulations, and expectations concerning primary job functions
- Provide assistance and support to office areas in the department, as needed, including benefits, substitute and auxiliary
- Primary contact for processing all administrative temporary requests
- Comfortable working with crowds
- Involved in university events to develop a sustaining pipeline of candidates in the future
4
Experience For Turnaround Staffing Assistant Resume
- Conduct on-site interviewing and reference checks
- To maintain a positive working relationship with others in the HR department
- Actively listens to others while possessing the ability to deliver tough messages in a firm and constructive way
- Comfortable working with office equipment such as computers and photocopier
- Work in a setting with frequent interruptions
5
Experience For Staffing Assistant / Scheduler Resume
- Full responsibility for coordination of new starter forms and materials
- Monthly checks on salary increases
- Emergency contacts review (in conjunction with other team members if necessary)
- Ensure that the process is steeped in the BCG cultural values of openness, transparency and balance; maintain an environment of open communication and information relative to case opportunities
- Gather timesheets weekly for payroll
- Set up of Information Management (IM) site teams
6
Experience For On-site Staffing Assistant Resume
- Ensure confidentiality of information at all times
- Maintain accurate and updated information in personnel files for current employees
- Prepare and process all documents necessary to employ personnel new to the district. Scan documentation to maintain in HR System
- Assist in the updating and processing of salary adjustments. Which includes updating and verifying salary and stipend information annually for employees as needed
- Process appraisal records and contract recommendations for employees. Ensure storage of documents electronically
- Serve as a back up during the hiring process for HR Records assistant including providing support to Staffing Coordinators with gathering new employee documentation and processing transfers as needed
- Assist with preparation of lists, reports, correspondence, etc. as needed
7
Experience For Consultant HR & Staffing Assistant Resume
- Provide backup support for others in the department to best serve our clientele and the district
- Works with Managers to define offers to be extended
- Work with HR recruiters when required to identified qualified candidates
- Coordinates participants at open houses
- Coordinates managers and employee performance evaluations
- Coordinates mentors for new college hires
8
Experience For NPO Staffing / Assistant HR Manager Resume
- Sends offer letters to new hires
- Prepares application packets for new hires
- Coordinates project assignments
- Arranges new hire orientation
- Serves as secondary contact for relocation issues
- Maintains job descriptions and all internal and external job postings
- Schedules all exit interviews
- Assists with administrative needs for paid staff hiring, including but not limited to: screening applications, processing references, setting up interviews, and sending assessments as requested
9
Experience For Staffing Assistant Resume
- Track and manage data for co-op and intern associates, including initial communication to inform of hiring process
- Coordinates communication with applicants including responses to inquiries, orientation information,and decline emails
- Enrolls managers in interview training and assists with technical questions
- Administrates Wycliffe USA placement including paperwork and Workday data changes for: Paid staff internal position changes
- Attends meetings as requested, including but not limited to: Wycliffe USA matrix team meetings, Selection & Assignment check-in
- Handle reporting for DENSO weekly and monthly requirements; most activity is Excel centered
10
Experience For Recruiting Coordinator / Staffing Assistant Resume
- Contacts on-line applicants in a timely manner to schedule interviews and assign on-boarding documents -- backup to recruiter
- Alerts unit Director/Manager/designee of staffing problems on a shift-by-shift basis
- Documents call-outs and records them in the electronic scheduling system
- Notifies units of call-outs, logs call-outs into electronic scheduling system
- Procures personnel (supplemental, agency personnel and if necessary, unit staff) to meet staffing needs
- Assigns supplemental staff on units and updates staffing boards accurately
List of Typical Skills For a Staffing Assistant Resume
1
Skills For Recruiting Coordinator / Staffing Assistant Resume
- Analytical skills are essential
- Service minded- effectively manages and meets customer expectations
- Service minded - effectively manages and meets customer expectations
- Computer skills with ability use of special software
- MS Office Skills (Word, Excel and Outlook)
- Verbal and written communication skills in both English and Spanish
2
Skills For Kppaac Staffing Assistant Resume
- Information management skills
- Nursing Assistant and/or Health Unit coordinator experience
- Strong ability to communicate verbally and in writing, including making presentations to new hires about benefits
- Demonstrated proficiency using software applications such as Microsoft Office and Outlook calendaring
- Previous experience working in a human resources office or processing of personnel related paperwork
3
Skills For Staffing Assistant CC Resume
- Previous experience scheduling of staff in a healthcare setting
- 1+ years of experience within a healthcare setting
- Operate computer/peripherals using a variety of basic applications
- Experience with electronic applicant tracking systems or human resource information system (HRIS)
- Good knowledge of Microsoft Office programs, comfortable with the use of data based systems and report running
- Experience using Windows, Word, Excel, PowerPoint, Outlook
- Resourcefulness and strong problem-solving capability
- Demonstrates proficiency with daily staffing responsibilities
- Demonstrate the company's and the area's core values, operating principles, and service differentiators
4
Skills For Turnaround Staffing Assistant Resume
- Is flexible, adapts quickly to new circumstances and priorities, open to new ideas
- Is diligent and has a strong attention to detail
- Work experience in an acute care hospital environment required
- Demonstrates ability to work independently and make decisions based on data, policies and procedures
- Experience with high volume of phone calls
- Experience with staffing/scheduling
5
Skills For Staffing Assistant / Scheduler Resume
- 2 yrs. experience in an office environment
- Faxing, filing, copying, and other clerical tasks as n
- Willing to learn automated scheduling system
- Assisting with joiners and leavers processes (including J&L updates)
- Maintaining the HR database and running requested reports
- Maintaining HR files and tracking new joiner forms and immigration information
- Calling applicants and scheduling appointments
6
Skills For On-site Staffing Assistant Resume
- Processing I9's and other on-boarding documents
- Scanning and uploading of documents
- Working with the Staffing Coordinator, Head of Operations, and Partners to achieve optimal deployment of consultants to projects
- Posting ads and screening resumes to build a pool of qualified candidates
- Helping with orientations and onboarding for our driver workforce
- Working knowledge of Virginia Tech or state personnel policies and procedures
- Working knowledge of Virginia Tech Foundation, Inc. policies and procedures
- Working knowledge of spreadsheet software and proficiency in office procedures
- Writing a summary of the office news (weekly)
7
Skills For Consultant HR & Staffing Assistant Resume
- Dealing with day to day correspondence, admin and employee and new joiner queries
- Ensuring CT personnel files are up to date
- Issuing Promotion, Leave of Absence (LOA), Mat leave etc letters
- Maintaining compassionate leave/career break trackers
- Assisting clients and applicants with any questions or concerns
- Assisting recruiters with any projects as needed
- Drafting of correspondence via letters, emails, etc
- Processing payroll cards for employees
- Writing reference letters
8
Skills For NPO Staffing / Assistant HR Manager Resume
- Evaluating drivers' qualifications for open positions
- Assisting with background checks and other assessments
- Assisting with drivers' DOT files
- Support the Staffing Coordinator, as well as the Head of Operations in a variety of tasks, including improving and maintaining tracking and reporting
- Facilitates and schedules onboarding for paid staff including giving welcome tours and monitoring training and paperwork completion
- Responsibility for logging HR holidays & managing vacation tracking tool
- Upload orientation and hiring documents to applicant files, including pictures of associates taken during orientation
- Assists with maintaining scheduling system and/or manual records of staffing assignments and changes
- Healthcare background with knowledge of computerized staffing and scheduling systems is
9
Skills For Staffing Assistant Resume
- Manage day-to-day process of matching demand with Supply through the staffing process
- Maintain the Stockholm and Copenhagen Pipeline including all upcoming cases and current team compositions
- Coordinates career counseling and planning with employees
- Maintain and update all staffing assignments and related data in the Staffing Online database
- Maintains all unit staffing boards verifying actual staff assigned per shift
- Prints daily boards at the beginning of each week from the electronic scheduling system
- Verifies staffing on the daily staffing boards for the next 24-hours with the Manager/designee daily between 0800-1000
- Alerts Director, Nursing Administration / designee of staffing problems on a daily basis
- Reviews daily and weekend staffing boards 24-48 hours in advance to alert Managers of staffing needs
10
Skills For Recruiting Coordinator / Staffing Assistant Resume
- Calculates staffing needs based on approved staffing grids and 1:1 protocols
- Maintains resume tracking and staffing and personnel files
- Serves as backup to Employment Specialist, initiating and monitoring Background Checks and I-9s as necessary
- Assists managers, staff with questions regarding hiring and placement issues for paid positions
- A love for helping others and going the extra mile in customer service
- Assists with data collection for reporting on financial indicators and staffing related data
List of Typical Responsibilities For a Staffing Assistant Resume
1
Responsibilities For Recruiting Coordinator / Staffing Assistant Resume
- Experience with large relational databases such as Banner HR
- Two years of recent experience in a customer service oriented position and in a hospital environment
- Previous experience with multi-line telephones
- Or 4+ years of experience in an equivalent position
- Schedules drug screening
- Receives notification of surgical cases, reviews calendars and assigns/schedules first assistant providers according to established procedures
2
Responsibilities For Kppaac Staffing Assistant Resume
- Enters and maintains timely scheduling data in Outlook calendar for each provider; maintains related documentation as appropriate
- Prepares position advertisements and post them to various sources
- Plans activities for team and process team expense reports and journal entries
- Able to work independently and also in a team environment
- Able to learn computer systems quickly and problem solve technical issues
- Able to multitask, problem solve, and be detail oriented
3
Responsibilities For Staffing Assistant CC Resume
- Serves as a resource to staff for questions related to clinical schedules
- Input payroll deductions -- handled after all orientations; 20 to 40 per orientation
- Perform DENSO assignment maintenance daily
- Prepare for and organize DENSO orientation
- Performs administrative work timely and appropriately as directed, including but not limited to receiving visitors, answering the phone, entering data, and facilitating background information for candidates (references, drug screens, criminal background checks, credit checks)
- Assures that messages and information are received timely by the appropriate party
4
Responsibilities For Turnaround Staffing Assistant Resume
- Verifies agency bills and submits invoices for payment
- Completes assigned office projects accurately within designated timeframes
- Monitors the Transport board in the absence of the Manager
- Procurement of Specialty Beds for all units except ED
- Answer multi-line phones and direct calls appropriately
- Greet applicants and assist them in the application process
- Responds promptly to requests for service and assistance
5
Responsibilities For Staffing Assistant / Scheduler Resume
- Works well under pressure, can handle a fast-paced environment
- Answering, managing, and responding to telephone calls and office visitors, to include interpreting for and with Spanish-speaking clientele and community members
- Experience in a fast-paced customer service role
- Organize, plan, prioritize work, meet deadlines and handle multiple tasks simultaneously
- Scheduling appointments for recruiters and other staff with potential clients, clients, and potential associates
- Records and file maintenance, both digital and physical
6
Responsibilities For On-site Staffing Assistant Resume
- Other routine administrative and office tasks, as needed
- Support new hire first day orientation and collect onboard preparation
- Lead the roll-up and data collection of metrics
- Oversee Open House and on-site events as needed to help recruit talented candidates
- Support other team members as business demands
- The ability to produce detailed work accurately and quickly
- To work well with others and to contribute to the success of the department and organization
- To speak positively about the organization and its people to potential candidates
7
Responsibilities For Consultant HR & Staffing Assistant Resume
- Deliver projects and work on time
- To ask questions when there is confusion and request help from others when needed
- Act as HR liaison to the company initiatives
- Great work environment. Contests, casual dress, opportunity and weekly celebrations are the norm
- Company provided laptop, benefits, 401k, etc
- Multi-task and manage workload independently
- Previous experience in an human resource environment or administrative office within an academic or professional office setting with increasing levels of responsibility
- Exceptional customer service skills with the ability to communicate clearly in a professional and courteous manner, and interact respectfully and comfortably with all individuals in a diverse, multicultural environment
- Work independently with little supervision and manage multiple tasks simultaneously with attention to detail
8
Responsibilities For NPO Staffing / Assistant HR Manager Resume
- Use Windows-based computer programs, FAX machines, copiers and multi-line telephones
- Manage multiple tasks concurrently, with frequent interruptions
- Notary Public Commission or ability to obtain upon hire
- Able to maintain confidentiality. Creative and innovative. Mature; able to function effectively in stressful situations. Ability to relate effectively to and work with persons of diverse backgrounds. Sense of responsibility and accountability
- Position requires the ability to sit for 8-10 hours per day
- Assists in maintaining and obtaining information regarding schedules and personnel information from registry and float pool staff, i.e. contact information, competencies and credentials
- Receptionist/Administrative Assistant experience
- Multi-task and handle fast paced environment
9
Responsibilities For Staffing Assistant Resume
- Team player that is proactive and eager to assist other staff members with various tasks
- Knowledge of administrative and clerical procedures
- Knowledge of computers and relevant software applications
- Knowledge of customer service principles and practices
- Knowledge of office equipment such as fax machines, copiers, phone systems
- Professional personal presentation
- Customer service orientation
10
Responsibilities For Recruiting Coordinator / Staffing Assistant Resume
- Completes tasks on time
- Volunteers readily; Seeks increased responsibilities; Asks for and offers help when needed
- Attention to detail
- Customer Service: 1 year (Required)
- Administrative: 2 years (Required)
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